Carly Lehman & Patricia Rodriguez

ME 620 Instructional Systematic Design

Project Management Log

Date

Total Time
Team Members
(rounded to
Involved
nearest hr.)

Type of Activity

Activity Description

01/20/2016

45 min

Patricia & Carly

Administrative/ Documentation

Met as a group for the first

time. We brainstormed
ideas for problem
statement. Received
feedback from professor.
Decided on instructional
problem and created
Google Docs.

01/21/2016

30 min

Carly

Documentation
/Research

Worked on brainstorming
Google Docs. Listed
descriptions of instructional
and performance problems.
Researched information on
company.

01/23/2016

45 min

Patricia

Administrative/Research
/Documentation

Researched systematic
instructional design
samples on Blackboard.
Started rough draft of
introduction and
background of problem
statement.

01/24/2016

30 min

Patricia

Documentation

Continued working on
rough draft of problem
statements introduction
and background.

01/25/2016

30 min

Carly

Administrative /Documentation

Sent email to Patricia in

regards to performance
statement. Worked on
drafting performance and
instructional design
statement.

01/26/2016

15 min

Carly

Administrative /Research/
Documentation

Sent email to Patricia to

confirm formatting on
Google Docs. Added to

brainstorming section on
needs assessment.
01/27/2016

45 min

Carly

Documentation /Research

Researched previous
problem statement
examples. Referred to
textbook for examples of
how to write a goal
analysis. Wrote example
goals and set goals for class
meeting.

01/27/2016

30 min

Patricia and
Carly

Administrative/Documentation

Met with Patricia to clarify

problem statement and goal
of the instruction.
Discussed the distribution
of workload and assigned
duties for initial problem
statement paper. Set a time
to meet next and work on
outline.

01/28/2016

15 min

Patricia and
Carly

Administrative

Met with Patricia to create

an outline and distribute
responsibilities for each
section. Set goals for paper.

01/30/2016

45 min

Carly

Administrative /Documentation

Emailed Patricia with a

revised outline. Begin
rough draft of problem
statement, specifically
means of collecting data.

01/31/2016

1 hr

Patricia and
Carly

Documentation

Met as a group to decide

data collection methods and
create survey and interview
questions. Discussed and
refined background
information and existing
problems

02/01/2016

30 min

Patricia

Documentation

Worked on rough draft of

introduction problem
statement. Made edits and
added more descriptive
information regarding the
Registrars Office.

02/02/2016

1 hr

Carly

Administrative

Emailed Patricia to clarify

methods for data collection.
Researched needs
assessment guidelines.
Worked on rough draft for
problem statement. Added
new ideas to Brainstorming
Google Docs.

02/02/2016

30 min

Carly

Administrative/ Research /
Documentation

Emailed Patricia to clarify

sample populations.
Worked on developing
sample interview questions
and posted them on Google
Docs Researched Needs
Assessment guidelines in
textbook.

02/02/2016

15 min

Patricia

Administrative

Responded to Carlys
email regarding data
collection towards target
audience (student
employees).

02/03/2016

2 hr

Carly and
Patricia

Documentation

Met as group to write

Needs Assessment and
receive feedback on each
stage. Edited sample
interview questions.
Conducted a Goals
Analysis which resulted in
the ranking of our top 6
goals for the project.

02/05/2016

45 min

Carly

Documentation

Edited and added to Needs

Assessment on Goggle
Doc.

02/05/2016

1 hr

Patricia

Design/Document

Came up with ideas

regarding diagram of
office hierarchy for
problem statement
introduction. Created
rough draft of infographic
on Piktochart.com

02/07/2016

15 min

Carly and
Patricia

Administrative

Discussed formatting and

editing ideas for Problem
Statement on the phone.

02/07/2016

15 min

Patricia

Administrative/Documentation

Started posting final rough

draft of introduction of
problem statement on
Google doc.

02/07/2016

15 min

Carly

Administrative/Documentation

Edited Problem Statement

on Google Docs. Left
concerns and comments to
be addressed with Patricia.

02/08/2016

15 min

Carly

Documentation

Edited Problem Statement

on Google Docs and
revised Phase III. Left
comments for Patricia.

