DoIT

Initial Budget Allocation

Budget Code

Line Item Description

Qty

2010
2020
2030
2040
2080
2090

Supplies/Services
Office Supplies
Telephone
Shipping/Postage
External Repair Services
Computer parts/peripherals)
T1 Lines

FY13 Allocation
Cost
Balance

1
1
1
1
1
3

$
$
$
$
$
$

5,000.00
2,300.00
1,500.00
3,000.00
5,000.00
6,000.00

$
$
$
$
$
$
$

5,000.00
2,300.00
1,500.00
3,000.00
5,000.00
18,000.00
34,800.00

1
1
1
1

$
$
$
$

8,000.00
3,000.00
3,000.00
4,000.00

$
$
$
$
$

8,000.00
3,000.00
3,000.00
4,000.00
18,000.00

Capital Equipment (under $1000)

3005
Replacement Desktop Computers
3010
New Desktop Computers
3100
Printers (Inkjet)
3105
Printers (Laser)
3110
Scanners
3120
LCD projectors
3130
Video Monitors
3140
VCRs
3150
Camcorders
3160
Digital Cameras
3170
Document cameras
3180
Classroom Audio equipment

68
11
19
10
5
4
4
4
8
2
4
1

$
$
$
$
$
$
$
$
$
$
$
$

700.00
700.00
129.00
449.00
75.00
599.00
99.00
69.00
345.00
289.00
329.00
6,000.00

$
$
$
$
$
$
$
$
$
$
$
$
$

47,600.00
7,700.00
2,451.00
4,490.00
375.00
2,396.00
396.00
276.00
2,760.00
578.00
1,316.00
6,000.00
76,338.00

Capital Equipment (over $1000)

4005
Replacement Laptop Computers
4010
New Laptop Computers
4015
Servers
4120
LCD Projectors
4999
Unanticipated capital

32
15
3
11
1

$
$
$
$
$

1,200.00
1,200.00
4,000.00
1,000.00
20,000.00

$
$
$
$
$
$

38,400.00
18,000.00
12,000.00
11,000.00
20,000.00
99,400.00

1
4
1
6
8
2
1
5

$
$
$
$
$
$
$
$

25,000.00
8,000.00
15,000.00
950.00
1,995.00
4,000.00
5,000.00
449.00

$ 25,000.00
$ 32,000.00
$ 15,000.00
$
5,700.00
$ 15,960.00
$
8,000.00
$
5,000.00
$
2,245.00
$ 108,905.00

5,000.00

2410
2420
2430
2440

Software
Software upgrades (Academic)
Software upgrades (Administrative)
New software (Academic)
New software (Administrative)

Special Allocation (Mortuary Remodel)

SA5005
Network/Telecom Cabling
SA5020
Classroom AV Equipment
SA5050
Lab Equipment
SA5010
New Desktop Computers
SA5015
New Laptop Computers
SA5030
Servers
SA5040
Software
SA5050
Printers

8005

Student Salaries
Student Assistants

10,000.00

$ 347,443.00

Department of Instructional Technology (DoIT) FY13 Budget

Code

Line Item Description

FY13 Allocation
Qty

Cost

Proposed Budget Rollback

YTD Exp (as of December 10)

Balance

Qty

Expended

Budget Rollback

Balance

8%

12%

15%

Enter dollar amounts to be reduced in the

appropriate line items. Totals must match the
targets at the bottom.

Supplies/Services
2010

Office Supplies

5,000.00

5,000.00

3,788.00

1,212.00

366.00

420.00

657.00

2020

Telephone

2,300.00

2,300.00

1,205.00

1,095.00

250.00

295.00

300.00

2030

Shipping/Postage

1,500.00

1,500.00

420.00

1,080.00

200.00

200.00

2040
2080
2090

External Repair Services

Computer parts/peripherals)
T1 Lines

1
1
3

$
$
$

3,000.00
5,000.00
6,000.00

$
$
$
$

3,000.00
5,000.00
18,000.00
34,800.00

1
1
3

$
$
$

3,676.00
18,000.00

$
$
$
$

3,000.00
1,324.00
7,711.00

2410
2420
2430
2440

Software
Software upgrades (Academic)
Software upgrades (Administrative)
New software (Academic)
New software (Administrative)

1
1
1
1

$
$
$
$

8,000.00
3,000.00
3,000.00
4,000.00

$
$
$
$
$

8,000.00
3,000.00
3,000.00
4,000.00
18,000.00

1
1
1
1

$
$
$
$

9,252.00
927.00
3,309.00
4,798.00

$
$
$
$
$

(1,252.00)
2,073.00
(309.00)
(798.00)
(286.00)

