Responsibility

The Employee is responsible for requesting cash advances and for reporting the expenses paid
with the cash advance on his/her expense report.
The Service Manager is responsible for requesting the cash advance.
The Local Payroll Specialist is responsible for entering the cash advance request into the
SharePoint Advance workflow.
The Approver is responsible for approving all cash advances in SharePoint Advance workflow.
The Local Payroll Specialist is responsible for the pay-out of cash advances to the employees.
The Local Payroll Specialist is responsible for recovering the cash advances through the payroll
system.
The Local Payroll Specialist is responsible for applying all cash advance recoveries against the
cash advance recorded in Oracle.
The Local AP Specialist is responsible for recording all types of cash advances in Oracle.
The Local Finance Accountant is responsible for reviewing the AMEX download to report any
cash withdrawals made with the company paid AMEX card.

Ownership
The AP, PA and Payroll Subject Matter Experts are responsible for ensuring that this document
is necessary and that it reflects actual practice.

Activity Preface
This activity is performed whenever an employee requests a cash advance to cover expenses.
Note: All employee-incurred expenses must be placed on the expense report, including those
expenses that were paid using money from a cash advance.

SharePoint Advance Approvers

If the cash advance is for less than $1,500 USD, the Service Director will approve.
If the cash advance is for $1,500 - $5,000 USD, John Little will approve.
If the cash advance is over $5,000, Mort Smith will approve.

Details for entering the cash advance

This section contains information on how cash advances should be entered to adhere to
Granite advance policies.
In order to better track all cash advances, we are requesting that when entering an employee
cash advance to include additional information in the invoice number field. Effective
immediately, as you enter a cash advance for an employee, please include the project number,
date of the advance, control number (if applicable) and last name of the employee.