02/08/2016

1 hr

Patricia

Design/Documentation

Posted rest of problem

statement introduction on
Google doc. Finalized draft
of infographic on
Piktochart.com. Placed
infographic diagram in
final draft on Google doc.

02/09/16

45 min

Carly & Patricia

Administrative

Discussed finalization of
problem statement.
Decided to read over
problem statement
individually one last time
and then submit final draft.
Went over project
management logs for
accuracy.

02/09/2016

30 min

Carly

Administrative

Edited Problem Statement

on Google Docs and
resolved corrections.
Reformatted document.
Emailed Patricia to set up
final meeting time.

02/09/2016

45 min

Patricia

Documentation

Read over problem

statement for final draft
submission. Fixed
mistakes made on diagram

for better understanding.

Highlighted areas of
concern, left comments of
areas of concern for
Carlys response and
suggestions.
02/10/16

15 min

Carly & Patricia

Administrative

Discussed with Carly

paper submission.
Submitted paper and
discussed submission of
logs.

02/10/2016

30 min

Carly

Documentation

Reviewed paper one more

time before submitting.
Checked for punctuation
and grammar. Put Google
Doc into Microsoft Word
document.

02/10/16

1hr 30 min

Carly & Patricia

Analysis/Administrative/Design

Create mind map of

characteristics regarding
learners analysis.
Brainstorm ideas and
topics with Carly for
learners, context and task
analysis.

02/12/2016

45 min

Carly

Analysis/ Research/
Administrative

Began researching
contextual analysis. Started
adding ideas to l outline on
Google Doc. Emailed
Patricia ideas for contextual
analysis and learners
characteristics as well as set
up a time to discuss ideas
on the phone.

02/13/2016

45 min

Patricia

Research/Documentation

Looked at learner, context

and task analysis examples
on Blackboard, started
rough draft of learner
analysis based on
information created on
Mindmap. Started rough
draft of procedural and
topic analysis

02/13/2016

15 min

Carly & Patricia

Administrative/
Analysis

Had phone meeting with

Patricia to distribute
responsibilities for the the
paper. Worked on
contextual analysis rough
draft.

02/14/2016

45 min

Carly

Analysis/ Research

Worked on rough draft

contextual analysis
including orienting context
and instructional context.
Referred to textbook for
clarification of terms.

02/15/2016

30 min

Carly

Analysis/
Administrative

Emailed Patricia to
schedule next meeting.
Worked on the transferring
of context section. Wrote
down examples of ways the
environment assists in
transferring of knowledge.

02/17/2016

45 min

Carly & Patricia

Analysis /
Documentation

Met with Patricia and

decided on the type of task
analysis to perform. Begin
brainstorming/ outlining for
topic analysis and
procedural analysis.
Divided up responsibilities
and set weekly goals.

02/18/2016

30 min.

Carly

Analysis

Worked on outlining the

customer service section for
topic analysis. Left
comments throughout the
Google Doc for input.

02/18/2016

1 hr

Patricia

Documentation/Analysis

Finalized general
characteristics draft and
started working on specific
characteristics based on
information from
Mindmap.

02/19/2016

15 min

Carly

Analysis

Worked on outlining the

handling of forms section
for procedural task
analysis.

02/20/2016

2 hrs

Patricia

Documentation/Analysis
/Research

Finished draft of specific

characteristics and
personal and social
characteristics. Referred
back to textbook to make
sure all major ideas were
covered in describing
characteristics.

02/20/2016

15 min

Carly & Patricia

Analysis/
Administrative

Called Patricia and

discussed progress and
goals for analysis. Added to
the handling of forms
section of the procedural
task analysis .

02/21/2016

15 min

Carly & Patricia

Administrative

Called Patricia and

organized procedural and
topic analysis.

02/21/2016

15 min

Carly

Analysis/ Research

Researched FERPA
regulations and added to
outline.

02/22/2016

1 hr

Carly

Analysis/ Administrative/
Documentation

Emailed Patricia for

clarification on procedural
analysis form
section. Worked on the
FERPA section of the
procedural analysis. Left
comments throughout the
Google Doc for
clarification.

