Вы находитесь на странице: 1из 27

HUMAN CAPITAL MANAGEMENT

TRAINING MANUAL
FOR
Druk Green Power Corporation Limited
Druk Holdings and Investments Limited

Wipro Ltd.
Date: 13.12.2010
Version 1.0

Human Capital Management


User Manual for HCM- DMS

Table of Contents
Document Management System .........................................................................................................................2
Document: Create ............................................................................................................................................2
Create new version of a stored document ................................................................................................... 10
Document: Change ....................................................................................................................................... 16
Document: Display & Distribution ................................................................................................................ 20
Document: Find............................................................................................................................................. 25

Prepared By: Core Team Members and Wipro Consultants

Page 1

Human Capital Management


User Manual for HCM- DMS

Document Management System


Document Management System is used to make documents available throughout the
business wherever necessary and link them with SAP objects from different business
areas. Documents can be linked with WBS elements, activities and material components as
well.

Document: Create
Trigger: Perform this procedure when you need to create a document.

Access Transaction By:

Via Menus

Via Transaction Code

Logistics or Accounting Project System Documents


Document management System Create
Document
CV01N

Prepared By: Core Team Members and Wipro Consultants

Page 2

Human Capital Management


User Manual for HCM- DMS

Field Name

Description

R/O/C

User Action and Values

Document

Document number.

Enter * in the Document


field.

Document
type

Document type.

In the Document type field


press F4 to get the
adjacent screen and Select
the appropriate document
type from the search help.

Document
part

Section of a document
which is maintained as an
independent document.

By default, system will


assign 000 as document
part.

Document
version

Number which identifies


the version of a

By default, system will


assign 00 as document

Prepared By: Core Team Members and Wipro Consultants

Comments

Page 3

Human Capital Management


User Manual for HCM- DMS
document.

version.
Press enter.

Prepared By: Core Team Members and Wipro Consultants

Page 4

Human Capital Management


User Manual for HCM- DMS

The directory opens up for selecting the correct file.

Select the file from the directory and click on the OPEN button. The selected file is copied
to the DMS screen.

To do the Document Check In, select the line item.

Prepared By: Core Team Members and Wipro Consultants

Page 5

Human Capital Management


User Manual for HCM- DMS

The above screen appears; place the cursor on the line item and right-click. The drop down
list appears as shown above. Bring the cursor down and double-click on the Check In line
item.

The document storage list appears as shown below.

Prepared By: Core Team Members and Wipro Consultants

Page 6

Human Capital Management


User Manual for HCM- DMS

Select the storage type and click on the Continue

After completion of the document check in, the status of the Lock is changed from
OPEN to CLOSED as shown below:

button.

Prepared By: Core Team Members and Wipro Consultants

Page 7

Human Capital Management


User Manual for HCM- DMS

Click on the additional data tab and select the relevant document type. This will become
helpful while searching the document later.

To link the document that is being created to a technical object, click on the object link
tab, as shown below;

Prepared By: Core Team Members and Wipro Consultants

Page 8

Human Capital Management


User Manual for HCM- DMS
For example, WBS element IF-011004 is linked to this document, as shown above.

To save the document, click on the Save

button.

The system task is now complete.

Prepared By: Core Team Members and Wipro Consultants

Page 9

Human Capital Management


User Manual for HCM- DMS

Create new version of a stored document


Trigger: Perform this procedure when you need to create a new version for a document.

Access Transaction By:

Via Menu

Via Transaction Code

Logistics or Accounting Project System


Documents Document Management System
Create
Document Create
CV01N

Field Name

Description

R/O/C

User Action and Values

Document

Document number

Enter the document no. in


the Document field (Press
F4 for help).

Document
type

Document type

In the Document type field


press F4 to get help and
select the appropriate
document type from

Comments

the search help.


Document
part

Section of a document
which is maintained as
an independent
document

Document
version

Number which
identifies the version of
a document

Enter the document part


(if any).

Press New Version button.

Prepared By: Core Team Members and Wipro Consultants

Page 10

Human Capital Management


User Manual for HCM- DMS

Enter the document number, document type, document part & document version for which
a new version has to be created as shown above.

