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SAP FI ECC 6.

0 Bootcamp

Exercises for Day 2

SAP FI ECC 6.0 Bootcamp


Exercises for Day 2

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SAP FI ECC 6.0 Bootcamp

Exercises for Day 2

Table of Contents
Table of Contents.................................................................................................2
General Ledger Period End Closing & Reporting.................................................... 3
Exercise 2.1: Create Recurring Entry...................................................................3
Exercise 2.2: Process Recurring Entry ................................................................7
General Ledger Period End Closing & Reporting (cont.)...................................... 10
Exercise 2.3: Display Chart of Accounts ..............................................................10
Exercise 2.4: GL Account Balances Report .........................................................12
Exercise 2.5: GL Account Balance Display ..........................................................14
Exercise 2.6: GL Account Line Items Report .......................................................16
Exercise 2.7: Generate Balance Sheet/Profit and Loss Statement ......................17
Exercise 2.8: Leading Ledger & Non-Leading Ledger Posting.............................19
Exercise 2.9: New GL Reporting versus Classic GL Reporting............................24
Accounts Receivable Master Data .......................................................................... 28
Exercise 2.10: Create Customer ..........................................................................28
Exercise 2.11: Change Customer Record............................................................38
Accounts Receivable Business Transaction ......................................................... 42
Exercise 2.12: Create an Invoice with Cash Payment Terms ..............................42
Exercise 2.13: Create an Invoice with 30-Day Payment Terms ...........................47
Exercise 2.14: Reverse an Invoice.......................................................................51
Exercise 2.15: Execute Dunning Procedure.........................................................53
Exercise 2.16: Create a Partial Credit Memo .......................................................61
Accounts Receivable Business Transaction (cont.) ............................................. 65
Exercise 2.17: Apply Incoming Manual Partial Payments ....................................65
Exercise 2.18: Clear Open Items .........................................................................71
Accounts Receivable Reporting and Conversion Tips ......................................... 74
Exercise 2.19: Display Account Balances ............................................................74
Exercise 2.20: Browse Account Line Items ..........................................................76
Exercise 2.21: Generate AR Reports...................................................................78

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SAP FI ECC 6.0 Bootcamp

Exercises for Day 2

General Ledger Period End Closing & Reporting


Estimated Completion Time: 10 minutes

Exercise 2.1: Create Recurring Entry


Scenario

Company R100 has leased a photocopier machine for two years. Although the
rental payment is on yearly basis, you will accrue a monthly rental charge of EUR
500. The recurring entry starts at the end of current month for a year.

The expense account is 471000 Machinery Rental for cost centre P81400.

The accrual account is 179100 Other liabilities

After creating the template, you need to run the recurring entry.

Instructions

1. Access the Enter Recurring Entry: Header Data screen.


Path:

Accounting > Financial Accounting > General Ledger > Posting >
Reference Documents > Recurring Document

Transaction Code:

FBD1

2. Enter the Company code field.


3. Enter information in the following fields in the Recurring entry run section:

First run on: 01.06.2007

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Last run on: 01.12.2007

Interval in months: 01 (monthly)

Document type: SA

Currency: EUR

Reference: Photocopier AcXX (XX = your participant no)

Translation date: blank

4. In the First line item section

Enter the posting key in the PstKy field - 40

Enter the Account field - 471000

5. Click the Enter icon


account item screen.

to display the Enter Recurring Entry: Add GL

6. Enter the following information:

Amount: 500

Tax code: V1

Calculate tax: checked

Cost centre: M81100

7. In the Next line item section

Enter the posting key in the PstKy field - 50

Enter the Account field - 179100

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8. Click the Enter icon

to display Item 2/Credit entry/50

9. Enter the following information:

Amount: 500

10. Click the Document overview icon


11. Click the Save (Post) icon
9. Verify that Document XXX was stored in company code XXX displays in
the status bar.
12. Click the Exit icon

until the SAP Easy Access screen displays.

You have completed the Create Recurring Entry transaction.

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Exercises for Day 2

Practice Exercise Feedback


Display Recurring Entry
Instructions

Display the recurring FI Document you just created using transaction FBD3. The
transaction works the same way as display FI document.
You can also use transaction F.15 to display Lists of Recurring Entry

Check Your
Work

Path: Accounting > Financial Accounting > General Ledger > Document >
Reference Documents > Recurring Document > Display
From transaction FBD3

Path: Accounting > Financial Accounting > General Ledger > Periodic
Processing > Recurring entries > Lists
From transaction F.15

You have completed the Display Recurring Entry transaction.

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Exercises for Day 2

Exercise 2.2: Process Recurring Entry


Scenario

Instructions

It is now the end of the month, and you need to run the recurring entry created
earlier.

1.

Access the Create Posting Documents from Recurring Documents screen.


Path:

Accounting > Financial Accounting > General Ledger > Periodic


processing > Recurring Entries > Execute

Transaction Code:

2.

3.

F.14

Enter the following fields:

Company code: R100

Document number: Your recurring document number

Fiscal year: 2007

Settlement period: 01.06.2007 to 30.06.2007

Batch input session name: RecurrXX (XX = your participant number)

Hold processed session: checked


Note: this indicator is not to delete faulty session

Click the Execute icon

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4.

Verify that Session XXX was created displays in the status bar and record
the session name.