2/22/2016

1 hr

Patricia

Documentation/Analysis

Continued working
through rough draft of
procedural and topic
analysis. Responded to
Carlys email regarding
FERPA regulations.

02/23/2016

1 hr

Carly

Analysis/
Administrative/
Documentation

Emailed Patricia to
schedule phone meeting.
Worked on editing context
analysis and procedural
analysis. Resolved
comments on Google Doc.

02/23/2016

30 min

Carly & Patricia

Administrative/
Analysis

Discussed final editing

suggestions and clarified
the order of the paper.

02/24/2016

1 hr 30 min

Carly

Documentation/
Analysis

Formatted and corrected

grammatical and
punctuation errors

2/24/2016

1 hr

Patricia

Administrative/Documentation

Reviewed analysis paper

for final time and fixed
formatting on task analysis
outline. Sent final edits
back to Carly for
submission.

02/28/2016

15 min

Carly

Research/ Documentation

Researched objective and

sequencing examples,
documented ideas down on
brainstorming Google Doc

02/28/2016

15 min

Carly & Patricia

Administrative/ Research

Discussed goals for the

project and decided on a
method of sequencing

03/01/2016

30 min

Carly

Analysis

Analyzed Job/Task analysis

to brainstorm objectives
that covered the major
tasks, skills and knowledge
needed.

03/02/2016

15 min

Carly

Analysis/ Research

Researched Posner and

Strike Sequencing Theory
for more examples. Added
comments to Objectives
Google Doc.

03/02/2016

1 hr.

Carly & Patricia

Analysis/Administrative/
Documentation

Met with Patricia and

discussed our current
objectives. We analyzed
our task analysis and made
sure objectives were
covering everything.

03/08/2016

15 min.

Carly

Analysis

Sequenced material in a
temporal order to see if it
was a good fit for our
objectives.

03/10/2016

15 min

Patricia

Analysis

Evaluated objectives,
brainstormed appropriate
sequencing method.

03/13/2016

15 min

Patricia

Analysis/Research

Sequenced objectives in
accordance with Posner
and Strike, clarified to
Carly why this sequencing
would be appropriate.

03/13/2016

15 min

Patricia & Carly

Analysis/ Research

Researched and discussed

different sequencing
methods and decided on
learner-related sequencing.

03/16/2016

1 hr & 15 min

Patricia & Carly

Analysis/Research

Worked on thinking of the

most appropriate strategy
and presentation for each
objective. Received
feedback from professor
and edited accordingly.

03/18/2016

15 min

Carly

Analysis/ Documentation

Edited generative strategies

and initial
presentations. Left
comments on document to
be discussed with Patricia
at Sunday meeting.

03/19/2016

15 min

Carly

Analysis

Worked on description of
chosen sequencing method
and refined initial
presentation and generative
strategies.

03/20/2016

30 min

Carly & Patricia

Analysis/ Documentation

Edited objectives,
generative strategy and
initial presentation.

03/21/2016

30 min

Carly

Analysis/Administrative/Research

Sent email to Patricia to

setup next meeting. Left
comments on Google Doc
on parts that needed
clarification. Researched
generative strategies for
clarification. Clarified
existing generative
strategies on document.

03/21/2016

30 min

Patricia

Administrative/Analysis
/Research

Read Carlys email and

comments left on the
Google Doc, made edits to
the document, researched
each strategy to make sure
paper was staying on track,
and left comments for
Carlys input.

03/22/2016

15 min

Carly

Documentation

Edited objectives
sequencing and strategy
document and left
comments where
clarification was needed.

03/22/2016

15 min

Patricia

Administration/Documentation

Continued edits of
document, left comments
for Carlys clarification.

03/23/2016

15 min

Patricia

Administration/Documentation

Went over document for

final edits, sent to Carly for
final submission.

03/23/2016

30 min

Carly

Documentation/ Administration

Made final edits to

objectives sequencing and
strategy document.
Submitted document.

03/25/2016

1 hr. 15 min

Carly

Administration/
Analysis/Research

Emailed Patricia to set up

meeting time. Worked on
script for instructional unit.
Researched content for
instructional unit. Looked
at examples.

