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Reference:AF73349
FreedomofInformationrequest
PleaseusethisformtomakearequestundertheFreedomof
InformationAct2000
WaverleyBoroughCounciliscommittedtomakingitsinformationavailableaswidelyaspossible.Mostofthe
Council'sroutineinformationisavailableonthiswebsite.
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ofInformationAct2000.
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willberequestedpriortoprovisionoftheinformation.
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read:HowdoIrequestinformationthatisheldaboutme.
TheCouncilreservestherighttopublishaversionofyourrequest(withpersonalinformationremoved)along
withtheCouncilsresponse.
Contactdetails
Pleaseenteryourcontactdetails:
Title*
Mr
Forename/Initial(s)*
George
Surname*
Paton
Housenumberand/orname*
Yarne
Street*
OckhamLane
Locality
Martyr'sGreen
Town*
Cobham
County
Surrey
Postcode(pleaseincludespace,e.g.GU71HR)*
KT111LX
Phone_email
PhoneHome
PhoneWork
Phonemobile
07718149247
Emailaddress*
ben@benpaton.com
Whichisyourpreferredmethodofcontact?*
Isthisrequestbeingmadeonbehalfofacompanyor
organisation?*
Detailsofrequest
No
Pleasedescribetheinformationyouwantinasmuchdetailaspossible.Forexampletheminutesofthemeeting
wherethedecisiontodoxwasmaderatherthaneverythingyouhaveaboutx.Thiswillassistusinfindingthe
informationyouneed.*
Background
WaverlyBoroughCouncil(WBC)isrequiredbylawtoproduceaStrategicHousingMarketAssessment(SHMA).A
keypurposeofthisdocumentistoassessanobjectivehousingneedintheboroughtheobjectivelyassessed
housingneedorOAN.
ThepreparationoftheWestSurreySHMAhasbeensubcontractedbyGBCtoGLHearnandJGardnerConsulting.
Pleasesupplythefollowinginformation:
1Contractingterms
1)Thedetailsofthedecisionmadetocommissionanassessmentofhousingneedintheboroughfromathirdparty
ratherthanhavetheworkperformedbyWBCemployeesincludingtheminutesrecordingthedecisionandnotes
ofanydiscussionrelatingtothisdecisionandthedateofthedecision
2)theinternaldescriptionofthescopeworkwhichWBCexpectedtobecarriedoutinordertoappraisehousing
needintheboroughincludinganydetailsastohowthatworkwasdefinedorwastobecarriedout
3)anyworkperformedbyWBCpriortodecidingtooutsourcetheestimationofhousingneedintheborough
4)anyinternalWBCdemographicmodelusedtoforecasthousingneedsbyWBCwhethercreatedbyWBCstaff,
externalcontractors,oramixtureofboth.PleaseprovidethemodelinMicrosoftExcelorequivalentformat
5)anyscenarioanalysiscarriedoutbyWBCstaffinordertoassessforecasthousingneedintheborough
6)thelistofpartieswhichwereinvitedtotenderfortheworkofestimatinghousingneedtogetherwiththeir
contactdetails
7)thetenders/estimates/quotationsforworksubmittedbyanypartyinvitedtotender
8)theassessmentmadebyWBCofthetenders/estimatesreceivedandhowitevaluatedthemanddecidedto
instructGLHearn(GLH)
9)theGLHearntenderanditstermsandconditionsofwork
10)anyinformationorstipulationsrelatingtothepreparationofthehousingneedsmodelbyGLHearnand/orJG
Consulting(JGC)
11)anyinformationorstipulationsrelatingtothesourcingofdemographicinformationtobeusedinthe
assessmentofhousingneed
12)AnyinternalanalysesofhousingneedsharedwithGLHorJGC
13)AnythirdpartyanalysesofhousingneedsharedwithGLHorJGC
14)theexacttermsofreferencegiventoGLHandJGCbyWBC
15)anyamendments,waiversorvariationsofthecontracts
16)therequestfortender/quotationsoranysimilardocumentspecifyingtheworktobecontractedfor
17)fulldetailsofthecontractmilestonesanddeliverables
18)fulldetailsofallprofessionalstandardstowhichthecontractandcontractoutputswillbesubject
19)fulldetailsofWBCsprocurementprocessforthesecontracts
20)fulldetailsofWBCsevaluationandappraisalofthetermsandconditionsofthesecontracts
21)thefirstdraftofthecontractproposedbetweenWBCandGLHearnandJGC
22)thefinalagreedcontractbetweenWBCandGLHearn
23)thefinalagreedcontractbetweenWBCandJGC
24)theinvoicesandschedulesofdisbursementmadebyGLHandJGCtoWBCorbyJGCtoGLH
25)anyinformationregardinglegaladvice(internalorexternaltoWBC)takenbyWBCregardingthecontractual
termsofeitherorbothofthesecontracts
Iftheinformationyouwantwasproducedonaparticulardateorbetweenknowndates,pleasegivethem.Ifyou
don'tknowthedatesapproximateoneswilldo.
2015
PleaseindicatewhichCouncilserviceyouthinkmightholdtheinformation.Pleaseleaveblankifyoudonotknow.
Planning,Legal,Contracts
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