5.

Access the Batch Input: Session Overview screen.


Path:

System > Services > Batch Input > Sessions

Transaction Code:

SM35

6.

Select your session and click Process button

7.

Select the following options at the pop up window

8.

Click the Process button

Screen Realize Recurring Entry: Header Data is displayed

Note: A Batch process would be used here.

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9.

Exercises for Day 2

Review the header and line item information and make changes, as needed.

10. Click the Enter icon until the Information dialog box displays with the message
Processing of batch input session completed.
11. Click Resume button.
12. Click the Exit icon

until the SAP Easy Access screen is displayed.

Note: In case of multiple recurring entries, it is preferred to execute the batch input
session in background.

You have completed the Process Recurring Entry transaction.

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Exercises for Day 2

General Ledger Period End Closing & Reporting (cont.)


Estimated Completion Time: 15 minutes

Exercise 2.3: Display Chart of Accounts


Instructions

Path: Accounting > Financial Accounting > General Ledger > Information
System > General Ledger Reports > Master Data > Chart of Accounts
Transaction Code: S_ALR_87012326 Chart of Accounts

1.

Enter Chart of Account: INT on the selection screen

2.

Click Execute icon

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You have completed the Display Chart of Accounts transaction.

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Exercises for Day 2

Exercise 2.4: GL Account Balances Report


Instructions

1. Access the GL Account Balances screen.


Path: Accounting > Financial Accounting > General Ledger > Information
System > General Ledger Reports > Account Balances > General > GL
Account Balances > GL Account Balances
Transaction code: S_ALR_87012277

2. Select the following information in the selection screen:

Chart of Account: INT

Company Code: R100

Fiscal year: 2005

Reporting period: 1 to 16

Print Account not posted to: checked


Note: this option will display account with zero balance in the
report. You may need to scroll down to see this field.

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3. Click the Execute icon


4. Click Back icon

to view the report output

5. Enter a different parameter at the selection screen and execute the


reports, if the report requirements need to be changed.

Note: S_PL0_86000030 - GL Account Balances (New) is used for new


GL reports; Selection options have been enhanced by SAP in ECC 6.0 with
new GL functionality as compared to the Classic GL reports.

You have completed the GL Account Balances Report transaction.

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Exercises for Day 2

Exercise 2.5: GL Account Balance Display


Instructions

Path: Accounting > Financial Accounting > General Ledger > Account > Display
Balances

Transaction code: FS10N

1. Select the following information in the selection screen:

GL Account: 476000

Company Code: R100

Fiscal year: 2007

2. Click the Execute icon

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Exercises for Day 2

3. Double click on the period and column (Debit, Credit, or Balance) to display the
line items of the GL account.

If the Line Item Display selection at the GL master data is not selected,
there is no drill down information available from this screen; i.e., the line
item of the account cannot be displayed.

4. Click the Back icon

to get the GL Account Balance Display screen.

5. Enter a different parameter at the selection screen and execute the reports.

Note: FAGLB03 - Display Balances (New) This report is used if New GL is


used (specific ledger can be opted in the selection screen).

You have completed the GL Account Balance Display transaction.

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Exercises for Day 2

Exercise 2.6: GL Account Line Items Report


Instructions

Path: Accounting > Financial Accounting > General Ledger > Information System
> General Ledger Reports > Line Items > GL Line Items

Transaction code: S_ALR_87012282

1. Select the following information in the selection screen:

Chart of Account: INT

Company Code: R100

Open Item at Key date: todays date

2. Click the Execute icon


3. Click Back icon

4. Enter a different parameter at the selection screen and execute the reports.
You have completed the GL Account Line Items Report transaction.

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Exercises for Day 2

Exercise 2.7: Generate Balance Sheet/Profit and Loss


Statement
Instructions

Path: Accounting > Financial Accounting > General Ledger > Information System >
General Ledger Reports > Balance Sheet/Profit and Loss Statement/Cash Flow >
General > Actual/Actual Comparisons > Balance sheet / P+L statement
Transaction code: S_ALR_87012284
1. Select the following information in the selection screen:

Chart of Account: INT

Company Code: R100

Financial statement version: INT

Reporting year: 2007

Reporting periods: 1 to 16

Comparison year: 2006

Comparison periods: 1 to 16

2. Click the Execute icon

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3. Click Back icon

Exercises for Day 2

4. Enter a different parameter at the selection screen and execute the reports
You have completed Generate Balance Sheet/Profit and Loss Statement
transaction.

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Exercise 2.8: Leading Ledger & Non-Leading Ledger


Posting
Background

New GL functionality presents the option to update values in select ledger.


The following exercise posts transactions in Leading ledger and Non-Leading Ledgers
and to display the difference

Instructions

1.

Access the Enter GL Account Posting: Header Data screen.


Path:

Accounting > Financial Accounting > General Ledger > Posting >
Enter GL Account Documents for Ledger Group

Transaction Code:

2.

FB50L

Enter information in the following fields.


Field:

Enter:

Document date

Todays date

Posting date

Todays date

Document Type

SA (default)

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Company code

R100

Currency

EUR

.
3.

In the First line item section enter

D/C field Debit

GL account 489000

Cost Center M81100

4.

