Student / Parent Handbook

HERTFORD
GRAMMAR
SCHOOL
(Grades 3-5)

Jason Griffin, Principal

603 Dobbs Street
Hertford, NC 27944

252.426.7166
fax: 252.426.7293

2015-2016

From the Principals Desk

Hertford Grammar School

Dear Panther Family:

Hertford Grammar School strives to provide e v e r y c h i l d with an exceptional
education. Our school serves approximately 400 students in grades 3, 4 and 5. We
are proud of our dedicated, experienced staff and enthusiastic learners!
As the demands of teaching children increase, it becomes more evident that we all need
to work together to insure that our children reach their fullest potential. We believe it is
everyones responsibility to empower children with the creative, intellectual and
decision-making skills necessary to become successful and responsible. With that in
mind, we invite you to be an active participant at Hertford Grammar School. Whether
you are a classroom volunteer, a member of the parent/teacher/student association or a
member of one of our school committees, you are encouraged to be involved.
Research clearly demonstrates that parent participation in their childs school coincides
with a greater likelihood of academic success for their child.
It is our desire to keep you informed of all that is taking place at Hertford Grammar
School. If, at any time, you have questions or concerns that arise, please do not
hesitate to give your childs teacher or me a call. My contact information is
jasongriffin@pcs.k12.nc.us.
We appreciate the opportunity to serve your child and value your contributions as a
partner in education.
Sincerely,

Jason Griffin

Learning Today, Leading Tomorrow

MOTTO
Learning Today, Leading Tomorrow

MISSION
The mission of Hertford Grammar School is to partner with families and community to inspire
and motivate each student to achieve his/her academic and personal excellence.

VISION
The vision of Hertford Grammar School is for our school, community, and families to work
st
together to develop 21 century learners who will become the leaders of tomorrow.

CORE BELIEFS

We believe ALL students can learn. All students have talents, skills, and unique
abilities.
We believe all students need a safe and nurturing environment.
We believe that learning is enhanced and maximized when school, family, and
community establish relationships, share resources, and support mutual goals.
We believe that students share the responsibility for their own learning.
We believe that teachers are responsible for designing and delivering relevant and
rigorous curriculum that engages all students.
We believe in the power of parents as partners. Parents are considered co-learners,
decision makers, advocates,
and a resource for their child.
st
We believe that 21 century technology integration is essential to teaching and learning.
We believe that education has to be a top priority.

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Hertford Grammar School

General Guidelines
(Instructional Day: 8:00 a.m. - 3:00 p.m.)
(Office Hours: 7:30 a.m. - 4:00 p.m.)

Arrival: Students should arrive at school no earlier than 7:40 a.m. The first bell rings at
7:40 a.m. and students will be allowed to enter the building at that time and should
report to their homeroom or to the cafeteria for breakfast.
The tardy bell will ring at 8:00 a.m. If a student arrives after 8:00 a.m. they are
considered tardy. Any student arriving after the tardy bell has sounded must be
accompanied to the office and signed in by parent or guardian.
The school office is open from 7:30 a.m. to 4:00 p.m., Monday thru Friday.
Attendance/Absences: Attendance in school is essential to educational achievement
and school success. Attendance and participation in class is an integral part of the
teaching-learning process, and thereby a part of the grade earned. Additionally, regular
attendance develops patterns of behavior essential to success in later life, both
personal and business. While there are times when students must be absent from
school due to physical inability to attend, it must be understood that parents or legal
guardians have the responsibility for ensuring that students attend and remain at school
daily. (Parents should follow-up with student absences by providing a dated note from
the doctor or parent, noting illness.)
If a student continuously experiences unexcused absences in the school year, the
principal can refer the student to the Judicial Attendance Committee (JAC). The JAC is
charged with investigating the reasons for the students absences and informing
students parent/guardian of available resources and assistance that will enable the
student to avoid unexcused absences. The parent/guardian of a student referred to
JAC must follow the recommendation of the JAC and any plan developed by the JAC to
prevent further unexcused absences. (See Attendance Policy 4400).

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Attendance and Tardies: Regular attendance is one of the major factors contributing to
success in school. A student entering class late or leaving early not only impacts their
own learning but also disrupts the flow of the classroom and impacts the entire
community of learners. We recognize there are times when unexpected events occur
that cause students to be late. We also acknowledge that parents play a large part in
the punctuality of students, but students are a part of the team as well and must do
their part to be to school on time. Our tardy procedure stresses the importance of
promptness as a valued work ethic. Frequent tardies of students from day-to-day
classroom experiences disrupt the instructional process. The benefits of instruction,
once lost, cannot be entirely regained.
Any student that comes to class after 8:00 a.m. (students who ride a bus to school are
not considered tardy) must have a note from the office for admission to class.
Excessive tardies from school is defined as 10 or more days tardy (excused or
unexcused). Excused tardies include illness verified by a parent/guardian or physician,
medical appointments verified by note from doctors office, serious personal or family
problems, and other reasons at the discretion of the principal.
Bus Regulations: The Perquimans County Board of Education is making every effort to
ensure each student safe transportation to and from school each day. Students are
encouraged to utilize school buses for transportation to and from school. Riding the bus
is a privilege and the student is responsible for behaving in a manner, which will
ensure the safety of all passengers. All students shall follow the directions of the bus
driver for loading, unloading, seating assignment, and conduct on the bus. Failure to
follow any and all rules and regulations while riding a bus or driving a vehicle will
result in the offenders bus riding privileges or student motorist privileges being
denied on a temporary and/or permanent basis. Students are not allowed to leave
campus once they have arrived at school.
The State of North Carolina has established certain rules and regulations, which school
passengers must follow. In meeting the bus, the passengers should:
1. Be on time (Students are required to arrive 5 minutes prior to scheduled pick up
time).
2. STAND IN THE YARD and cross the roadway ONLY under the protection of the
stop arms on the bus.
3. Follow classroom rules for regular conversation.

