OPEN SESSION MINUTES

EDGECOMBE COUNTY PUBLIC SCHOOLS

Regular Meeting of the Board of Education
Held at Edgecombe Community College
Keihin Auditorium
2009 W. Wilson Street
Tarboro, NC
December 14, 2015
Board Members Present:

Others Present:

Evelyn S. Wilson, Board Chair

Janice Davidson
Olga Dickens
Evelyn Johnson

Ann Kent, Vice Chair

Keith Pittman
Marva G. Scott

John Farrelly, Superintendent

Dr. Valerie Bridges, Associate Superintendent
Susan Hoke, Community & Communications Coordinator
Laurie Leary, Director of Finance
Janet Morris, Director of Testing/Accountability
David Coker, Maintenance/Transportation
Deborah Stagner, Board Attorney
Rose Cole, Board Liaison

CALL TO ORDER: Board Chair Evelyn Wilson welcomed everyone in attendance. The
meeting was called to order.
The North Edgecombe High School AF-JROTC Color Guard presented the Colors. The Board
led the Pledge of Allegiance to the Flag.
Board Chair Evelyn S. Wilson thanked the North Edgecombe High School AF-JROTC for their
presentation of the colors.
APPROVAL OF AGENDA: A motion was made by Vice Chair Ann Kent to approve the
agenda, as presented. The motion was seconded by Member Janice Davidson and, with a
unanimous vote, approved by the Board.
RECOGNITIONS: Community & Communications Coordinator Susan Hoke recognized Mrs.
Christine Hamrick, Special Education Teacher at Princeville Elementary School, as the EC
Teacher of Excellence. Mrs. Hamrick received this honorary recognition at the State EC
Conference in Greensboro in November.
Community & Communications Coordinator Susan Hoke recognized the following schools for
being awarded Positive Behavior Intervention & Support (PBIS) recognition. The three Bs of
PBIS Be Prepared, Be Responsible, and Be Respectful.
Green Ribbon Schools:
Martin Millennium Academy
Tarboro High School
West Edgecombe Middle School

Open Session Minutes of the Edgecombe County Board of Education

Meeting Held on December 14, 2015
Page 2
Model Schools:
Edgecombe Early College High School
North Edgecombe High School
Phillips Middle School
W.A. Pattillo Middle School
South Edgecombe Middle School
Stocks Elementary School
Exemplar School:
Coker-Wimberly Elementary School
SouthWest Edgecombe High School
Princeville Elementary School
G. W. Bulluck Elementary School
G. W. Carver Elementary School

Community & Communications Coordinator Susan Hoke recognized the following 5 teachers
who were recipients of Keihin CST Fine Arts mini-grants. The purpose of the grants is to support
the development of the fine arts program through creative teaching and to encourage elementary
and middle school students to explore their creative talents. The grant recipients are:
Susan Bradley G.W. Bulluck Elementary School
Mike Casey Martin Millennium Academy
Stephen Pryor Coker-Wimberly Elementary School
Nichole Portik South Edgecombe Middle School
Becky Johnson G. W. Carver Elementary School

Community & Communications Coordinator Susan Hoke recognized Coach Pat Miller,
Health/PE Teacher at W. A. Pattillo Middle School, as the Employee of the Month.
Director of Accountability/Testing Janet Morris recognized three Edgecombe County Public
Schools for receiving the highest attendance rates in the Attendance Campaign per the Principal's
Monthly Report (PMR). The goal is to improve attendance in our schools and encourage
students to come to school on time and to be at school every day. As a result of the attendance
count, the three schools will receive a "Learning and Liberty" banner to display at their schools.
The elementary school that has the highest attendance rate is Stocks Elementary School. The
middle school that has the highest attendance rate is Phillips Middle School. The high school
that has the highest attendance rate is Edgecombe Early College High School.
Director of Accountability/Testing Janet Morris recognized three Edgecombe County Public
Schools for receiving the highest growth in Attendance Rate. As a result of the third month
Principals Monthly Report (PMR) attendance count, the three schools will receive a "Highest
Growth in Attendance Rate" banner to display at their schools. The elementary school that has
the highest attendance growth rate is Coker-Wimberly Elementary School. The middle school
that has the highest attendance growth rate is Phillips Middle School.
Martin Millennium Academy Principal Erin Swanson provided a presentation to the Board How
We Make Our Mark On The World. The presentation previewed the great programs and things
happening at MMA.

