Oracle Payroll Admin Guide

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Activity Guide
D60571GC10
Edition 1.0
March 2010
D65980
Oracle University and Egabi Solutions use only
R12.x Oracle Payroll

Fundamentals: Configuration
(Global)
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Author
Swathi Mathur
Technical Contributors and Reviewers
Bob Oganovic
This book was published using:
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Copyright 2007, 2009 Oracle. All rights reserved.
R12.x Payroll Fundamentals: Configuration Practices and Solutions........................................................1-1

R12.x Payroll Fundamentals: Configuration .................................................................................................1-3
Objectives ......................................................................................................................................................1-4
Payroll Configuration - Introduction .............................................................................................................1-5
Payroll Configuration Fundamentals .............................................................................................................1-6
Defining Payrolls for Your Organization ......................................................................................................1-7
Practice: Defining Payment Methods ........................................................................................................1-8
Solution: Defining Payment Methods........................................................................................................1-10
Practice - Defining Consolidation Sets ......................................................................................................1-15
Solution: Defining Consolidation Sets ......................................................................................................1-16
Practice: Defining a Payroll.......................................................................................................................1-17
Solution: Defining a Payroll ......................................................................................................................1-20
Maintaining PAYE and NI (U.K. only).........................................................................................................1-25
Practice: Entering NI Details for a Company Director ..............................................................................1-26
Solution: Entering NI Details for a Company Director .............................................................................1-27
Practice: Entering PAYE Details for an Employee ...................................................................................1-29
Solution: Entering PAYE Details for an Employee...................................................................................1-30
Practice: Entering NI Details for an Employee..........................................................................................1-31
Solution: Entering NI Details for an Employee .........................................................................................1-32
Maintaining Other Deductions (U.K. Only) ..................................................................................................1-35
Practice: Maintaining Student Loans .........................................................................................................1-36
Solution: Maintaining Student Loans ........................................................................................................1-37
Practice: Maintaining Tax Credits .............................................................................................................1-38
Solution: Maintaining Tax Credits ............................................................................................................1-39
Costing Overview ..........................................................................................................................................1-41
Processing Costs ............................................................................................................................................1-42
Guided Demonstration - Previewing Cost Allocations..............................................................................1-43
Practice - Allocating Costs ........................................................................................................................1-44
Solution - Allocating Costs........................................................................................................................1-46
Payroll Configuration - Summary .................................................................................................................1-58
Copyright Oracle 2009. All rights reserved.
R12.x Oracle Payroll Fundamentals: Configuration (Global) Table of Contents

i
Table of Contents
Profile
Before You Begin This Course
Working experience with Oracle Applications
Working experience with earnings and deductions elements in Oracle HRMS
Prerequisites
D48180GC10 R12 HRMS Total View
D60573GC10 R12 Compensation Management Fundamentals: Earnings and

Deductions
D47341GC10 R12 Compensation Workbench and Salary Configuration
D17308GC10 11i Compensation Management Fundamentals: Earnings and Deductions
How This Course Is Organized

This is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations
and written practice sessions reinforce the concepts and skills introduced.

iii
Preface
Oracle Publications
Title Part
Oracle HRMS Payroll Processing Management Guide
Number
E13514-03
Additional Publications
System release bulletins
Installation and users guides
Read-me files
International Oracle Users Group (IOUG) articles
Oracle Magazine

iv
Related Publications
Typographic Conventions in Text

Convention
Bold italic
Caps and
lowercase
Courier new,
case sensitive
(default is
lowercase)
Initial cap
Element
Glossary term (if
there is a glossary)
Buttons,
check boxes,
triggers,
windows
Code output,
directory names,
filenames,
passwords,
pathnames,
URLs,
user input,
usernames
Arrow
Brackets
Commas
Graphics labels
(unless the term is a
proper noun)
Emphasized words
and phrases,
titles of books and
courses,
variables
Interface elements
with long names
that have only
initial caps;
lesson and chapter
titles in crossreferences
SQL column
names, commands,
functions, schemas,
table names
Menu paths
Key names
Key sequences
Plus signs
Key combinations
Italic
Quotation
marks
Uppercase
Example
The algorithm inserts the new key.
Click the Executable button.
Select the Cant Delete Card check box.
Assign a When-Validate-Item trigger to the ORD block.
Open the Master Schedule window.
Code output: debug.set (I, 300);
Directory: bin (DOS), $FMHOME (UNIX)
Filename: Locate the init.ora file.
Password: User tiger as your password.
Pathname: Open c:\my_docs\projects
URL: Go to http://www.oracle.com
User input: Enter 300
Username: Log on as scott
Customer address (but Oracle Payables)
Do not save changes to the database.

