WELCOME

TO

MEETING

PRESENTATION TOPICS
Company Meeting and Purpose of meetings
Types of Company meeting
Annual Report and Contents of Annual Report
Agenda of Meetings
Pre-requisites of a Valid meeting
Classification of Resolution
Voting and Method of voting

Meeting

A meeting takes place when two or

more persons gather or assemble
together
for
making
decisions
through mutual discussion. Different
organizations
arrange
different
meetings on different occasions

Purpose of
meetings

Types of Company meeting

Company meeting

Meetings of
Shareholders

Meeting
of
Director

Creditor
s,
debentu
re
holder
Meeting

Meetings of Shareholders

Meeting of
Director

Agenda

Agenda
is
written
statement that outlines
the
items
to
be
discussed
in
the
forthcoming meeting. It
is included in the notice
of meeting.

Features of agenda

1. It is circulated as a part of the

notice in advance In order to help
the members to come prepared for
the meeting.
2. The items of agenda helps the
chairperson to conduct the meeting
smoothly.
3. Agenda ensures that only the
matters relevant to the particular
meeting are discussed.

Classification of Resolution

Ordinary Resolution
If a motion is
passed
by
a
simple majority
of the members
present
at
a
meeting
it
is
called
an
ordinary

Special resolution
A resolution which is required to be
passed by minimum three fourths of
votes of the members present in a
meeting is called special resolution, the
rules regarding special regulation are:
1)

A notices for the adopting special

resolution is to be served at least 21
days before the holding of the concerned
meeting
2) The notices must focus clearly on

Extra Ordinary
Resolution
A resolution which is passed by
the votes of at least three
fourths of the participation
members is called extra ordinary
resolution
Extra-Ordinary
resolution
is
required to be passed for the
following reasons :Dismissal of any director
Dismissal of the managing
agent
Winding up of the company at
will

Voting and Method of Voting

1)Secret Ballot:-This is the most

acceptable method where ballot
papers are issued to members
present and they are asked to cast
their votes in the ballot box
2) By poll: Here each member is
entitled to cast a number of votes
according to the number of shares
held.
3) By resulting hand: under this
method the chairperson request the
members to raise their hands
separately for or against the motion

44)By division: Under this method the

chairperson makes an effort of dividing the
members in Yes group and No group. The
group having more number of members will win
the motion

5)Acclamation : Under this method the

chairperson considers the extent of acclamation
for any motion raised in a meeting, if the
acclamation is unto the mark then chairperson
can accept the motion.

6)Voice
Vote:
Under
this
method
the
chairperson invites the members to vote for or
against any motion raised in a meeting by YES
or No voice. if the frequency of the affirmative
voice is more, the motion is accepted by the

Dream is not what you see in the

sleep, Dream is the thing which
does not let you sleep
- APJ Abul Kalam(EX-President of
India)-