The following rules apply to all buses in the Perquimans County School System:
1.
2.
3.
4.

Follow directions.
Take your seat and remain in your seat for the entire bus ride.
Keep hands, feet and objects to yourself.
No eating or drinking on the bus.
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Parents, or their designee, should be at home (and visible to bus driver) to meet their
child (Grades PreK-5) at the bus stop in the afternoon. North Carolina General Statutes
7B-101(15) states the definition of a neglected juvenile is a juvenile who does not
receive proper care, supervision, or discipline from the juveniles parent, guardian, or
caretaker. Bus drivers are requested not to release students from the bus unless they
can physically see a parent, guardian, or an approved designee at the bus stop. If
parents are not home, the student will be returned to the school and the parent will be
referred to the Judicial Attendance Council for investigation and possible charge of
neglect.
During the first week of school, all parents will be required to sign a transportation
release form noting the above procedures. Parents will be expected to provide at least
three working telephone numbers that the school may use to contact them in the
afternoon. In the event there is an excessive number of days the school has to make
contact for someone to be present to receive the student, the principal may request a
meeting with the parent or the bus privileges for the student may be revoked.
Within the limits of reason, the bus will load and unload each student at the same
approximate time each day. Parents are requested to make sure their children remain
at the bus stop for loading purposes until the bus has arrived. Although the State of
North Carolina does operate a free school transportation system, it should be noted that
it is a PRIVILEGE to ride a bus, NOT a definite right. A student can be removed from
the bus for any reasonable reason, and for any length of time.
NOTE: School personnel are not to bring students suspended from bus to and from
school.
NOTE: UNDER NO CIRCUMSTANCES SHOULD A PARENT/GUARDIAN BOARD A
BUS. They should call appropriate school personnel if there is a problem.
Violators will be prosecuted.
The State of North Carolina and the Perquimans County Board of Education consider
the following offenses reason to remove a student from a bus:
1. Delaying the bus schedule.
2. Fighting, smoking, using profanity or refusing to obey the instructions of the bus
driver.
3. Tampering with the bus.
4. Refusing to meet the bus at the designated stop.
5. Unauthorized leaving of the bus when en-route to or from the school.
6. Playing, throwing trash or other objects.
NO BALLOONS OR GLASS
CONTAINERS ON BUS FOR ANY REASON. THIS IS A SAFETY ISSUE.
7. Failure to observe established safety rules and regulations.

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All absences resulting from suspension from riding the bus count in the twenty
maximum number of absences a student may miss from a grade and still be eligible for
pass/fail or promotion/retention consideration. All such absences are unexcused.
Cafeteria Services - Guidelines: The cafeteria is maintained as a vital part of the
health program of the school. To encourage good nutrition, a well-balanced breakfast
and lunch are available. Meal Prices for 2015-2016 school year are as follows:
Full Price
Reduced Price

Breakfast
$1.35
Free

Lunch
$2.60
$ .40

The cafeteria management and your fellow students will appreciate your cooperation in:

Remaining in cafeteria during lunch.

Depositing all lunch litter in wastebaskets.
Leaving the table and floor around your table clean for others.
Each student must practice good manners and assume his share of responsibility.
No shoving, loud talking, or breaking line.
School personnel are assigned to supervise student conduct in the cafeteria.

All students are required to go to lunch at their assigned time. Students will enter and
leave the cafeteria with their classroom teacher. Students will sit in an area designated
by their teacher. Students may be assigned seats if the need arises.
Breakfast and lunch will be served daily. (Exception: In the event of a 2-hour delay
due to inclement weather, breakfast will not be served.) Application forms for
free/reduced meals, along with anticipated prices, will be mailed two weeks before
school begins or can be obtained from the schools or by calling Donna Harris, Child
Nutrition Director, at the administrative offices of Perquimans County Schools.
Students will be allowed to receive meals at their previous year's status through
September 25, 2015. Any student who does not have a new application approved by
said date will be charged full price for meals until appropriate paperwork is filed with
Child Nutrition Director.
Lunch pre-payments may be made in the cafeteria by the day, week or month.
Occasionally a child is allowed to charge their meal. However, charges shall not
exceed the cost of three meals. Once a student's account is delinquent as aforesaid,
the student will not be allowed to charge meals and will be eligible to receive an
alternate lunch.