For further information, see Oracle7 Server SQL Language
Reference Manual.
Enter user_id@us.oracle.com, where user_id is the
name of the user.
Select Include a reusable module component and click Finish.
This subject is covered in Unit II, Lesson 3, Working with
Objects.
Use the SELECT command to view information stored in the

LAST_NAME
column of the EMP table.
Select File > Save.
Press [Enter].
Press and release keys one at a time:
[Alternate], [F], [D]
Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]

v
Typographic Conventions
Convention
Caps and
lowercase
Lowercase
Element
Oracle Forms
triggers
Column names,
table names
Example
When-Validate-Item
Passwords
DROP USER scott

IDENTIFIED BY tiger;
OG_ACTIVATE_LAYER
(OG_GET_LAYER (prod_pie_layer))
SELECT last_name
FROM s_emp;
PL/SQL objects
Lowercase
italic
Uppercase
CREATE ROLE role
Syntax variables
SQL commands and SELECT userid

FROM emp;
functions
Typographic Conventions in Oracle Application Navigation Paths

This course uses simplified navigation paths, such as the following example, to direct you
through Oracle Applications.
(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve
This simplified path translates to the following:
1.
(N) From the Navigator window, select Invoice then Entry then Invoice Batches
Summary.
2.
(M) From the menu, select Query then Find.
3.
(B) Click the Approve button.
Notations:
(N) = Navigator
(M) = Menu
(T) = Tab
(B) = Button
(I) = Icon
(H) = Hyperlink
(ST) = Sub Tab

viii
Typographic Conventions in Code
This course uses a navigation path convention to represent actions you perform to find
pertinent information in the Oracle Applications Help System.
The following help navigation path, for example
(Help) General Ledger > Journals > Enter Journals
represents the following sequence of actions:
1.
In the navigation frame of the help system window, expand the General Ledger entry.
2.
Under the General Ledger entry, expand Journals.
3.
Under Journals, select Enter Journals.
4.
Review the Enter Journals topic that appears in the document frame of the help system
window.

vii
Typographical Conventions in Oracle Application Help System Paths

viii
Chapter 1
R12.x Payroll Fundamentals: Configuration Practices and Solutions

Chapter 1 - Page 1
R12.x Payroll Fundamentals:

Configuration Practices and
Solutions

Chapter 1 - Page 2
R12.x Payroll Fundamentals: Configuration

Chapter 1 - Page 3
Objectives

Chapter 1 - Page 4
There are no Practices and Demonstrations in this Lesson.

Chapter 1 - Page 5
Payroll Configuration - Introduction

Chapter 1 - Page 6
Payroll Configuration Fundamentals
Defining Payrolls for Your Organization

Chapter 1 - Page 7
Overview
In this practice you will learn how to define the following Payment Methods for your Organization
using the same source bank payroll account:
Cheque
Direct Deposit
Third Party Payment
Assumptions
You can use the OU HRMS Manager or OU Super HRMS Manager responsibility to
perform this task. In this practice, we log in as ouhrms/welcome and use the OU HRMS
Manager responsibility.
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Set your effective date to 01-JAN-2000.

This practice covers only the required steps for performing this task.
Replace xx with your initials or the unique group identifier provided by your instructor.
Tasks
Login
Login to Vision and navigate to the Organizational Payment Method window.
Define a Cheque Payment Method
Enter the required fields for a Cheque Payment Method to define currency, source bank details,
and GL cash account.
Define a Direct Deposit Payment Method
Enter the required fields for a Direct Deposit Payment Method to define currency, source bank
details, and GL cash account.
Define a Third Party Payment Method
Enter the required fields for a Third Party Payment Method to define currency, source bank
details, and GL cash account.

Chapter 1 - Page 8
Practice: Defining Payment Methods
Login
1. Navigate to the Organizational Payment Method window:
(N) Payroll > Payment Methods
Solution: Defining Payment Methods
2. Set your effective date for this exercise to 01-JAN-2000.


