BTEC 2012

Unit 1 The Online World

Name: Testud Nsiah

Lesson 8 Email
Starter What is email short for?
An email is short for electronic email.

1. Explain the store and forward system.

An email client composes an email that connects the client with the email provider sending the email using smtp.
This server is located on the internet, once here it is then transferred through the internet to the recipient. The
recipients connect the machine to the email through pop3. The email is now sent. The reply is sent across the
internet using smtp, and it arrives at the email server of the recipients. It is connected through the email server
using pop3 and retrieves the email through the client machine.

2. Explain the different fields highlighted in the picture below.

1.
2.
3.

1:
This is the recipient, the person receiving the email.
2:
Carbon copy is an email sent to multiple other recipients. The original person that the email was sent to gets
notified of the other people involved.
3:
Blind carbon copy is when the original recipient doesnt get notified about the others who also got the message

3. List five positive and negative aspects of using email.

Positive:

1It is faster to use and you dont need to

physically send an email
2 Emails can be sent 24 hours a day
3 it is cheap to use while using a
broadband
4 emails can be sent to one person or
multiple people

Negative:

1 you require internet to use the email

2 spam is involved by sending junk

mail.

3 Phishing
Personal information and bank account
numbers stolen.
4 viruses are spread through email
attachments.

BTEC 2012
Unit 1 The Online World

Name: Testud Nsiah

4. Explain the following email protocols used.

Acronym

Protocol
Simple message transfer protocol

Description
It is a protocol used to transfer mail from server to server.

Post office protocol 3

Pushing an email that gets sent outwards, when received your pulling it. S
an email goes into that gets retrieved from an email client it gets deleted
server in a computer; it can be kept for certain amount of time. It is usefu
you have one computer that received your email and if you use pop3 it se
through your email client such as outlook then deletes it from your serve

Internet Message Access Protocol

If you want to access your email through different services then imap is u
server that can hold loads of emails, for example if you want to delete a f
delete the file through the server by just downloading the header of your
can control what you want to do on the server. It transmits a message fro
server and communicates with the imap server making it look like you de
message when its still there.

SMTP

POP3

IMAP

5. Explain how you would add an attachment to an email message. Use bullet points rather than writing a
sentence / paragraph.
You have to create a message or for an existent you have to click reply, reply all, or forward. Once that has
been done you need to click on the message tab under that will be a list of options, you then click include
group. Under include group you will find attach item.

Plenary
a. What does BCC stand for and how does it work?
Blind carbon copy is when someone sends a message to a group of people the recipient, in this case the bcc,
wont be able to see who the other recipients who received the same message were sent to.

b. Who invented email?

Shiva Ayyadurai, a 50-year-old United States-based bio-scientist