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Cafeteria Charges: Parents will be notified when your childs meal balance reaches
$5.00. HGS will send home letters and make phone calls as a friendly reminder to
monitor the cafeteria balances. In the event that your child exceeds a $20.00 balance,
we will inform you via telephone and allow you to make payment the next day to avoid
the alternate meal. If the payment is not received the next school day, your child will
receive an alternate meal consisting of 2 vegetables, 2 fruits, and 1 carton of milk. This
alternate meal will be served until the lunch balance is paid down below $20.00. The
cost of the alternate meal will be the regular price your child pays and will be added to
the lunch account. The alternate meal meets the minimum meal requirement. Please
contact the cafeteria manager, Geri Layden, if you have questions concerning your
childs cafeteria account.
Closed Campus: There will be no visitors brought to Perquimans County Schools
(small children, relative, etc.) without the prior consent of the administration at the
school. Perquimans County Schools operates under a closed campus policy. No
person should be on campus or in the building without approval from the Administrative
Office. Violators will be subject to prosecution. Parents/visitors will report to the school
office immediately upon arrival on campus.
In order to maintain a safe environment at Hertford Grammar School we require
EVERYONE (parents, guests and visitors) who enters the building to enter through the
main hall and register in the main office to get an ID badge. Even if you are just
running to a classroom to drop off your child, you must get an ID badge. We realize
that there needs to be a balance between the need to secure the facility and maintain
an open, welcoming environment for our parents and children. The HGS Safe School
Committee frequently reviews and updates our school safety and response plans.
Please help us make parents and visitors aware of safety protocols and warning signs
by following this rule Always wear a picture ID badge at Hertford Grammar School.
Current Address: It is very important for parents to inform the school of any changes in
the home address or telephone/cell number, and work number. Please call your childs
school and give any new information to a member of the front office staff.
****AT least 3 emergency contacts are required. It is the responsibility of each
parent/guardian to ensure HGS has appropriate contact information. In the event a
parent or emergency contact cannot be reached within what HGS administration deems
as adequate timing, the schools resource officer will be advised to make contact
followed by the Perquimans County Social Services.
Delayed Openings/Early Closings: In the event of a delayed opening or early dismissal
of school, Perquimans County Schools will notify the following media to broadcast
details: WGAI 56 AM, Classic Hits FM (104.9, 92.3, 97.1 and 99.1), East Carolina
Radio FM (105.7 and 102.5), ECSU (89.9), Channel 3 (WTKR), Channel 10 (WAVY)
and Channel 13 (WVEC). The announcement will also be made on the web page at
www.pcs.k12.nc.us and through the School Messenger telephone service.

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The safety and welfare of all students is a major consideration whenever the opening or
closing of school is changed. Parents are advised to listen to broadcast information
and refrain from calling the school or central office. When delays occur, school buses
will operate according to a similar schedule that begins according to the designated
delay time, (if school is delayed one hour, the buses will be one hour late).

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Dental Assistance: When children have dental problems, their overall health and ability to
learn can be seriously compromised. As part of our regular school preventive dental
health program, the NC Oral Health Section, Division of Public Health and the
Perquimans County Public Schools will conduct Dental Screenings for targeted
elementary school children during the school year. A Public Health Dental Hygienist for
Camden, Chowan, Currituck, Pasquotank and Perquimans Counties will conduct dental
screenings using vinyl gloves, mask, flashlight, and a new tongue depressor for each
child. The screening serves as an educational, positive dental experience and also
collects information to help improve the Childrens Dental Health programs. Children
who see a dentist regularly will also benefit from the screening for the educational
opportunity. A form letter will be sent home to show your childs results. (Note: If you do
not want your child to participate in the dental screening, please contact your childs
teacher.)
Discipline/Consequences: At Hertford Grammar School, we follow the DPI supported
PBIS Matrix (www.ncpublicschools.org). Consistent discipline is the responsibility of
every employee at our school. Students are expected to follow the rules and comply
with reasonable requests regardless of whether the request is from a teacher, an
assistant, a lunchroom worker, or a custodian. We do not view discipline as a
punishment. Discipline is training students to behave in an acceptable manner. Our
school rules tell students what is acceptable while they are in our building. All school
rules and expectations will be taught and modeled. Our school rules shall be
consistently enforced during the school year; however, teachers are asked to use good
judgment and show compassion when enforcing a discipline rule. Our teachers realize
that students are individuals and should be disciplined as individuals. The school wide
discipline plan at HGS is a wonderful program because every child, parent, and staff
member will know what is expected and what the consequences will be if a rule is
broken. The program encourages parent contact on the day of the incident so parents
know that day if any problems have occurred. Discipline infractions should be recorded
weekly and communicated with parents. Your childs conduct grade will be based on
his/her work habits and behavior, which will be recorded by the teacher, and
documented on progress reports and report cards.
At the beginning of the school year, procedures governing student discipline will be
provided to all students.
Note: Administrators and teachers will handle discipline cases on an individual basis and in
compliance with the discipline procedures. Final consequences will be determined by
administration on an individual basis and in accordance with board policy.