In the Second line item section enter

D/C field Credit

GL account 179200

5. In Amount Information on the header always check that debit & credit amounts are
equal to Post a financial entry
6. Click on the Simulate icon and post the document

Select the Post

button from the menu bar and save the document.

Note : Display the document and check if it has posted in ALL the ledgers of the
company code R 100 (as illustrated below)

Entry View

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View in Leading Ledger (0L in this case) Click on the icon

View in non-Leading Ledger (L5 / L6 in this case) Click on the icon

Note: the posting updates values in ALL the ledgers (Leading and Non-Leading
ledgers). (Ledger group is NOT entered in this case)
Now Post transaction for specific ledger only.
Access the Enter GL Account Posting: Header Data screen.

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Exercises for Day 2

Path:

Accounting > Financial Accounting > General Ledger > Posting >
Enter GL Accounts for Ledger Group

Transaction Code:

7.

FB50L

Enter information in the following fields.


Field:

Enter:

Document date

Todays date

Posting date

Todays date

Document Type

SA (default)

Company code

R100

Currency

EUR

Ledger group

L6

Note: The fields above are HEADER information. This is required for any or all FI
documents and applicable to all line items in the document.
8.

In the First line item section enter

D/C field Debit

GL account 489000

9.

In the Second line item section enter

D/C field Credit

GL account 179200

10. In Amount Information on the header always check that debit & credit amounts are
equal

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to post a financial entry


11. Click on the Simulate icon and save the transaction

Select the Post

icon from Menu and save.

12. Display and document and check in which ledgers the values have been
posted to. (Entry view and the General Ledger view will show the values
being posted only to one ledger L6 in this case)

You have completed the Leading Ledger & Non-Leading Ledger Posting
transaction.

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Exercises for Day 2

Exercise 2.9: New GL Reporting versus Classic GL


Reporting
Instructions

1. New GL Reporting
Access the Enter GL Account Posting: Header Data screen.
Path:

SAP Easy Access Menu

Transaction Code:

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S_PL0_86000030

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2.

Exercises for Day 2

Enter information in the following fields.


Field:

Enter:

Currency Type

10

Company code

R100

Ledger

L6

Fiscal Year

2007

Posting period

Output Type

Graphical

Note: you can any output type as per your reporting requirement (As
compared to Classic GL report S_ALR_87012277, this report provides several
selection options)
3.

Click

4.

As we can see above we can see the report based on Profit center, Cost

execute button to get the report output

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center Segment including Account wise & Company code wise.


Note : You can display line item for each account (Menu Goto -> Line items)

5.

Classic GL Reporting
Access the Enter GL Account Posting: Header Data screen.
Path:

SAP Easy Access Menu

Transaction Code:

6.

S_ALR_87012277

Enter information in the following fields.

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Note If you see in the classic ledger we dont have the field to take report
based on Cost center, Profit Center & segment
7.

Execute the report

Note : Option to drill down to line items is unavailable in this classic GL report
You have completed the reports as per New GL & Classic Ledger

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Exercises for Day 2

Accounts Receivable Master Data


Estimated Completion Time: 15 minutes

Exercise 2.10: Create Customer


Scenario

Your company has acquired a new customer and their information needs to
be set up in the system. The customers name is ABC Consulting ## and
customer number is R1000## (where ## is your student number).

Use the data table below to assist you in setting up the customer.

Initial Screen
Account group

General Customers

Customer

R1000##

Company code

R100

General Data Address (Note: You may choose to add your own company data)
Company
Title
Name

ABC Consulting ##

Search term

ABC CON

Street

Lowe Ave

House number

133

Postal Code

56332

City

Hanau

Country

DE

Region

11

Language

German

Phone No

(708) 635-5269

General Data Control Data


TRAD
Industry
Tax code 1

17568 (Tax Lic No in ABC CONSULTING)

General Data Payment Transactions


DE
Ctry
Bank key

10020030

Bank account

3834756

General Data Contact persons (only available via XD01)


Meisner
Name

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First name

Dieter

Department

0002

Function

02

Company Code Data Account Management


140000
Recon. Account
Prev. acct no.

P1000##

Company Code Data Payment Transactions


0001 (Payable immediately due net)
Terms of Payment
Company Code Data Correspondence
0001
Dunn. procedure
Acct clerk

Select an item from the drop down list

Reminder

Instructions

1.

Replace ## with your student number

Access the Create Customer: Initial screen.


Path: SAP Easy Access -> Accounting -> Financial Accounting ->
Accounts Receivable -> Master Records -> Maintain centrally -> Create
Transaction code: XD01
Or
Path: SAP Easy Access -> Accounting -> Financial Accounting ->
Accounts Receivable -> Master Records -> Create
Transaction code: FD01

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The screen shown above will be displayed if the customer master is


created centrally, using transaction code XD01.

2.

Select Account group.

3.

Enter the customer account number in the Customer field.

4.

Enter the Company code field.

5.

Click Enter or

6.

Enter information as required from the data tables supplied.

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7.
8.

Click the Control data tab.


Enter information as supplied in the data tables.

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Exercises for Day 2

9.

Click the Payment transactions tab. Enter information as supplied in


the data tables

10. Click the Contact persons tab (only available via XD01).

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11. Enter information as supplied in the data tables.


.

12. Click the Company code data button


13. Click the Account management tab.
14.

Enter information as supplied in the data tables.

