Deleting Blank Rows using VB Scripts

1. Open Original Exported File

2. Press ALT + F11 to open VBA window

3. Go-To Menu: Insert -> Module

4. Paste DeleteBlankRows Code (Scroll past picture for code)

5. Click Save Icon THEN Select NO to re-save file as XLSM (Macro Enable file)

6. Select Excel Macro-Enabled Workbook (*.xlsm) from the Save as Type pull-down menu. Save.
Close VBA window.

7. Highlight All Data in the Spreadsheet. Then press ALT + F8 to open Macro

8. Select the DeleteBlankRows macro and press Run.

HIGHTLIGHT & COPY CODE

Sub DeleteBlankRows(Optional WorksheetName As Variant)
Dim
Dim
Dim
Dim
Dim
Dim
Dim
Dim
Dim
Dim

RefColl As Collection
RowNum As Long
Prec As Range
Rng As Range
DeleteRange As Range
LastRow As Long
FormulaCells As Range
Test As Long
WS As Worksheet
PrecCell As Range

If IsMissing(WorksheetName) = True Then

Set WS = ActiveSheet
Else
On Error Resume Next
Set WS = ActiveWorkbook.Worksheets(WorksheetName)
If Err.Number <> 0 Then
'''''''''''''''''''''''''''''''
' Invalid worksheet name.
'''''''''''''''''''''''''''''''
Exit Sub
End If
End If

If Application.WorksheetFunction.CountA(WS.UsedRange.Cells) = 0 Then
''''''''''''''''''''''''''''''
' Worksheet is blank. Get Out.
''''''''''''''''''''''''''''''
Exit Sub
End If
''''''''''''''''''''''''''''''''''''''
' Find the last used cell on the
' worksheet.
''''''''''''''''''''''''''''''''''''''
Set Rng = WS.Cells.Find(what:="*", after:=WS.Cells(WS.Rows.Count, WS.Columns.Count), lookat:=xlPart, _
searchorder:=xlByColumns, searchdirection:=xlPrevious, MatchCase:=False)
LastRow = Rng.Row
Set RefColl = New Collection
'''''''''''''''''''''''''''''''''''''
' We go from bottom to top to keep
' the references intact, preventing
' #REF errors.
'''''''''''''''''''''''''''''''''''''
For RowNum = LastRow To 1 Step -1
Set FormulaCells = Nothing
If Application.WorksheetFunction.CountA(WS.Rows(RowNum)) = 0 Then
''''''''''''''''''''''''''''''''''''
' There are no non-blank cells in
' row R. See if R is in the RefColl
' reference Collection. If not,
' add row R to the DeleteRange.
''''''''''''''''''''''''''''''''''''
On Error Resume Next
Test = RefColl(CStr(RowNum))
If Err.Number <> 0 Then
''''''''''''''''''''''''''
' R is not in the RefColl
' collection. Add it to
' the DeleteRange variable.
''''''''''''''''''''''''''
If DeleteRange Is Nothing Then
Set DeleteRange = WS.Rows(RowNum)
Else
Set DeleteRange = Application.Union(DeleteRange, WS.Rows(RowNum))

End If
Else
''''''''''''''''''''''''''
' R is in the collection.
' Do nothing.
''''''''''''''''''''''''''
End If
On Error GoTo 0
Err.Clear
Else
'''''''''''''''''''''''''''''''''''''
' CountA > 0. Find the cells
' containing formula, and for
' each cell with a formula, find
' its precedents. Add the row number
' of each precedent to the RefColl
' collection.
'''''''''''''''''''''''''''''''''''''
If IsRowClear(RowNum:=RowNum) = True Then
'''''''''''''''''''''''''''''''''
' Row contains nothing but blank
' cells or cells with only an
' apostrophe. Cells that contain
' only an apostrophe are counted
' by CountA, so we use IsRowClear
' to test for only apostrophes.
' Test if this row is in the
' RefColl collection. If it is
' not in the collection, add it
' to the DeleteRange.
'''''''''''''''''''''''''''''''''
On Error Resume Next
Test = RefColl(CStr(RowNum))
If Err.Number = 0 Then
''''''''''''''''''''''''''''''''''''''
' Row exists in RefColl. That means
' a formula is referencing this row.
' Do not delete the row.
''''''''''''''''''''''''''''''''''''''
Else
If DeleteRange Is Nothing Then
Set DeleteRange = WS.Rows(RowNum)
Else
Set DeleteRange = Application.Union(DeleteRange, WS.Rows(RowNum))
End If
End If
Else
On Error Resume Next
Set FormulaCells = Nothing
Set FormulaCells = WS.Rows(RowNum).SpecialCells(xlCellTypeFormulas)
On Error GoTo 0
If FormulaCells Is Nothing Then
'''''''''''''''''''''''''
' No formulas found. Do
' nothing.
'''''''''''''''''''''''''
Else
'''''''''''''''''''''''''''''''''''''''''''''''''''
' Formulas found. Loop through the formula
' cells, and for each cell, find its precedents
' and add the row number of each precedent cell
' to the RefColl collection.
'''''''''''''''''''''''''''''''''''''''''''''''''''
On Error Resume Next
For Each Rng In FormulaCells.Cells
For Each Prec In Rng.Precedents.Cells
RefColl.Add Item:=Prec.Row, key:=CStr(Prec.Row)
Next Prec
Next Rng
On Error GoTo 0
End If
End If
End If
'''''''''''''''''''''''''

' Go to the next row,

' moving upwards.
'''''''''''''''''''''''''
Next RowNum
''''''''''''''''''''''''''''''''''''''''''
' If we have rows to delete, delete them.
''''''''''''''''''''''''''''''''''''''''''
If Not DeleteRange Is Nothing Then
DeleteRange.EntireRow.Delete shift:=xlShiftUp
End If
End Sub
Function IsRowClear(RowNum As Long) As Boolean
''''''''''''''''''''''''''''''''''''''''''''''''''
' IsRowClear
' This procedure returns True if all the cells
' in the row specified by RowNum as empty or
' contains only a "'" character. It returns False
' if the row contains only data or formulas.
''''''''''''''''''''''''''''''''''''''''''''''''''
Dim ColNdx As Long
Dim Rng As Range
ColNdx = 1
Set Rng = Cells(RowNum, ColNdx)
Do Until ColNdx = Columns.Count
If (Rng.HasFormula = True) Or (Rng.Value <> vbNullString) Then
IsRowClear = False
Exit Function
End If
Set Rng = Cells(RowNum, ColNdx).End(xlToRight)
ColNdx = Rng.Column
Loop
IsRowClear = True
End Function