If there is a pattern of student discipline violations, any teacher can request a meeting
of the PBIS (Positive Behavior Intervention & Support) committee. This request
should be made through the principal either in writing or through an email. Upon review
of the discipline referrals and other related information, a meeting will be scheduled by
the counselor, with the principal to review referrals. Student, parent, and teachers will
be asked to attend the PBIS committee meeting.

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The functions of the PBIS committee include:

o To assist students in conforming with school rules and regulations
o To help students develop self-discipline
o To administer consequences commensurate with offense committed by any
student
o To communicate with the school and parents in cases of the difficult student
o To set up some rules and regulations for students repeatedly sent to time out or
project respect
o To promote and encourage good behavior among teachers and students
o To offer advice on resolving students behavior problems to students, teachers,
and parents
Dress Code: Students not properly groomed and dressed will be asked to call their
parents (to bring appropriate clothing) or to return home and change to suitable attire.
The dress and personal appearance of pupils greatly affect their performance and
general school morale. The school requests that parents outfit their children in
clothing, which will be conducive to learning and which contributes to good behavior.
Students not properly groomed and dressed will be asked to return home and change
to suitable attire. (See Board Policy relating to Code of Student Conduct).

Students should be appropriately dressed and well-groomed while attending school

and school functions.
All students must wear shoes or sandals. Keep in mind that all students participate
in physical activities daily and sturdy shoes are recommended.
Tube tops without overshirt, bare midriffs, tank-tops or mesh shirts (without a shirt
underneath), undershirts worn as tops, mini skirts, biker shorts and Daisy Duke
shorts are not acceptable.
Bermuda-length shorts or longer (i.e. at least eight inches long when measured from
the inseam down) are permitted.
No biker chains.
No headgear (hats, bandanas etc.) of any type allowed inside school buildings.
Clothing with vulgar, profane, indecent or suggestive lettering, and/or pictures will
not be allowed.
Ragged clothing that shows the students underclothing and/or bare body is
unacceptable.
Pants must be worn at the waist - with no underclothing showing.
Belts are
encouraged and are to be worn, not carried.
Tight clothing of any type, short mini skirts, and low-cut tops showing cleavage are
inappropriate.
Any item of clothing deemed inappropriate by administration.

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Fire/Evacuation Drills: A fire drill will be held each month. The following regulations
govern fire drill procedures:
1. At the sound of the fire signal (flashing light and horn sounding), follow the
directions previously given to you by your teacher.
2. Leave the room quietly. There should be no talking during the evacuation of the
building.
3. During an actual fire, keep your place in line outside the building until you receive
further instructions from members of the staff or members of the fire department.
4. If (it happens that) the evacuation of the building has been for drill purposes only,
return to the building quietly and in single file when the signal is given.
5. Teachers are to report to the principal the names of any students who seem
unwilling to cooperate in carrying out the fire drill in an orderly, quiet, and serious
manner.
6. Teachers will post evacuation procedures by their door.
Guidance Services: The guidance counselor is available for individual and/or group
counseling, and works closely with teachers to be available to all students.
Appointments may be made with the counselor by calling the school office.

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10

Healthy Students / Safe, Orderly and Caring Schools

Anti-Harassment / Bullying: The term bully means the repeated and deliberate verbal
and physical abuse of a student by one or more students. This aggressive behavior is
unwelcomed, unprovoked and intended to do emotional harm. It generally occurs in a
context where there is a real or perceived imbalance of power, physical or social,
between the bully and the victim.
It is the policy of the Perquimans County Board of Education to maintain a learning
environment that is free from harassment, bullying, and discrimination. This includes,
but is not limited to harassment, bullying and discrimination based on an individuals
real or perceived race, color, sex, religion, creed, political belief, age, national origin,
linguistic and language differences, sexual orientation, gender identity/expression,
socioeconomic status, height, weight, physical characteristics, marital status, or
disability. The Board prohibits any and all forms of harassment because of those
differences.
It shall be a violation of board policy for any student, teacher, administrator, or other
school personnel to harass, bully, or discriminate against any person based upon any of
the differences listed above. It shall also be a violation of this policy for any teacher,
administrator or other school personnel to tolerate such harassment, bullying, or
discrimination of any person by a student, teacher, administrator, other school
personnel, or by any third parties subject to supervision and control of Perquimans
County Schools. (NOTE: Please use the Report a Bully link on www.pcs.k12.nc.us to
report harassment and/or bullying.)
Asbestos: The Asbestos Management Plans/Results of the 3-year re-inspection for
Perquimans County Schools may be viewed at any principal's office or the Maintenance
Supervisor's Office.
Flu Vaccine: Symptoms of flu include fever, headache, extreme tiredness, dry cough,
sore throat, runny or stuffy nose, and muscle aches. Other symptoms, such as nausea,
vomiting, and diarrhea, are much more common among children and adults. The flu
vaccine prevents the flu, a common and highly contagious infection that can cause
serious illness, and even death, in young children and older adults, and certain
vulnerable people of all ages. Flu immunization is encouraged because the flu can lead
to other problems including pneumonia, inflammation of the heart, and inflammation of
the lungs. Parents are encouraged to talk to your child's pediatrician about getting your
child immunized against the flu. See additional information at www.immunize.nc.gov or
www.cdc.gov/flu.