15. Click the Payment transactions tab.


16. Enter information as provided in data tables.

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17. Click the Correspondence tab.


18. Enter information as supplied in the data tables.

19. Click the Save icon

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20. Click the Exit icon

until the SAP Easy Access screen displays.

You have completed the Create Customer transaction.

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Exercises for Day 2

Practice Exercise Feedback


Display Customer Record
Instructions

Compare the data you set up with the data tables received in Exercise 1.
1.

To locate the customer data you set up, complete the Display Customer
Record.
Path: SAP Easy Access -> Accounting -> Financial Accounting ->
Accounts Receivable
-> Master Records -> Display
Transaction code: FD03
Or
Path:

Accounting -> Financial Accounting -> Accounts Receivable ->

Master Records -> Maintain Centrally-> Display


Transaction code: XD03

1.

Enter the customer account number in the Customer field.

2.

Enter the Company code field.

3.

Click the Enter icon

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5.

Exercises for Day 2

Click the Display next tab page and Display previous tab page icons to
view the desired customer information.

6.

Click the Exit icon

until the SAP Easy Access screen displays.

Reminder

Check Your
Work

Use the customer account number associated with your participant


number.

Company code R100

Refer to the Customer Information Table presented in earlier exercise.

You have completed the feedback for the Create Customer transaction.

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Exercises for Day 2

Exercise 2.11: Change Customer Record


Scenario

Use the data from the Create Customer Record exercise.


Enter the following information:
General Data Address
Transportation zone

Instructions

1.

D000010000

Access the Change Customer Initial Screen.


Path:

SAP Easy Access -> Accounting -> Financial Accounting -> Accounts
Receivable -> Master Records -> Maintain Centrally -> Change

Transaction code: XD02

2.

Enter the customer account number in the Customer field.

3.

Enter Company code field.

4.

Click the Enter icon

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and navigate to the General Data Address tab

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5.

Exercises for Day 2

Enter value on Transportation zone field. In case the field does not appear, click
the icon

in the street address section.

6.

Click the Display next tab page


and Display previous tab page
to view the desired customer information.

7.

Change further information, if required.

8.

Click the Save icon

9.

Click the Exit icon

icons

until the SAP Easy Access screen displays.

You have completed the Change Customer Record Transaction.

Note:
For FI-related data (i.e., non-sales organization data), change Customer Record can
also be done from:
Path:

SAP Easy Access -> Accounting -> Financial Accounting -> Accounts
Receivable -> Master Records -> Change

Transaction code: FD02

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Practice Exercise Feedback


Display Changed Customer Record
Instructions

Compare the data you set up with the feedback provided below.
To locate the customer data you set up, complete the Display Changed Customer
Record FD04 or XD04 transaction as outlined in the procedures above.
This will allow you to verify that the changes that you made to the customer data in the
system.

Reminder

Check Your
Work

Use the customer account number associated with your participant number

Company code R100

You should see the information you entered in SAP. Refer to the following tables to
check your work:
Compare the data you set up with the data tables received in Exercise 1.
1.

To locate the customer data you set up, complete the Display Customer Record.
Path: SAP Access -> Accounting -> Financial Accounting -> Accounts Receivable
-> Master Records -> Display Changes
Transaction code: FD04
Or
Path:

SAP Access -> Accounting -> Financial Accounting -> Accounts


Receivable -> Master Records -> Maintain Centrally-> Display Changes

Transaction code:

4.

XD04

Enter the customer account number in the Customer field.

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5.

Enter the Company code field.

6.

Click the Enter icon

7.

Double click for further explanation

8.

Click the Exit icon

until the SAP Easy Access screen displays.

You have completed the Display Changed Customer Record transaction.

STOP

This concludes the Master Data Section. Your Instructor will present further
information before proceeding with the next exercise.

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Exercises for Day 2

Accounts Receivable Business Transaction


Estimated Completion Time: 20 minutes

Exercise 2.12: Create Invoice with Cash Payment Terms


Scenario

Instructions

1.

Create an invoice for EUR 555.

Use the data below to populate the fields.


o

GL acct: 800001

Profit center: D81100

Payment terms: 0001

Access the Customer Invoice Enter screen.

Path:

SAP Easy Access -> Accounting -> Financial Accounting -> Accounts
Receivable -> Document Entry -> Invoice

Transaction code: FB70

2.

Click the Basic data tab.

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3.

Exercises for Day 2

Enter information in the following fields:


Field

Enter

Invoice date

Enter an appropriate date (Example :


Todays date)

Amount

555

Currency

EUR

Text

Tracking information Office Supplies

4.

In the Customer field, enter the customer account number

5.

Calculate tax - checked.

6.

Enter the sales GL account number you want to credit in the GL acct field.

7.

Enter the Doc. currency amount field and the tax code (AN) field.

8.

Enter the Profit center field.


Note: Use the Tab key to move across the row.

9.

Click the Enter icon

10. Verify a green check mark appears in the Status field of the accounting entry.

11. Click the Payment tab.


12. Enter the payment terms in the Pmnt terms field.

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13. Click the Simulate icon

14. Click the Save icon


15. Verify that Document XXXXXX has been posted in company code XXXX
displays in the status bar.

Processing
Tip

Make sure you keep a record of your document number/s as you will
require them in further exercises.