Chapter 1 - Page 9
Define a Direct Deposit Payment Method

15. Enter Direct Deposit xx as your payment method name.
16. Select BACS Tape as the payment method type.
17. Leave the Third Party Payment box unchecked.
18. Select United Kingdom as the Source Bank-Country.
19. Enter the following GB Bank Details:
Sort Code
Bank Name
Account Number
Account Name
Account Type
20. Enter the following Further Information:
BACS User Number
BACS Limit
21. Select Vision Corporation UK as your Ledger.
22. Enter the following details for GL Cash Account:
Company - select 99 Vision Corporation.

Chapter 1 - Page 10
Define a Cheque Payment Method

3. Enter Cheque_xx as your payment method name.
4. Select Cheque-United Kingdom as the payment method type.
5. Leave the Third Party Payment box unchecked.
Sort Code
Bank Name
Bank Branch
Account Number
Account Name
Account Type
8. Navigate to the General Ledger Tab.
10. Enter the following details for - Cash Account: (Corporate Accounting Flex)
Company - select 99 Vision Corporation
Department - 400 Sales
Account - select 2110 Payable to Bank Current.
Intercompany - 00 Default
11. Save your work.
12. Close the window.
Define a Third Party Payment Method

26. Enter Third Party xx as your payment method name.
27. Select Cheque-United Kingdom as the payment method type.
28. Check the Third Party Payment box.
Sort Code
Bank Name
Account Number
Account Name
Bank Branch Location
31. Enter the following Further Information:
BACS User Number
BACS Limit
33. Enter the following details for GL Cash Account:
Company - select 99 Vision Corporation.
Department - select 400 as your department.
Intercompany 00 Default
34. Save your work.

Chapter 1 - Page 11
Department - select 400 as your department.

Intercompany 00 Default
23. Save your work.
Overview
This practice reinforces your ability to create consolidation sets.
You should already have a consolidation set defined by the system. Review the consolidation
set.
Assumptions
For this practice, log on to Vision as hrms/welcome and use the US Super HRMS
responsibility.
Replace XX with your terminal number or initials.
Tasks
Navigate to the relevant window
Navigate to the Consolidation Sets window.
Define a Consolidation Set
Review existing consolidation sets, and create a new consolidation set.

Chapter 1 - Page 12
Practice - Defining Consolidation Sets
Define Consolidation Sets

1. Navigate to the Consolidation Sets window using US Super HRMS Manager responsibility:
(N) Payroll > Consolidation
2. Date Track to 01-JAN-20YY (YY= 2 years ago)
3. Perform Query Enter (F11)
4. Perform Query Run (Ctrl+F11)
Vision Corporation will be displayed.
5. In a new record, enter XX Semi Monthly Payrolls as the name of the Consolidation Set.
6. Save your work.
7. Close the form.

Chapter 1 - Page 13
Solution: Defining Consolidation Sets
Overview
In this practice you will define a monthly and weekly payroll as of 01-JAN-2000.
Assumptions
Tasks
Navigate to the Payroll Description window.
Define a Monthly Payroll
Define a monthly payroll as of 01-JAN-2000 with the following attributes:
Name
Period Type
First Period End Date
Number of Years
Date Offset
Default
Costing
Suspense Account
monthly_payroll_xx
Calendar Month
31-JAN-2000
5
Enter the following date offsets:
Normal Payment: 0 (default)
BACS Processing: -3
Pay Advice: 0 (default)
Cut Off: 0 (default)
Select the following:
Payment Method: Cheque_xx
Consolidation Set: Education
Monthly
Enter the following:
Company: 03 United Kingdom
Cost Centre: 110 Vision Industries
Account: 5800 Salaries
Project: 220 Software Suite
Activity: 000 (default)
Do not enter any details here, but note that
entry procedure is identical to the
procedure for completing the costing field.

Chapter 1 - Page 14
Practice: Defining a Payroll
Negative Payment Allowed
Statutory Information
Check this box if you want your payroll

runs to allow an arrears payment.
Otherwise, leave this box unchecked.
runs to allow a negative payment as a valid
result. Otherwise, leave this box
unchecked.
Employers PAYE Reference:
518/O168 (14 chars max)
Unique ID : Enter a number (12
chars max)
ECON: 581/0162
Maximum Holiday Paid Advance
0 (default)
BACS Payment Rule: Previous
Banking Day
Define a Weekly Payroll

Define a weekly payroll as of 01-JAN-2000 with the following attributes:
Name
Period Type
First Period End Date
Number of Years
Date Offset
Default
Costing
Suspense Account
Arrears Payroll
weekly_payroll_xx
Week
7-JAN-2000
5
Enter the following date offsets:
Normal Payment: 0 (default)
BACS Processing: -3
Pay Advice: 0 (default)
Cut Off: 0 (default)
Select the following:
Payment Method: cheque_xx
Consolidation Set: Education
Weekly
Account: 5800 Salaries
Activity: 000 (default)
Do not enter any details here, but note that
entry procedure is identical to the
procedure for completing the costing field.
runs to allow an arrears payment.
Otherwise, leave this box unchecked.