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11

H1N1 Flu Virus: U.S. Departments of Education and Health and Human Services,
along with the Centers for Disease Control provide updates on the H1N1 flu virus on a
regular basis. School officials will work diligently to ensure students and staff have the
support needed to provide a safe learning environment for our students. You may call
on us and our staff at any time for updates. You may find helpful information at these
Web sites: www.ed.gov <http://www.ed.gov/> and www.cdc.gov <http://www.cdc.gov/>
Hepatitis B Vaccine: Hepatitis B is a serious disease and can cause short-term (acute)
illness that leads to loss of appetite, tiredness, diarrhea and vomiting, jaundice and pain
in muscles and joints. Hepatitis B is spread through contact with the blood and body
fluids of an infected person. Parents are encouraged to talk to their child's physician
regarding the vaccination. Visit website http://www.cdc.gov/hepatitis.
HPV: HPV (human papillomavirus) is a common virus that is spread from one person
to another by skin-to-skin contact in the genital area. HPV can be spread even if there
is no intercourse. Some types of HPV can infect a womans cervix, causing a change in
cells which can lead to cancer over time if not treated. However, a new vaccine can
now protect females (ages 9 to 26) from four major types of HPV. See your school
nurse for detailed information on the HPV vaccination. In 2011, the recommendation
for the vaccine was expanded to male students as well. Materials related to this are
available at www.immunize.nc.gov.
Immunization: North Carolina State Law requires that all children enrolling in school
must have a copy of their immunization record on file at school and the student must be
up-to-date on all required immunizations. Parents have 30 calendar days from date of
enrollment or first day of school, to have immunizations completed and a copy of the
record brought to school. Students will be suspended from school if these
requirements are not met within the 30 days. Students enrolling in kindergarten must
also have a health assessment (physical) done within the last year and a copy on file at
school.
Meningococcal Meningitis Vaccine: Meningococcal Meningitis is a form of bacterial
meningitis. It is a rare, but potentially fatal bacterial infection that can cause severe
swelling of the fluid around the brain and spinal cord, or a serious blood infection.
Symptoms can progress rapidly and may resemble the flu. They can include fever,
headache, stiff neck, nausea, vomiting, confusion, sleepiness and sensitivity to light.
Some people also develop a rash mainly on their arms and legs. For more
information, visit www.cdc.gov, www.acha.org or www.immunize.nc.gov. Talk to your
child's physician or someone at your local health department for more information about
this vaccine.
NC Diabetes Legislature: North Carolina law requires the development and
implementation of individual care plans for students with diabetes in NC Public Schools.
If your child has diabetes, please contact the school nurse or the school counselor at
your childs school immediately.

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12

When to Keep A Child Home from School: Please follow these recommendations in
determining whether to keep your child home from school:

Take your child's temperature. Though a child may not have a fever and still be sick,
a temperature of 100.0 or over is a sure sign to keep your child home. Giving a
fever reducer and sending him to school will almost guarantee a call from the school
when the medicine wears off, as well as exposing other students to whatever your
child has.
If your child vomited or had diarrhea during the previous night, please keep him
home. If symptoms continue for more than 48 hours or worsen instead of
improving, consult the doctor.
A blistery rash, especially if accompanied by a fever and a history of exposure, may
be chicken pox. Keep your child home until you know for sure. If it is chicken pox,
he will need to stay home until all areas are scabbed, usually 6-7 days.
If your child is diagnosed with a bacterial disease such as strep, he should be on
prescribed antibiotics for 24 hours before returning to school.
A child does not need to visit the doctor simply to obtain a doctor's note for school.
A note from the parent is sufficient for the first 10 absences. Any absences in
excess of 10 days will require a note from your child's doctor.

Illness of Students: Please do not send your child to school if he/she is sick or if he/she
has a fever. Students are required to stay home if they have a contagious health
problem such as pink eye, head lice, or chicken pox. Students cannot return to school
until the problem is completely cured and/or they bring a note from a doctor.
Injury/Illness: In the event of illness at school or minor accidents needing medical
attention, the school will notify parents as soon as possible. A parent or other
responsible adult must be reached and give permission before any student will be
allowed to leave school. Upon return to school the student must check in at the office
in order to be readmitted to class. Students who leave without signing out will be
considered truant.
Make-up Work: See remarks under Attendance. Students shall be allowed to make
up any work missed for either lawful or unlawful absences. It is the responsibility of any
student to contact the teacher immediately to make whatever arrangements are
necessary to be given the assignments and any help that may be necessary.
Medication: Over-the-counter medications and prescription medications will only be
administered by a doctors order and after the parent has submitted a properly
completed and signed medication authorization form. An explanation of the school
policy and a copy of the authorization form are available at the principal's office or
contact your school nurse.
NOTE: ALCOHOL-BASED SANITIZERS SHALL NOT BE SENT TO SCHOOL WITH STUDENTS.
THE SCHOOL DISTRICT PROVIDES ALCOHOL-FREE SANITIZER DISPENSING BOTTLES TO
EVERY CLASSROOM AND OFFICE. IF PARENTS DESIRE FOR THEIR CHILD TO HAVE HIS/HER
PERSONAL BOTTLE OF SANITIZER, THE SAME MUST BE ALCOHOL-FREE.