You have completed the Create an Invoice with Cash Payment Terms transaction.

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Practice Exercise Feedback


Display an Invoice with Cash Payment Terms
Instructions

1. Display the invoice and compare the information with the feedback below.
Path:

SAP Easy Access -> Accounting -> Financial Accounting -> Accounts
Receivable -> Account -> Display / Change line items

Transaction code: FBL5N

2. Enter the customer account number in the Customer account field.


3. Enter the Company code field.
4. Click the All items radio button for transactions dated today. Check the option
Normal items.
5. Click the Execute icon

Check Your
Work

or F8.

Customer Line Item Display screen:


Customer: The customer account number that is associated with your
participant number. Enter number with XXXXX
Company code: R100
You should see an open item for 555 EUR on document type DR.

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You have completed the Display an Invoice with Cash Payment Terms transaction.

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Exercises for Day 2

Exercise 2.13: Create Invoice with 30-Day Payment


Terms
Scenario

Instructions

1.

Create an invoice for EUR 300 with 30-day payment terms.

Use the data below to populate the fields.


o

GL acct: 800001

Profit center: D81100

Payment terms: Z30

Access the Customer Invoice Enter screen.


Path:

SAP Easy Access -> Accounting -> Financial Accounting ->


Accounts Receivable -> Document Entry -> Invoice

Transaction code: FB70

2.

Click the Basic data tab.

3.

Enter information in the following fields:


Field

Enter

Invoice date

Enter an appropriate date (Example : Todays


date)

Amount

300

Currency

EUR

Text

Utilities Bill

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4.

In the Customer field, enter the customer account number.

5.

Calculate tax checked.

6.

Enter the sales GL account number you want to credit in the GL acct field.

7.

Enter the Doc. currency amount field and tax code (AN) field.

8.

Enter the profit center in the Profit center field.

9.

Click the Enter icon

10. Verify a green check mark appears in the Status field of the accounting entry.

11. Click the Payment tab.


12. Enter the payment terms in the Pmnt terms field.

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13. Click the Simulate icon

14. Click the Save icon


15. Verify that Document XXXXXX has been posted in company code XXXX
displays in the status bar.

Note: If you receive a warning message, confirm that this is what you want to do
and press enter to proceed, save the document and verify that the document was
posted.

Processing
Tip

Make sure you keep a record of your document number/s as you will
require them in further exercises.

You have completed the Create an Invoice with 30-Day Payment Terms
transaction.

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Check your
work

Exercises for Day 2

Display the invoice and compare the information with the feedback below using
transaction code FBL5N as demonstrated in the earlier exercise.
Customer Line Item Display screen:
Customer: the customer account number that is associated with your
participant number. Enter number with XXXXX
Company code: R100
You should see an open item for EUR 300 on document type DR.

You have completed the Display an Invoice with 30-Day Payment Terms
transaction.

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Exercise 2.14: Reverse an Invoice


Scenario

Use the data from the Create an Invoice with Cash Payment Terms exercise.

Instructions

1. Access the Individual Reversal screen.


Path:

SAP Easy Access -> Accounting -> Financial Accounting ->


Accounts Receivable -> Document -> Reverse -> Individual
Reversal

Transaction code: FB08

2. Enter information in the following fields:


Field

Enter

Document no.

The invoice document number to be reversed as


created in the above exercises.

Company code

The company code.

Fiscal year

The current year.

Reversal reason

The reversal reason.

3. Press the Enter key


4. Click the Display before reversal button
5. View the document to ensure that you have the payment you want to reverse.

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6. Click the Back icon


7. Click the Post icon
8. Verify that Document XXXXXX was posted in company code XXXX displays.

9. Click the Exit icon


10. Click the Yes button to return to the SAP Easy Access screen.
You have completed the Reverse an Invoice transaction.

Check your
work

Display the reverse payment and compare the information with the feedback below
using transaction code FBL5N as demonstrated in the above exercises.
Customer Line Item Display screen:
Customer: the customer account number that is associated with your
participant number.
Company code: R100
You should see cleared entries for EUR 555- and EUR 555.

You have completed the Display a Reverse Payment transaction.

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Exercise 2.15: Execute Dunning Procedure


Reminder

Scenario

In order to execute a dunning procedure you must undertake all the preceding
exercises.

Use the data from the Create an Invoice with 30-Day Payment Terms exercise
First check the correspondence tab of customer master XD02 or FD02.

Note the fields Last dunned and dunning level.

The date must be blank or dated earlier than yesterday for this exercise.

Modify the date if necessary.

Perform dunning transaction F150.

Instructions

1.

Use todays date.

For identification, use your initials and a sequential number, such as XXX1.

You want to run the notices for documents posted through yesterday.

The Company code is R100.

Create an additional log in case you need an explanation of errors.

Access the Dunning screen.


Path:

SAP Easy Access -> Accounting -> Financial Accounting -> Accounts
Receivable -> Periodic Processing -> Dunning

Transaction Code: F150


The Dunning screen displays.

2.

Enter initial information in the following fields:


Field

Run on
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Enter
The date to carry out the program as planned.
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(Read the note on Dunning date below)


The identification code.
Note: You can freely define the identification
alphanumerically. You must enter a new
identification for each run. (Use your participant
number, for easy identification)

Identification

3.

