Hotel Management System

Gayana Hotel Tangalle

Presentation Agenda
Group Members
An introduction about the project
Problem Specification
Solution Outline
Key Benefits
Objectives
Procedure
Hardware and Software Requirements

Group Members
Group ID :- ITP-14-MTR-03

Supervisor :- Ms.K.B.A.B.Chathurika

Names

Registration number

Prasad Lakmal D.H.

IT13117474

Madushanka A.S.S

IT13128050

Charitha D.G

IT13118082

Wijesinghe A.M

IT13118150

Piumal Dinuka W

IT13087234

Ranathunga B.S

IT13060954

Shyamal W.A.I

IT13110062

Introduction
o Gayana Hotel is one of the iconic tourist attracted hotels in
southern coastline, which has an experience of 60 years in hotel
industry.
o The current system of the hotel is a manual one where all hotel
activities are stored under a file based system.
o Hotel Management System is the software solution for Gayana
hotel.

Problem Specification
Drawbacks of the current manual system
Time wasting
Data is not reliable
Difficulty of searching and retrieving records
Slow process of reservation
Low in security

Guest Department
Prasad Lakmal D.H.

Guest Department
Problem Specification

Managing guest details is done by manually, human errors could be

occur when entering data

Difficult in retrieve guest details

Solution
All guest
details
Outline
would be handle by
the computerized
system
Can easily search
guest details

Add

Add Guest

Edit

Edit Guest

Delete

Delete guest

Search

Search Guest

Guest Department

Inventory Management
Charitha D.G.

Inventory Management
Problem Specification

Managing stock details

Solution Outline

Can easily check

availability of
inventory
Update of stocks can
be accurately done

Inventory Management
Check
availability

Inventory Management rough design

Search

Inventory

Add Stock

Update
stock

Reservation Management
Wijesinghe A.M.

Reservation Management
Problem Specification

Slow process of reservation

Solution Outline

All Reservation
details are stored in
the system database
and can quickly
retrieve any record

Room Management
Shyamal W.A.I.

Room Management
Problem Specification

Manage Room details

Solution Outline

Can easily handle

room types and
services

Staff Department
Ranathunga B.S.

Staff Department
Problem Specification

Manage staff details

Solution Outline

Ease of managing
staff member details
through system

Administration Department
Madushanka A.S.S.

Administration Department
Problem Specification

Files, Record books can be damaged due to natural disasters

Files are prone to unauthorized modifications

Inability to get detailed reports

Solution
User levels
Outline and
privileges are
handle by the
system
Maintain a backup
for system
Detailed reports

Payment Department
Piumal Dinuka W.

Payment Department
Problem Specification

All the bill calculations are performed by manually

Solution Outline

All the calculations

and payments are
handle by the
system
Print Receipt

Key Benefits
User friendly dashboard
Backup and restoring of system
Security
Generating Reports
Time saving
E-mail reminder

Objectives
Register Guests
Login
Search
Make Reservations
Generate Reports
Database backup and restore
Handle payments

Procedure
Basic Flow of the project:
1) Study of the current system
2) Identify requirements
3) Decide functions and sub functions
4) Design
5) Coding
6) Making reports
7) Testing

Hardware and Software Requirements

Software Requirements

Microsoft Windows 7 or above

Microsoft .NET Frameworks 4.0 or above

Microsoft SQL Server Management Studio Express 2008

Crystal reports runtime library

Hardware Requirements
512MB+ RAM
monitor with minimum resolution of
1024x768
10GB of Hard disk space
A Laser Printer
256MB VGA recommended
monitor with minimum resolution of
1024x768

Project Summary

Conclusion
Project aims to develop a hotel management system in order to
provide solutions to current problems and increase the efficiency
of hotel day to day activities

Appendix
Books:
[1]Ian Sommerville, Software engineering, 9th edition, Pearson education, 2011.
[2]Rajib Mall, Fundamentals of Software Engineering, 2nd edition, PHI Learning Pvt. Ltd, 2004.
[3] Ragu Ramakrishnan, Johnes Gehrke, Database Management Systems, 3rd edition, McGraw-Hill

Education, 2003.

[4]Gerald W. Latin, Modern hotel management, W.H.Freeman, 2011.

World Wide Web:

[5]Hotel Management Case Study, March.6, 2010. [Online].Available:

http://www.scribd.com/doc/27927992/Hotel-Management-Case-Study , [Accessed: June.28, 2014]
[6]High-Level-Software Features, [Online].Available:
http://www.high-level-software.com/features/ , [Accessed: June.25, 2014]