PERQUIMANS COUNTY

HIGH SCHOOL
(Grades 9-12)

2015 - 2016 Student Handbook

www.pcs.k12.nc.us

PRIDE PASSION PERSEVERANCE

Mrs. Melissa Fields, Principal

Mrs. Bonita Jones, Assistant Principal
Assistant Principal


1

Perquimans County Schools

Dr. Dwayne Stallings
Superintendent

PO Box 337
Hertford, NC 27944
(252) 426-5741

Mr. James R. Bunch

Assistant Superintendent

The Board of Education meets the fourth Monday of each month at 6:00 p.m. at the Central Office
Building. Any changes in this schedule will be announced. The meetings are open to the public and
we invite you to attend.

Mission Statement - Perquimans County Schools: Perquimans County Schools, in partnership
with home and community, will educate all students in a safe and nurturing environment to thrive
in a global society.

Vision: The staff at Perquimans County High School believes that all students can learn and
achieve. We dedicate ourselves to providing an environment conducive to the development of each
students potential.

Beliefs:

The family is the primary influence on the development of the child.

Basic needs must be met before people can thrive.

All people have infinite worth.

Everybody is responsible and accountable for their own actions.

All people can learn.

People learn best in a safe and nurturing environment.

Communicating effectively is essential for success.

A direct relationship exists between expectations and performance & achievement.

Success is fostered through collaboration of all stakeholders.

Change is inevitable and risk-taking is necessary for progress.

People are empowered when they can successfully compete in a global society.

People are responsible and accountable for their own actions.

Leadership, vision, and teamwork are essential for organizational strength.

The Perquimans County School System does not discriminate against any person on the basis of age,
race, sex, religion, national origin, handicapping conditions, pregnancy, parental or marital status, or
disability in any of its educational or employment programs or activities.

General Guidelines for Students at Perquimans County High School

Academically Gifted - Advanced Academics
Perquimans County Schools understands that advanced academic, creative, and leadership potential can
be found in all ethnic, geographic, and socio-economic groups. Students that have exceptional academic
or intellectual potential must be recognized, challenged, and nurtured through differentiated services
beyond those which are ordinarily provided by the regular education programs. Perquimans County
Schools has developed a program, with input from staff, parents and the community which will provide
appropriate services for academically gifted students. Additional information may be obtained by
contacting Mrs. Brenda Dail at telephone (252) 426-5741.
After-School Use of Media Center/Computer Lab:
Students may use the facility according to the
Internet/Computer Network Acceptable Use Policy and Regulations, utilizing the labs for
educational/school purposes only. After-school hours will be posted.
Assemblies: There are certain standards of student assembly conduct which are applicable in every
audience situation.
1. Clapping is the only correct method of applause. (Whistling, stomping and cheering are not
acceptable in any formal situation.)
2. Absolute silence is necessary at any public performance.
3. No audience should leave until dismissed.
Athletics: It is an honor and a privilege to represent the school on the athletic teams. Guidelines for
athletic discipline will be furnished by the athletic department in concurrence with the school discipline
policy. Athletes must have passed 3 out of 4 classes during the preceding semester to be eligible at any
time during the present semester. All students must also meet local promotion standards. Any athlete
who does not meet these requirements will be ineligible to participate in athletics until he/she can meet all
scholastic requirements. (See the new 2015-2016 Athletic Handbook guidelines)
All senior athletes must take a minimum of three (3) courses during the fall semester. If a senior takes just
three (3) classes in the fall, they must pass all of them in order to be eligible during the spring semester.
Senior athletes must be enrolled in a minimum of two (2) classes during the spring semester of their
senior year in order to be eligible.
All athletic uniforms are to be turned in at the conclusion of the last event at which they are worn. This
means football, volleyball, basketball, baseball, softball, cheerleader, track, and any other uniform
purchased by the school. The cost of uniforms not returned at the last event will be charged to the parent
of the student who was assigned the uniform.
Attendance/Absences: Attendance in school and participation in class are an integral part of academic
achievement and the teaching-learning process. Regular attendance develops patterns of behavior
essential to professional and personal success in life. Regular attendance by every student is mandatory.
The State of North Carolina requires that every child in the State between the ages of 7 (or younger if
enrolled) and 16 attend school. Parents or legal guardians have the responsibility for ensuring that
students attend and remain at school daily. To be counted present, a student must be in attendance at
least one-half of the school day.
A.

ATTENDANCE RECORDS
School officials shall keep an accurate record of attendance, including accurate attendance
records in each class. Attendance records will be used to enforce the Compulsory Attendance
Law of North Carolina.

Teachers must be familiar with and comply with current rules and regulations related to
attendance and absence. Principals must be familiar with current rules and regulations related to
attendance and absences and regularly monitor (1) teacher compliance, (2) decisions related to
classifications of absences as excused or unexcused and (3) absence cases needing further
review or action.
B.

TARDINESS
If a student is not seated or at his or her assigned station for work at the time appointed for the
school day or class to begin, he or she shall be recorded as tardy for the day or class. Teachers
may require additional work or give assignments to students who are habitually tardy.

C.

EXCUSED ABSENCES
When a student must miss school, a written excuse signed by a parent or guardian stating the
reason for the absence must be presented to the students teacher within two days of the
students return to school after an absence. Absences due to extended illnesses generally
require a statement from a physician. The principal may require additional documentation
deemed necessary to verify an absence or tardiness. An absence may be excused for the
following reasons:
1.
2.
3.
4.
5.
6.
7.
8.
9.

personal illness or injury that makes the student physically unable to attend school;
isolation ordered by the State Board of Health;
death in the immediate family;
emergency medical or dental appointment or a medical or dental appointment which has
been approved in advance by the principal;
participation under subpoena as a witness in a court proceeding;
a minimum of two days each academic year for observance of an event required or
suggested by the religion of the student or the students parent(s);
participation in a valid educational opportunity, such as travel or service as a legislative or
Governors page, with prior approval from the principal; or
absence due to pregnancy and related conditions or parenting, when medically
necessary; or
visitation with the students parent or legal guardian, at the discretion of the
superintendent or designee, if the parent or legal guardian (a) is an active duty member
of the uniformed services as defined by policy 4050, Children of Military Families, and (b)
has been called to duty for, is on leave from, or has immediately returned from
deployment to a combat zone or combat support posting.

In the case of excused absences and short-term out-of-school suspensions, the student will be
permitted to make up his or her work. (See also policy 4351, Short-Term Suspension.)The
teacher will determine when work is to be made up. The responsibility for securing and arranging
for make-up work rests with the student at the secondary level. Teachers shall arrange the
make-up work for elementary students.
D.

SCHOOL-RELATED ACTIVITIES
All classroom activities are important and difficult, if not impossible, to replace if missed.
Principals shall ensure that classes missed by students due to school-related activities are kept to
an absolute minimum. The following school-related activities will not be counted as absences
from either class or school:

field trips sponsored by the school;

job shadows and other work-based learning opportunities, as described in G.S. 115C47(34a)
school-initiated and -scheduled activities;

athletic events that require early dismissal from school;

Career and Technical Education student organization activities approved in advance by
the principal; and
in-school suspensions.

Assignments missed for these reasons are eligible for makeup by the student. The teacher will
determine when work is to be made up. The student is responsible for finding out what
assignments are due and completing them within the specified time period.
E.

EXCESSIVE ABSENCES
Class attendance and participation are critical elements of the educational process and may be
taken into account in assessing academic achievement.
The principal or designee must notify a students parent, guardian or custodian of a students
excessive absences after the student has accumulated three unlawful absences in a school year.
When a students absences reach six unexcused absences, the principal or designee shall notify
the students parent, guardian or custodian by mail that he or she may be in violation of the
compulsory attendance law and may be prosecuted if the absences cannot be justified by state
law and local board policy.
If, after the warning letter described above has been sent, the student has any further unexcused
absences in the school year, then the principal shall refer the student to the Judicial Attendance
Committee (JAC). The JAC is charged with investigating the reasons for the students
absences and informing the students parent or guardian of available resources and assistance
that will enable the student to avoid unexcused absences. The parent or guardian referred to the
JAC will be strongly encouraged to follow the recommendation of the JAC and any plan
developed by the JAC to prevent further unexcused absences.
After 10 accumulated unexcused absences in a school year, the principal or designee, in
compliance with G.S. 115C-378 shall review the report of the JAC and also shall confer with the
student and the students parent or guardian, if possible, to determine whether the parent,
guardian or custodian has made a good faith effort to comply with the compulsory attendance
law. If the principal determines that the parent, guardian or custodian has not made a good faith
effort to comply with the law, he or she shall notify the district attorney and the Department of
Social Services. If the principal or designee determines that the parent, guardian or custodian
has made a good faith effort to comply with the law, the principal or designee may file a complaint
with the juvenile court counselor that the child is habitually absent from school without a valid
excuse.
The principal also shall make a report to the superintendent regarding the students attendance
record, the recommendation or plans developed by the JAC and any information deemed
pertinent by the principal. Such report prepared by the principal shall constitute a report of the
school social worker as contemplated in by G.S. 115C-381.
Students with excused absences due to documented chronic health problems will be exempted
from this policy.

Bus Regulations: The Perquimans County Board of Education is making every effort to insure each
student safe transportation to and from school each day. Students are encouraged to utilize school
buses for transportation to and from school. However, parking is available for a limited number of
vehicles for students attending Perquimans County High School and whose circumstance mandates a
need to drive to school.
Riding the bus is a privilege and the student is responsible for behaving in a manner which will insure the
safety of all passengers. All students shall follow the directions of the bus driver for loading, unloading,

seating assignment, and conduct on the bus. Failure to follow any and all rules and regulations while
riding a bus or driving a vehicle will result in the offenders bus riding privileges or student motorist
privileges being denied on a temporary and/or permanent basis. Students are not allowed to leave
campus once they have arrived.
The State of North Carolina has established certain rules and regulations which school passengers must
follow. In meeting the bus, the passengers should:
1. Be on time.
2. STAND IN THE YARD and cross the roadway ONLY under the protection of the stop arm on the bus.
3. Follow classroom rules for regular conversation.
The following rules apply to all buses in the Perquimans County School System:
1. Follow directions.
2. Take your seat and remain in your seat for the entire bus ride.
3. Keep hands, feet and objects to yourself.
4. No eating or drinking on the bus.
Within the limits of reason, the bus will load and unload each student at the same approximate time each
day. Parents are requested to make sure their children remain at the bus stop for loading purposes until
the bus has arrived. Although the State of North Carolina does operate a free school transportation
system, it should be noted that it is a PRIVILEGE to ride a bus, NOT a definite right. A student can
be removed from the bus for any reasonable reason, and for any length of time.
NOTE: UNDER NO CIRCUMSTANCES SHOULD A PARENT/GUARDIAN BOARD A BUS. They should
call appropriate school personnel if there is a problem. Violators will be prosecuted. The State of North
Carolina and the Perquimans County Board of Education consider the following offenses reason to
remove a student from a bus:
1. Delaying the bus schedule.
2. Fighting, smoking, using profanity or refusing to obey the instructions of the bus driver. Fighting on
the school bus will not be tolerated and will be dealt with severely.
3. Tampering with the bus.
4. Refusing to meet the bus at the designated stop.
5. Unauthorized leaving of the bus when en-route to or from the school.
6. Playing, throwing trash or other objects.
7. Failure to observe established safety rules and regulations.
Cafeteria Services - Guidelines: The cafeteria is maintained as a vital part of the health program of the
school. To encourage good nutrition, a well-balanced breakfast and lunch are available at reasonable
prices. The cafeteria management and your fellow students will appreciate your cooperation in:

Remaining in cafeteria during lunch.

Depositing all lunch litter in wastebaskets.
Leaving the table and floor around your table clean for others.
Each student must practice good manners and assume his share of responsibility.
No shoving, loud talking, or breaking line.
School personnel are assigned to supervise student conduct in the cafeteria.

Breakfast and lunch will be served daily. (Exception: In the event of a 2-hour delay due to inclement
weather, breakfast may not be available.) Application forms for free/reduced meals, along with anticipated
prices, will be mailed two weeks before school begins or can be obtained from the schools or by calling
Donna Harris, Child Nutrition Director, at (252) 426-5741. Students will be allowed to receive meals at
their previous year's status through September 25, 2015. Any student who does not have a new
application approved after said date will be charged full price for meals until appropriate paperwork is filed
with Child Nutrition Director.

Lunch pre-payments may be made in the cafeteria by the day, week or month. Occasionally a child is
allowed to charge their meal. However, charges shall not exceed the cost of three meals. Once a
student's account is delinquent as aforesaid, the student will not be allowed to charge meals. The student
will be offered cereal / milk for breakfast and sandwich / milk for lunch until the account is paid in full.
Commercially prepared food may not be brought by students or delivered to students. Glass
bottles or glass beverage containers are prohibited. All food and beverages purchased in the
cafeteria must be consumed in the cafeteria.
Changes in Transportation: Parents must send a signed, dated note (with specific address of
destination, or driver of the car) to the office if there is to be a change in any phase of the childs
transportation to and from school. (For example, a change from bus to bus, from bus to car, or if
someone different is to pick up your child.)
An official note, signed by the principal or designee, is
required for the child to be able to make the change. The safety of your child is always our first
consideration. (Include a daytime telephone number for the purpose of verification by office personnel.)
Class Ranking For Graduating Class (See Policy 3450): This ranking is based on all grades and
exam grades earned through the end of the academic school year. This ranking is to be used for all
entries on college and employer transcripts and for the naming of valedictorian and salutatorian of the
graduating class.
The class ranking is confidential information. Each person in the graduation class has the privilege of
seeing information relating to himself or herself. No student is privileged to see information relating to any
other individual.
Report Card and Honor Roll: The report card reports a nine week average, a semester average, and a
yearly average on a 100 point scale that is unweighted. Honor roll and honor students are selected
based upon a weighted GPA on a 4.0 scale.
North Carolina Scholars Program: The North Carolina Scholars Program is a program designed to offer
students a more challenging curriculum and prepare them for admission at more selective colleges.
Graduates who meet the requirements for a NC Academic Scholars receive a special seal on their High
School diploma and are designated as NC Academic Scholars on their transcript. The requirements for
the NC Academic Scholars is the same as University Prep program of study, except that you are required
to take a fourth science preferably AP Biology and at least 2 electives in science, math, social studies or
foreign language. A North Carolina Academic Scholar must graduate with a cumulative GPA of 3.5 or
better (unweighted).
Note: Please refer to the Student Services Guide or NC Scholars Program for more information on
academic policies, programs of study, courses and guidance services.
Closed Campus: There will be no visitors brought to Perquimans County Schools (small children,
relative, etc.) without the prior consent of the administration at the school. Perquimans County Schools
operates under a closed campus policy. No person should be on campus or in the building without
approval from the Administrative Office. Violators will be subject to prosecution. Parents/visitors will
report to the school office immediately upon arrival on campus.
Current Address: It is very important for parents to inform the school of any changes in the home
address or telephone number. Please call your childs school and give any new information to the
secretary. Without students correct telephone number, the School Messenger system will be of no value
to you or your child; consequently, messages regarding important dates and events will not be delivered
to you in a prompt manner. In addition, it will be impossible to deliver the emergency school closing
messages to student in a timely manner.
Delayed Openings/Early Closings: In the event of a delayed opening or early dismissal of school,
Perquimans County Schools will notify the following media to broadcast details: WGAI 56 AM, Classic

Hits FM (104.9, 92.3, 97.1 and 99.1), East Carolina Radio FM (105.7 and 102.5), ECSU (89.9), Channel 3
(WTKR), Channel 10 (WAVY) and Channel 13 (WVEC). The announcement will also be made on the web
page at www.pcs.k12.nc.us and through the School Messenger telephone service. The safety and
welfare of all students is a major consideration whenever the opening or closing of school is changed.
Parents are advised to listen to broadcast information and refrain from calling the school or central office.
When delays occur, school buses will operate according to a similar schedule that begins according to
the designated delay time, (if school is delayed one hour, the buses will be one hour late).
Driver's Education: Driver's Education is currently offered to freshmen or students who are 14 and a
1/2 years old. Students are scheduled by the principal to take both the classroom and on-road
instruction. All instruction is after school and taught by an independent driving school contracted by
Perquimans County Schools. Upon satisfactory completion of Drivers Education, students will be issued
a certificate, which they will use to get their drivers permit. In North Carolina, driving is a privilege, and
students are expected to pass three subjects or courses in a semester, in order to keep their license. A
student who does not pass 3 or more subjects within a given semester will have his license revoked for
six months, or until he passes 3 subjects in a semester, per state law.
The re-enrollment fee for students not successful in the classroom curriculum and who elect to re-enroll in
Driver's Education will be charged a $30 fee.
Drug Screening Policy for Athletes:
PURPOSE
The Athletic Department and school administration of Perquimans County Schools strongly believe that
the use and abuse of drugs that are not prescribed for medical conditions can be detrimental to the
physical, emotional, and medical health of its students as athletes, is dangerous to the student athlete
and his/her teammates, and creates an unfair and damaging stigma for those student athletes who do not
use or abuse drugs. It is from these concerns that a drug-screening program is initiated for Perquimans
County Schools.
The purpose of the Drug Screening of Student Athletes Program is to identify student athletes who are
using or abusing drugs so that assistance can be provided to them through counseling, education, and
treatment. The drug-screening program is not intended to punish students or to eliminate them from
participation in interscholastic sports. It is fully recognized that student athletes are considered leaders in
the school system, and for this reason, should serve as positive role models for the rest of the student
population. It is believed that this program will help motivate our young people to reject the peer pressure
placed on them to experiment with or become involved in drug use.
A POSITIVE TEST WILL NOT RESULT IN SUSPENSION FROM SCHOOL OR NOTIFICATION TO
LEGAL AUTHORITIES.
GOALS
Goals of the program are:
1.
To educate our student athletes about the dangers and problems associated with drug
use/abuse.
2.
To prevent drug use/abuse by student athletes.
3.
To identify any student athlete who may be using/abusing drugs and to determine the identity of
the drug(s).
4.
To educate student athletes involved in drug abuse about the effect drugs have on their physical,
emotional and mental well being as well as the adverse effect to the athletic team and its
members.
5.
To provide opportunities for counseling and treatment for any student athlete who is determined
to be using/abusing drugs.