Click the Parameter tab.

4.

Enter information in the following fields:


Field

Enter

Dunning date

The issue date of the dunning notice. (Enter a


suitable dunning date considering the net due date
of the invoice and the dunning level configuration.
For this illustration, the invoice is due 30 days and
dunning date is chosen 15 days hence)

Docmnts posted up to

The date that identifies all the items to be included


in the processing.

Company code

The company code.

Customer

The customer account number (or range of


customers).

5. Press Save
Key)

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(Acknowledge the information message, by pressing Enter

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6. Do you need an additional log?


If

Then

Yes

1.
2.

Click the Additional Log tab.


Enter the customer account number (or range)
in the Customer field.
3. Click the Status tab.
The Dunning Parameters dialog box displays.

4. Click the Yes button.


The Dunning screen displays.
5. Verify that Parameters were maintained
displays in the Status tab.
6. Verify that Details have been saved for the
run on XXXX (Date, Identification) displays in
the status bar.
7.
No
7.

Go to step 9.

Go to step 7.
Click the Status tab.
The Dunning screen displays.
The Dunning parameters dialog box displays.

8.

Click the Yes button.

9.

Click the Schedule button.


the following screen displayed.

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. Enter the output device if you get

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10. Click the Continue button

11. Determine job schedule parameters.


If the process is to start

Then

On a specific date and time

1.
2.
3.

Enter the start date in the Start Date field.


Enter the start time in the Start Time field.
Go to step 11.

Immediately

1.
2.

Click the Start Immediately check box.


Go to step 11.

12. Click the Schedule button. (In the screen illustration, Start Immediately option
has been activated for immediate dunning.)
13. Verify that Dunning job XXXXXX was scheduled successfully displays in the
status bar.
14. Press the Enter key until Dun. selection is complete displays in the Status tab.

15. Did you choose to create an additional log?

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If

Then

Yes

1. Click the Log button


Screen Job Log Entries for F150XXXXX displays.

No

2.

Verify that the correct dunning data generated


in the Job Log.

3.
4.

Click the Back icon


Go to step 16.

Go to step 16.

16. Click on the Dunning List button to review the dunning list.

17. Click the Enter icon.

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.
18.

Click the Back icon


The Dunning screen displays.
Note : In case you need to block either a customer account or invoice on the
dunning list, you can change the dunning by Clicking the Change button

19. To generate a Sample Dunning Print-out click the icon


20. Select the output device, if the following screen appears

21.

To view immediately, select the option Start Immediately and click the display

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Note : The layout and contents of the notice are set up in the dunning form
configuration and development
Note : Similar to the Sample Printout, the final printout of the dunning notices can
be generated either immediately or scheduled, by choosing the option Dunning
Printout
printout is completed

22. Click the Back icon

. The status is set as follows once the dunning

until the Dunning screen displays.

You have completed the Execute Dunning Procedure transaction.

Check Your
Work

Check the customer line item (using transaction FBL5N). The field Last Dunned will
be updated with the details of the dunning run.

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Exercise 2.16: Create a Partial Credit Memo


Scenario

Use the data from the Create an Invoice with 30-Day Payment Terms exercise to
create a credit memo for EUR 100.
Use the data below to populate the fields.

GL acct: 800001

Profit center: D81100

Run F-32 to clear the open documents.

Instructions

1.

Access the Enter Customer Credit Memo screen.


Path:

SAP Easy Access -> Accounting -> Financial Accounting -> Accounts
Receivable -> Document Entry -> Credit Memo

Transaction code: FB75

2.

Click the Basic data tab.

3.

Enter information in the following fields:


Field

Enter

Document date

The document date.

Amount

The amount of the payment. (100)

Currency

The currency of the payment. (EUR)

Text

Tracking information.

4. In the Customer field, enter the customer account number


5.

If you were to credit an open SAP invoice, you would take the following steps:

Click the Payment tab.

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Enter the SAP document number of the invoice to credit in the Inv. ref. field.

Click the Enter icon


Verify that Data was copied displays in the status bar.

Click the Enter icon

6.

In the GL acct field, enter the sales GL account number you want to credit.

7.

Enter the Amount in doc curr. Field and Tax code (AN) field.

8.

Enter the Profit center field.

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9.

Exercises for Day 2

Click the Enter icon

10. Verify a green check mark appears in the Status field of the accounting entry.
11. Click the simulate icon

12. Click the Post icon


13. Verify that Document XXXXXX has been posted in company code XXXX
displays in the status bar.
Note: Keep a record of this number

14. Click the Exit icon

to return to the SAP Easy Access screen.

You have completed the Create a Partial Credit Memo transaction.

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Check your
work

Exercises for Day 2

Display the partial credit memo and compare the information with the feedback below
using transaction code FBL5N as demonstrated in the above exercises.
Customer Line Item Display screen:
Customer: the customer account no. that is associated with your participant no.
Company code: R100
You should see an open item for EUR 100 document type DG.
You have completed the Display a Partial Credit Memo transaction.

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Accounts Receivable Business Transaction (cont.)


Estimated Completion Time: 10 minutes

Exercise 2.17: Apply Incoming Manual Partial Payments


Scenario

You receive check number 456734 for EUR 100 for the same customer you used in
Exercise #1. The payment is less than the invoice amount. Process it as a partial
payment.

