Acquisition Process

PRE
SOLICITATIO
N
Requirements
Definition

SOLICITATION

Acquisition
Strategy

Requests for
Proposals

Evaluation
Phase

Requirements
Definition

Requirements
Definition

Acquisition
Strategy

Customer Requirements
Market Research
Assist
Help customer
Perform market
SOW
/ SOO
customer
with requirement
research to
develop proper work
identification
statement tailored
determine
that meets
to services
commerciality,
governments
(commercial /
availability,
minimum needs
affordability and
Performance-based),
options
commodities or
construction
Perform sources

Panel (over $5M)

Acquisition Plan
Source Selection
Delegation
Source Selection
Plan

sought as needed

Synopsis

Step 3 - Request for Proposal

Acquisition
Strategy

Requirements
Definition

Acquisition
Strategy

Receipt
Evaluation
of
Proposals

Request for
Proposals

Discussions
(if required)

Receipt Evaluation
of
Proposals

Proposal
Analysis Report
Price Evaluation
Report
Brief Source
Selection
Authority
Decision
Document

Competitive Range
Determination

Requirements
Definition

Source
Selection
Decision

Identify Deficiencies
Identify Strengths
Weaknesses and Risks
Score Proposals
Brief SSA

Acquisition
Strategy

Request for
Proposals

Evaluation
Phase

Approve Contract
Send out notifications
Announce Award
Debrief Unsuccessful Offerors

Acquisition
Strategy

Request for
Proposals

Evaluation
Phase

Acquisition
Strategy

Request for
Proposals

Discussions
(if required)

Final
Proposal
Revisions

Clarification Requests (CRs)

Deficiency Reports (DRs)
Responses to CRs and DRs
Face to Face Discussions
Proposal Updates

Evaluation
Phase

Source
Selection
Decision
Proposal
Analysis Report
Price Evaluation
Report
Brief Source
Selection
Authority
Decision
Document

Post Award

Step 5 Contract Award

Requirements
Definition

Good contracting is
essential to a good
program
Bad contracting can
ruin a good program
Good contracting
cannot save a poorly
defined, planned, or
funded program

Step 4 Alt 2 (with discussions)

Evaluation
Phase

Final
Proposal
Revisions

Develop contract
which defines
relationship between
Government and
Contractor
Contract must
capture entire scope
of program and define
responsibilities
Acquisition must
consider small
business participation
for all contracts
expected to exceed
$2,500

Key Principles
Evaluate in strict accordance with RFP criteria
Modify RFP if necessary
Evaluate proposals against standards, not each
other
Avoid technical leveling or transfusion
Achieve understanding and resolve issues
Protect all source selection data

Contract
Contract Form
Clauses
Work Statements
Specifications
Delivery Schedule
Payment Terms

Step 4 Alt 1 (without discussions)

Requirements
Definition

Acquisition
Strategy

Step 4 Evaluation Phase

Request for
Proposals

Competition Rules
Formulation
Proposal Preparation
Instructions
Evaluation Criteria
Basis of Award

Contract
Award

Step 2 - Acquisition Strategy

Step 1 - Requirements Definition

Requirements
Definition

SOURCE
SELECTION

Contract
Award

Protest
Determination
Before or After Award Performance
Notification of
Type: Award or Size
suspended
award:
Resolution:
- within 3 days Authority: Agency or
Debrief:
- Agency: 35
GAO
Timing: Within 10 days days
verbal/written
Debrief

Protest