SOCIAL COMMITTEE CHARTER

I.
RESPONSIBILITIES
The primary responsibility of the Social Committee is to advise and assist the Board of
Directors, in a reasonable and productive manner, in developing and carrying out a
program of positive social engagement between and among the Association and
residents. In accomplishing this goal the Board of Directors shall assign the committee
with ad-hoc tasks from time to time. In fulfilling its responsibilities, the committee
shall perform functions, which include, but are not necessarily limited to, the
following:
Assist in the preparation of the Associations annual operating budget for social
functions.
Propose and conducts social events for the community.
Produces regular newsletter content for residents.
Assists in development and distribution of a welcome package for new
residents.
Assist in the distribution of the Community standards and covenants to new
residents.
Make recommendations to the Board on changes to existing or development of
new policies that improve or enhance community life.
Undertakes ad-hoc projects at the request of the Board to improve community
social life.
II. ELIGIBILITY
Committee candidates and members shall be unit owners in good standing. Good
standing shall be defined as the absence of any liens, privilege suspension, assessment
delinquency, covenants violation, or pending legal action with The Carriages. There
shall not be more than one member of a household serving on the committee at the
same time.
III. APPOINTMENT AND TERMS
Recruitment of candidates may be done through the newsletter, announcement at the
Annual Meeting or by any other means deemed appropriate by the Board. The Board
of Directors will strive to ensure that members from varying locations within the
Association are represented on its committees. Interested unit owners must submit a
written request for appointment to the Community Manager. Committee members in
good standing are eligible for reappointment.
The Board of Directors will make committee appointments each year following the
Annual Meeting. The Board of Directors may make additional appointments throughout
the year if vacancies occur. Committee Members are appointed for two-year terms;
however, members appointed to fill vacancies that occur during the year shall serve
out the remainder of the term of the committee member they are replacing.
Committee Members will be provided a copy of this Charter within a reasonable
period of time following their appointment.

IV. REMOVAL
The Board of Directors may remove any committee member, including the
chairperson, with or without cause, at any time without notice or explanation with a
majority vote of the Board.
The committee may make recommendations to the Board of Directors regarding the
removal of committee members. A committee member may be removed, upon written
notice from the committee chairperson, for failure to attend three consecutive
meetings without notice or explanation.
V. ELECTION OF OFFICERS
Members of the committee may make recommendations to the Board of Directors for
the appointment of a Chairperson. The Board shall appoint the Chairperson of the
committee following the Annual Meeting each year. Other officers of the committee
may be elected by the committee membership. At a minimum, the committee shall
elect a Secretary who shall be responsible for recording accurate minutes of the
committees meetings and submitting them to Management in a timely manner for
inclusion with the monthly Board meeting package. Minutes shall include a record of
the date, time and place of each meeting. Minutes shall also include a record of
committee member attendance and all votes of the committee. The Chairperson, or
his or her designee, shall be responsible for chairing meetings of the committee.
VI. MEETINGS
The committee shall meet on a regular basis. The committee shall publish an annual
calendar of meetings. All meetings shall be open to all unit owners. If it is necessary
for the committee to reschedule or cancel a meeting, the committee Chairperson
shall notify Management at the earliest possible time and make an effort to post a
notice on the community bulletin board. The Chairperson is responsible for contacting
the members of the committee regarding rescheduled or canceled meetings.
Special meetings or rescheduled meetings may be scheduled by the Chairperson
upon five (5) business days posted notice stating the reason for the meeting.
The committee shall reserve a time period at its meetings to allow input from any
non-committee members present at the meeting.
A majority of the members of the Committee must be present to convene a meeting
or conduct formal voting procedures. The total number of committee members shall
be a minimum of three with a majority present to establish quorum. A majority vote
of the members while a quorum is present shall constitute a decision of the
committee. All voting shall be conducted in open session.
All committee meetings shall be conducted generally in accordance with Roberts
Rules of Order in a professional manner. Minutes shall be taken at every meeting.
Minutes shall show attendance, issues raised, votes cast by each member present, and
any decisions made by the Communications Committee. Minutes shall be forwarded to

Management for inclusion in the monthly report to the Board of Directors. Approved
meeting minutes will be kept on file for review by owners.
VII. DUTIES OF THE CHAIR
The duties of the Chairperson shall include, but may not be limited to, the following:
Monitor and track and maintain committee membership roster;
Develop the annual meeting calendar;
Prepare meeting agendas;
Preside over meetings;
Provide each committee member an opportunity for input;
Ensure committee members and those attending the meeting are treated fairly
and with respect;
Assign committee members tasks as necessary;
Submit meeting minutes to the Board of Directors as stipulated above;
Serve as the liaison with the Board and represent the committee at scheduled
Board of Directors meetings.
Ensure the committee is performing duties as detailed in this resolution, and as
otherwise may be requested by the Board of Directors.
VIII. COMMUNICATIONS
In the interest of ensuring strong communications between the Board of Directors and
the Social Committee, it is expected that the committee Chairperson, or the
committee member or The Chairpersons designee, will attend each regularly
scheduled business meeting of the Board of Directors. The committee representative
will present committee recommendations, update the Board on the status of pending
committee tasks, request assistance from the Board, as needed, and answer any
questions the Board may have regarding committee assignments. The committee is
expected to maintain regular communications with the Board.
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