Open Session Minutes of the Edgecombe County Board of Education

Meeting Held on December 14, 2015
Page 3
GOLD KEY RECOGNITION Community & Communications Coordinator Susan Hoke
provided an explanation of what it means to be a Gold Key Student and of the selection process.
Mrs. Hoke read information about each student being recognized. Students were presented with
certificates and Gold Key pins by Board Chair Evelyn S. Wilson and Superintendent John
Farrelly.
PUBLIC COMMENTS: None
APPROVAL OF OPEN SESSION MINUTES: A motion was made by Vice Chair Ann Kent to
approve the open session minutes dated November 9, 2015, as presented. The motion was
seconded by Member Marva G. Scott and, with a unanimous vote, approved by the Board.
ITEMS FOR INFORMATION: Superintendent John Farrelly informed the Board of his
approval of the following field trips that occurred between board meetings which were in-state
and/or on a non-scheduled school day for students:
EECHS (3314) Fayetteville State University, Fayetteville, NC; Grades 10-13; 11/23/2015;
Departure: 7:30 a.m. Return: 5:00 p.m.
NEHS (3646) North Carolina Central University, Durham, NC; Band; Juniors and Seniors;
11/24/2015; Departure: 8:30 a.m. Return: 4:30 p.m.
THS (3887) East Carolina Agricultural Training Center, Rocky Mount, NC; Air Force JROTC;
12/02/2015; Departure: 6:30 a.m. Return: 6:30 p.m.
MMA (3868) Marbles Museum, Raleigh, NC; Grades 1 & 2; 12/02/2015; Departure: 7:00 a.m.
Return: 3:30 p.m.
THS (3876) Town of Weldon Parade, Weldon, NC; Marching Band; 12/03/2015;
Departure: 4:00 p.m. Return: 7:00 p.m.
SWEHS (3432) Town of Princeville Parade, Princeville, NC; ROTC; 12/05/2015;
Departure: 8:00 a.m. Return: 5:00 p.m.
SWEHS (3715) Town of Pinetops Parade, Pinetops, NC; Band; 12/05/2015;
Departure: 8:00 a.m. Return: 5:00 p.m.
NEHS (3877) Town of Scotland Neck Parade, Scotland Neck, NC/Town of Pinetops Parade,
Pinetops, NC; Marching Band; 12/06/2015; Departure: 1:00 p.m. Return: 5:00 p.m.
THS (3874) Town of Hamilton Parade, Hamilton, NC; Marching Band; 12/10/2015;
Departure: 3:45 p.m. Return: 5:30 p.m.
WEMS (3796) Heritage Nursing Home, Tarboro, NC; Jr Beta Club; 12/11/2015;
Departure: 3:30 p.m. Return: 5:45 p.m.
NEHS (3878) - Town of Oak City Parade, Oak City, NC; Marching Band; 12/12/2015;
Departure: 9:00 a.m. Return: 5:00 p.m.
THS (3875) Town of Oak City Parade, Oak City, NC; Marching Band; 12/12/2015;
Departure: 9:15 a.m. Return: 1:00 p.m.
NEHS (3879) Town of Tarboro Parade, Tarboro, NC; Marching Band; 12/13/2015;
Departure: 1:00 p.m. Return: 5:00 p.m.

Superintendent John Farrelly informed the Board of his approval of the following fundraisers
that occurred between board meetings:
South Edgecombe Middle School Band/Chorus Fundraiser with Krispy Kreme to Sell Donut
Vouchers $8.00 each on November 30, 2015 December 11, 2015
Tarboro High School National Honor Society Community Service Project to Collect Toys on
November 30 December 10, 2015

Open Session Minutes of the Edgecombe County Board of Education

Meeting Held on December 14, 2015
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North Edgecombe High School Fundraiser with All-Star Sports to Sell School Spirit Sweatshirts
for $20 each on December 7 14, 2015
North Edgecombe High School Athletic Booster Club Fundraiser to Host a Basketball
Tournament and Charge a $5 Admission Fee on December 12, 2015 from 1:00 p.m. 4:00 p.m.

COMMITTEE REPORTS: Policy Committee: A motion was made by Vice Chair Ann Kent to
approve the 2nd Reading of the following policies, as presented. The motion was seconded by
Member Janice Davidson and, with a unanimous vote, approved by the Board.
2302 Remote Participation in Board Meetings
4303 Fair and Consistent Discipline Administration
8220 Gifts & Bequests
8240 Money-Making Projects
CONSENT ITEMS: Superintendent John Farrelly requested Board approval of Field Trip
consent items as presented.
NEHS (3882) SWEHS, Pinetops, NC; Marching Band; 01/16/2016; Departure: 12:00 p.m.
Return: 6:00 p.m.
Carver (3881) - Koury Convention Center, Greensboro, NC; Beta Club; 02/01/2016
02/02/2016; Departure: 02/01/2016 at 6:00 a.m. Return: 02/02/2016 at 7:00 p.m.
MMA (3746) Koury Convention Center, Greensboro, NC; Jr Beta Club; 02/01/2016
02/02/2016; Departure: 02/01/2016 at 6:00 a.m. Return: 02/02/2016 at 6:00 p.m.
WEMS (3635) Koury Convention Center, Greensboro, NC; Jr Beta Club; 02/01/2016
02/02/2016; Departure: 02/01/2016 at 7:00 a.m. Return: 02/02/2016 at 6:30 p.m.