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13

Request for Medication Administration in School (To be completed by physician)

Name of Student:

School:

Medication:

Dosage:

Time(s) medication is to be given: a.m.

p.m.

To be given from: (date)

to

Significant Information:
Diagnosis:
Possible Side Effects:
If an emergency situation occurs during the school day or if the student becomes ill, school officials are to:
a.

Contact me at my office

Telephone

b.

Take child immediately to the emergency room at

FOR SELF-ADMINISTRATION Student has demonstrated understanding of and ability to self-administer asthma medication,
diabetes medication, or medicine for anaphylactic reactions and may carry and self-administer as
prescribed.
[Asthma/allergic reaction MDI(*Medicated Dose inhaler) MDI with spacer * Epi-pen
diabetes insulin]
*Parent/guardian must provide an extra inhaler to be kept at school in case of emergency
A written statement, treatment plan and written emergency protocol developed by the students health care provider
must accompany this authorization form in accordance with requirements stated in G.S. 115C 375.2

Student must have a self-medication treatment contract.

All medication for use at school will be furnished by parent or guardian in a container properly labeled by a
pharmacist with identifying information, (e.g., name of child, medication dispensed, dosage prescribed,
and the time it is to be given or taken).
Date
Physicians Signature
PARENTS PERMISSION
I hereby give my permission for my child (named above) to receive medication during school hours. This
medication has been prescribed by a licensed physician. I hereby release the School Board and their
agents and employees from all liability that may result from my child taking the prescribed medication.
This consent is good for the school year, unless revoked.
Parent or Guardians Signature

Telephone Number

Date

(School Use Only)

Name and title of person to administer medication (unless self-administered)
Approved by
Principals Signature
Reviewed by
Nurses Signature

Date
School
Date

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News/Media Release: Throughout the year, there may be occasions when media and
or school/school system personnel will be photographing and or videotaping classroom
and school-related activities to be used in school/school system publications, on the
website, and/or sent to the local media for publishing. If you do not wish for your
child to be interviewed or identified in photographs or other types of media,
please contact the superintendent in writing, expressing your childs
restriction. For further information, contact Teresa Beardsley at 252.426.5741 ext.
239.
Orientation: New students who arrive after the school year begins will be provided with
a copy of the handbook. The staff will assist with school orientation.
Parent/Teacher Conferences: Parent conferences are scheduled throughout the school
year. Notifications of the dates will be sent home with the students. The administration
and staff strive for 100% participation in quarterly parent conferences. Parents are also
welcome to call the school and schedule parent-teacher conferences, as they are
deemed necessary. Parent conferences offer several important benefits: a) parents
get to know the teacher; b) parents learn about the school and curriculum; c) parents
learn new things about their child and may learn ways to help their child be more
successful; d) parents become more aware of their childs strengths and of those things
which are more difficult for the child; e) teachers better understand each childs
individual needs; f) the child receives a better and more personalized education.
Parents are invited to request a conference whenever they feel one is needed. This
can be done by calling the office to arrange an appointment or by sending a note to the
teacher to arrange a time. For a general conference, parents may prefer to wait until a
teacher workday to schedule an appointment. Bi-weekly progress reports will be sent
home. Report cards will be issued four times a year. If for some reason a student does
not receive his report card at the end of the year, his parent can pick it up at the office.
Personalized Education Plan (PEP): Students who do not score Level III or above on
any of the End-of-Grade (EOG) tests and/or Nine Week Assessments (Reading and/or
Mathematics) will be provided a Personalized Education Plan (PEP). Hertford
Grammar School is applying this requirement for all three grades. In addition to the
academic PEP, a student may also have a plan for behavioral concerns. The PEP
does not replace the Individual Education Plan (IEP) that is developed by the
Exceptional Childrens Program.
Progress Reports: Progress reports will reflect ALL the grades a student has earned
during a specific time period. These are grades a student has earned on some of the
following: practice work, daily work, a n d a s s e s s m e n t s . Grades are also assigned
for the sum of what your child has learned. Examples include but are not limited to
the following: tests, performance tasks, presentations, and rubrics. It is important that
parents understand how their child is progressing towards mastering the Common
Core and Essential State Standards.