6.
7.
8.

To provide reasonable safeguards that every student athlete who participates in Perquimans
County Schools athletics is medically and physically competent.
To remove the stigma of drug use/abuse from those student athletes who do not use drugs.
To develop a drug-free athletic program that produces student athletes who can serve as role
models and influence their peers to lead healthy and responsible lives.

PROCEDURES
1.
Each year, all student athletes in grades 7 - 12, regardless of sex, who are planning to participate
in any interscholastic sport during the school year in Perquimans County Schools will be tested.
2.
Drug testing will be for the following drugs: amphetamines, cocaine, opiates, marijuana (TCH),
barbiturates, benzodiazepines, methadone, methaqualone, phencyclindine and propoxyphene.
3.
All student athletes and prospective student athletes and their parents/guardians shall be
provided a copy of the drug-screening program. Written consent from the student and his/her
parent/guardian shall be obtained before initial testing. The student athlete will personally deliver
the consent form to the Athletic Director. The consent form will be placed in a permanent file for
record keeping only.
4.
The scheduled testing will be conducted at Coastal Carolina Family Practice by representatives of
the above from Hertford, North Carolina. Specimens will be collected thusly: each student athlete
will be given a sealed specimen container and a specimen control form, each with matching
assigned numbers.
5.
All athletes will receive the mandatory testing on the day of the free physicals given at Coastal
Carolina Family Practice each year.
6.
Random testing will be done during each sports season. Athletes chosen to be tested will be
transported by activity bus to Coastal Carolina Family Practice for testing immediately after
school.
7.
Any athlete who did not attend the free physical will be automatically added to the first random
sampling group.
8.
After a mandatory test, the following procedure will be used to randomly select student athletes to
be tested: Using the consent forms aforementioned in No. 3 above and adding the forms of any
student who entered school late or decided to participate in athletics after the mandatory test
date, an alphabetical list of all athletes will be formed. Ten percent (10%) of all student athletes
will be chosen for random testing.

9.

10.
11.

A random digit table will be used to determine which student athletes will be selected from the
alphabetical list for random testing. This number will be determined by multiplying the total
number of student athletes by 0.1 and rounding to the nearest whole number. By example, 127
student athletes multiplied by 0.1 is 12.7; hence, the number of consent forms selected for this
random test is 13. If a student athlete selected for random testing is absent from school, the next
student athlete on the alphabetical list will be selected.
Without exception, all student athletes shall be required to undergo testing in order to become
eligible to participate in interscholastic sports in Perquimans County Schools. Student athletes
who enter school after the mandatory August test date and student athletes who decide to
participate in athletics after the mandatory August test date will be tested during the earliest
scheduled random test date. These student athletes will not be permitted to participate in the
athletic program before being tested. Any student who refuses to take part in a random test will
immediately lose his/her athletic eligibility for the remainder of the school year.
Perquimans County school personnel will neither assist with the actual testing nor have access to
the test samples.
All results of testing will be forwarded by Coastal Carolina Family Practice to the Athletic Director.
The Athletic Director will review all test results. Any positive test results will be taken by the
Athletic Director to the Medical Review Officer (MRO). The MRO will be a local physician chosen
by the school. The MRO will review the results and advise the Athletic Director of the validity of
the reports. At no time will the MRO be privy to the identity of the student athlete. When the
Athletic Director has confirmed the existence of a positive test result, he/she will attempt to
contact the parent/guardian of the student athlete to schedule a meeting. The student athlete will

12.

be privately informed. He/she will be given the opportunity to be retested. This retest must take
place within 48 hours after the student athlete has been informed. If a positive test results in
suspension from athletics, the principal will be informed.
All Perquimans County School coaches, coaching assistants, and volunteer coaches shall also
participate in the screening program. Refusal of a coaching staff member to participate will
prevent him/her from serving on the coaching staff.

RESULTS OF POSITIVE DRUG TESTING

When a student tests positive for a drug or drugs, these procedures will apply:
First positive:
The student athlete and his/her parents/guardian are notified. The student shall be suspended from all
sports for the remainder of that sport season or four (4) weeks, whichever is longer, and he/she and
his/her parent/guardian sign an agreement for the student to undergo counseling for a minimum of a
three-week period (10 hour minimum) and sign a form releasing the school system from any liability for
injury or illness resulting from drugs or treatment. Parent/Guardian shall be encouraged to attend
counseling sessions with their child. After the suspension period, the student athlete shall be retested. If
the test is negative, the student shall be allowed to participate in athletics, but shall be subject to further
random testing. REFUSAL OF THE STUDENT ATHLETE OR HIS/HER PARENT/GUARDIAN TO SIGN
THE AGREEMENT, MEDICAL RELEASE FORM AND FAILURE OF THE STUDENT ATHLETE TO
UNDERGO COUNSELING AS SET FORTH IN THIS PARAGRAPH SHALL BE TREATED AS A
SECOND POSITIVE RESULT.
Second positive:
If a student athlete tests positive after the first suspension period or anytime during his/her high school
sports career for a second time, the student and his/her parent/guardian shall be immediately notified.
The student athlete shall be suspended from participating in all sports for a minimum of one (1) year (365
days), and be required to attend a minimum of six (6) weeks of drug-related counseling (20 hours
minimum). Retesting will take place before eligibility is restored. If the student athlete tests negative,
he/she shall be reinstated to participate in sports provided he/she and his/her parent/guardian sign a form
releasing the school from any liability for injury or illness. The student athlete shall be subject to
additional random drug testing.
REFUSAL OF THE STUDENT ATHLETE OR HIS/HER
PARENT/GUARDIAN TO SIGN THE AGREEMENT, MEDICAL RELEASE FORM AND FAILURE OF
THE STUDENT ATHLETE TO UNDERGO COUNSELING AS SET FORTH IN THIS PARAGRAPH
SHALL BE TREATED AS A THIRD POSITIVE RESULT.
Third positive:
If a student athlete tests positive following the one (1) year suspension or anytime during the remainder of
his/her high school sports career for a third time, the student athlete and his/her parent/guardian and the
Principal shall be notified that the student athlete is suspended from participation in any interscholastic
sport in Perquimans County Schools for the remainder of his/her high school career.
After a third positive test, it shall be assumed that the student athlete has a serious drug problem and
reinstatement to participate in interscholastic sports in Perquimans County Schools will not be in the best
interest of the student or athletic program.
CONFIDENTIALITY
All test results will be confidential including the maintenance of the sample throughout the collection and
testing process. All results will be filed by the Athletic Director in a confidential medical file and will be
held in a locked file cabinet. The Athletic Director, Assistant Athletic Director, and Principal will retain
keys for this cabinet.
COUNSELING AND TREATMENT
All counseling and treatment must be provided by a licensed professional who is certified to treat
substance abuse.

10

RESOURCES
If the Perquimans County Board of Education has a counselor specializing in substance abuse employed
in the school, the student athlete may utilize this service.
Exam Exemptions Eliminated: No student will be exempt from an End of Course exam. Due to the NC
Final Assessments, no student shall be exempt from exams, effective 2012-2013.
Fire/Evacuation Drill: A fire drill will be held each month. The following regulations govern fire drill
procedures:
1. At the sound of the fire signal (flashing light and horn sounding or three short rings of the bell), follow
the directions previously given to you by your teacher.
2. Leave the room quietly. There should be no talking during the evacuation of the building.
3. During an actual fire, keep your place in line outside the building until you receive further instructions
from members of the staff or members of the fire department.
4. If it happens that the evacuation of the building has been for drill purposes only, return to the building
quietly and in single file when the signal is given.
5. Teachers are to report to the principal the names of any students who seem unwilling to cooperate in
carrying out the fire drill in an orderly, quiet, and serious manner.
6.

Teachers will post evacuation procedures by their door.

Grade Level Promotion Requirements

th

th

9 Grade to 10 Grade: pass a total of 6 courses, to include 1 English and 1 Math.

th

th

th

th

10 Grade to 11 Grade: pass a total of 14 courses, to include the following 2 English, 2 math, 1
science, and 1 social studies.
11 Grade to 12 Grade: pass a total of 20 courses, to include the following 3 English, 3 math, 2
science, 2 social studies.
Grading System-The grading system used in report cards and transcripts is as follows: A =90-100, B=80-89, C=7079, D=60-69, F=59 and below (Grades will be reported every nine weeks or twice each semester).

Grade Point Average- The State of North Carolina now requires all public high schools to use
standardized transcripts and to calculate the grade-point average and class rank by a standard method.
All courses are assigned the same quality point value except those courses designated as honors or
advanced placement. A students cumulative grade point average is calculated on a 4.0 scale. On the
transcript each grade a student earns is assigned a quality point, as in the example below, and are
multiplied by the credit earned to determine the un-weighted and weighted point totals, which are then
divided by the total credits earned to give an un-weighted and weighted cumulative GPA on the transcript.
Advanced Placement (AP) courses receive two additional quality points. Advanced or honor courses
receive one additional quality point.
PCHS offers Advanced Placement and Advanced or Honors
courses on the main campus and through Internet courses.
**Note: Students enrolled in AP classes are required to take the AP exam in order to receive AP
credit for the course.
Graduation and Promotion Requirements

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(Note: If there has been a death of a student that was scheduled to graduate during the school year, information
should be provided directly to principal for recognition and presentation of posthumous diploma at the Graduation
Ceremony.)

To graduate from Perquimans County High School and receive a high school diploma, a student must
complete at a minimum all the following requirements:

Earn a minimum of 28 credits in one of the following courses of study (a total of 32 can be earned)
Must successfully complete eight (8) consecutive semesters (or comply with Early Graduation
Procedures as set forth below).

For Early Graduation, a Student Must:

Show satisfactory mastery of high school academic skills and concepts;

The last semester of enrollment as a full-time student must be in Perquimans County High
School.
Meet the gradation course and testing requirements that were in effect the year he/she
entered ninth grade for the first time.

Schools will be under no obligation to alter schedules to accommodate students who desire
to graduate early.
Students may not exceed 18 hours of college credit in any given semester. In addition, students will
not be allowed to enroll in two core classes within the same scheduling block for the purpose of
early graduation.
Procedures for Early Graduation
The parent(s)/court appointed custodian(s) of a student may request early graduation for the
student by filing a written request with the school principal at least thirty days prior to the beginning
of the student's last semester of expected enrollment.
The principal, with a committee of the local school staff, considers the request and makes a
recommendation to the Superintendent to approve or deny early graduation. This must be done
prior to the first day of student's final semester. The request will be reviewed on an individual caseby-case basis, subject to the criteria stated above. Appeals regarding the decision of early
graduation should be made to the Superintendent.
Students who plan to complete college admission requirements early in their high school career are
encouraged to meet with their school counselor regarding college opportunities.
Mid-Year Graduation ( A f t e r s e v e n s e m e s t e r s ) ( G r a d u a t i o n c e r e m o n y i n J u n e u n l e s s o t h e r w i s e
approved by principal.)

Seniors, who wish to graduate at the mid-year of their senior year through acceleration, need to
review their credits and all local requirements prior to the beginning of the seventh semester.
For more information, see Board Policy 3460: Graduation Requirements.
th

Graduation Marshals: Eight students from the 11 grade who have earned the highest weighted
st
cumulative GPA through the end of the 1 semester of their Junior year and who agree to participate in
the Baccalaureate and Commencement services will be designated marshals. The junior with the highest
weighted cumulative GPA who participates as a Marshal will be designated as Chief Marshal. Students
with extensive disciplinary records and/or OSS may lose privileges to be considered for a Graduation
Marshal.

12

Guidance - Student Services: The counselors are available for individual and/or group counseling, and
works closely with teachers to be available to all students. Appointments may be made with the
counselor by calling the school office.
Homework: The purpose of homework is to reinforce and extend what the child has learned in school.
This also helps a child learn self-discipline, responsibility and independence. New material is not
assigned for homework.
Honor Graduates: Students who have earned a weighted cumulative GPA of 3.5 or greater through the
end of the academic period of their senior year will be honor graduates and recognized at graduation.
Lockers: Lockers are school property and students will be assigned upon request for grades 10-12.
Security of the contents of the locker is the responsibility of the student. School officials may inspect
school lockers at any time without notice, without consent, and without a search warrant. Money and
valuables should not be left in lockers. The school does not assume responsibility for theft or lost items.
No one is to use any locker other than the one assigned. Lockers should be kept locked at all times.
Should lockers be damaged, repairs will be made and the person or persons responsible will be expected
to pay.
Make-up Work: Students shall be allowed to make up any work missed for either lawful or unlawful
absences. It is the students responsibility, immediately upon returning to school, to make arrangements
with the subject teacher to make up work missed during lawful absences.
News/Media Release: Throughout the year, there may be occasions when media and or school/school
system personnel will be photographing and or videotaping classroom and school-related activities to be
used in school/school system publications, on the website, and/or sent to the local media for publishing.
If you do not wish for your child to be interviewed or identified in photographs or other types of media,
please contact the superintendent in writing, expressing your childs restriction. For further information,
contact the Board of Education at 426-5741.
Objects That Should Not Be Brought To School: Items which distract or disturb others and interfere
with instruction, or otherwise create problems, are not to be carried onto the bus or onto school grounds.
Any electronic devices (i.e. tape players, i-pods, MP3s, electronic games, walkmans, disc players,
beepers, radios, energy drinks, glass containers, laser lights, mace, etc.) brought to school will be
confiscated by the staff members and will be given to the principal. All sports equipment that could
potentially be used as a weapon must be secured in a vehicle or coach's office during the school day.
Orientation: New students who arrive after the school year begins will be provided with a copy of the
handbook. The staff will assist with school orientation.
Parent/Teacher Conferences:
Parent conferences are scheduled throughout the school year.
Notifications of the dates will be sent home with the students. Parents are also welcome to call the
school and schedule parent-teacher conferences as they deemed necessary. Parent conferences offer
several important benefits, i.e., parents get to know the teacher; parents learn about the school and
curriculum; parents learn new things about their child and may learn ways to help their child be more
successful; parents become more aware of their childs strengths and of those things which are more
difficult for the child; teachers better understand each childs individual needs; and the child receives a
better and more personalized education.
Parents are encouraged to make an appointment with teachers at anytime during the year when there are
suggestions or concerns.
Parking Regulations for Students:
1. Perquimans County High School is pleased to provide parking for students on the campus. Parking
permits are available for a cost of $20 and must be displayed at all times when the car is parked on

13

2.
3.
4.
5.
6.
7.
8.

the campus. Parking is a privilege, and students who violate parking regulations or who leave
campus without authorization or permission may lose their privilege to drive and park on campus.
All students should park in the Student Parking Lot located next to the gymnasium.
Students should NEVER park in the faculty or visitor lots. Any cars parked in unauthorized areas or
illegal spaces are subject to towing at the owners expense.
Perquimans County High School is not responsible for theft or vandalism that occurs while the vehicle
is parked in the student lot.
Students should not loiter in or visit the student lot during the instructional day.
Please practice safe driving habits. Do not spin tires or drive in quick, short spurts. Watch out for
pedestrians at all times and remember to fasten your seat belts.
All students must be licensed and covered by insurance. Perquimans County High School is not
responsible for the car or its contents. Student vehicles are subject to search if school administration
has reasonable suspicion that drugs, alcohol or other contraband may be located inside the vehicle.
Perquimans County High school will authorize the towing of cars that fail to adhere to the parking
rules.