Superintendent John Farrelly requested Board approval of Fundraiser consent items as presented.
Tarboro High School Varsity Boys Basketball Team & W.A. Pattillo Middle School Junior
Varsity Basketball Team to Host an Annual JV Basketball Tournament at Tarboro High School
and Charge a $6 Admission Fee on December 22 23, 2015
SouthWest Edgecombe High School Chorus Program Fundraiser to Submit Donation Request
Letters to Area Churches in the Surrounding Community on January 4 15, 2016
Martin Millennium Academy Fundraiser to Sell Tickets for $5 (adults)/$3 (12 and under) on
January 4 15, 2016 and Host a Talent Show on January 15, 2016 from 6:30 p.m. 8:30 p.m.
Tarboro High School Marching Band Fundraiser to Host a Non-Band Student 1-Day
Participation in Conjunction with a Band Concert and Charge a $5 Admission Fee on
January 9, 2016
Tarboro High School Athletic Department Fundraiser with ACC Barnstorming Tour to Host a
Basketball Game, the Local ACC Basketball Seniors vs. Edgecombe County Seniors and Charge
a $10 Admission Fee on April 7, 2016

A motion was made by Vice Chair Ann Kent to approve consent items, as presented. The
motion was seconded by Member Janice Davidson and, with a unanimous vote, approved by the
Board.
ITEMS FOR ACTION: A motion was made by Vice Chair Ann Kent to approve the Audit
Report for Fiscal Year ended June 30, 2015, as presented. The motion was seconded by Member
Marva G. Scott and, with a unanimous vote, approved by the Board.

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Meeting Held on December 14, 2015
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A motion was made by Vice Chair Ann Kent to approve the NCDPI 5-Year Facility Plan, as
presented. The motion was seconded by Member Janice Davidson and, with a unanimous vote,
approved by the Board.
A motion was made by Vice Chair Ann Kent to approve the 2015-2016 Qualified Observers List,
as presented. The motion was seconded by Member Janice Davidson and, with a unanimous
vote, approved by the Board.
A motion was made by Vice Chair Ann Kent to approve the Roberson Property Resolution, as
presented. The motion was seconded by Member Janice Davidson and, with a unanimous vote,
approved by the Board.
CLOSED SESSION: A motion was made by Vice Chair Ann Kent under the North Carolina
Open Meetings Law, Sections 143-318.11 (a) (1), (a) (3), and (a) (6), to go into Closed Session
to consider personnel matters, to consult with the attorney to preserve attorney-client privileged
information, and to prevent the disclosure of student records rendered confidential under the
Family Educational Rights and Privacy Act, 20 U.S.C. 1232g, and the disclosure of personnel
records rendered confidential under G.S. 115C-319 through 321. The motion was seconded by
Member Marva G. Scott and, with a unanimous vote, approved by the Board.
OPEN SESSION: A motion was made by Vice Chair Ann Kent to approve personnel
management, as presented. The motion was seconded by Member Janice Davidson and, with a
unanimous vote, approved by the Board.
A motion was made by Member Marva G. Scott to approve the closed session minutes dated
November 9, 2015, as presented. The motion was seconded by Member Evelyn Johnson and,
with a unanimous vote, approved by the Board.
BOARD CORRESPONDENCE: None
ITEMS BROUGHT BY BOARD MEMBERS OR SUPERINTENDENT FOR
CONSIDERATION/DISCUSSION: None
There being no further business, a motion was made by Vice Chair Ann Kent to adjourn. The
motion was seconded by Member Janice Davidson and, with a unanimous vote, approved by the
Board.
The meeting adjourned at approximately: 8:20 p.m.

Respectfully submitted,
____________________________________
John Farrelly, Superintendent

Open Session Minutes of the Edgecombe County Board of Education

Meeting Held on December 14, 2015
Page 6
Approved by the Edgecombe
County Board of Education
BY: _________________________________
Evelyn S. Wilson, Chairperson
DATE: ______________________________