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BTEC 2012 Unit 1 The Online World

Lesson 8 Email

Starter What is email short for? An email is short for electronic email.

Name: Testud Nsiah

1. Explain the store and forward system.

An email client composes an email that connects the client with the email provider sending the email using smtp. This server is located on the internet, once here it is then transferred through the internet to the recipient. The recipients connect the machine to the email through pop3. The email is now sent. The reply is sent across the internet using smtp, and it arrives at the email server of the recipients. It is connected through the email server

using pop3 and retrieves the email through the client machine.

2. Explain the different fields highlighted in the picture below.

1. 2. 3.
1.
2.
3.

1:

This is the recipient, the person receiving the email.

2:

Carbon copy is an email sent to multiple other recipients. The original person that the email was sent to gets notified of the other people involved.

3:

Blind carbon copy is when the original recipient doesn’t get notified about the others who also got the message

3. List five positive and negative aspects of using email.

Positive: 1It is faster to use and you don’t need to physically send an email
Positive:
1It is faster to use and you don’t need to
physically send an email
2 Emails can be sent 24 hours a day
3 it is cheap to use while using a
broadband
4 emails can be sent to one person or
multiple people
Negative: 1 you require internet to use the email ………………………………………………
Negative:
1 you require internet to use the email
………………………………………………
……………………………………………
2 spam is involved by sending junk
mail.………………………………………
……………………………………………
3 Phishing
Personal information and bank account
numbers stolen.
4 viruses are spread through email
attachments.

BTEC 2012 Unit 1 The Online World

4. Explain the following email protocols used.

Acronym

Protocol

SMTP

Simple message transfer protocol

POP3

Post office protocol 3

IMAP

Internet Message Access Protocol

Name: Testud Nsiah

Description It is a protocol used to transfer mail from server to server.

Pushing an email that gets sent outwards, when received your pulling it. an email goes into that gets retrieved from an email client it gets deleted server in a computer; it can be kept for certain amount of time. It is usef you have one computer that received your email and if you use pop3 it s through your email client such as outlook then deletes it from your serve

If you want to access your email through different services then imap is u server that can hold loads of emails, for example if you want to delete a delete the file through the server by just downloading the header of you can control what you want to do on the server. It transmits a message fr server and communicates with the imap server making it look like you de message when it’s still there.

5. Explain how you would add an attachment to an email message. Use bullet points rather than writing a

sentence / paragraph. You have to create a message or for an existent you have to click reply, reply all, or forward. Once that has

been done you need to click on the message tab under that will be a list of options, you then click include group. Under include group you will find attach item.

Plenary

a. What does BCC stand for and how does it work? Blind carbon copy is when someone sends a message to a group of people the recipient, in this case the bcc, won’t be able to see who the other recipients who received the same message were sent to.

b. Who invented email?

Shiva Ayyadurai, a 50-year-old United States-based bio-scientist