Questioning by the Police: A cooperative effort shall be maintained between the principal, staff, and
law enforcement agencies. It is paramount that the rights of the school, the home, the civil authorities,
and the individual be clearly understood and protected. (See Code of Student Conduct)
Salutatorian: A student who has earned the second highest weighted cumulative GPA through the end
of the academic year of their senior year will be salutatorian, provided the student attended PCHS for the
prior three consecutive semesters.
School Insurance: School insurance is available to all students. A packet regarding insurance will be
available for each student on the first day of classes. Purchase of this program is optional. Student
athletes must provide signed evidence that they are covered by adequate insurance; otherwise, they
must purchase school insurance.
School Visitors: All parents and other visitors should check in with the secretary upon arriving at the
school. This requirement is a safety precaution we feel is necessary to protect children from unwanted
visits due to unusual circumstances. Parents who come to school to pick up their children must also
report to the office where someone will assist them in notifying the child so that the child will meet the
parent at the office. Any child being signed out or in should have his name recorded in the book in the
secretarys office.
Sexual Harassment: No form of sexual harassment will be tolerated by the administration of PCHS. All
reported instances of sexual harassment will be investigated and appropriate disciplinary action will be
taken which may result in suspension.
Special Events/Field Trips: School field trips are designed to stimulate student interest and inquiry and
to provide opportunities for educational growth and development.
Board Policy (Code of Student
Conduct) will apply to the behavior of all students while they are taking part in school trips. A specific
consent form MUST BE SIGNED by the parent before any child can participate in a field trip that requires
the child to leave the school campus. Permission cannot be given by telephone. A parents handwritten
note cannot be accepted in place of the standard consent form.
Any student who has a record of
consistent misbehavior may be denied permission (by the principal or his/her designee) to participate in a
field trip.
Note: If private transportation will be provided for a student during the field trip, a form entitled
"Private Transportation Request Form" should be signed by the student, parent, school employee
supervising the trip, and principal. The form should be submitted to the principal at least 24
hours prior to the scheduled trip.

14

Stolen Property: Students who have something stolen from them should report such to the office
immediately. Students who receive stolen property will be treated as if they had taken the property, and
may be subject to suspension, expulsion, and/or arrest.
Student Early Departures and Pre-arranged Absence: As indicated under the section, School
Visitors, parents who must pick up their children before the end of the school day should see the
secretary who will see that the student is notified to report to the office. The parent should sign the child
out at the office. Parents should use this option only in case of emergencies or when it is not possible to
schedule medical or dental appointments at another time. Instruction continues until the end of the day.
Even with the option of making up the work, some children do not do well unless they are present for the
interactions that take place in the class. In order for a student to leave campus early a parent/guardian
must telephone the office in advance and the student MUST sign out in the main office before leaving
campus. A pre-arranged absence is still counted as an absence from class and is not automatically
lawful.
In the event of an absence or tardiness, it shall be the responsibility of the parent/guardian to call the
school citing the reason for the absence or tardiness. A written doctors note will be accepted.
Student Records: Student records are available for parents or legal guardians to see upon request. To
see records, one should make an appointment with the principal, the guidance counselor or the childs
teacher.
Student Vehicles and Parking: Students are encouraged to utilize buses for transportation to and from
school. However, parking is available for a limited number of vehicles for students whose circumstances
mandate a need to drive to school. Students who drive to school are required to secure a parking permit
and decal from the office. Standard rules for auto safety will be enforced. Violations will result in
revocation of parking privileges. The parking lot is off limits to students throughout the entire school day.
Faculty and visitor parking areas are off limits to student drivers. (See Parking Regulations for Students.)
Telephone Use: All office telephones are reserved for business purposes. Students will not be called out
of class to receive telephone calls. In addition, calls to students will not be transferred to their classes.
Emergency messages will be delivered to students in their classes. In the event of illness or emergency,
a counselor, a front desk receptionist, or an administrator will assist students in phoning parents or
guardians. For other reasons, students are to use the pay telephone outside of the main office.
Textbooks - School Supplies - Damage Fees: All of us recognize that the cost of textbooks and library
books continues to increase. We are also aware that each year many books are damaged or lost. In an
effort to insure consistency among teachers in assessing fees for damages and costs for replacing lost
books, the following system-wide regulations apply:
(a) If a new textbook or library book is lost, the full price of the book is to be charged.
(b) Textbooks or library books one year of age or older which are lost shall be assigned full price, less
twenty percent (20%) for each year the book has been used.
(c) A minimum fee of $5.00 shall be assigned any lost book.
(d) Textbooks which will be discarded because of new adoptions or library books which will be weeded
should be assigned a minimum fee of $5.00 if they have been lost.
(e) Textbooks will be covered (by the student) and kept in good condition.
Note: Students who owe money for fines, fees or any other debt to the school will not be
permitted to attend or participate in any extracurricular activities.
Tornado, Lockdown, Earth Quake, Evacuation Drills: Safety drills will be conducted as required by
the school emergency crisis plan. School administration and teachers will make students aware of drill
procedures.
Valedictorian: A student who has earned the highest weighted cumulative GPA through the end of the
academic year of their senior year will be valedictorian, provided the student attended PCHS for the prior
three consecutive semesters.

15

Vandalism and Property Damage: The construction and maintenance of our school buildings and their
contents are a cost to the taxpayers. Students who destroy or vandalize school property will be required
to pay for loss or the damage they inflict. If students willfully destroy school property, suspension, or
subsequent expulsion from school may be necessary. If a student happens to damage school property
by accident, he/she should report it to a teacher or the office immediately.
Volunteers: Teachers regularly invite parents and guardians to become volunteers throughout the
school year. Parents are encouraged to contact teachers if they have extra time they would like to spend
at school helping teachers. All volunteers are asked to sign in at the office.
Withdrawal from School: Please see our Guidance Counselor who will handle all aspects of a student
withdrawal or transferring to another school. Parents will be asked to fill out and sign a withdrawal form
that will enable the school records to be forwarded to the transferring school or program. All books and
materials, including athletic uniforms, must be returned or paid for before withdrawal is complete or
records will not be forwarded.

16

Perquimans County High School Student Code of Conduct

General Behavioral Expectations of ALL PCHS Students:
Maintenance of a safe and orderly environment: All students should engage in behaviors that
contribute to a safe and orderly school environment.
Respect of school personnel: All students should respect the authority of teachers, administrators, and
all other school personnel (including substitute teachers).
Respect of other students: All students should respect the rights and dignity of fellow students.
Respect of property: All students should respect school property and personal property.
Conduct on a school vehicle: All students should observe regular classroom and/or school rules on a
school vehicle (i.e. school bus).
Attendance: All students should attend school on a regular basis.
Tardiness: All students should be punctual to school and to their respective classes.
Appropriate Dress: All students should use good judgment in dress or grooming so that their
appearance does not present health or safety issues nor disrupt the educational environment and
process.
Avoiding physical confrontations: All students should do all they can to avoid fights even when others
seek to provoke fights. Any student who is confronted by another should walk away and notify a staff
member or administrator immediately.
Compliance with school rules: All students should comply with all other school rules designed to
maintain an environment that is conducive to effective teaching and learning.
For more information, see Board Policy 4300: Student Behavior Policies.

General Classroom Rules:

Bring all required materials to class.

Be in your assigned place and ready to work when the tardy bell rings.
Obtain permission before speaking or leaving your assigned place.
Show respect for people, property and equipment.
Wait for the teacher to dismiss the class.

Student Discipline - General Information:

Perquimans County Board of Education 4300 series policies and North Carolina General Statute 115C
are the sources of the following disciplinary plans for managing student behavior at Perquimans County
High School.
Disciplinary Consequences: The purpose of disciplinary consequences is not merely
punitive. Consequences are also used to help students make a positive change in behavior. As no two
people are identical and no two sets of circumstances are the same, consequences to similar situations
may vary. While we recognize the need for consistency in our consequences, we also believe that
students are to be treated as individuals. Therefore, some flexibility in our consequences is justified.
Examples of Disciplinary Consequences: Disciplinary consequences may include some or all of the
following:

Letter or telephone call to parent

Student-administrator conference (with Guidance Counselor)
Student conference with entire administrative team
Parent-administrative conference
After-School Detention
Peer Mediation

17

Teen Court
Loss of Privileges
Bus Suspension
Assignment to In-School Suspension/SPACE
Out-of-School Suspension
Referral to Accelerated Learning Center
Referral to law enforcement agency
Recommendation for long-term suspension
Lunch Detention
Loss of Parking Privileges

Repeated Violations: Repeated violations of the rules or rules within categories described in the
disciplinary plan shall result in more severe consequences.

Student Disciplinary Code Applies to Off-Campus Misconduct:

Application of disciplinary code to off-campus misconduct: The Student Disciplinary Code and all
penalties shall apply to conduct off school grounds that may endanger the health or safety of students
within the school district or adversely affect the educative process.
Examples of off-campus misconduct subject to discipline: Examples of such conduct include, but
are not limited to illegal activity, threats of violence, alcohol use, fighting, hazing, drug possession or
sales, firearm possession, violent offenses, robbery, burglary, arson, and sexual assaults.
Full-range of disciplinary penalties: Students may be subject to the full range of disciplinary penalties
for off-campus misconduct, including, but not limited to suspensions, expulsions, detentions, as well as
removal from participation in extracurricular activities, such as interscholastic sports teams, club sports,
student government positions, class trips, class proms and graduation ceremonies.

Procedures for Specific Situations:

Alcohol and Other Drugs: Students are prohibited from possessing, using, transmitting, selling or the
influence of any of the following substances:
1. narcotic drugs
2. hallucinogenic drugs
3. amphetamines
4. barbiturates
5. marijuana or any other controlled substance
6. synthetic stimulants, such as MDPV and mephedrone (e.g., bath salts), and synthetic
cannabinoids (e.g., Spice, K2)
7. any alcoholic beverage, malt beverage or fortified or unfortified wine or other intoxicating liquor
8. any chemicals, substances or products procured or used with the intention of bringing about a
state of exhilaration or euphoria or of otherwise altering the students mood or behavior.
Students also are prohibited from possessing, using, transmitting or selling drug paraphernalia or
counterfeit (fake) drugs. Students may not participate in any way in the selling or transmitting of
prohibited substances, regardless of whether the sale or transmission ultimately occurs on school
property.
Violations of this policy will be reported to the appropriate law enforcement agency. Consequences may
also include OSS, assignment to alternate settings, counseling, etc.
For more information, see Policy 4325: Alcohol and Other Drugs.

18

Cell Phones:
(PCHS will not be responsible for any lost cell phones or other
devices/items.) Perquimans County High School recognizes that parents/guardians may wish to be in
close contact with their children during the school day, and therefore, students may be provided with an
electronic device such as a cell phone. Through the use of cell phones, families can communicate better
and students and staff can feel a greater sense of security while at school. The following procedures are
in effect at PCHS:
Students shall be permitted to be in possession of cell phones while attending school and school
sponsored activities.
Students may use cell phones before school, during transitions, at lunch and after school. During
class periods, phones may not be used for personal use. (This includes, but is not limited
to, talking, listening, ringing, texting, checking the time and taking pictures/video.)
Cell phones must be kept out of sight in the students pocket, purse or backpack throughout the
school day. Cell phones must be on silence and without distracting notifications.
Violations:
o 1st Violation - Verbal warning
o 2nd Violation - Confiscate the cell phone and return to the student at end of class, parent
contact by teacher
o 3rd Violation - Written referral to administration, confiscate the cell phone and give to a
school administrator, parent contact with parent by administrator, phone will be returned
to student at the end of the school day
o 4th Violation - Written referral to administration, confiscate the cell phone and give to a
school administrator, return phone only to parent at the end of the school day
o Alternative consequences will be assigned to repeat offenders including, but not limited
to, Choices, AUP counseling, loss of cell phone privileges, etc.
.
NO CELL PHONES ARE ALLOWED ON THE TEST SITE DURING 9 WEEKS TESTING, CTE TESTING
or STATE TESTING.
Consequences will be assigned in accordance with the testing policy and may include re-testing,
ISS, loss of cell phone privileges, confiscation of phone to be returned to parent at the end of the
school day, etc.
For more information, see Board Policy 4318: Use of Wireless Communication Devices.
Checking in Late to School/Tardy to Class: Students are expected to be on time for the beginning of
school. Any student who arrives after the tardy bell has sounded must report to the office to get a tardy
pass. Students are to be inside the classroom when the tardy bell rings unless they have a written
excuse by an authorized personnel (principal, counselor, teacher).
1st violation - Verbal warning/Parental contact through School Messenger
2nd violation - Verbal warning/Parental contact through School Messenger
3rd violation - Written referral to administration/Lunch Detention
4th violation Written referral to administration/After School Detention
Alternative consequences will be assigned to repeat offenders including, but not limited to, seat
time requirements, loss of parking privileges, etc.
Dress Code: The dress and personal appearance of students greatly affect their performance and
general school morale. The school requests that parents outfit their children in clothing which will be
conducive to learning and which contributes to good behavior. Students should be appropriately groomed
while attending school and school functions. Students not properly groomed and dressed will be asked to
call their parents (to bring appropriate clothing) or to return home and change to suitable attire.
Students must adhere to the following guidelines for attire:
All students must wear shoes or sandals.

19

Tube tops without overshirt, bare midriffs, tank-tops or mesh shirts (without a shirt underneath),
sleeveless undershirts worn as tops, mini skirts, biker shorts and Daisy Duke shorts are not
acceptable.
Shorts and dresses should fall at or below fingertips of extended arm held against the leg.
Tops must have shoulder straps that are two inches wide, fit close under the arms, and cover the
midriff completely at all times. Underclothing should never be visible.
Male students are required to wear sleeved shirts.
While participating in PE or other athletic activities sleeveless shirts, gym shorts, gym pants etc.
may be worn.
Pajamas, house-pants, etc. are not allowed.
Clothing with vulgar, profane, indecent, violent or suggestive language/images, and/or pictures
with drug or alcohol related items will not be allowed.
Ripped/Torn/Distressed clothing that shows the students underclothing and/or bare body that
falls above the fingertips of extended arm held against the leg is unacceptable without clothing
worn underneath.
Oversized, undersized and skin tight garments may not be worn.
Tight clothing including form fitting spandex material, nylon, denim and sweatpants may not be
worn without a shirt that is fingertip in length. Leggins, jeggins, and tights should only be worn
under dresses/skirts that meet the required fingertip length.
Pants must stay on the hips while walking without being held up with hands with no underclothing
showing. Belts are to be worn, not carried.
Low-cut tops showing cleavage are not permitted.
Students (both male and female) will not wear headgear (hats, caps, scarves, hoods, doo-rags,
bandanas, etc.) of any kind inside the building of PCHS.
Wallet chains, spiked collars, wristbands, chokers, and other such items are inappropriate and
prohibited.
Any other clothing that is a disruption to the learning environment as deemed by administration
will not be tolerated.

Consequences for failure to adhere to dress code may include calling parents to bring appropriate
clothing, returning home to change into suitable attire, tying low-fitting pants at the waist, etc.
Alternative consequences will be assigned to repeat offenders including, but not limited to, Choices, ISS,
counseling, etc.
For more information, see Board Policy 4316: Student Dress Code.
Fighting: Fighting during any school related function of PCHS will not be tolerated and will be dealt with
severely. Suspensions for fighting while on school property including the school bus, school campus,
parking lot, athletic fields, school-sponsored events, etc. shall be up to 10 days (at the discretion of the
principal). Involvement in a fight will result in loss of privileges including extracurricular activities, parking
on campus, sports, etc. Charges with law enforcement will be filed when deemed appropriate. Parent
conference with administration and guidance will be required before student who is suspended for fighting
will be allowed to return to the classroom setting. Alternative consequences will be assigned to repeat
offenders including, but not limited to, placement in alternate settings, counseling, etc.