Click on the

button to create a new document version.

System pops up a new version confirmation screen as shown above.

Prepared By: Core Team Members and Wipro Consultants

Page 11

Human Capital Management


User Manual for HCM- DMS

Click on the Continue button to create a new version.

If already document is assigned to SAP object, system will display object selection screen as shown
above.

Click on

button to select the object type.

Prepared By: Core Team Members and Wipro Consultants

Page 12

Human Capital Management


User Manual for HCM- DMS

The next version is displayed as shown above.

To make changes in the document select document and click on change original
button.

Prepared By: Core Team Members and Wipro Consultants

Page 13

Human Capital Management


User Manual for HCM- DMS

System will popup following screen.

Select location to save file using original field and save file.

Prepared By: Core Team Members and Wipro Consultants

Page 14

Human Capital Management


User Manual for HCM- DMS

The status of the Lock is changed from CLOSED to OPEN.

Give necessary inputs in the respective tabs (Document data, Additional Data, Object Links)
if required.

Add the new version of the document.

Check in the document.

Click on the Save

button.

Prepared By: Core Team Members and Wipro Consultants

Page 15

Human Capital Management


User Manual for HCM- DMS

The document number 10000000145 with version 01 is displayed as above.

To go back to the SAP Easy Access Menu, click on the Back

button.

The system task is now complete.

Document: Change
Trigger: Perform this procedure when you need to change a document.

Access Transaction By:

Via Menu

Via Transaction Code

Logistics or Accounting Project System


Documents Document Management System
Change
Document Change
CV02N

Prepared By: Core Team Members and Wipro Consultants

Page 16

Human Capital Management


User Manual for HCM- DMS

Enter document number, document type, document part & document version in fields a
shown above.

Field Name

Description

R/O/C

User Action and Values

Document

Document number.

Enter the document no. in the


Document field (Press F4 for
help).

Document
type

Document type.

In the Document type field press


F4 to get help and select the
appropriate document type from
the search help.

Document
part

Section of a
document which is
maintained as an
independent
document.

Enter the appropriate document


part & version (if any).

Document
version

Number which
R
identifies the version
of a document.

Comments

Press New Version button.

Click Enter

button, to go to the next screen.

Prepared By: Core Team Members and Wipro Consultants

Page 17

Human Capital Management


User Manual for HCM- DMS

To make other changes use tabs such as Document data, Additional Data, Object links.

Prepared By: Core Team Members and Wipro Consultants

Page 18

Human Capital Management


User Manual for HCM- DMS

To change the document click on the Change Original


up make necessary changes and Save the file.

Carry out the Document Check In process once again till the Lock
position.

Click on the Save

button and when the file opens

is found in Locked

button.

The document number 10000000108 with version 00 is changed as shown above.

To go back to the SAP Easy Access Menu, click on the Back

button.

The system task is now complete.

Prepared By: Core Team Members and Wipro Consultants

Page 19

Human Capital Management


User Manual for HCM- DMS

Document: Display & Distribution

Access Transaction By:

Via Menu

Via Transaction Code

Logistics or Accounting Project System


Documents Document Management System
Display
Document Display
CV03N

Prepared By: Core Team Members and Wipro Consultants

Page 20

Human Capital Management


User Manual for HCM- DMS

Prepared By: Core Team Members and Wipro Consultants

Page 21

Human Capital Management


User Manual for HCM- DMS

Prepared By: Core Team Members and Wipro Consultants

Page 22

Human Capital Management


User Manual for HCM- DMS

Prepared By: Core Team Members and Wipro Consultants

Page 23

Human Capital Management


User Manual for HCM- DMS

Prepared By: Core Team Members and Wipro Consultants

Page 24

Human Capital Management


User Manual for HCM- DMS

Document: Find

Access Transaction By:

Via Menu

Via Transaction Code

Logistics or Accounting Project System


Documents Document Management System
Find
Document Find
CV04N

Prepared By: Core Team Members and Wipro Consultants

Page 25

Human Capital Management


User Manual for HCM- DMS

Prepared By: Core Team Members and Wipro Consultants

Page 26