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(Grades) - A students grades reflect their academic achievement. Grades are a

fair representation of student performance on a variety of measures over time.
Grades should clearly communicate to the students and parents assessment of
classroom work and performance. The focus for grades should be placed on
the student demonstrating that they have learned the written curriculum as
defined by the North Carolina performance standards and also the Common
Core and Essential State Standards. Grades must also be based on a variety
of indicators and assessments. Hertford Grammar School encourages each
student to succeed. Therefore, no grade below a 59 shall be recorded in a
students permanent record, cumulative folder, or report card.
A
B
C
D
F

90-100
80-89
70-79
60-69
59 and below

A Honor Roll All As (All grades 90 and above)

Honor Roll As & Bs (All grades 80 and above)
(9-Week Assessments) - Students are given 9-week cumulative tests in EnglishLanguage Arts, Math and Science (5th grade). These tests are modeled after the
North Carolina End of Grade Tests (EOG) and based on the Common Core and
Essential State Standards for each grade level.
All third grade students will have an opportunity to take the CogAt (Cognitive
Abilities) test in September. Homeroom teachers will provide more information.
All third grade students will take the Beginning of Grade pretest as a part of the
Read to Achieve law in North Carolina. Students must pass local alternate
assessments or the End of Grade Reading test to be promoted to fourth grade.
Academically Gifted - Advanced Academics: Perquimans County Schools understands
that advanced academic, creative, and leadership potential can be found in all ethnic,
geographic, and socio-economic groups. Students that have exceptional academic or
intellectual potential must be recognized, challenged, and nurtured through
differentiated services beyond those which are ordinarily provided by the regular
education programs. Perquimans County Schools has developed a program, with input
from staff, parents and the community which will provide appropriate services for
academically gifted students. Additional information may be obtained by contacting
Mrs. April Benton at telephone (252) 426-7166.
Questioning by the Police: A cooperative effort shall be maintained between the
principal, staff, and law enforcement agencies. It is paramount that the rights of the
school, the home, the civil authorities, and the individual be clearly understood and
protected. (Reference: Code of Student Conduct Policy)
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School Insurance: School insurance is available to all students. A packet regarding

insurance will be available for each student on the first day of classes. Purchase of this
program is optional. Student athletes must provide signed evidence that they are
covered by adequate insurance; otherwise, they must purchase school insurance.
Smoke Free Environment: In compliance with Board of Education Policy, smoking is
not permitted anywhere on the campus or building.
Special Events/Field Trips: School field trips are designed to stimulate student interest
and inquiry and to provide opportunities for educational growth and development.
Policies related to Code of Student Conduct will apply to the behavior of all students
while they are taking part in school trips. A specific consent form MUST BE SIGNED by
the parent before any child can participate in a field trip that requires the child to leave
the school campus. Permission cannot be given by telephone. A parents handwritten
note cannot be accepted in place of the standard consent form. Any student who has
a record of consistent misbehavior may be denied permission (by the principal or
his/her designee) to participate in a field trip.
NOTE: If private transportation will be provided for a student during the field trip, a form entitled
"Private Transportation Request Form" should be signed by the student, parent, school
employee supervising the field trip, and principal. The form should be submitted to the principal
at least 24 hours prior to the scheduled trip.

Stolen Property: Students who have something stolen from them should report such to
the office immediately. Students who receive stolen property will be treated as if they
had taken the property, and may be subject to suspension, expulsion, and/or arrest.
(Following Administrative investigation)
Student Records: Student records are available for parents or legal guardians to see
upon request. To see records, one should make an appointment with the principal, the
guidance counselor or the childs teacher.
Telephone Use: When a parent /guardian contacts the school they will be directed to
the teacher voicemail, where a detailed message can be left. Messages will be checked
throughout the day and before dismissal by the classroom teachers. Calls will not be
forwarded to the classroom during the instructional day, nor will students be pulled from
class to receive messages or to take telephone calls, unless considered an emergency
by the administration. The telephone is to be used by students only in case of
emergency or special urgency.

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Textbooks - School Supplies - Damage Fees: All of us recognize that the cost of
textbooks and library books continues to increase. We are also aware that each year
many books are damaged or lost. In an effort to insure consistency among teachers in
assessing fees for damages and costs for replacing lost books, the following systemwide regulations have been established:
(a) If a new textbook or library book is lost, the full price of the book is to be charged.
(b) Textbooks or library books one year of age or older which are lost shall be assigned
full price, less twenty percent (20%) for each year the book has been used. A
minimum fee of $5.00 shall be assigned any lost book.
(c) The minimum fee for damages to textbooks or library books shall be $5.00.
(d) Textbooks which will be discarded because of new adoptions or library books which
will be weeded should be assigned a minimum fee of $5.00 if they have been lost.
(e) Textbooks will be covered (by the student) and kept in good condition.
At the beginning of the year, teachers will provide students with a list of needed
supplies. It is important that students come prepared with supplies each day. This will
help your child be successful.
Tornado Drills: A tornado drill will be conducted at least once during the school year.
School administration and teachers will make students aware of drill procedures.
Transportation Information: If your child needs to ride an alternate bus a
parent/guardian must send a signed note and have the approval of the principal or
designee. The note must have a physical address, a telephone number, and the name
of the individual that will be receiving the student as well as the number where the
parent/guardian can be reached.