20

Tobacco and Smoke Free Environment: In compliance with Board of Education Policy, smoking and
chewing tobacco are not permitted anywhere on school property including the school bus, school
campus, parking lot, athletic fields, school sponsored events, etc.
Consequences may include office referrals, ISS, Smoking Cessation class, etc.
For more information, see Policy 4320 - Tobacco Products - Students.
Vapes/Electronic Cigarettes: The possession of e-cigarettes, vaporizers or any other devices which
emit aerosols, gases or vapors with the intention of delivering a smoking-like experience, regardless of
the use of tobacco or other substances, is prohibited on school property including the school bus, school
campus, parking lot, athletic fields, school sponsored events, etc.
Consequences may include office referrals, ISS, Smoking Cessation class, etc.

21

Healthy Students / Safe, Orderly and Caring Schools

Anti-Harassment / Bullying: The term bully means the repeated and deliberate verbal and physical
abuse of a student by one or more students. This aggressive behavior is unwelcome, unprovoked and
intended to do emotional harm. It generally occurs in a context where there is a real or perceived
imbalance of power, physical or social, between the bully and the victim.
It is the policy of the Perquimans County Board of Education to maintain a learning environment that is
free from harassment, bullying, and discrimination. This includes, but is not limited to, harassment,
bullying and discrimination based on an individuals real or perceived race, color, sex, religion, creed,
political belief, age, national origin, linguistic and language differences, sexual orientation, gender
identity/expression, socioeconomic status, height, weight, physical characteristics, marital status, or
disability. The Board prohibits any and all forms of harassment because of those differences.
It shall be a violation of board policy for any student, teacher, administrator, or other school personnel to
harass, bully, or discriminate against any person based upon any of the differences listed above. It shall
also be a violation of this policy for any teacher, administrator or other school personnel to tolerate such
harassment, bullying, or discrimination of any person by a student, teacher, administrator, other school
personnel, or by any third parties subject to supervision and control of Perquimans County Schools.
Asbestos: The Asbestos Management Plans/Results of the 3-year re-inspection for Perquimans County
Schools may be viewed at any principal's office or the Maintenance Supervisor's Office.
Flu Vaccine: Symptoms of flu include fever, headache, extreme tiredness, dry cough, sore throat, runny
or stuffy nose, and muscle aches. Other symptoms, such as nausea, vomiting, and diarrhea, are much
more common among children and adults. The flu vaccine prevents the flu, a common and highly
contagious infection that can cause serious illness, and even death, in young children and older adults,
and certain vulnerable people of all ages. Flu immunization is encouraged because the flu can lead to
other problems including pneumonia, inflammation of the heart, and inflammation of the lungs.
Parents are encouraged to talk to your child's pediatrician about getting your child immunized against the
flu. See additional information at www.immunize.nc.gov or www.cdc.gov/flu.
Hepatitis B Vaccine: Hepatitis B is a serious disease and can cause short-term (acute) illness that leads
to loss of appetite, tiredness, diarrhea and vomiting, jaundice and pain in muscles and joints. Hepatitis B
is spread through contact with the blood and body fluids of an infected person. Parents are encouraged
to talk to their child's physician regarding the vaccination. For more information, visit website
http://www.cdc.gov/hepatitis.
HPV: HPV (human papillomavirus) is a common virus that is spread from one person to another by skinto-skin contact in the genital area. HPV can be spread even if there is no intercourse. Some types of
HPV can infect a womans cervix, causing a change in cells which can lead to cancer over time if not
treated. However, a new vaccine can now protect males and females (ages 9 to 26) from four major
types of HPV. See your school nurse for detailed information on the HPV vaccination. (The original law
concerning HPV was passed which only benefited females. In 2011, the recommendation for the vaccine
was expanded to also include males. See www.immunize.nc.gov for more information.)
Immunization: North Carolina State Law requires that all children enrolling in school must have a copy
of their immunization record on file at school and the student must be up-to-date on all required
immunizations. Parents have 30 calendar days from date of enrollment or first day of school, to have
immunizations completed and a copy of the record brought to school. Students will be suspended from
school if these requirements are not met within the 30 days. Students enrolling in kindergarten must also
have a health assessment (physical) done within the last year and a copy on file at school.

22

Injury/Illness: Injured or ill students should ask for a pass from their teacher to see the school nurse. If it
is determined that a student needs to go home, the child must be checked out through the office. All
parents/guardians should have a valid local number on file in the office in case a student needs to go
home.
In the event of illness at school or minor accidents needing medical attention, the school will notify
parents as soon as possible. A parent or other responsible adult must be reached and give permission
before any student will be allowed to leave school. Upon return to school the student must check in at the
office in order to be readmitted to class. Students who leave without signing out will be considered truant.
Medication: Over-the-counter medications and prescription medications will only be administered by a
doctors order and after the parent has submitted a properly completed and signed medication
authorization form. Parents can pick up medication authorization forms at the school office.
Procedure: If your child must have medication of any type given during school hours, including over-thecounter drugs, you have the following choices:

You may come to school and give the medication to your child at the appropriate time(s);

You may obtain a copy of the medication form from the school nurse or school secretary. Take the
form to your childs doctor and have him/her complete the form by listing the medication(s) needed,
dosage, and number of times per day the medication is to be administered. (Note: The form must
be completed by the physician for both prescription and over-the-counter drugs. The form
must be signed by the doctor and the parent.) Prescription medicines must be brought to school
in a pharmacy-labeled bottle, which contains instructions on how and when the medication is to be
given. Over-the-counter drugs must be received in the original container and will be administered
according to the doctors written instructions; or

You may discuss with your doctor an alternative schedule for administering medication (i.e., outside
of school hours).

School personnel will not administer any medication to students unless they have received a medication
form properly completed and signed by the doctor and parent or guardian, and the medication has been
received in an appropriately labeled container. In fairness to those giving the medication and to protect
the safety of your child, there will be no exceptions to this policy.
If you have questions about the procedure, or other issues related to the administration of medication in
the schools, please contact the school nurse at 426-5778.
Meningococcal Meningitis Vaccine: Meningococcal Meningitis is a form of bacterial meningitis. It is a
rare, but potentially fatal bacterial infection that can cause severe swelling of the fluid around the brain
and spinal cord, or a serious blood infection. Symptoms can progress rapidly and may resemble the flu.
They can include fever, headache, stiff neck, nausea, vomiting, confusion, sleepiness and sensitivity to
light. Some people also develop a rash mainly on their arms and legs. For more information, visit
www.cdc.gov, www.acha.org or www.immunize.nc.gov. Talk to your child's physician or someone at
your local health department for more information about this vaccine.
NC Diabetes Legislature: North Carolina law requires the development and implementation of
individual care plans for students with diabetes in NC Public Schools. For more information, you may log
on to www.ncdiabetes.org or contact your local school. If your child has diabetes, please contact the
school nurse or the school counselor at your childs school immediately.
When to Keep A Child Home from School:
whether to keep your child home from school:

Please follow these recommendations in determining

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Take your child's temperature. Though a child may not have a fever and still be sick, a temperature of
100.0 or over is a sure sign to keep your child home. Giving a fever reducer and sending him to
school will almost guarantee a call from the school when the medicine wears off, as well as exposing
other students to whatever your child has.
If your child vomited or had diarrhea during the previous night, please keep him home. If symptoms
continue for more than 48 hours or worsen instead of improving, consult the doctor.
If your child is diagnosed with a bacterial disease such as strep, he should be on prescribed
antibiotics for 24 hours before returning to school.
A child does not need to visit the doctor simply to obtain a doctor's note for school. A note from the
parent is sufficient for the first 10 absences. Any absences in excess of 10 days will require a note
from your child's doctor.
Students are required to stay home if they have a contagious health problem such as pink eye, head
lice, or chicken pox. Students may not return to school until the problem is completely cured and/or
they bring a note from a doctor.

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Perquimans County School Board Policies

Policy Code: 3000 Goals and Objectives of the Educational Program

The board believes that the function of formal education is to provide a foundation for lifelong learning
and to enable each student to participate effectively and responsibly in a changing world. The board
recognizes the critical role of parents, governmental and nonprofit agencies, businesses, and the
community in helping individual students and the school system meet educational goals. To ensure that
the educational program meets rigorous academic standards, the board shall strive to maintain
accreditation of its schools by the Southern Association of Colleges and Schools and/or the State Board
of Education.

A successful educational program also depends on innovation at the individual school level. The board is
committed to allowing administrators at individual schools to develop and implement plans necessary to
ensure the educational success of their students.

In addition to providing a basic education program as prescribed by the State Board of Education, the
board believes that the administrators of the educational program also must strive to provide each
student with the opportunity to:

1. learn to be responsible for and accept the consequences of his or her conduct and academic
performance;

2. develop the capacity to examine and solve problems;

3. foster respect and appreciation for cultural and ideological diversity and differences;

4. develop the ability to be productive in a team environment;

5. learn and acquire the skills necessary for a lifetime of continuous learning and adaptation to change
in the workplace and society;

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6. prepare for challenging curriculum beyond secondary school and, when appropriate, complete high
school courses required for college entry in less than four years;

7. achieve high levels of success in a rigorous curriculum;

8. acquire the skills necessary for success as life-long learners;

9. acquire the skills needed for technological literacy in a rapidly changing world; and

10. remain in school and earn a high school diploma and, when appropriate, earn additional college
credit.

These goals and objectives of the educational program will be used to guide administrators, teachers and
the board in all of their duties, including curriculum development, selection of materials and issues related
to instructional time.

Legal References: G.S. 115C-12(32), -12(39), -36, -47, -81; State Board of Education Policies GCS-F-016, GCS-L006

Cross References: Curriculum Development (policy 3100), Selection of Instructional Materials (policy 3200),
Counseling Program (policy 3610)

Adopted: June 27, 2011

Revised: June 25, 2012; February 24, 2014

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Policy Code: 4700 Student Records

All student records must be current and maintained with appropriate measures of security and
confidentiality. The principal is responsible for complying with all legal requirements pertaining to the
maintenance, review and release of records retained at the school.

A. ANNUAL NOTIFICATION OF RIGHTS

The superintendent or designee shall provide eligible students and parents with annual notification of
their rights under the Family Educational Rights and Privacy Act (FERPA). The notice must contain all
information required by federal law and regulations, including the following:

1. the right to inspect and review the students educational records and the procedure for
exercising this right;

2. the right to request amendment of the students educational records that the parent or eligible
student believes to be inaccurate, misleading or in violation of the students privacy rights; and the
procedure for exercising this right;

3. the right to consent to disclosures of personally identifiable information contained in the

students education records, except to the extent that FERPA authorizes disclosure without
consent;

4. the type of information designated as directory information and the right to opt out of release of
directory information;

5. that the school system releases records to other institutions that have requested the information
and in which the student seeks or intends to enroll;

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6. the right to opt out of releasing the students name, address and phone number to military
recruiters or institutions of higher education that request such information;

7. a specification of the criteria for determining who constitutes a school official and what
constitutes a legitimate educational interest if a school official discloses or intends to disclose
personally identifiable information to school officials without consent;

8. notification if the school system uses contractors, consultants, volunteers or similar persons as
school officials to perform certain school system services and functions that it would otherwise
perform itself; and

9. the right to file complaints with the Family Policy Compliance Office in the U.S. Department of
Education.

School officials are not required to individually notify parents or eligible students of their rights but
must provide the notice in a manner reasonably likely to inform the parents and eligible students of
their rights. Effective notice must be provided to parents or eligible students with disabilities or those
whose primary or home language is not English.

B. DEFINITION OF PARENT AND ELIGIBLE STUDENT

1. Parent

For purposes of this policy, the term parent includes a natural parent, a guardian or an individual
acting as a parent in the absence of a parent or guardian. If the parents of a student are separated
or divorced, both parents have the right to access the students records as provided in this policy,
unless the school system has been provided with evidence that there is a court order, state statute
or other legally binding document that specifically revokes these rights.

2. Eligible Student

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For purposes of this policy, an eligible student is a student who has reached 18 years of age or is
attending an institution of postsecondary education. The rights afforded to parents under this policy
transfer to an eligible student. However, parents may still have access to the records as long as
the student is claimed as a dependent by the parent for federal income tax purposes. An eligible
student who desires to prevent access to records by his or her parents must furnish to the principal
information verifying that the student is not a dependent of his or her parents. If a parent of a
student who is at least 18 and no longer attending a school within the system wishes to inspect
and review the students records, he or she must provide information verifying that the student is a
dependent for federal income tax purposes.

A student under age 18 may have access to student records only upon the consent of his or her
parents.

C. CLASSIFICATION AND MAINTENANCE OF RECORDS

Information about students that is collected and stored by school personnel may be separated into
several categories, including, but not limited to, the following records. Upon written request, a parent
or eligible student shall be provided a list of the types and locations of education records maintained
by the school system.

1. Cumulative Records

The cumulative record is the official record for each student. The cumulative record includes
student identification information, such as the students name, address, sex, race, birthplace and
birth date; family data including the parents names, addresses, work and home telephone
numbers and places of employment; academic work completed; grades; standardized test scores;
health screenings and immunization documentation; attendance records; withdrawal and reentry
records; discipline records; honors and activities; class rank; date of graduation; and follow-up
records.

2. Discipline Records

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Student discipline records are part of the students official record and must be maintained and
reviewed pursuant to policy 4345, Student Discipline Records. Discipline records must be
expunged and forwarded pursuant to the requirements of law and the procedures of policy 4345.

3. Records of Students with Disabilities

Students with recognized disabilities must be accorded all rights in regard to their records as
provided by state and federal law, including the Individuals with Disabilities Education Act and
policy 3520, Special Education Programs/Rights of Students with Disabilities. Records for a
student identified as a student with a disability are considered part of the students official records
and must be maintained in accordance with all appropriate federal and state regulations. Access to
these records will be restricted to personnel having specific responsibility in this area. A list of all
approved personnel having access to these restricted files will be updated as needed, and a
current, dated list will be posted in the student records location.

4. Health Records

The individual health records of students shall be confidential and maintained separately in a safe,
locked record storage that is separate from the students other school records.

5. Records Received from the Department of Social Services

The Department of Social Services may disclose confidential information to the school system in
order to protect a juvenile from abuse or neglect. Any confidential information disclosed under
these circumstances must remain confidential and may only be redisclosed for purposes directly
connected with carrying out the school systems mandated educational responsibilities.

6. Juvenile Records

Juvenile records include documentation or information regarding students who are under the
jurisdiction of the juvenile court. These records may be received from local law enforcement and/or
other local agencies authorized to share information concerning juveniles in accordance with G.S.

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7B-3100. These records also may include notice from the sheriff to the board that a student has
been required to register with the sheriff because the student has been found to be a danger to the
community under G.S. Chapter 14, Part 4. Such documents must not be a part of a students
official records but must be maintained by the principal in a safe, locked storage area that is
separate from the students other records. The principal shall not make a copy of such documents
under any circumstances.

Juvenile records will be used only to protect the safety of or to improve the educational
opportunities for the student or others. The principal may share juvenile records with individuals
who have (a) direct guidance, teaching or supervisory responsibility for the student and (b) a
specific need to know in order to protect the safety of the student and others. Persons provided
access to juvenile records must indicate in writing that they have read the document(s) and agree
to maintain confidentiality of the records.

The principal or designee must destroy juvenile documents if he or she receives notification that a
court no longer has jurisdiction over the student or if the court grants the students petition for
expunction of the records. The principal or designee shall destroy all other information received
from an examination of juvenile records when he or she finds that the information is no longer
needed to protect the safety of or to improve the educational opportunities for the student or
others. If the student graduates, withdraws from school, transfers to another school, is suspended
for the remainder of the school year or is expelled, the principal shall return all documents not
destroyed to the juvenile court counselor. If the student is transferring, the principal shall provide
the juvenile court counselor with the name and address of the school to which the student is
transferring.

7. Other Student Records

School system personnel may also keep other student records but must review such records
annually and destroy them when their usefulness is no longer apparent or when the student leaves
the school system.