Document type is DZ

Account type is D

The customer does not have notes receivable invoices or down payments. Use the
data below to populate the required fields and reference the table following to obtain
the customer account number that is associated with your participant number.
Document Date: Current date
Posting Date: Current date
Company Code: R100
Currency: EUR
Account (bank data section): 113104
Value Date: Current date
Enter the original Invoice Number In the Text field of the entry.

Processing
Tip

If your customer produces a long list of documents, use the sort icon to organize the
list.

Instructions

1.

Access the Post Incoming Payments screen.


Path:

SAP Easy Access -> Accounting -> Financial Accounting ->


Accounts Receivable -> Document Entry -> Incoming Payment

Transaction Code: F-28

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2.

Enter information in the following fields:

Field

Enter

Document date

The date of the document.

Posting date

The date of posting.

Document Type

DZ.

Company code

R100

Currency

EUR.

Doc. Header text

Any necessary information that appears in the text


field of the journal entry.

Bank Data : Account (bank


data section)

The GL account number representing the bank.

Amount

The amount of the payment.

Open Item Selection :


Account

Enter the customer account number

Account type

D.

3.

Enter the check number in the Reference OR Assignment field.

4.

Click the Process open items button

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5.

Click Partial pmt. tab.

6.

Ensure that the invoice that you want to process is highlighted in blue (= active)
and invoices that you do not want to process are inactive.

7.

Enter the partial amount received.

8.

Verify that the value in the Amount entered field and the value in the Assigned
field are the same.

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9.

Exercises for Day 2

Select Document->Simulate to display the accounting entries. Verify the


amount.

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10. Click the Save icon


document.

. Note: Click Reset button if you want to modify the

11. Verify that Document XXXXXX was posted in company code XXXX displays in
the status bar.

12. Click the Exit icon


13. Click the Yes button to return to the SAP Easy Access screen.
You have completed the Apply Incoming Manual Partial Payment
transaction.

Check your
work

Display the manual partial payment and compare the information with the feedback
below using transaction code FBL5N as demonstrated in the above exercise.
Customer Line Item Display screen:
Customer: the customer account no. that is associated with your participant
no
Company code: R100
You should have a new open item for EUR 100 on document type DZ.
The current date displays in the Doc. date field.
You have completed the Display a Manual Partial Payment transaction.

Processing

Post another partial payment of 100 EUR against the same invoice. At the end of this

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Tip

Exercises for Day 2

posting, the customer line item should have 1 open invoice for 300 EUR (Doc. Type
DR), 1 credit note for 100 EUR (Doc. Type DG) and 2 partial payment documents for
100 EUR each (Document type DZ)

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Exercise 2.18: Clear Open Items


Scenario

When matching open items (debits and credits) need to be cleared, then the
following process is adopted.

Instructions

1.

Access the Clear Customer: Header Detail screen.


Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts
Receivable -> Account -> Clear
Transaction code: F-32

2.

Enter, customer account, company code, currency

3.

Click the Process open items button

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4.

Verify that the Not Assigned field is equal to 0. Ensure that the selected line
items are highlighted.

5.

Click the Save icon

6.

Click the Exit icon

to return to the SAP Easy Access screen.

You have completed the Clear Open Items transaction.

Check your
work

Display the cleared open item and compare the information with the feedback below
using transaction code FBL5N as demonstrated in the above exercise.
Customer Line Item Display screen:
Customer: the customer account no that is associated with your participant no.
Company code: R100
The clearing document no. appears in the column Cleared doc. for the line
items that were cleared in this exercise.
Change the line item layout, if required, to include Clearing document field for
display.

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You have completed the Display a Cleared Open Item transaction.

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Accounts Receivable Reporting and Conversion Tips


Estimated Completion Time: 15 minutes

Exercise 2.19: Display Account Balances


Scenario

Find the balance for the customer number R1000xx with company code is R100.
Run a display of customer account balances in 2007.
Balance:
Drill down on the November debits to determine the number of invoices in November.

Instructions

1.

Access the Customer Balance Display screen.


Path: SAP Easy Access -> Accounting -> Financial Accounting -> Account
Receivable -> Account -> Display Balances
Transaction Code: FD10N

2.

Enter information in the following fields:


Field

Enter

Customer number

The customers account number.

Company code

R100

Fiscal Year

The year.

3.

Click the Execute icon

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4.

Observe that the Invoice amount, less credit memo amount, appears as the sales
value in the last column

5.

Click the Exit icon

to return to the SAP Easy Access screen.

You have completed the Display Account Balances transaction.

Check your
work

Display the Account Balance and compare the information with the feedback below
using transaction code FBL5N as demonstrated in the above exercise.

The account balance is


The number of invoices is

You have completed the Display Account Balances transaction.

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Exercise 2.20: Browse Account Line Items


Scenario

Check the open line items you have for customer number R1000xx with the
company code R100. The date you want to view is todays date.
Display the ALL items and the account balance.

Instructions

1.

Access the Customer Line Item Display screen.


Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts
Receivable -> Account -> Display / Change Line Items
Transaction Code: FBL5N

2.

Enter information in the following fields:


Field

Enter

Customer number

The customer account number (or range).

Company code

R100

3.

Click the appropriate radio button under the Line item selection section.

4.