2,073.00

$
$
$
$

4,200.00
387.00
503.00
75.00

138.00

500.00

1,000.00

2,400.00

5,000.00

$
$

5,523.25
3,500.00

Capital Equipment (under $1000)

3005
3010
3100
3105
3110
3120
3130
3140

Replacement Desktop Computers

New Desktop Computers
Printers (Inkjet)
Printers (Laser)
Scanners
LCD projectors
Video Monitors
VCRs

68
11
19
10
5
4
4
4

$
$
$
$
$
$
$
$

700.00
700.00
129.00
449.00
75.00
599.00
99.00
69.00

$
$
$
$
$
$
$
$

47,600.00
7,700.00
2,451.00
4,490.00
375.00
2,396.00
396.00
276.00

42
5
8
6
2
3
3
3

$
$
$
$
$
$
$
$

29,400.00
3,500.00
1,032.00
2,694.00
150.00
1,797.00
297.00
207.00

$
$
$
$
$
$
$
$

18,200.00
4,200.00
1,419.00
1,796.00
225.00
599.00
99.00
69.00

3150
3160
3170
3180

Camcorders
Digital Cameras
Document cameras
Classroom Audio equipment

8
2
4
1

$
$
$
$

345.00
289.00
329.00
6,000.00

$
$
$
$
$

2,760.00
578.00
1,316.00
6,000.00
76,338.00

4
0
4
1

$
$
$
$

1,380.00
1,316.00
4,375.00

$
$
$
$
$

1,380.00
578.00
1,625.00
30,190.00

32
15
3
11

$
$
$
$

1,200.00
1,200.00
4,000.00
1,000.00

$
$
$
$

38,400.00
18,000.00
12,000.00
11,000.00

14
11
0
5

$
$
$
$

16,800.00
13,200.00
5,000.00

$
$
$
$

21,600.00
4,800.00
12,000.00
6,000.00

20,000.00

$
$

20,000.00
99,400.00

12,892.00

$
$

7,108.00
51,508.00

Special Allocation (Mortuary Remodel)

SA5005 Network/Telecom Cabling
SA5020 Classroom AV Equipment
SA5050 Lab Equipment
SA5010 New Desktop Computers
SA5015 New Laptop Computers
SA5030 Servers

1
4
1
6
8
2

$
$
$
$
$
$

25,000.00
8,000.00
15,000.00
950.00
1,995.00
4,000.00

$
$
$
$
$
$

25,000.00
32,000.00
15,000.00
5,700.00
15,960.00
8,000.00

1
2
0
0
0
2

$
$
$
$
$
$

23,675.00
4,029.00
8,000.00

$
$
$
$
$
$

1,325.00
27,971.00
15,000.00
5,700.00
15,960.00
-

SA5040 Software
SA5050 Printers

1
5

$
$

5,000.00
449.00

$
5,000.00
$
2,245.00
$ 108,905.00

1
0

$
$

3,689.00
-

$
$
$

1,311.00
2,245.00
68,187.00

5,000.00

4,755.00

5,245.00

2,203.40

$ 162,555.00

$
$

4005
4010
4015
4120
4999

Capital Equipment (over $1000)

Replacement Laptop Computers
New Laptop Computers
Servers
LCD Projectors
Unanticipated capital

4,200.00

658.00

9,600.00

4,000.60

5,985.00

$
$

1,311.00
949.00

13,004.40

19,506.60

24,383.25

13,004.40

19,506.60

24,383.25

Student Salaries
8005

Student Assistants

10,000.00

$ 347,443.00

Amount to be returned ==>

Proposed Budget Rollback

We can make due by emailing and transmitting electronic

documents.
We will work on using online communications like skype and
facetime.
This should be an acceptable amount - includes amount to
cover reductions from computer parts cut.
With a number of items due for replacement and potential cuts
to take place, this should not be cut.
Should not be cut.
Already spent

No administrative software upgrade will be done

Reduce by 6 computers because enough computers are

available to meet demand
there are 16 in storage
there are 3 in storage
These will be supplemented by the inkjet printers
there is one in storage

there are 2 in storage

Camcorders in inventory are relatively new and can continue to
be used.
only two cameras are four years old
Can be used until next fiscal year

only 24 laptops (3 & 4 years old) are going to be replaced

there are 2 in storage
Cash will still be available to cover the one replacement
Cut back on unnecessary spending to compensate for rollbacks
and live within our means

Will source equipment from same dealer as the first two

Will source good quality equipment at a lower cost
Will work with 3 less laptops
Will use software that was previously purchase no need for
additional software in the middle of the fiscal year
encourage printer sharing

Will utilize the DoIT staff more and reduce need for student
assistants.
<---enter your column totals here; must match
or come very close to entries in row 55
<-- DO NOT change these entries