8. Sole Possession, Employment and Law Enforcement Records

Student records do not include, and release of information under this policy does not apply to:

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a. records made by teachers, counselors and administrators that are in the sole possession of the
maker thereof and that are not accessible or revealed to any other person except a substitute;

b. employment records of student employees if those records relate exclusively to the student in
his or her capacity as an employee and are not made available for any other use; and

c. records created by a law enforcement unit of the school system if created for a law enforcement
purpose and maintained solely by the law enforcement unit of the school system. This does not
include information obtained from the students confidential file or other educational records that is
contained in a law enforcement record.

D. RECORDS OF STUDENTS PARTICIPATING IN THE NORTH CAROLINA ADDRESS

CONFIDENTIALITY PROGRAM

Records of students participating in the North Carolina Address Confidentiality Program must show
only the substitute address provided by the Address Confidentiality Program and must not be
released to any third party other than a school to which the student is transferring, or as otherwise
provided by law.

When transferring the record of a student participating in the North Carolina Address Confidentiality
Program to a school outside of the system, the transferring school may send the files to the Address
Confidentiality Program participant (parent or guardian) via the substitute address provided by the
Address Confidentiality Program.

E. RECORDS OF MISSING CHILDREN

Upon notification by a law enforcement agency or the North Carolina Center for Missing Persons of
the disappearance of a child who is currently or was previously enrolled in the school, school officials
shall flag the record of that child. If the missing childs record is requested by another school system,
the principal shall provide notice of the request to the superintendent and the agency that notified the
school that the child was missing. The principal shall provide the agency with a copy of any written
request for information concerning the missing childs record.

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Any information received indicating that a student transferring into the system is a missing child must
be reported promptly to the superintendent and the North Carolina Center for Missing Persons.

F. RECORDS OF MILITARY CHILDREN

School administrators shall comply with any regulations pertaining to the records of military children
developed by the Interstate Commission on Educational Opportunity for Military Children.

In addition, children of military families, as defined by policy 4050, Children of Military Families, are
entitled to the following.

1. For Students Leaving the School System

In the event that official education records cannot be released to the parents of military children
who are transferring away from the school system, the custodian of records shall prepare and
furnish to the parent a complete set of unofficial education records containing uniform information
as determined by the Interstate Commission.

When a request for a students official record is received from the students new school, school
officials shall process and furnish the official records to the students new school within 10 days or
within such time as is reasonably determined by the Interstate Commission.

2. For Students Enrolling in the School System

Upon receiving an unofficial education record from the students previous school, school
administrators shall enroll the student and place him or her in classes as quickly as possible based
on the information in the unofficial records, pending validation by the official records.

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Simultaneous with the enrollment and conditional placement of the student, school administrators
shall request the students official record from his or her previous school.

G. REVIEW, RELEASE OF RECORDS TO PARENT OR ELIGIBLE STUDENT

A parent or eligible student may access the students records upon proper request. The principal or
guidance office personnel of the students school shall schedule an appointment as soon as possible
but no later than 45 days after the request by the parent or eligible student. School personnel shall not
destroy any educational records if there is an outstanding request to inspect or review the records.
The parent or eligible student may formally review the students complete records only in the
presence of the principal or a designee competent to explain the records. The parent or eligible
student may not be charged a fee to review the students records. The parent or eligible student may
receive a copy of the students record upon written request and payment of a copy fee. If the
imposition of the fee for copies effectively prevents a parent or eligible student from exercising the
right to inspect and review the students education records, no fee will be charged. Students with
recognized disabilities must be accorded all rights in regard to their records as provided by state and
federal law.

A parent or eligible student has the right to challenge an item in the student record believed to be
inaccurate, misleading or otherwise in violation of the students privacy rights. The principal shall
examine a request to amend a student record item and respond in writing to the person who
challenges the item. Subsequent steps, if necessary, will follow the student grievance procedures as
provided in policy 1740/4010, Student and Parent Grievance Procedure. If the final decision is that the
information in the record is not inaccurate, misleading or otherwise in violation of the privacy rights of
the student, the principal shall inform the parent or eligible student of the right to place a statement in
the record commenting on the contested information in the record or stating why he or she disagrees
with the decision of the school system.

H. RELEASE OR DISCLOSURE OF RECORDS TO OTHERS

Before releasing or disclosing records as permitted by law, school officials shall use reasonable
methods to identify and authenticate the identity of the party to whom the records are disclosed.

1. Release/Disclosure With Parental Consent

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School officials shall obtain written permission from a parent or eligible student before releasing or
disclosing student records that contain personally identifiable information, except in circumstances
where the school system is authorized by law to release the records without such permission. The
written permission must specify the records to be released, the purpose of the release and the
party(ies) to whom they are to be released.

2. Release/Disclosure Without Parental Consent

As permitted by law, records with personally identifiable information may be released to the
following persons without parental permission.

a. School officials with a legitimate educational need to review the students records.

For purposes of this policy, a school official is a person employed by the school as an
administrator, supervisor, instructor or support staff member (including health or medical staff
and law enforcement unit personnel); a school board member; a person or company with whom
the school system has contracted to perform a special task (such as an attorney, auditor,
medical consultant or therapist); or a volunteer assisting a school official in performing his or
her tasks (such as a tutor). The principal of the school where the records are kept may
determine whether a school official is seeking information to carry out his or her official duty
and whether the specific information sought will help in carrying out that duty. The
superintendent shall employ reasonable methods to ensure that teachers and other school
officials obtain access only to those educational records in which they have legitimate
educational interests.

b. Contractors, consultants, volunteers and other outside parties who are under the direct
control of the school system with respect to education records and who are performing services
or functions for which the school system would otherwise use employees.

c. Officials of other schools or school systems in which the student has enrolled or seeks
enrollment.

The parent or eligible student must receive notice of the disclosure, either through annual
notice in the student handbook or other means, or through specific individual notice. Upon
request, parents or eligible students may receive a copy of the records and/or an opportunity to

35

challenge the contents of the record. School system officials shall promptly release student
records when a student transfers to another school.

d. Certain authorized federal government representatives and state and local educational
authorities, for the purposes of auditing, evaluating, enforcing or complying with federal or
state-supported educational programs and legal requirements of such programs.

e. Persons acting under a court order or lawfully-issued subpoena.

Before releasing records under this provision, the principal should attempt to verify that the
subpoena is lawful. Under this exception, the principal or designee shall make a reasonable
effort to notify the parent or eligible student of the request prior to the release of the records,
such as by sending written notice to the parents or the eligible student at their last known
address. If the subpoena demands release of the information before the parents can be
notified, the board attorney should be consulted. This notification requirement does not apply if
a subpoena or court order prohibits disclosure or if the court order was obtained by the United
States Attorney General concerning certain investigations or prosecutions.

f. Courts in which the school system initiates a legal action against a parent or student or in
which the parent or eligible student initiates an action against the school system, if the
education records are relevant to the school systems action as a plaintiff or necessary for the
school system to defend itself.

g. Appropriate entities in connection with a students application for or receipt of financial aid,
for the purpose of determining or enforcing eligibility, amount or conditions for financial aid.

h. Accrediting organizations, to the extent necessary to allow them to carry out their accrediting
functions.

i. Organizations acting under a written agreement with the school system to conduct
educational studies for or on behalf of the school system.

36

The purpose of the study must be to develop, validate or administer predictive tests, to
administer student aid programs or to improve instruction. The written agreement must specify
the purpose, scope and duration of the study and the information to be disclosed; restrict the
use of personally identifiable information to purposes related to the study; and require the study
to be conducted in such a way that there is no personal identification of parents and students to
individuals outside the organization conducting the study. In addition, the agreement must
specify that student record information will be destroyed or returned to the school system within
the time period established in the agreement when no longer needed for purposes of the study.

j. Appropriate persons in connection with an emergency, if the release of the information is

necessary to protect the health or safety of the student or other persons.

k. Representatives of the juvenile justice system for students under juvenile court jurisdiction,
prior to adjudication.

The release of records must concern the systems ability to effectively serve the student whose
records are released.

l. Parents of an eligible student, if the student is classified as a dependent of the parent for
income tax purposes.

When personally identifiable information from a students record is released or disclosed

without prior written consent of the parent or eligible student, the party to whom the information
is released must agree not to disclose the information to any other party without the prior
consent of the parent or eligible student. This restriction does not apply to the release of
directory information, release of information to parents of non-eligible students, release of
information to parents of dependent students, or release of information in accordance with a
court order or subpoena.

3. Release of Directory Information

Permission of the parent or eligible student is not required for the release of information that is
designated as directory information by the board, provided that the parent or eligible student has
been given proper notice and an opportunity to opt out. (See policy 1310/4002, Parental
Involvement.)

37

a. The board designates the following student record information as directory information:

(1) name;

(2) address;

(3) telephone listing;

(4) electronic mail address;

(5) photograph;

(6) date and place of birth;

(7) participation in officially recognized activities and sports;

(8) weight and height of members of athletic teams;

(9) dates of attendance;

(10) grade level;

38

(11) diplomas (including endorsements earned), industry credentials/ certifications, and

awards received; and

(12) most recent previous school or education institution attended by the student.

b. The telephone number and actual address of a student who is or whose parent is a
participant in the North Carolina Address Confidentiality Program is not considered directory
information and will not be released.

c. As required by law, the names, addresses and telephone numbers of secondary school
students shall be released, upon request, to military recruiters or institutions of higher learning,
whether or not such information is designated directory information by the school system.
Students or their parents, however, may request that the students name, address and
telephone number not be released without prior written parental consent. School officials shall
notify parents of the option to make a request and shall comply with any requests made.

d. All requests for directory information must be submitted to the superintendent or designee for
approval. The superintendent is directed to establish regulations regarding the release of
directory information. At a minimum, the regulations must:

(1) specify the types of organizations that are eligible to receive directory information, and
for what purposes;

(2) provide for equal disclosure to organizations that are similar in purpose; and

(3) authorize access to directory information to recruiters of military forces of the state or
United States for the purpose of informing students of educational and career opportunities
available in the military to the same extent that such information is made available to
persons or organizations that inform students of occupational or educational options.

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4. Records of Students with Disabilities

Students with recognized disabilities must be accorded all rights in regard to their records as
provided by state and federal law, including the Individuals with Disabilities Education Act.

5. Disclosure of De-Identified Information

Education records may be released without consent of the parent or eligible student if all
personally identifiable information has been removed. Personally identifiable information includes
both direct and indirect identifiers that, alone or in combination, would allow a reasonable person in
the school community, who does not have personal knowledge of the relevant circumstances, to
identify the student with reasonable certainty.

Unless specifically permitted by law, records that have been de-identified must not be released
without the consent of the parent or eligible student if school officials reasonably believe that the
person requesting the information knows the identity of the student to whom the education record
relates.

I. WITHHOLDING RECORDS

School system administrators shall not withhold records upon a valid request by a parent, eligible
student or school to which the student is transferring for any reason, including in order to collect fines
assessed to the parent or student.

J. RECORD OF ACCESS AND DISCLOSURE

The principal or designee shall maintain a record in each students file indicating all persons who have
requested or received personally identifiable information from a students record, the date access was
given and the legitimate reason(s) for requesting or obtaining the information. This requirement does
not apply to requests by or disclosure to parents, eligible students, school officials, parties seeking
directory information, a party seeking or receiving the records under a court order or subpoena that

40

prohibits disclosure, or those individuals with written parental consent.

K. DESTRUCTION OF STUDENT RECORDS

School officials shall only destroy student records in accordance with state and federal law and
the Records Retention and Disposition Schedule for Local Education Agencies. After notifying
parents, school officials may destroy student records when the records are no longer needed to
provide educational services to the student or to protect the safety of the student or others. School
officials must destroy student records if the parent or eligible student requests their destruction and if
such records are no longer needed to provide educational services to the student or to protect the
safety of the student or others. School officials shall not destroy student records if there is an
outstanding request to inspect the particular records.

L. LONGITUDINAL DATA SYSTEM

School system administrators will comply with the data requirements and implementation schedule for
the North Carolina Longitudinal Data System (NCLDS) and will transfer designated student record
data to the system in accordance with the NCLDS data security and safeguarding plan and all other
requirements of state law, provided that doing so does not conflict with the requirements of FERPA.

Legal References: Family Educational Rights and Privacy Act, 20 U.S.C. 1232g, h, 34 C.F.R. pt. 99; Individuals with
Disabilities Education Act, 20 U.S.C. 1411 et seq.; No Child Left Behind Act, 20 U.S.C. 7908;G.S. 7B-302, -3100; 14208.29; 115C-47(26), -109.3, -402, -403, -407.5; 116E-6; Records Retention and Disposition Schedule for Local
Education Agencies, N.C. Department of Cultural Resources, Division of Archives and History (1999), available
at http://www.ncdcr.gov/Portals/26/PDF/schedules/schoolschedulefinal.pdf

Cross References: Parental Involvement (policy 1310/4002), Student and Parent Grievance Procedure
(policy 1740/4010), Special Education Programs/Rights of Students with Disabilities (policy 3520), Children of
Military Families (policy 4050), North Carolina Address Confidentiality Program (policy 4250/5075/7316), Disciplinary
Action for Exceptional Children/Students with Disabilities (policy 4307), Student Discipline Records (policy 4345),
Confidentiality of Personal Identifying Information (policy 4705/7825), Surveys of Students (policy 4720), Public
Records Retention, Release and Disposition (policy 5070/7350)

Adopted: April 18, 2011

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Revised: February 25, 2013; April 28, 2014

Policy Code: 4705/7825 Confidentiality of Personal Identifying Information

The board recognizes the need to protect students and employees from the improper release of social
security numbers and other personal identifying information. To this end, the board requires that all
school employees comply with the Identity Protection Act of 2005 and any other federal and state laws
governing the collection, use and disclosure of personal identifying information. No person may
knowingly disclose, transfer or unlawfully use the social security number or other personal identifying
information of any employee, student or other individual.

For purposes of this policy, personal identifying information includes: social security numbers; employer
taxpayer identification numbers; drivers license numbers; state identification card numbers; passport
numbers; checking accounts; savings accounts; credit card and debit card numbers; personal
identification (PIN) codes; digital signatures; any numbers or information that can be used to access an
individuals financial resources; biometric data; fingerprints; and passwords.

The superintendent shall establish rules and regulations to implement this policy. These rules and
regulations will provide that:

1. the confidentiality of social security numbers and personal identifying information is maintained
consistent with legal requirements;

2. the unlawful collection, disclosure and use of social security numbers and personal identifying
information are prohibited;

3. access to and dissemination of information or documents containing social security numbers and
personal identifying information is limited internally within the school system and externally with the
general public;

42

4. documents containing social security numbers and personal identifying information are disposed of
properly;

5. social security numbers and personal identifying information are redacted from public documents;

6. social security numbers and personal identifying information are collected only when specifically
authorized by law or if collection is imperative for the performance of the school systems duties and
such need has been clearly documented;

7. board procedures governing the maintenance and destruction of records are followed for all
documents containing social security numbers and other personal identifying information; and

8. in the event of a security breach, in which personal information is accessed and acquired without
authorization, the notice requirements of G.S. 75-65 are followed.

This policy and its rules will be published in the appropriate handbooks, manuals and other similar
documents.

Any individual who fails to comply with this policy and the superintendents rules and regulations will be
subject to disciplinary action up to and including suspension or expulsion for students and termination for
employees. In addition, such person may be subject to criminal prosecution.

Legal References: Family Educational Rights and Privacy Act, 20 U.S.C. 1232g, h, 34 C.F.R. pt. 99; G.S. 14113.20; ch. 75, art. 2A; 132-1.10, 143-64.60

Cross References: Confidential Information (policy 2125/7315), Student Records (policy 4700), Personnel Files
(policy 7820)

Adopted: February 28, 2011

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Policy Code: 1740/4010 Student and Parent Grievance Procedure

A. OPTIONS FOR RESOLVING COMPLAINTS

The board strives to resolve concerns and complaints of students and parents whenever possible. To this
end, the board has provided opportunities for students and parents to express their concerns through
processes established in board policies. Policy 1742/5060, Responding to Complaints, identifies these
different processes, including a mechanism for resolving complaints in an informal manner.

While the board encourages resolutions of complaints through informal means, it recognizes that, at
times, a formal process may be necessary for certain types of complaints or if the informal process did
not produce satisfactory results. This policy provides a complaint procedure that may be used as
described below.