Chapter 1 - Page 15
Arrears Payroll
Statutory Information

runs to allow a negative payment as a valid
result. Otherwise, leave this box
unchecked.
Employers PAYE Reference:
518/O168 (14 chars max)
Unique ID : Enter a number (12
chars max)
ECON: 581/0162
Maximum Holiday Paid Advance
0 (default)
BACS Payment Rule: Previous
Banking Day

Chapter 1 - Page 16
Negative Payment Allowed
Setting Up Payroll
1. Navigate to the Payroll Description Window:
(N) Payroll > Description
2. Set your effective date for this exercise to 01-JAN-2000

Define a Monthly Payroll
3. Enter Monthly_Payroll_xx as your payroll name.
4. Select Calendar Month as the Period Type.
5. Enter a first period end date of 31-JAN-2000
6. Enter these date offsets:
Normal Payment 0 (the default)
BACS Processing enter 3
Pay Advice 0 (the default)
Cut Off 0 (the default)
7. Select Cheque xx as the default payment method for your payroll.
8. Select Education Monthly as the consolidation set.
9. Enter the following Costing information:
Account: 5800: Salaries
Activity: 00 (the default)
10. Do not enter any Suspense Account Information, but note that the procedure is identical
to the procedure for completing the costing information.

Chapter 1 - Page 17
Solution: Defining a Payroll
Define a Weekly Payroll

17. Navigate to the Payroll Description window:
18. Set your effective date for this exercise to 01-JAN-2000

19. Enter the following details:
20. Enter Weekly_Payroll_xx as your payroll name.
21. Select Week as the Period Type.
22. Enter a first period end date of 7-JAN-2000
23. Enter these date offsets:
Normal Payment 0 (the default)
BACS Processing enter 3
Pay Advice 0 (the default)
Cut Off 0 (the default)
24. Select Cheque xx as the default payment method for your payroll.

Chapter 1 - Page 18
11. Check the Negative Payment Allowed box if you want your payroll runs to recognize
negative payments as valid. Otherwise, leave this box unchecked.
12. Enter this Statutory Information:
Employers PAYE Reference: 518/O168 (14 chars max)
Unique ID : Enter a number (12 chars max)
ECON: 581/0162
Maximum Holiday Paid Advance: 0 (default)
13. BACS Payment Rule: Previous Banking Day
14. Save your work
15. Choose the Valid Payment Methods button and add Direct Deposit_xx. (Cheque_xx
should already exist as the default payment method).
16. Save your work.

Chapter 1 - Page 19
25. Select Education Monthly as the consolidation set.

26. Enter the following Costing information:
Account: 5800: Salaries
Activity: 00 (the default)
27. Do not enter any Suspense Account Information, but note that the procedure is identical
to the procedure for completing the costing information.
28. Check the Negative Payment Allowed box if you want your payroll runs to recognize
negative payments as valid. Otherwise, leave this box unchecked.
29. Enter this Statutory Information:
Employers PAYE Reference: 518/O168 (14 chars max)
Unique ID : Enter a number (12 chars max)
ECON: 581/0162
Maximum Holiday Paid Advance: 0 (default)
BACS Payment Rule: Previous Banking Day
30. Save your work
31. Choose the Valid Payment Methods button and add Direct Deposit_xx. (Cheque_xx
should already exist as the default payment method).
32. Save your work.

Chapter 1 - Page 20
Maintaining PAYE and NI (U.K. only)

Chapter 1 - Page 21
Overview
Enter NI details for a company director.
Assumptions
Tasks
Navigate to the Statutory Details window.
Enter NI details for a company director
Query a company director, Anthony David Ambrose xx and change his Process type to a
Director Process Type.

