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BTEC 2012 Unit 1 – The Online World

Name: …………………………………….

`1iuLesson 4 Online Documents

Starter

a. What does upload mean?

b. What does download mean?

c. What is an algorithm?

a. To transfer files or some sort of data to a larger computer system.

b. Download means to copy data from one computer to another, normally from the internet.

c. A process or set of rules to be followed in calculations or other problemsolving operations,

especially by a computer.

1. What is the most common method used to compress a file? What is the most popular program used to achieve this? The most common method used to compress a file is the right click to send to compress zip file since it’s very simple and a quick and easy way to achieve zipping a file. The most popular program used to compress a file is 7 zip.

2. What are the advantages of using online software packages?

A)

The advantages are that it is flexible meaning that it can be accessed on any device, such as mobiles

(something we carry around) tablets, as well as a computer/laptop.

B)

You can’t lose it like you can lose a memory stick since

C)

Anyone can have access to the information being put up, although also seen as a disadvantage.

2.

How does an automatic backup work?

Automatic back up automatically saves your work over short periods of time. This is very useful since you could forget to save your work and you lose it, if you have a malfunction with the computer.

BTEC 2012 Unit 1 – The Online World

3. Find out the meanings of these key terms:

Name: …………………………………….

Collaborative working:

Collaborating work is working together.

Sharing documents:

Automatic back‐up:

Automatic backup system (ABS) automatically saves you work over a period of time; it also recovers any lost work. They are necessary because should the system crash, this system would recover the work lost, meaning the user would not have to protect their data manually.

4. Match the following file permissions to the correct sentence.

Read only Access

Read/Write Access

Full Control

This allows users to retrieve a document, read it, edit it, add a new document or delete or archive an existing document.

This allows a user to look at and read a document but not change it.

This allows the user to look at and read a document but also to make changes to it.

5. Write down what permissions each of these people should have.

Person

Permission

Computer Administrator

 

Teacher / Lecturer

 

Pupil / Student using a shared drive

 

BTEC 2012 Unit 1 – The Online World

Name: …………………………………….

6. Discuss the use and control of documents online, including the use of online software to create documents.

Software

What does it do?

Advantages

Disadvantages

Google

     

Documents

Dropbox

     

Google Drive

     

Plenary

a.

What is a common format for compressing files?

b.

What are the advantages of online documents?

c.

What are the disadvantages of online documents?

a.

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b.

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c.

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BTEC 2012 Unit 1 – The Online World

7. Find out the meanings of these key terms:

Name: …………………………………….

Version Control: is the management of changes to documents, computer programs, large web sites, and other collections of information.

Locked:

……………………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………………

File Permissions: Rights to specific users and groups of users, whether your allowed to read only.