Any parent or student who has questions about the options for proceeding with a complaint or concern
may contact the principal or superintendent for further information and copies of all applicable board
policies.

B. DEFINITIONS

1. Days

Days are working days, exclusive of Saturdays, Sundays, vacation days, or holidays, as set forth in
the school calendar. In counting days, the first day will be the first full working day following the receipt
of the grievance. After May 1, time limits will consist of all weekdays (Monday Friday) so that the
matter may be resolved before the close of the school term or as soon thereafter as possible.

2. Final Administrative Decision

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A final administrative decision is a decision of a school employee from which no further appeal to a
school administrator is available.

3. Grievance

A grievance is a formal complaint regarding specific decisions made by school personnel that alleges
that such decisions have adversely affected the person making the complaint. A grievance includes,
but is not limited to, circumstances such as when a student or parent believes that board policy or law
has been misapplied, misinterpreted or violated. The term grievance does not include any matter for
which the method of review is prescribed by law, for which there is a more specific board policy
providing a process for addressing the concern, or upon which the board is without authority to act.
Claims of discrimination, harassment or bullying must be processed under policy 1720/4015/7225,
Discrimination, Harassment and Bullying Complaint Procedure.

4. Grievant

The grievant is the parent, student or group of parents or students submitting the grievance.

5. Official

The official is the school system employee hearing and responding to the grievant.

C. TIMELINESS OF PROCESS

The number of days indicated at each step of the grievance process should be considered a maximum,
and every effort should be made to expedite the process.

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Failure by the official at any step to communicate a decision within the specified time limit will permit the
grievant to appeal the grievance to the next step unless the official has notified the grievant of the delay
and the reason for the delay, such as the complexity of the investigation or report. The official shall make
reasonable efforts to keep the grievant apprised of progress being made during any period of delay.
Delays that interfere with the exercise of the grievants legal rights are not permitted.

Failure by the grievant at any step of the process to appeal a grievance to the next step within the
specified time limit will be considered acceptance of the decision at the current step, unless the grievant
has notified the official of a delay and the reason for the delay and the official has consented in writing to
the delay.

D. GENERAL REQUIREMENTS

1. No reprisals of any kind will be taken by the board or by an employee of the school system against
any grievant or other student or employee because of his or her participation in a grievance filed and
decided pursuant to this policy.

2. All meetings and hearings conducted pursuant to this policy will be private.

3. The board and school system officials will consider requests to hear grievances from a group of
grievants, but the board and officials have the discretion to hear and respond to grievants individually.

4. The grievant may have a representative, including an attorney, at any stage of the grievance.
However, if the grievant intends to be represented by legal counsel, he or she must notify the
appropriate school official in advance so that school personnel also will have the opportunity to be
represented by legal counsel.

E. PROCESS FOR GRIEVANCE

1. Filing a Grievance

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a. Whenever a student or parent or guardian believes that he or she has been adversely affected
by a decision of a school employee, the student or parent or guardian may file a grievance as
provided in this policy.

b. A grievance must be filed as soon as possible but no later than 30 days after disclosure or
discovery of the facts giving rise to the grievance. For a grievance submitted after the 30 day
period that claims a violation, misapplication or misinterpretation of state or federal law, the
superintendent or designee shall determine whether the grievance will be investigated after
considering factors such as the reason for the delay; the extent of the delay; the effect of the delay
on the ability of the school system to investigate and respond to the complaint; and whether the
investigation of the complaint is necessary to meet any legal obligations. However, students,
parents and guardians should recognize that delays in filing a grievance may significantly impair
the ability of the school system to investigate and respond effectively to such complaints.

c. A student or parent or guardian who has a grievance must provide the following information in
writing to the principal: (1) the name of the school system employee or other individual whose
decision or action is at issue; (2) the specific decision(s) or action(s) at issue; (3) any board policy,
state or federal law, state or federal regulation, or State Board of Education policy or procedure
that the parent or guardian or student believes has been misapplied, misinterpreted or violated; (4)
and the specific resolution desired. If there is not a specific decision or action at issue and no
concern that state or federal law has been misapplied, misinterpreted or violated, then the
procedure established in policy 1742/5060 is appropriate, and the principal shall address the
concern following that policy.

d. Even if the principal is the employee whose decision or action is at issue, the student must
submit the grievance first to the principal in order for the principal to address the issue within the
formal process. If, however, the grievance claims that a state or federal law has been misapplied,
misinterpreted or violated, the student may submit the grievance directly to the superintendent or
designee.

e. If a student wants to initiate a formal grievance regarding a decision by the superintendent that
directly and specifically affects the student, the general process described in this policy will be
used, except that the grievance will be submitted to the director of human resources, who shall
forward the grievance to the board chairperson.

2. Investigation

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a. The principal shall schedule and hold a meeting with the student and/or parent or guardian
within five school days after the grievance has been filed with the principal. The student may be
accompanied by a parent, legal guardian or other person who is in a position of loco parentis to the
student.

b. The principal shall conduct any investigation of the facts necessary before rendering a decision.

3. Response by Principal

a. The principal shall provide a written response to the written grievance within 10 days of the
meeting. The response will include the principals decision regarding resolution of the grievance
and the basis for the decision. In responding, the principal may not disclose information about
other students or employees that is considered confidential by law.

b. A copy of the grievance and the principals response will be filed with the superintendent.

4. Response by Superintendent

a. If the grievant is dissatisfied with the principals decision, the grievant may appeal the decision
to the superintendent. The appeal must be made in writing within five days of receiving the
principals decision.

b. The superintendent may review the written documents and respond or the superintendent may
schedule and hold a conference with the grievant, principal and any other individuals the
superintendent determines to be appropriate within five school days after receiving the appeal. The
student may be accompanied by a parent, legal guardian or other person who is in a position
of loco parentis to the student.

c. The superintendent shall provide a written response within 10 days after receiving the appeal. In

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responding, the superintendent may not disclose information about other students or employees
that is considered confidential by law.

5. Appeal to the Board

If the grievant has alleged a violation of a specified federal or state law, federal or state regulation,
State Board of Education policy or procedure, or local board of education policy or procedure, the
grievant will have the right to appeal a final administrative decision to the board of education (see
subsection E.5.a, Mandatory Appeals, below). If a grievant has not alleged such specific violations, he
or she may request a board hearing, which the board may grant at its discretion (see subsection
E.5.b, Discretionary Appeals, below).

a. Mandatory Appeals

1) If the grievant is dissatisfied with the superintendents response to his or her grievance and
has alleged a violation of a specified federal or state law, federal or state regulation, State
Board of Education policy or procedure, or local board of education policy or procedure, the
grievant may appeal the decision to the board within five days of receiving the superintendent's
response.

2) A hearing will be conducted pursuant to policy 2500, Hearings Before the Board.

3) The board will provide a final written decision within 30 days of receiving the appeal unless
further investigation is necessary or the hearing necessitates that more time be taken to
respond.

b. Discretionary Appeals

1) If the grievant is dissatisfied with the superintendents response to his or her grievance but
has not alleged a violation of a specified federal or state law, federal or state regulation, State
Board of Education policy or procedure, or local board of education policy or procedure, then
within five days of receiving the superintendents response, the grievant may submit to the

49

superintendent a written request for a hearing before the board of education.

2) If the full board will be meeting within two weeks of the request for a hearing, the board will
decide at that time whether to grant a hearing. Otherwise, the board chairperson will appoint a
three-person panel to review the request and determine whether to (1) deny the appeal; (2)
review the superintendents decision on the written record only; or (3) grant a hearing. The
panel will report the decision to the board. The board may modify the decision of the panel
upon majority vote at a board meeting.

3) If the board denies the appeal, the decision of the superintendent will be final and the
grievant will be notified within five days of the boards decision.

4) If the board decides to grant a hearing, the hearing will be conducted pursuant to
policy 2500.

5) The board will provide a final written decision within 30 days of the decision to grant an
appeal, unless further investigation is necessary or the hearing necessitates that more time be
taken to respond.

F. NOTICE

The superintendent or designee is responsible for providing effective notice to students, parents and
school system employees of the procedures for reporting and investigating grievances.

G. RECORDS

Appropriate records shall be maintained in accordance with state and federal law.

Legal References: G.S. 115C-45(c); 126-16; 150B-43 et seq.

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Cross References: Prohibition Against Discrimination, Harassment and Bullying (policy 1710/4021/7230),
Discrimination, Harassment and Bullying Complaint Procedure (policy 1720/4015/7225), Responding to Complaints
(policy 1742/5060), Hearings Before the Board (policy 2500), Student Behavior Policies (4300 series)

Adopted: November 22, 2010

Revised: August 22, 2011; February 24, 2014

Policy Code: 1310/4002 Parental

Involvement

The board recognizes the critical role of parents in the education of their children and in the schools. The
board directs school administrators to develop programs that will promote and support parental
involvement in student learning and achievement at school and at home and encourage successful
progress toward graduation. Each parent is encouraged to learn about the educational program, the
educational goals and objectives of the school system, and his or her own childs progress. The board
also encourages parents to participate in activities designed by school personnel to involve them, such
as parent conferences, in order to encourage effective communication.

The board directs each principal or designee to develop a parental involvement plan as a part of the
school improvement plan. This plan must include, at a minimum, efforts that meet the requirements
established in this policy. In addition, the plan must include ways to enhance parental involvement in the
following areas:

1. meaningful two-way communication between home and school;

2. promotion of responsible parenting;

3. involvement of parents and guardians in student learning;

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4. promotion of volunteering;

5. involvement of parents and guardians in school decisions that affect children and families;

6. parental training;

7. community collaboration; and

8. promotion of student health awareness.

This policy applies to the parents, legal guardians and legal custodians of students who are under 18
years old and are not married.

A. PARENT COMMUNICATION AND CONFERENCES

The board encourages school personnel to have regular contact with parents for commendation as
well as for notification of concerns. Principals or designees shall plan for periodic communication with
parents. Teachers are responsible for scheduling conferences with parents.

The principal or designee shall provide the parent of an at-risk student with a copy of the students
personal education plan in accordance with policy 3405, Students at Risk of Academic Failure.
Parents should be included in the implementation and ongoing review of their childs personal
education plan.

The principal or designee shall provide the parent of each student in kindergarten, first or second
grade with written notification of the students reading progress. The notice will be provided three
times a year, following each benchmark assessment and will include: (1) assessment results, (2)
whether the child may not reach reading proficiency by the end of third grade; and (3) instructional

52

support activities for use at home.

The board encourages the superintendent to work with local business leaders, including the local
chambers of commerce, to encourage employers to adopt as part of their stated personnel policies
time for employees who are parents or guardians to attend conferences with their childs teachers.

B. PARENTAL NOTIFICATION

Each principal or designee of a Title I school shall effectively notify parents of all parental rights and
other required information regarding Title I schools and programs, in accordance with federal law.
Parents of students in Title I schools shall receive a copy of the system-wide Title I parent
involvement policy (policy 1320/3560, Title I Parent Involvement) and the school-wide parent
involvement plan.

In addition, annually every building principal or designee shall effectively notify parents of the
following:

1. parental rights related to student records (see policy 4700, Student Records);

2. parental rights related to student surveys (see policy 4720, Surveys of Students);

3. the approximate dates of any non-emergency, invasive physical examination or screening that
is: (a) required as a condition of attendance, (b) administered and scheduled in advance by the
school administration, and (c) not necessary to protect the immediate health and safety of
students;

4. the schedule of pesticide use on school property and their right to request notification of
nonscheduled pesticide use (see policy 9205, Pest Management);

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5. student behavior policies, the Code of Student Conduct and school standards and rules (see
policies in the 4300 series);

6. the permissible use of seclusion and restraint in the schools (see regulation 4302-R, Rules for
Use of Seclusion and Restraint in Schools);

7. policy 1720/4015/7225, Discrimination, Harassment and Bullying Complaint Procedure;

8. policy 1740/4010, Student and Parent Grievance Procedure;

9. the dates of the system-wide and state-mandated tests that students will be required to take
during that school year, how the results from the tests will be used and the consequences thereof,
and whether each test is required by the State Board of Education or by the local board;

10. grading practices that will be followed at the school and, for parents of high school students,
the method of computing the grade point averages that will be used for determining class rank
(see policies3400, Evaluation of Student Progress, and 3450, Class Rankings);

11. available opportunities and the enrollment process for students to take advanced courses and
information explaining the value of taking advanced courses;

12. a report containing aggregate information, including, but not limited to, student achievement
(disaggregated by category), graduation rates, performance of the school system and teacher
qualifications;

13. the grade awarded to the school on the most recent annual report card issued for it by the
State Board of Education if the school received a grade of D or F;

14. supportive services available to students, including guidance, counseling, and health services

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(see policy 3610, Counseling Program);

15. information about meningococcal meningitis and influenza, including the causes, symptoms,
and vaccines, how the diseases are spread, and places where parents and guardians may obtain
additional information and vaccinations for their children;

16. for parents of students in grades 5 through 12, information about cervical cancer, cervical
dysplasia, and human papillomavirus, including the causes and symptoms of these diseases, how
they are transmitted, how they may be prevented by vaccination, including the benefits and
possible side effects of vaccination, and places parents and guardians may obtain additional
information and vaccinations for their children;

17. how to reach school officials in emergency situations during non-school hours;

18. information about and an application form for free and reduced price meals and/or free milk
(see policy 6225, Free and Reduced Price Meal Services);

19. information about the school breakfast program;

20. information about the availability and location of free summer food service program meals for
students when school is not in session;

21. for parents of children with disabilities, procedural safeguards (see also
policy 1730/4022/7231, Nondiscrimination on the Basis of Disabilities);

22. information on the availability of the asbestos management plan and planned or in-progress
inspections, re-inspections, response actions and post-response actions, including periodic reinspection and surveillance activities;

55

23. education rights of homeless students (see policy 4125, Homeless Students);

24. the content and implementation of the local school wellness policy (see policy 6140, Student
Wellness);

25. their right to take four hours of unpaid leave from their jobs every year in order to volunteer in
their childs school as stated in G.S. 95-28.3 (see policy 5015, School Volunteers);

26. that the school system does not discriminate on the basis of race, color, national origin, sex,
disability or age (see policies 1710/4021/7230, Prohibition Against Discrimination, Harassment and
Bullying and 1730/4022/7231, Nondiscrimination on the Basis of Disabilities);

27. that the school system provides equal access to its facilities, programs and activities to the Boy
Scouts and other designated youth groups (see policy 1710/4021/7230, Prohibition Against
Discrimination, Harassment and Bullying); and

28. the availability of and the process for requesting a waiver or reduction of student fees (see
policy 4600, Student Fees).

C. OPPORTUNITIES TO WITHHOLD CONSENT/OPT OUT

As a part of the annual notification described above, parents will be effectively notified that they may
opt out of any of the following:

1. release of student directory information about their child for school purposes or to outside
organizations (see policy 4700, Student Records);

2. release of their childs name, address and telephone listing to military recruiters or institutions of
higher education (see policy 4700, Student Records);

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3. their childs participation in curricula related to (a) prevention of sexually transmitted diseases,
including Acquired Immune Deficiency Syndrome (AIDS); (b) avoidance of out-of-wedlock
pregnancy; or (c) reproductive health and safety education, as provided in policy 3540,
Comprehensive Health Education Program. A copy of the materials that will be used in these
curricula will be available in the school media center during the school year and at other times that
the media center is available to the public. To meet any review periods required by law, materials
also may be made available for review in the central office;

4. their childs participation in academic or career guidance or personal or social counseling

services of a generic nature offered to groups of students (e.g., peer relations strategies offered to
all sixth graders). (However, parental notification and permission are not required for: (a) shortduration academic, career, personal or social guidance and counseling and crisis intervention that
is needed to maintain order, discipline or a productive learning environment; (b) student-initiated
individual or group counseling targeted at a students specific concerns or needs; and (c)
counseling if child abuse or neglect is suspected (see policies 3610, Counseling Program,
and 4240/7312, Child Abuse Reports and Investigations);

5. their childs participation in non-Department of Education-funded surveys concerning protected

topics (see policy 4720, Surveys of Students);

6. their childs participation in any non-emergency, invasive physical examination or screening that
is: (a) required as a condition of attendance; (b) administered and scheduled in advance by the
school administration; and (c) not necessary to protect the immediate health and safety of
students;

7. the collection, disclosure or use of their childs personal information for marketing purposes (see
policy 4720, Surveys of Students); and

8. release of their childs free and reduced-price meal information to State Medicaid or State
childrens health insurance program (SCHIP).