Chapter 1 - Page 22
Practice: Entering NI Details for a Company Director

1. Navigate to the Statutory Details window for Anthony David Ambrose xx:
(N) Fastpath > UK Tax > Statutory Details
Enter NI details for a company director

2. Choose NI Details (T).
3. Change your effective date, if required.
4. Select a Director process type for the employee. Oracle Payroll automatically performs
the correct NI calculation for whatever process type you select. Leavers choices are
only available when the employee is a leaver. There are thirteen choices altogether, but
only the following choices apply to company directors:
Director
Director Normal
Director Pro-Rate
Director Normal Pro Rate
Pensioner Director
5. Save your work.

Chapter 1 - Page 23
Solution: Entering NI Details for a Company Director
Overview
Enter PAYE details for an employee.
Assumptions
Tasks
Navigate to the Statutory Details window for Camilla Anderson xx.
Enter PAYE details for an employee
Amend the Tax code to 245L and the Tax basis to Cumulative.

Chapter 1 - Page 24
Practice: Entering PAYE Details for an Employee

1. Navigate to the Statutory Details window:
(N) People > Enter and Maintain > Assignment > Tax Information
Enter PAYE details for an employee

2. Query the employee Camilla Anderson xx in the Find window to open the Assignment
window.
3. Change your effective date if required.
4. Enter the employees new Tax code of 245L and amend the Tax basis to Cumulative.
5. Save your work.

Chapter 1 - Page 25
Solution: Entering PAYE Details for an Employee
Overview
Enter NI details for an employee.
Assumptions
Tasks
Navigate to the Statutory Details window.
Enter NI details for an employee
Query the employee Camilla Anderson xx and amend her NI category to G with a renewal date
of 12 months time for her certificate. Lastly, enter the Scheme Contracted Out Number (SCON)
S2345678B.

Chapter 1 - Page 26
Practice: Entering NI Details for an Employee

1. Navigate to the Statutory Details window:
(N) Fastpath > UK Tax > (T) NI Details
Enter NI details for an employee

2. Query the employee Camilla Anderson xx in the Find window to open the Statutory
Details window. You use the Statutory Details window to enter NI information.
3. Change your effective date, if required.
4. Amend the NI Category for Camilla Anderson xx to G.
5. In the certificate field, leave the default method of authentication for the employees
category.
6. Enter a renewal date for the certificate of 12 months time.
7. Oracle Payroll automatically validates the employees pension type as different rates of
National Insurance apply to different types.
8. Enter the employees Scheme Contracted Out Number S2345678B if the employee is a
member of a Contracted Out Money Purchase pension scheme (COMP). You can set up
the data for this field in the Lookup GB_SCON.

Chapter 1 - Page 27
Solution: Entering NI Details for an Employee

Chapter 1 - Page 28
Maintaining Other Deductions (U.K. Only)

Chapter 1 - Page 29
Overview
Enter student loan information for an employee.
Assumptions
You must sign into the Oracle Application using hrms/welcome and use the Super
HRMS responsibility for your legislation.
Seeded Vision Data.
Use your initials if the practice requests an xx.
Tasks
Navigate to the Relevant Window
Navigate to the Element Entries window for an assignment.
Enter Student Loan Information
Add the Student Loan element to the elements entries and provide the necessary details.

Chapter 1 - Page 30
Practice: Maintaining Student Loans

1. Navigate to the Element Entries window:
(N) People > Enter & Maintain > Assignment > Entries > Element Entries
Enter Student Loan Information
2. Add in the Student Loan element and enter a cost code, if applicable.
3. Click on Entry Values.
4. Enter the Start Date in the format DD-MON-YYYY.
5. Enter the End Date in the format DD-MON-YYYY.
6. Save your work.

Chapter 1 - Page 31
Solution: Maintaining Student Loans
Overview
Enter tax credit information for an employee.
Assumptions
You must sign into the Oracle Application and use the Super HRMS responsibility for
your legislation.
Seeded Vision Data.
Use your initials if the practice requests an xx.
Tasks
Navigate to the Element Entries window.
Enter Tax Credit Information
Query an employee and enter their tax credit details.

