CASTLETON PUBLIC LIBRARY BOARD OF TRUSTEES MEETING MINUTES

Castleton Village Hall

November 16, 2015 at 7:00 p.m.
Welcome/Pledge of Allegiance: The meeting was called to order by President
Karis-Nix at 7:04 p.m. The Pledge of Allegiance was recited.
Roll Call:

Olivia Karis-Nix President

Doreen Truesdell - Vice President
Janet Hiser Treasurer
Nathan Hans - Trustee
Ryan Mullahy Trustee
Melissa Tacke, Library Director

Adoption of Agenda: Trustee Hiser made a motion to adopt the proposed

agenda. It was seconded by Trustee Hans. None opposed. All in favor. Approved
5-0.
Public Comment: No public comment
Presidents Report: President Karis-Nix presented the 2016 slate of officers:

President Olivia Karis-Nix

Vice President Ryan Mullahy
Treasurer Nathan Hans
Secretary Doreen Truesdell

President Karis-Nix updated the board on the status of a Workers Compensation

Claim.
Discussion of the Board Self-Evaluation was tabled.
Secretarys Report: The minutes from the October 19, 2015 meeting were
reviewed. Vice President Truesdell made a motion that the October 2015 minutes
be approved. It was seconded by Trustee Hiser. None opposed. All in favor.
Approved 5-0.
Directors Report: Director Tacke presented the Directors Report. See Attached.
Treasurers Report: Trustee Hiser provided copies of the monthly Check Detail,
Profit & Loss, Balance Sheet, Profit & Loss Budget vs. Actual, Reconciliation Detail
statements for October 2015. Trustee Hiser made a motion that the Check Detail
report for October 2015 be approved, It was seconded by Trustee Hans. None
opposed. All in favor. Approved 5-0.
Friends Report:

None.

Committee Reports:
Administrative Committee: Dormant
Finance Committee: Trustee Hans reported the finance committee met prior
to tonights meeting. The committee met with Director Tacke to go over the budget
for 2016. The committee is expecting to use approximately $4,000 to cover staffing
cost. The committee recommends encumbering 3 years worth of expenses totaling
$12,000. This is well within the roughly $40,000 in our reserves.
The Committee presented a tentative budget to the board. A final budget will be
presented in December.
Operations/Capital Projects: Trustee Truesdell reported the County reached
out on our request for iPads and she notified them we were still interested.
Policy Committee: The policy committee presented a tentative Personnel
Policy for board feedback. Trustee Hans had several questions which the board
answered. Trustee Hans and Director Tacke have one final section they are
reviewing. Trustee Hans will present a final draft of the Policy to the board on
November 30th. They will have one week to review and then he will present to Mayor
Keegan.
Old Business:
Periodic Audits Trustee Mullahy will be discussing this with someone before
the next meeting.
Appointment of Library Aide President Karis-Nix made a motion to
retroactively approve the appointment of Library Aide, Linda Sue Black(Sue).
Trustee Hans seconded it. All in favor. 5-0
Library word-of-mouth marketing: Block Party
New Business: None.
Announcements: None.
Public Comment: None.
Executive Session: The Board adjourned for executive session to discuss a
personnel matter at 8:00pm. They left executive session at 8:36pm.
President Karis-Nix made a motion to approve a 3% increase to Director Tackes
salary effective 1/1/2016. Trustee Hans seconded. All in favor. 5-0.
Adjournment: Trustee Hiser made a motion to adjourn the meeting. It was
seconded by Trustee Hans. None opposed. All in favor. Approved 5-0. The meeting
was adjourned at 8:38p.m.