In an emergency situation a parent may call the school for

a bus change. The call must identify the child, the physical
address, telephone number, and name of the individual
that will be receiving the student.

If a change in transportation (i.e., bus to car rider or a change in the person picking up
the student) is required a parent/guardian should send a note to the teacher. If an
emergency change is required during the school day a parent/guardian may call the
school and you will be instructed to leave a message on the appropriate teachers
voicemail. All teachers are required to check their voicemail before dismissing their
students.

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All changes in transportation must either be in writing or through verbal communication

from a parent/guardian. A students word is not acceptable when it comes to a change
in transportation.
All calls and notes must be to the office before 12:00 noon. Any calls or notes
NOT received in the office BEFORE 12:00 noon may not be honored.
Transportation/Private Vehicles: Hertford Grammar Schools mission is to educate all
students in a safe and supporting environment. Beginning and ending each day in a
safe, positive manner is essential. HGS has established an area for adults in private
vehicles to load and unload children. Please honor that space and cooperate with staff
members who are facilitating the drop off and pick up of students.
Car pool drivers and parents using the Drop off and Pick up lane are asked to be
patient during the beginning weeks as the children and newcomers get accustomed to
the process. Please remember that SAFETY is our primary concern. Drive slowly,
please.

Pull forward as far as possible into the designated lane before loading or
unloading.
Load and unload in front of the media center area only.
Load and unload from the passenger side of the car only. Drivers should remain
in the drivers seat.
Do not pass other cars that are loading or unloading.
Do not park in the Drop off and Pick up lane and leave your car unattended.
If you park in the parking lot or at the side of the street, please get out of your car
and walk your child safely across the traffic lanes.
Exit the Drop off and Pick up area promptly after loading and unloading.
Always wear seatbelts.

In the morning all students will unload and enter by the front sidewalk near the office.
In the afternoon, students will be dismissed from the media center.

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Toys and Other Objects That Should Not Be Brought To School: Items which distract
others, interfere with instruction, and/or otherwise create problems, are not to be
carried onto the bus or onto school grounds. Such items include: audio visual
devices, IPODS, MP3 players, pagers, water guns, whistles, noisemakers, scanners,
toys, games, game devices, guns, ammunition, and knives. If brought to
school, these items will be confiscated. Parents will have two school days to pick up
confiscated items and students will be subjected to administrative consequences as it
relates to our discipline policy.
Vandalism and Property Damage: The construction and maintenance of our school
buildings and their contents are a cost to the taxpayers. Students who destroy or
vandalize school property will be required to pay for loss or the damage they inflict. If
students willfully destroy school property, suspension, or subsequent expulsion from
school may be necessary. If a student happens to damage school property by
accident, he/she should report it to a teacher or the office immediately.
Visitors: All parents and other visitors should check in with the receptionist upon
arriving at the school. This requirement is a safety precaution we feel is necessary to
protect children from unwanted visits due to unusual circumstances. Parents who come
to school to pick up their children must also report to the office where someone will
assist them in notifying the child so that the child will meet the parent at the office. Any
child being signed out or in should have his name recorded in the book in the main
office.
Volunteers: Teachers regularly invite parents and guardians to become volunteers
throughout the school year. Parents are encouraged to contact teachers if they have
extra time they would like to spend at school helping teachers. All volunteers are asked
to fill out a Volunteer Form and will be invited to a short volunteer workshop before
they begin to volunteer at Hertford Grammar School. If you would like to volunteer,
please contact Teresa Beardsley at 426.5741 to sign up for the next volunteer
orientation class.
Withdrawal from School: Please see the Data Manager who will handle all aspects of a
student transferring to another school. All books must be returned or paid for before
withdrawal is complete. Parents will be asked to sign a release form that will enable the
school records to be mailed to the school to which the student is transferring.

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Board of Education
Policies
Technology Responsible Use
Goals and Objectives of the Educational Program
Student Records
Confidentiality of Personal Identifying Information
Student and Parent Grievance Procedure
Homeless Students
Parent Involvement

Access to the entire board policy manual for Perquimans County Schools is at
http://www.pcs.k12.nc.us/BoardofEd.aspx

Perquimans County Schools

Dr. Dwayne Stallings

Superintendent

PO Box 337
Hertford, NC 27944
(252) 426-5741

Mr. James R. Bunch

Assistant Superintendent

The Board of Education meets the fourth Monday of each month at 6:00 p.m. at the Board of
Education office. Any changes in this schedule will be announced. The meetings are open to
the public and we invite you to attend.
Board of Education Office:

411 S. Edenton Road Street

Hertford, NC 27944

Mission: Perquimans County Schools provide a 21st Century personalized education and ensure
career readiness for every child, every day.
Vision: Perquimans County Schools, in partnership with family and community, will educate all
students in a safe and nurturing environment to thrive in a global society.

The Perquimans County School System does not discriminate against any person on the basis of age,
race, sex, religion, national origin, handicapping conditions, pregnancy, parental or marital status, or
disability in any of its educational or employment programs or activities.