Chapter 1 - Page 32
Practice: Maintaining Tax Credits

1. Navigate to the Element Entries window:
(N) People > Enter & Maintain > Assignment > Entries
Enter Tax Credit Information
2. Select the Working Tax Credit element.
3. Enter the start date in the format DD-MON-YYYY.
4. Enter the daily rate.
5. Save your work.
Solution: Maintaining Tax Credits

Chapter 1 - Page 33

Chapter 1 - Page 34

Chapter 1 - Page 35
Costing Overview
Processing Costs

Chapter 1 - Page 36
Responsibility: local Super HRMS Manager

Log onto Vision using hrms/welcome.
1. Navigate to the People window.
(N) People > Enter and Maintain
2. Find the employee named Sabatino.
3. Click Assignment to go to the Assignment window.
4. Click Others and select View Cost Allocations. A window opens, displaying the cost
allocations for the selected employee.
5. To check the cost allocation values are a valid combination, select an element and click
Validate. A red cross appears against the element if the cost allocations are invalid.
Otherwise, a green tick displays.
6. Select the Details icon for an element to view the specific costing details. The details also
provide further information on any errors, if any cost allocation value is invalid.
7. For a graphical representation of cost allocation for the employee, select the Graphical
Analysis tab and select the Cost Allocation Key Flexfield segment you would like to view. A
pie chart shows the cost distribution of the selected employees elements across the
segment values. The bar across the top of the chart provides the key to the colored pie
segments.
8. Close the Cost Allocations preview window to return to the Assignment window.

Chapter 1 - Page 37
Guided Demonstration - Previewing Cost Allocations
Overview
The objective of this practice is to investigate the allocation of assignment costs for a specific
employee, by looking at the cost entry levels you would use during system setup.
You will also override the existing cost allocation values for a specific employee assignment.
Assumptions
For this practice, log in to Vision as hrms/welcome and use your local Super HRMS
responsibility.
Your course instructor will allocate you an employee to research and update.
Tasks
Investigate Default Cost Allocations
You want to find out how the costing of a selected employees salary is affected by the cost
allocations at Payroll, Element, and Organization levels. The following employees are paid a
Regular Salary through the Vision HR Semi-Monthly payroll:
No.
Employee Name
Organization
604 Bullen, Mrs. Trisha
US Sales Central
596 Finnegan, Mr. Jeremy
US Sales Central
621 Johnson, Ms. Michelle
US Sales Central
841 Jonathon, Mr. Gilbert
US Sales Central
568 Kahn, Ms. Natalie
US Sales Central
842 Menendez, Mr. Leticia
US Sales Central
613 Peters, Mr. Stanley
US Sales Central
614 Putin, Mr. Rosco
US Sales Central
888 Shaffer, Ms. Heidi
US Sales Central
844 Smithers, Ms. Kandi
US Sales Central
597 Stojakovic, Ms. Petra
US Sales Central
606 Tyson, Mr. Mark
US Sales Central
601 Ashton, Mrs. Lisa
US Sales East
575 Brady, Mrs. Jennifer Kathleen
US Sales East
619 Bueller, Ms. Monica
US Sales East
590 George, Mrs. Joan
US Sales East
577 Gomez, David
US Sales East
591 Hurrianko, Ms. Rhonda
US Sales East

Chapter 1 - Page 38
Practice - Allocating Costs
US Sales East
594 Law, Mr. Paul
US Sales East
Your course instructor will allocate you an employee to investigate.

Investigate the cost allocations of the Regular Salary element, the Vision Semimonthly payroll,
and your employees organization.
As a result of your investigations, answer the following questions:
How are your employees costs distributed according to these cost settings?
Why is there no distribution set associated with the Regular Salary element?
Which costing levels can you use to override these settings?
Override Default Cost Allocations
Your employees role in the organization is undergoing temporary changes that require changes
to how you allocate their salary costs.
At the Assignment level, the cost of your employees salary is not currently allocated to a cost
center. From the current date, you want to split the costs of your employees salary across two
cost centers.
At Assignment level, add new cost allocations for your employees Regular Salary as follows:
Allocate 80% to the Sales Central cost center (code 440) from todays date to one month
from today.
Allocate 20% to the US Organization cost center (code 210) from todays date to one
month from today.
Note: Remember that distribution of costs across cost codes must add up to 100%.
You want to award your employee a bonus for the extra work they have been assigned. At
Element Entry level, add a Bonus element and allocate the cost of this element to the US
Organization cost center (code 210), and to the Illinois Labor Distribution (code 2106).
Which cost allocations is this Element Entry cost allocation overriding?