Any parent or legal guardian who wishes to opt out/withhold consent must do so in writing after
receiving notice. Otherwise, consent to the programs or activities is presumed. After the annual
notification, the school is not required to provide further notice to the parent or legal guardian as to the

57

manner in which student directory information is used, the curriculum is provided, or guidance
programs are made available.

D. PARENTAL PERMISSION REQUIRED

Written parental permission is required prior to the following activities:

1. the administration of medications to students by employees of the school system (see

policy 6125, Administering Medicines to Students);

2. the release of student records that are not considered directory information, unless the release
is allowed or required by law (see policy 4700, Student Records);

3. off-campus trips;

4. students participation in high-impact or high-risk sports or extracurricular activities, such as

football or mountain climbing (see policy 4220, Student Insurance Program);

5. all decisions or actions as required by the IDEA with regard to providing special education or
related services to students with disabilities (see policy 3520, Special Education Programs/Rights
of Students with Disabilities);

6. certain health services, as required by law;

7. students participation in programs or services that provide information about where to obtain
contraceptives or abortion referral services;

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8. students participation in surveys funded by the Department of Education that are conducted
concerning protected topics (see policy 4720, Surveys of Students);

9. disclosure of students free and reduced price lunch eligibility information or eligibility status; and

10. disclosure of the identity of any student receiving supplemental education services under the
Title I program.

Legal References: Elementary and Secondary Education Act, as amended, 20 U.S.C. 6301 et seq., 34 C.F.R. pt.
200; Family Educational Rights and Privacy Act, 20 U.S.C. 1232g, 34 C.F.R. pt. 99; Protection of Pupil Rights
Amendment, 20 U.S.C. 1232h, 34 C.F.R. pt. 98; Individuals with Disabilities Education Act, 20 USC 1400, et seq.;
Asbestos Hazard Emergency Response Act, 15 U.S.C. 2641, et seq.; McKinney-Vento Homeless Assistance Act, 42
U.S.C. 11431, et seq.; 42 U.S.C. 1758, 7 C.F.R. pt. 245; 42 U.S.C. 1758b; National School Lunch Program, 42
U.S.C. 1751 et seq., 7 C.F.R. 210.12; Boy Scouts of America Equal Access Act, 20 U.S.C. 7905, 34 C.F.R.
108.9; 20 U.S.C. 7908; G.S. 90-21.1; 95-28.3; 115C-47(47), -47(51), -47(54), -47(58), -81(e1), -105.41, -109.1, 174.26(d), -307(c), -375.4, -390.2, -391.1, -407.16; State Board of Education Policies FCB-A-000, GCS-A-001, GCSJ-002

Cross References: Title I Parent Involvement (policy 1320/3560), Prohibition Against Discrimination, Harassment
and Bullying (policy 1710/4021/7230), Discrimination, Harassment and Bullying Complaint Procedure
(policy 1720/4015/7225), Nondiscrimination on the Basis of Disabilities (policy 1730/4022/7231), Student and Parent
Grievance Procedure (policy 1740/4010), Evaluation of Student Progress (policy3400), Students at Risk of Academic
Failure (policy 3405), Class Rankings (policy 3450), Special Education Programs/Rights of Students with Disabilities
(policy 3520), Comprehensive Health Education Program (policy 3540), Counseling Program (policy 3610),
Homeless Students (policy 4125), Student Insurance Program (policy 4220), Child Abuse Reports and
Investigations (policy 4240/7312), Student Behavior Policies (4300 series), Student Fees (policy 4600), Student
Records (policy 4700), Surveys of Students (policy 4720), School Volunteers (policy 5015), Registered Sex
Offenders (policy 5022), Administering Medicines to Students (policy 6125), Student Wellness (policy 6140), Free
and Reduced Price Meal Services (policy 6225), Pest Management (policy 9205)

Adopted: November 22, 2010

Revised: June 25, 2012; February 25, 2013; February 24, 2014; April 28, 2014; January 26, 2015

Policy Code: 4125 Homeless Students

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As required by the North Carolina Constitution and North Carolina law, the board of education is
committed to providing a free public school education to all children who are legally entitled to enroll in
the school system. In accordance with the McKinney-Vento Homeless Assistance Act and the North
Carolina State Plan for Educating Homeless Children, the board will make reasonable efforts to identify
homeless children and youth of school age located within the county, encourage their enrollment, and
eliminate barriers to their receiving an education that may exist in school system policies or
practices. Based on individual need, homeless students will be provided services available to all
students, such as preschool, free or reduced price school meals, services for English language learners,
special education, vocational/technical education, gifted and talented services, and before- and afterschool care.

The provisions of this policy will supersede any and all conflicting provisions in board policies that
address the areas discussed in this policy.

A. DEFINITION OF HOMELESS STUDENTS

Homeless students are children and youth who lack a fixed, regular, and adequate nighttime
residence. The term homeless student shall also be deemed to include the term unaccompanied
youth, which includes a youth who is not in the physical custody of a parent or guardian. Homeless
children and youth include those students who are as follows:

1. sharing the house of other persons due to loss of housing, economic hardship or a similar
reason;

2. living in motels, hotels, transient trailer parks, or camping grounds due to the lack of alternative
adequate accommodations;

3. living in emergency or transitional shelters;

4. abandoned in hospitals or awaiting foster care placement;

5. living in a primary nighttime residence that is a public or private place not designed for or

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ordinarily used as regular sleeping accommodations for human beings;

6. living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train
stations, or similar settings; or

7. living in a migratory situation that qualifies as homeless because the child lacks a fixed, regular
and adequate nighttime residence.

B. HOMELESS LIAISON

The superintendent or designee shall appoint and train a school employee to serve as the homeless
liaison. The homeless liaisons duties include, but are not limited to, the following:

1. ensuring that school personnel identify homeless children and youth;

2. ensuring school/preschool enrollment and opportunities for academic success for homeless
children and youth;

3. informing parents of available transportation services and helping to coordinate such services;

4. ensuring that public notice of the educational rights of homeless students is disseminated in
locations where these students and families receive other support services;

5. informing parents of educational and related opportunities available to their children and
ensuring that parents have a meaningful opportunity to participate in their childs education;

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6. helping to mediate enrollment disputes, including ensuring that a homeless child or youth is
enrolled immediately pending resolution of the dispute;

7. working with school personnel, the student, parents or guardians, and/or other agencies to
obtain critical enrollment records, including immunization and medical records, in a timely manner;
and

8. working with the superintendent or designee to identify board policies or procedures that might
serve as a barrier to enrollment of homeless students, including those related to immunization
records, medical records, uniforms or dress codes, school fees, and school admission.

C. ACCESS TO STUDENTS RECORDS

Homeless students transferring into the school system may provide cumulative and other records
directly to school system personnel. The superintendent or designee shall not require that such
records be forwarded from another school system before the student may enroll. However, school
personnel shall immediately request the official records from the previous school.

School personnel shall immediately enroll homeless students, even if they do not have proof of
residency, school and immunization records, birth certificates, or other documents, and even if they
are not accompanied by an adult. The homeless liaison shall assist the students/parent in securing
appropriate records or otherwise meeting enrollment requirements.

D. ENROLLMENT

A homeless student (or his or her parent or guardian) may request to attend his or her school of origin
or any public school that other students living in the same attendance area are eligible to attend. The
school of origin is defined as the school the student attended before losing permanent housing or the
school in which the student was last enrolled. To the extent feasible, the student will remain enrolled in
the school of origin for the entire time the student is homeless or until the end of any academic year in
which the student moves into permanent housing.

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The superintendent shall designate the director of student assignment or other appropriate personnel
to decide, in consultation with the homeless liaison, which school a homeless student will attend. The
decision will be based upon the students best interests. In making the enrollment decision, the
superintendents designee may consider the following factors:

1. the age of the student;

2. the distance of the commute and its impact on the students education;

3. personal safety issues;

4. the students need for special instruction (such as special education and related services);

5. the length of any anticipated stay in a temporary shelter or other temporary location; and

6. the time remaining in the school year.

If the superintendents designee assigns a student to a school other than the one requested by the
parent or guardian, he or she must provide a written explanation of the decision to the parent or
guardian, along with a statement regarding the right to appeal the placement decision and referral to
the homeless liaison.

E. ENROLLMENT DISPUTE RESOLUTION

The school system will implement an enrollment dispute resolution process that is consistent with the
process required by the State Board of Education in the North Carolina Administrative Code, Section
6H .0112.

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1. Initiation of the Dispute and Stay Put

If a dispute arises over school selection or enrollment in a school for a homeless student, the
following must occur:

a. The homeless student will be immediately admitted to the school in which enrollment is
sought, will receive all services for which he or she is eligible and will be allowed to participate
fully in school activities, pending resolution of the dispute.

b. The unaccompanied youth or parent or guardian of the student will be provided a written
explanation of the schools decision regarding the enrollment, including the right to appeal the
decision. Such information must be provided in a language that the parent or guardian or
unaccompanied youth can understand. The information must contain:

1. contact information, including telephone number and address of the homeless liaison and
of the State coordinator for homeless education, with a brief description of their roles;

2. the right to initiate the dispute resolution process either orally or in writing;

3. a simple form that parents, guardians, or unaccompanied youth can complete and submit
to the homeless liaison to initiate the dispute resolution process;

4. a step-by-step description of how to dispute the schools decision;

5. notice of the right to enroll immediately in the school of choice or remain in the school of
origin with transportation provided pending resolution of the dispute;

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6. notice that immediate enrollment includes full participation in all school activities; and

7. notice of the right to obtain assistance of advocates or attorneys.

c. The student or parent or guardian will be referred to the systems homeless liaison, who
shall carry out the appeal process as expeditiously as possible after receiving notice of the
dispute.

2. Homeless Liaison Review

a. Any parent or guardian or student initiating an enrollment dispute (hereinafter complainant)

is encouraged to attempt to resolve the dispute informally through discussion with the homeless
liaison. If the dispute cannot be resolved informally, the complainant may present a formal
complaint orally or in writing to the homeless liaison either directly or through the principal of the
school at which enrollment is sought.

b. The complaint should include the date of the filing, a description of the disputed enrollment
action, the name of the person(s) involved and a description of the relief requested. The
complainant must be informed of the right to provide supporting written or oral documentation
and to seek the assistance of an advocate or attorney.

c. Within five school days after receiving the complaint, the homeless liaison shall provide a
written decision, including the reasons for the decision, to the complainant and the
superintendent.

3. Appeal to the Superintendent of the Liaisons Decision

a. Within five school days of receiving the liaisons decision, the complainant may appeal the
decision to the superintendent in writing. The homeless liaison shall ensure that the
superintendent receives copies of the written complaint and the response.

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b. The superintendent or designee shall schedule a conference with the complainant to discuss
the complaint.

c. Within five school days of receiving the appeal, the superintendent or designee shall provide
a written decision to the complainant including a statement of the reasons for the decision.

4. Appeal to the Board of the Superintendents Decision

If the complainant is dissatisfied with the superintendents decision, he or she may file a written
appeal with the board of education. The board will provide the complainant with a written decision
within 30 days of receiving the appeal. The boards decision will constitute the final decision of the
school system. The written statement of the boards opinion will include the name and contact
information of the State coordinator for homeless education and will describe the appeal rights to
the State coordinator.

5. Appeal to the State Coordinator of the Boards Decision

If the complainant is dissatisfied with the action taken by the board of education, he or she may file
an appeal with the State coordinator for homeless education, who will issue a final decision on the
complaint. Within five school days following a request from the State coordinator, the homeless
liaison shall provide the record of complaint and a copy of the boards decision along with any
other information requested regarding issues in the appeal.

F. TRANSPORTATION

The board of education will provide homeless students with transportation services comparable to
those of other students. In addition, at the parent or guardians request (or the request of the
homeless liaison for unaccompanied youth), the board will provide transportation services to/from the
school of origin. The superintendent or designee and the homeless liaison shall coordinate homeless
students transportation needs, based on the childs best interest and feasibility. In situations in which
a student attends school in this system but his or her temporary housing is in another system (or vice
versa), the superintendent or designee shall work with the other system to share the cost and/or
responsibility for transportation. If an agreement cannot be reached between the systems, the cost of

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such transportation will be divided evenly.

If a homeless student becomes permanently housed and chooses to remain in his or her school of
origin, the board will provide transportation to the student for the remainder of the school year, except
in extraordinary circumstances as recommended by the superintendent.

G. TITLE I

Homeless students are automatically eligible for Title I services. The homeless liaison and the Title I
director shall collaborate to identify the needs of homeless students.

Legal References: McKinney-Vento Homeless Assistance Act, 42 U.S.C. 11431, et seq.; Non-Regulatory Guidance
on Education for Homeless Children and Youth Program, U.S. Department of Education (2004);G.S. 115C366(a2); 16 N.C.A.C. 6H .0112; State Board of Education Policy TCS-I-000

Cross References: Immunization Requirements for School Admission (policy 4110), Domicile or Residence
Requirements (policy 4120), Discretionary Admission (policy 4130), School Assignment (policy 4150)

Adopted: March 28, 2011

Policy Code: 3460 Graduation Requirements

The board recognizes the importance of setting rigorous graduation requirements to help ensure that
students are receiving an education that will prepare them to be career and college ready and productive
members of society.

In order to graduate from high school, students must meet the following requirements:

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1. successful completion of all course unit requirements mandated by the State Board of Education
(see Section A);

2. beginning in the 2014-2015 school year, successful completion of cardiopulmonary resuscitation

instruction;

3. successful completion of all other requirements mandated by the board, as provided in this policy;
and

4. a total of 28 credits must be completed for local graduation requirements.

The principal shall ensure that students and parents are aware of all graduation requirements. Guidance
program staff shall assist students in selecting their high school courses to ensure that students are
taking all of the required units and selecting electives consistent with their post-graduation plans. For
students who have transferred to the school system during high school or who, for other reasons, have
completed course work outside of the school system, the principal shall determine what course work will
be applied as credit toward graduation. The principal shall consider the requirements of the Interstate
Compact on Educational Opportunity for Military Children (G.S. 115C-407.5) and the requirements of
subsection C.3 of this policy in determining the graduation requirements for children of military families.

A. COURSE UNITS REQUIRED

Beginning with students entering the ninth grade for the first time in the 2009-2010 school year, all
students must fulfill the course unit requirements of the Future-Ready Core Course of Study, unless
they are approved for the Future-Ready Occupational Course of Study. Course unit requirements for
the Future-Ready Core Course of Study differ depending on the year a student enters ninth grade for
the first time, as set out in the tables below. In accordance with policy 3101, Dual Enrollment, and
State Board of Education requirements, students may earn high school credit for college courses
completed. In addition, students may earn credit for certain high school courses in the Future-Ready
Core Course of Study completed while in middle school, as authorized by the State Board of
Education. Students also have the opportunity to meet course unit requirements without completing
the regular period of classroom instruction by demonstrating mastery of the course material in
accordance with policy 3420, Student Promotion and Accountability, and State Board of Education
requirements.

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All awards of high school course credit must be consistent with State Board of Education
requirements. Any inconsistency between board policy and State Board graduation requirements will
be resolved by following the State Board requirements.

1. Future-Ready Core Course of Study Credits Required for Students Entering Ninth Grade for the
First Time in 2012-2013 and Thereafter

Courses Required

English

State Requirements

4 sequential (English I, II, III, and IV)

Local Requirements

State requirements plus 6

additional core or elective

courses in students area of
interest

Mathematics

4 (Math I, II, and III and a fourth math course

aligned with the students post-high school
plans.)

(A principal may exempt a student from this

math sequence. Exempt students will be
required to pass Math I and II and two other
application-based math courses.)*

Science

3 (a physical science course, Biology, and

earth/environmental science)

Social Studies

4 (including American History: The Founding

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Principles, Civics, and Economics [formerly

Civics & Economics]; American History Parts
I and II OR AP U.S. History and one
additional social studies elective; and World
History)

Health/P.E.

Electives

6 (2 electives must be any combination of

Career and Technical Education, Arts
Education or World Language; 4 must be
from one of the following: Career and
Technical Education, J.R.O.T.C., Arts
Education or any other subject area or crossdisciplinary course. A four-course
concentration is recommended.)**

Total Credits

22

28

* Students seeking to complete minimum application requirements for UNC universities must
complete four mathematics courses, including a fourth math course with Math III as a
prerequisite.