Click the Execute icon

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5.

Exercises for Day 2

Click the Exit icon

to return to the SAP Easy Access screen.

You have completed the Browse Account Line Items transaction.

Check your
work

Display the Account Line Items and compare the information with the feedback
below using transaction code FBL5N as demonstrated in the above exercises.
Customer Line Item Display screen:
Open items
Amt in loc. cur. Total
You have completed the Display Browse Account Line Items transaction.

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Exercise 2.21: Generate AR Reports


What type of
Report do you
need?

1.

Select the report you want to generate.

Customer Balance reports


Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts
Receivable -> Information systems -> Reports for Accounts Receivable
Accounting -> Customer Balances
If you want this report
Account Balance

Then
1.

Double click the Transaction Figures:


Account Balance transaction.
Transaction Code: S_ALR_87012167

The Transaction Figures: Account Balance


screen displays.
Customer Balances in Local
Currency

1.

Double click the Customer Balances in


Local Currency transaction.
Transaction Code: S_ALR_87012172

The Customer Balances in Local Currency


screen displays.
Customer Sales

1.

Double click the Customer Sales transaction.


Transaction Code: S_ALR_87012186

The Customer Sales screen displays.


Transaction Figures:
Account Balance

1.

Double click the Transaction Figures:


Account Balance transaction.
Transaction Code: S_ALR_87012169

The Transaction Figures: Account Balance


screen displays.
Transaction Figures: Special
Sales

1.

Double-click the Transaction Figures:


Special Sales transaction.
Transaction Code: S_ALR_87012170

Screen Transaction Figures: Special Sales


displays.
Transaction Figures: Sales

1.

Double click the Transaction Figures: Sales


transaction.
Transaction Code: S_ALR_87012171

The Transaction Figures: Sales screen displays.


Customer Item reports
Path: Accounting -> Financial Accounting -> Accounts Receivable ->
Information systems -> Reports for Accounts Receivable Accounting ->

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Copyright Accenture 2007 All Rights Reserved

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SAP FI ECC 6.0 Bootcamp Exercises for Day 2.doc

SAP FI ECC 6.0 Bootcamp

Exercises for Day 2

Customers: Items

If you want this report


Due Date Analysis for Open
Items

Then
1.

Double click the Due Date Analysis for


Open Items transaction.
Transaction Code: S_ALR_87012168

The Due Date Analysis for Open Items screen


displays.
2. Change the currency to EUR in the
Currency field.
List of Customer Open Items
for Printing

1.

Double click the List of Customer Open


Items transaction.
Transaction Code: S_ALR_87012174

The List of Customer Open Items screen


displays.
Open Items-Customer Due
Date Forecast

1.

Double click the Open Items-Customer Due


Date Forecast transaction.
Transaction Code: S_ALR_87012175

The Open Items Customer Due Date Forecast


screen displays.
Customer Evaluation with OI
Sorted List

1.

Double click the Customer Evaluation with


OI Sorted List transaction.
Transaction Code: S_ALR_87012176

The Customer Evaluation with OI List screen


displays.
Customer Payment History

1.

Double click the Customer Payment History


transaction.
Transaction Code: S_ALR_87012177

The Customer Payment History screen displays.


Customer Open Item
Analysis by Balance of
Overdue Items

1.

Double click the Customer Open Item


Analysis by Balance of Overdue Items
transaction.
Transaction Code: S_ALR_87012178

The Customer Open Item Analysis by Balance


of Overdue Items screen displays.

Standard SAP report


Path: Accounting -> Financial Accounting -> Accounts Receivable -> Information
Z65402/Z65590
Copyright Accenture 2007 All Rights Reserved

Page 79 of 80
SAP FI ECC 6.0 Bootcamp Exercises for Day 2.doc

SAP FI ECC 6.0 Bootcamp

Exercises for Day 2

systems -> Reports for Accounts Receivable Accounting -> Master Data
If you want this report
Customer List

Then
1.

Double click the -Customer List transaction.


Transaction Code: S_ALR_87012179

The Customer List screen displays.


Address List

1.

Double click the Address List transaction.


Transaction Code: S_ALR_87012180

The Address List screen displays.


Display Changes to
Customers

1.

Double click the Display Changes to


Customers transaction.
Transaction Code: S_ALR_87012182

The Display Changes to Customers screen


displays.
Display/Confirm Critical
Customer Changes

1.

Double click the Display/Confirm Critical


Customer Changes transaction.
Transaction Code: S_ALR_87012183

The Display/Confirm Critical Customer


Changes screen displays.
Customer Master Data
Comparison

1.

Double click the Customer Master Data


Comparison transaction.
Transaction Code: S_ALR_87012195
The Customer Master Data Comparison screen
displays.

2.

Enter Company Code and Number.

3.

Enter the Fiscal year field (if available).

4.

In the fields under the Line Item Selections, Further Selections and Output
Control sections, enter information using the Generate Reports job aid for
guidance.
Note: Scroll down as needed to see additional selections.

5.

Click the Execute icon

6.

Click the Exit icon

until you return to the SAP Easy Access screen.

You have completed the Generate Reports procedure.

Z65402/Z65590
Copyright Accenture 2007 All Rights Reserved

Page 80 of 80
SAP FI ECC 6.0 Bootcamp Exercises for Day 2.doc

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