Chapter 1 - Page 39
618 Jackson, Mr. Travis
Investigate Default Cost Allocations

Responsibility = local Super HRMS Manager
1. Navigate to the Payroll window using the local Super HRMS Manager responsibility:
2.
In the Payroll window, enter query mode to search for Vision HR Semi-Monthly in the Name
field. Run the query.
3.
Click in the Costing field to view the cost allocation segments for the Payroll entry level.

Chapter 1 - Page 40
Solution - Allocating Costs
Note the cost allocation values entered at this level.

Close all windows to return to the Navigator. Do not save any changes.
Navigate to the Organization window using the local Super HRMS Manager responsibility:
(N) Work Structures > Organization > Description
7.
Enter the name of your employees organization in the Name field of the Find Organization
window and choose Find to go to the Organization window.
8.
Choose Others to view the Additional Organization Information.


Chapter 1 - Page 41
4.
5.
6.
Select Costing Information.
10. In the Additional Information window click in the Costing field to view the cost allocation
segments for the Organization entry level.
11. Note the cost allocation values entered at this level.

12. Close all windows to return to the Navigator. Do not save any changes.
13. Navigate to the Element Link window using the local Super HRMS Manager responsibility:
(N) Total Compensation > Basic > Link

Chapter 1 - Page 42
9.
15. Note the value for Costable Type.


Chapter 1 - Page 43
14. In the Element Link window, enter query mode to search for Regular Salary in the Element
Name field. Run the query.
17. Note the cost allocation values entered at this level.

18. Close all windows to return to the Navigator. Do not save any changes.
19. You should have learned the following in the course of your investigation:
The Payroll level distributes Mr. Sabatinos costs to:
o Company: Operations
o
Labor Distribution: General and Administrative
o Product: No Product
Neither the Element Link, nor the Organization levels override the Payroll level entries.
None of these higher levels allocate costs to the Cost Center or the GL Code.
There is no distribution set associated with the Regular Salary element because the
Costable Type is Fixed. Only Distributed costs require a distribution set.
You can use the Assignment and Element Entry levels to override these cost allocation
settings, but only for those segments that are enabled at those levels.
Override Default Cost Allocations
Responsibility = local Super HRMS Manager
20. To distribute the cost of your employees salary across two cost centers, navigate to the
Assignment window.
(N) People > Enter and Maintain
21. Find your employee.

Chapter 1 - Page 44
16. Click in the Costing field to view the cost allocation segments for the Element Link level.
23.
24.
25.
26.
Note: Each line is datetracked and the total allocation of costs at any one time must be
100%.
Enter 80 in the Proportion field for the existing record; tab to exit the field.
The Cost Allocation Flexfield window appears. Enter 440 (Sales Central) in the Cost Center
field. Choose OK to return to the Costing window.
In a new record enter 20 in the Proportion field; tab to exit the field.
The Cost Allocation Flexfield window appears. Enter 210 (US Organization) in the Cost
Center field. Choose OK to return to the Costing window.

Chapter 1 - Page 45
22. Navigate to the Costing window from the Assignment window.

(B) Assignment > Others > Costing
30. Enter Bonus in the Element Name field of a new record.

31. Click in the Costing field. The Cost Allocation Flexfield window for the Element Entry
appears. Here you can allocate costs for the Cost Center segment and the Labor
Distribution segment.

Chapter 1 - Page 46
27. Save your work. The Effect From dates automatically update to your effective date.
28. You have now distributed the cost of your employees salary across two cost centers. Close
the Costing window to return to the Assignment window.
29. To provide your employee with a bonus, choose the Entries button to go to the Element
Entries window.
Enter a value of 210 (US Organization) in the Cost Center field.

Enter a value of 2106 (Illinois) in the Labor Distribution field.
Choose OK, to return to the element Entries window.
Enter Merit in the Reason field.
Leave the default dates in the Effect Dates fields.

Chapter 1 - Page 47
32.
33.
34.
35.
36.
37. Save your work and close the window.

38. You have now awarded your employee a bonus and costed it.
39. The Payroll level costing allocates the Labor Distribution costs of employees on this payroll
to General and Administrative. You have overridden the cost allocation set at Payroll level,
to allocate the Labor Distribution costs of your employees bonus to Illinois.
40. No other entry levels allocate Cost Center costs, so in allocating the cost of your
employees bonus to the US Organization cost center, you have not overridden any existing
cost entries.

Chapter 1 - Page 48

Chapter 1 - Page 49

Chapter 1 - Page 50
Payroll Configuration - Summary

Oracle Payroll Admin Guide

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