** Students seeking to complete minimum application requirements for UNC universities must
complete two years of a second language.

2. Future-Ready Core Course of Study Credits Required for Students Entering Ninth Grade for the
First Time in 2009-2010, 2010-2011 or 2011-2012

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Courses
Required

English

State Requirements

4 sequential (English I, II, III, and IV)

Local Requirements

State requirements plus 7

additional core or elective

courses in students area of
interest

Mathematics

4 (either Algebra I, Geometry, Algebra II, and a

fourth math course aligned with the students
post-high school plans OR Integrated Math I, II,
and III and a fourth math course aligned with
the students post-high school plans)

(A principal may exempt a student from this

math sequence. Exempt students will be
required to pass either (1) Algebra I and either
Algebra II or Geometry or (2) Integrated Math I
and II. Exempt students also must pass either
Alternative Math I and II or two other
application-based math courses.)*

Science

3 (a physical science course, Biology, and

earth/environmental science)

Social Studies

3 (Civics & Economics, U.S. History, and World

History)

Health/P.E.

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Electives

6 (2 electives must be any combination of

Career and Technical Education, Arts
Education or World Language; 4 must be from
one of the following: Career and Technical
Education, J.R.O.T.C., Arts Education or any
other subject area or cross-disciplinary course.
A four-course concentration is
recommended.)**

Total Credits

21

28

* Students seeking to complete minimum application requirements for UNC universities must
complete four mathematics courses, including a fourth math course with Algebra II or Integrated
Math III as a prerequisite.

** Students seeking to complete minimum application requirements for UNC universities must
complete two years of a second language.

3. Future-Ready Occupational Course of Study Credits Required (only available to certain students
with disabilities who have an IEP)

Courses
Required

English

State Requirements

4 (including Occupational English I, II, III,

and IV)

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Local Requirements

State requirements plus 6

additional core or elective courses

in students area of interest

Mathematics

3 (including OCS Introduction to Math I,

OCS Math I, and one of the following:
Alternate Math II, Personal Finance or
Financial Management)

Science

2 (including OCS Applied Science and

OCS Biology)

Social Studies

2 (including American History I and II)

Health/P.E.

Career/Technical

4 (Vocational Education electives)

Occupational
Preparation

6 (including Occupational Preparation I, II,

III, and IV, which require 300 hours of
school-based training, 240 hours of
community-based training, and 360 hours
of paid employment)

Electives

Other

Completion of IEP objectives

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Requirements

Career Portfolio

Total Credits

22

28

B. HIGH SCHOOL FINAL EXAMS AND END-OF-COURSE TESTING

High school students must take all end-of-course (EOC) tests, NC Final Exams, and Career and
Technical Education State Assessments (CTE Post-Assessments) required by the State Board of
Education and pursuant to policy 3410, Testing and Assessment Program.

C. SPECIAL CIRCUMSTANCES

The board adopts the following policies with regard to graduation.

1. Honor Graduates

Honor graduates may be designated by principals on the basis of criteria established by the
superintendent. Recognition of honor graduates may be included in graduation programs.

2. Students with Disabilities

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Graduation requirements must be applied to students with disabilities to the extent required by
state and federal law and State Board policy.

3. Children of Military Families

In order to facilitate the on-time graduation of children of military families, the board adopts the
following policy provisions for students to whom the Interstate Compact on Educational Opportunity
for Military Children applies.

a. Waiver Requirements

Specific course work required for graduation will be waived if similar course work has been
satisfactorily completed in another school system. If a waiver is not granted, school
administrators shall provide the student with reasonable justification for the denial. If a waiver is
not granted to a student who would qualify to graduate from the sending school, the
superintendent or designee shall provide the student with an alternative means of acquiring the
required course work so that the student may graduate on time.

b. Testing Requirements for Graduation

The superintendent shall accept the following in lieu of any local testing requirements for
graduation: (1) the end-of-course exams required for graduation from the sending state; (2)
national norm-referenced achievement tests; or (3) alternative testing. If these alternatives are
not feasible for a student who has transferred in his or her senior year, subsection c below will
apply.

c. Transfers During Senior Year

If a child of a military family who has transferred at the beginning of or during his or her senior
year is ineligible to graduate from the school system after all of the alternatives listed above
have been considered and the student meets the graduation requirements at his or her sending
school, then school officials from the school system shall collaborate with the sending school

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system to ensure that the student will receive a diploma from the sending board of education.

4. Early Graduation

Graduation prior to that of ones class may be permitted on the basis of criteria approved by the
board upon recommendation by the superintendent.

5. Graduation Certificates

Graduation certificates will be awarded to eligible students in accordance with the standards set
forth in State Board policy.

6. Diploma Endorsements

Students have the opportunity to earn one or more of the following diploma endorsements
identifying a particular area of focused study: (1) Career Endorsement, (2) College Endorsement
(two options), (3) North Carolina Academic Scholars Endorsement and/or (4) a Global Languages
Endorsement. No endorsement is required to receive a diploma.

Legal References: G.S. 115C-47, -81, -174.11, -276, -288, -407.5; State Board of Education Policies GCS-C-003,
GCS-L-007, GCS-M-001, GCS-N-004, -010

Cross References: Goals and Objectives of the Educational Program (policy 3000), Testing and Assessment
Program (policy 3410), Student Promotion and Accountability (policy 3420), Citizenship and Character Education
(policy 3530), Children of Military Families (policy 4050)

Adopted: August 22, 2011

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Revised: March 29, 2012; February 25, 2013; February 24, 2014; June 23, 2014; June 29, 2015

Policy Code: 3420 Student Promotion and Accountability

A. PURPOSE

The board believes that students should progress to the next level of study only after they are proficient in
their knowledge and application of the current curriculum level. The board also believes that each person
is unique and that each student learns at his or her own rate in accordance with ability, environment and
past experience. To the extent reasonably possible, students should be given as much time or as little
time as they need to be proficient at a particular level of study. Students will be promoted to the next level
of study as described in this policy. Promotion standards shall be planned to permit flexibility for individual
differences and to provide for the maximum yearly growth of each student.

B. STUDENT PROMOTION STANDARDS

The superintendent shall develop (1) proposed promotion standards and (2) a process to be used in
determining a students readiness to progress to the next level of study and shall submit the standards
and process to the board for approval. The standards will be based, in part, upon proficiency in reading.
The standards and process must provide multiple criteria for assessing a students readiness to progress
to the next level of study, such as standardized test scores, formative and diagnostic assessments,
grades, a portfolio or anthology of the students work and, when appropriate, accepted standards for
assessing developmental growth. The standards and process will incorporate all state law and State
Board of Education policy requirements, including those for the assessment and promotion of third grade
students as described in G.S. 115C-83.6 et seq. and State Board of Education Policies GCS-J-002 and 003.

Principals shall ensure that the promotion standards are used by teachers and school administrators in
assessing each students readiness to progress to the next level of study. Principals have the authority to
promote or retain students based upon the standards approved by the board and any applicable
standards set by the State Board of Education.

To reduce the number of students who do not meet promotion standards, the board directs school
administrators and teachers to use personal education plans as required in policy 3405, Students at Risk
of Academic Failure, to address the needs of students who are not making adequate academic progress.

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C. DIPLOMA STANDARDS

To receive a North Carolina high school diploma, a student must complete the requirements set forth in
policy 3460, Graduation Requirements.

D. APPEALS OF PROMOTION DECISIONS

1. Appeal to the Superintendent

Within five workdays of receiving the principals written decision to promote or retain a student, the
students parents may appeal the decision to the superintendent. The superintendent may overturn
the principals decision only upon a finding that the principals decision was arbitrary and capricious
(i.e., without a rational basis) or was otherwise an abuse of discretion.

The superintendent must render a decision within 10 workdays of receiving the appeal. The
superintendent may support the principals decision, remand it back to the principal for consideration
of additional issues or reverse the decision.

The superintendents findings must be in writing and must be provided to the parents.

2. Appeal to the Board of Education

The superintendents decision to promote or retain a student may be appealed to the board in
accordance with the procedures set forth in subsection E.5 of policy 1740/4010, Student and Parent
Grievance Procedure.

E. READING CAMPS

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The board will provide reading camp opportunities as required by law at no fee for students who have not
yet demonstrated reading proficiency on a third grade level at the end of the students third grade year.
To the extent resources permit, the board will offer fee-based reading camp opportunities to students who
have successfully demonstrated reading proficiency appropriate for a third grade student. Annually, the
board will establish criteria for priority enrollment in its fee-based reading camps and will set the
attendance fee at an amount not to exceed the statutory limit. The superintendent shall notify interested
parents of the application procedure for the fee-based reading camps.

F. PROMOTION STANDARDS FOR STUDENTS WITH DISABILITIES

To the extent possible, students with disabilities must be held to the same promotion standards as all
other students. However, for students who take alternative assessments in lieu of the end-of-grade
(EOG) or end-of-course (EOC) tests, promotion decisions must be based on criteria recommended by the
IEP team.

All intervention strategies and other opportunities, benefits and resources that are made available to
students without disabilities must be made available to those students with disabilities who are subject to
the student promotion standards. Such opportunities must be in addition to the special education services
provided to the student.

G. CREDIT BY DEMONSTRATED MASTERY

Beginning with the 2014-15 school year, the superintendent shall provide opportunities for students in
grades 9 through 12 to earn course credit by demonstrating mastery of course material without first
completing the regular period of classroom instruction in the course. Students in grades 6 through 8 may
earn credit by demonstrated mastery for high school courses offered in middle school. To earn credit by
demonstrated mastery, students must demonstrate a deep understanding of the content standards and
application of knowledge through a multi-phase assessment, in accordance with standards established
by the State Board of Education and any additional standards established by the superintendent.

H. ACCELERATION

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Some students may need less time to learn the curriculum. Teachers are encouraged to challenge these
students by expanding the curriculum, providing opportunities to explore subjects in greater detail or
providing different types of educational experiences. To challenge a student sufficiently, the principal may
reassign the student to a different class or level of study and/or may identify concurrent enrollment or
other curriculum expansion options (see policy 3101, Dual Enrollment).

The principal, after consulting with the professional staff and the students parents, may determine that
skipping a grade level is appropriate.

I. REPORTING REQUIREMENTS

1. Superintendents Report to the Board

At least on an annual basis, the superintendent shall provide the board with the following information
for each school:

a. aggregate student performance scores on state-mandated tests and any other standardized
tests used by a school or the school system;

b. the number and percentage of students retained and/or not meeting the standards for their
grade level;

c. the number and percentage of third grade students exempt from mandatory third grade retention
by category of exemption as listed in state law; and

d. remedial or additional educational opportunities provided by the school system and the success
of these efforts in helping students meet promotion standards.

2. Report to the North Carolina State Board of Education and Department of Public Instruction

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Pursuant to statutory requirements and standards established by the Department of Public Instruction,
all required information regarding student performance will be provided annually to the State Board of
Education and the Department of Public Instruction.

3. Publication on the School System Website

Information about the reading performance of third grade students will be posted on the school system
website in accordance with state law.

J. RESOURCES

Consistent with the objective of improving student performance, the board will provide schools with
maximum flexibility in the allocation of state funds. School personnel are expected to budget financial
resources in a manner that will meet the standards established in this policy. The board will consider
requests to transfer funds from other funding allotment categories to intervention strategies as part of the
school improvement plan submitted by school officials. All funds will be used in a fiscally sound manner in
accordance with policy 8300, Fiscal Management Standards.

K. NOTIFICATION TO PARENTS

The superintendent or designee shall provide information regarding promotion standards to all students
and parents. In addition, if a kindergarten, first grade, second grade or third grade student (1) is
demonstrating difficulty with reading development; (2) is not reading at grade level; or (3) has a personal
education plan under G.S. 115C-105.41, the students teacher shall provide the students parents timely
written notice advising that if the student is not demonstrating reading proficiency by the end of third
grade, the student will be retained, unless exempt from mandatory retention for good cause. Parents are
encouraged to help their children meet the promotion standards and will have opportunities to discuss the
promotion standards and procedures with teachers and the principal. Information provided to parents
should be in the parents native language when appropriate foreign language resources are readily
available.

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The teacher of a student who does not meet promotion standards must notify the students parents that
the student has failed to meet the standards for progression to the next level of study and must provide
the parents with information concerning retesting, intervention, review and appeal opportunities. When a
student is to be retained, the principal shall provide the students parents written notice of the retention
and, if the student will be retained in accordance with G.S. 115C-83.7(a) for failure to demonstrate
reading proficiency, (1) written notice of the reason the student is not eligible for a good cause exemption
as provided inG.S. 115C-83.7(b) and (2) a description of proposed reading interventions that will be
provided to the student to remediate identified areas of reading deficiency. Teachers shall provide
parents of students retained under G.S. 115C-83.7(a) at least monthly written reports on student
progress toward reading proficiency. The evaluation of a students progress will be based upon the
students classroom work, observations, tests, assessments and other relevant information.

L. CHILDREN OF MILITARY FAMILIES

As required by the Interstate Compact on Educational Opportunity for Military Children (G.S. 115C-407.5)
and policy 4155, Assignment to Classes, school administrators have the authority to exercise flexibility in
waiving course or program prerequisites or other preconditions for the placement of children of military
families in courses or programs offered by the school system.

Legal References: G.S. 115C-36, -45(c), -47, -81, -83.2, -83.7, -83.8, -83.9, -83.10, -83.11, -105.21, -174.11, 288(a), -407.5; State Board of Education Policies GCS-J-002, GCS-J-003, GCS-M-001

Cross References: Student and Parent Grievance Procedure (policy 1740/4010), Goals and Objectives of the
Educational Program (policy 3000), Dual Enrollment (policy 3101), Students at Risk of Academic Failure
(policy 3405), School Improvement Plan (policy 3430), Graduation Requirements (policy 3460), Extracurricular
Activities and Student Organizations (policy 3620), Children of Military Families (policy4050), Assignment to Classes
(policy 4155), Fiscal Management Standards (policy 8300)

Other Resources: Guidelines for Testing Students Identified as Limited English Proficient, (N.C. Department of Public
Instruction), available athttp://www.dpi.state.nc.us/docs/accountability/policyoperations/lep/testinglep1314.pdf; North
Carolina Read to Achieve: A Guide to Implementing House Bill 950/S.L. 2012-143 Section 7A (N.C. Department of
Public Instruction), available at http://www.dpi.state.nc.us/docs/k-3literacy/resources/guidebook.pdf

Adopted: August 22, 2011

Revised: February 24, 2014; June 23, 2014; January 26, 2015

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FEDERAL LEGISLATION PROHIBITING DISCRIMINATION

TITLE VI OF THE CIVIL RIGHTS ACT OF 1964: No person in the United States shall, on the grounds of
race, color, or national origin, be excluded from, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal financial assistance.
TITLE IX OF THE EDUCATION AMENDMENTS OF 1972: No person...shall, on the basis of sex, be
excluded from participation in, be denied the benefits of, or be subjected to discrimination under any
education program or activity receiving Federal financial assistance.
TITLE II OF THE AMERICANS WITH DISABILITIES ACT OF 1990 - Title II prohibits discrimination on the
basis of disability by public entities, whether or not they receive federal financial assistance; and age
discrimination is prohibited by the Age Discrimination Act of 1975. In addition, as of January 8, 2002,
OCR enforces the Boy Scouts of America Equal Access Act, part of the No Child Left Behind Act of 2001.
Under the Boy Scouts of America Equal Access Act, no public elementary school, public secondary
school, or state or local education agency that provides an opportunity for one or more outside youth or
community groups to meet on school premises or in school facilities before and after school hours shall
deny equal access or a fair opportunity to meet or discriminate against any group officially affiliated with
the Boy Scouts of America or any other youth group listed in Title 36 of the US Code as a patriotic
society.
SECTIONAL 504 OF THE REHABILITATION ACT OF 1973: No otherwise qualified handicapped
individual...shall, solely by reason of his handicap, be excluded from the participation in, be denied the
benefits of, or be subjected to discrimination under any program or activity receiving Federal financial
assistance.
It is the policy of the Perquimans County Board of Education to provide a free and appropriate public
education to each handicapped student within its jurisdiction, regardless of the nature or severity of the
handicap.

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