03/26/2016

15 min

Carly & Patricia

Administration

Discussed design plan for

instructional unit

03/27/2016

1 hr

Carly

Documentation

Created storyboard for

Powtoon video using
Storyboard That.

03/28/2016

2 hr

Carly

Documentation

Worked on creating
Powtoon, recorded audio
and worked on animation

03/29/2016

1 hr 45 min

Carly

Documentation

Worked on finishing up
Powtoon.

03/29/2016

30 min

Carly & Patricia

Administration/
Documentation

Worked on outline for

instructional unit and
divided up work load.

03/30/2016

45 min

Carly & Patricia

Documentation /Administration

Worked on setting up
Weebly page to present
instruction

03/31/2016

1 hr

Carly

Documentation/
Analysis/Administration

Referred to job/task
analysis to write powtoon
script. Added to Weebly
site. Messaged Patricia for
clarification

03/31/2016

2 hrs

Patricia

Administrative/Documentation/R
esearch

Discussed and clarified

concerns regarding
job/task analysis with
Carly. Started writing
scripts for Voki avatars.
Made Voki account and
navigated website.

04/1/2016

1 hr

Carly

Documentation/Analysis

Wrote on script for

Powtoon and avatar based
on Job Task analysis.

04/02/2016

45 min

Carly

Documentation

Edited Weebly site and

uploaded instructional
content.

04/02/2016

1 hr 30 min

Patricia

Research/Documentation

Researched open source

rubric options and outlined
potential ideas for rubric.
Finalized Voki Avatar
scripts.

04/03/2016

15 min

Carly & Patricia

Administration

Finalized number of videos

to present, discussed design
of website.

04/03/2016

2 hrs

Patricia

Design/Documentation

Created Voki avatars,

embedded them into
Weebly. Created rubric
with the help of open
source site.

04/04/2016

3 hrs

Carly

Documentation

Created final powtoon.

04/04/16

1 hr 30 min

Patricia

Design/Documentation

Made edits to Voki

avatars, finalized rubric.
Worked on formatting
Weebly website.

04/05/2016

45 min

Carly

Documentation/ Administration

Contacted Patricia to set up

meeting. Finished powtoon
and uploaded content on
Weebly. Edited instructions
on Weebly.

04/05/2016

30 min

Carly & Patricia

Documentation

Edited Weebly site and

noted what instructions
needed clarification.

04/05/2016

3 hrs

Patricia

Design/Documentation/Administ
rative

Edited and formatted

Weebly for final draft.
Contacted Carly for
clarification and opinion
on certain areas in
question. Uploaded final
rubric draft. Finalized
avatar response key and
created it on Word
document

04/06/2016

45 min

Carly

Documentation

Wrote script for

instructional video of how
to use site. Recorded
camtasia tutorial.

04/06/16

1 hr 30 min

Patricia

Design/Documentation
/Administrative

Added Avatar response

key to Weebly. Finalized
formatting and
instructions. Contacted
Carly for final approval
and submission.

Carly

Documentation

Implemented some of the

professors
recommendations into the
Weebly for improvement

4/10/2016

15 min

4/11/2016

15 min

Carly &
Patricia

Administration

Discussed documentation
ideas for final project and
scheduled a time to meet

4/13/2016

15 min

Carly &
Patricia

Administration

Strategized the best way to

present material and
finalized next meeting

4/17/2016

1 hr.

Carly & Patricia

Documentation

Went through Weebly and

made corrections. Modified
objective.

Cost Break Down

Category

Length

Total Cost

Administration

11 hr. 30 min

Total= $460 ($40/hr.)

Design

3 hr. 45 min

Total= $150 ($40/hr.)

Documentation

30 hr.

Total= $1,200 ($40/hr.)

Analysis

10 hr. 30min

Total= $420 ($40/hr.)

Research

5 hr. 30 min

Total= $220 ($40/hr.)

Total Hours: 61 hr and 15 min.

Internet Cost: $100/month Total= $400 (4 months)
Supplies: $75
Grand Total: $2,925