PARKVILLE HEIGHTS HOMEOWNERS' ASSOCIATION

Architectural Control Committee Guidelines and Procedures

INTRODUCTION
As a homeowner in Parkville Heights you may, from time to time, want

to make improvements

and changes to your house and property. Our restrictions require that "no building shall be
erected, placed, or altered on any lot untilthe constructions plans and specifications and a plan
showing the location of the structure have been approved in writing" (Restrictions fl 2) by the
Architectural Control Committee (hereinafter ACC).
Fences are covered under Restrictions 1l 14 and do not require approval of the ACC.

lnterior home improvements that require no alterations to the exterior frame of a resident do
not require approval of the ACQ but ARE subject to applicable city ordinances and permit
requirements.
Proper maintenance of residences is NOT subject to oversight by the Architectural Control
Committee, but lS subject to applicable city ordinances regarding maintenance of structures.

COMM'TTEE GUIDELINES
The Board has adopted guidelines for the Architectural Control Committee to assure uniformity
and fairness when considering applications whether to approve plans.

Part l.
lf any of the questions 1-5 is answered "no," then the plans should be denied as failing to meet
the applicable Restrictions.

7.

ls

2.

ls

3.

ls

4.

Is

the building allowed under the applicable Restrictions? (Restrictions

1l

t, 4 and 9)

the completed residence, including porches, garages, and breezeways, located so that no
part of the building is within thirty (30) feet of the front lot line? (Restrictions 11 5)
the eompleted residence, including porches, garages, and breezeways, located so that no
'part of the building is within twenty (20) feet of any side street Iine? (Restrictions tl 5)
the completed residence, including porches, garages, and breezeways, located so that no
part of the building is within five (5) feet of an interior side lot line? (Restrictions 11 5)

5.

Does the enclosed ground floor living area of the residence meet the following

requirements of the restrictions: (Restrictions

a.

b.

11

3)

lf a one-story residence, is the total square footage of the enclosed ground floor
living space PLUS one-half of the square footage of an attached porch, garage, or
breezeway at least equalto 1,250 square feet?
lf a split level, tri-level, or multi-level residence where the garage, porch, or
breezeway is under a used livable portion of the residence, is the total square
footage ofthe enclosed ground living space PLUS the square footage ofthe garage,
porch, or breezeway at least equalto 1,250 square feet?

Part ll.
lf the plans meet the requirements of the Restrictions as indicated above, the ACC should
further assess plans as to "quality of workmanship and materials, harmony of external design
with existing structures, and as to Iocation with respect to topography and finish grade
elevation." (Restrictions {l 2). The following questions may be helpful in assessing whether or
not to approve plans.

1.

the quality of workmanship consistent with that of the average carpenter, tradesperson,
or contractor? ls it inferior? ls it superior?

2.

the quality of the outer materials, whether new or used, consistent with providing a
reasonably long-lasting structure when properly maintained? Are they intended to be used
on temporary structures?

3.

the external design of any addition or alteration to a building consistent with the style
and materials of the original building? Will it be obvious as a subsequent addition to the
original building?

4.

the building or any additions/alterations appropriately located on the lot with regard to
topography so structural integrity of the residence and/or any additions is not
compromised?

5.
6.

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ls

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ls

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the finish grade elevation in a range that is consistent with others in the neighborhood?

Does the finish grade elevation include appropriate landscaping

to avoid increased water

run-off and/or soil erosion to neighboring lots and/or the street?

APPLICAT'ON AND PLAN PRACEDURES

The Board has adopted the following guidelines to establish the procedure for submitting plans
and other information concerning your proposed improvement to the ACC for its approval.

1.

Submittal Required. To apply for the ACC's approval of your proposed building and/or
additions, you will need to submit:
a signed

letter to each member of the ACC, containing:

a.

specific information regarding the square footage of the residence or additions, and

b.

a description of exterior materials to be used, example, wood, brick, metal, etc, and
any finish materials such as paint, stain, sealer, etc., and

c. a drawing* showing the appearance of the completed building or additions from

front and side views, including location of any exterior air conditioning equipment,
and

d.

a drawing* showing the completed building

OR, in the alternative, three copies of

and/or building with completed

additions as it will be situated on your lot, including the dimensions of the building
and/or additions, its elevation, AND the set-back from each of the lot boundaries.

the signed letter and other information to the

Board President who will distribute them to the current members of the ACC.

lf you are submitting plans for a major improvement, it is highly recommended that you
submit conceptual plans to the Architectural Control Committee for its review. This review
will allow the ACC to become aware of your proposed development concepts at an early stage.
A submittal of conceptual plons will not begin the ACC's 30-doy plon approval period (that
period will begin only upon the ACC's receipt of o "Finol Plon." Please identify all conceptual
plans as "Conceptual" rather than a "Final." A final submittal should include new drawings or
other information that has changed from the conceptual submittal.

2.

Review of Complete Submission Requirements. The ACC will not accept incomplete
submittals for consideration and the 30-day approval period shall not begin unless and
until a complete package has been submitted. The Architectural Committee will notify
you when it has received a completed submission package. Any incomplete submittal
will be returned to you along with a notation of the information needed.

*Drawings and floorplans do NOT need to be created by an architect or other professional for
purposes of the ACCs review.

DEC'SIONS AND DISPOSMAN

your submission within thirty

Review period. The ACC shall notify you of its decision concerning
(30) days after it has received your complete submission package. At least two members of the
with the date
ACC must approve or disapprove of the plans by affixing his or her signature,
signed, to the front page of the request and indicating "Approved" or "Disapproved'"
Disposition of Plans. Upon approval, disapproval or when the Architectural Committee is
requesting a classification or additional information, your submitted plans will be distributed as
follows:

(1) One set of plans, whether approved or disapproved, will be retained by the

ACC as its

working copy.

(2) Two sets of plans, whether approved or disapproved, will be returned to you.

(3) Disapproved plans or those requiring clarification or additional information will be returned
to you. One set of these plans must be included in subsequent submission packages'

APPEAL

lf the ACC disapproves all or any part of your submittal, you may appeal such disapproval to the
Board as follows:

(alAll appeals shall be made in writing delivered to the Parkville Heights HOA Board President
within 30 days after receipt of the ACC's decision. No particular form is required, but the appeal
must reasonably specify the portion of the decision with which you are dissatisfied. lf no appeal
of the ACCs decision is made within that 30-day period, their decision shall be final.
(b) Upon receipt of an appeal, Parkville Heights Homeowners'Association shall notify you, the
ACC, and all members of the Board of the date and time when the appeal will be heard;
provided, however, that such meeting shall not be held more than 45 days after receipt of the
appeal. A Board officer shall deliver copies of the appeal to each Board member before the

meeting.

the Board meeting, you and the ACC's chairperson may present evidence to support their
respective contentions that the proposed submittal complies or does not comply with the
Restrictions. After the conclusion of such presentations, the Board shall either confirm or reject
the ACC's decision by a majority vote of the Board. ln the event of a tie vote, the Board
President shall break the tie with his or her vote.
(c) At

(d) All decisions shall be based on the Restrictions in effect at the time the decision is made. ln

reviewing the ACC's decision, the Board must determine whether the ACC abused its discretion
and made its decision without a reasonable basis for doing so. lf the evidence on appeal

suggests that the ACC had a reasonable basis for making its decision, the decision will be

confirmed by the Board.

Approval of any proposed improvements by the does not

eliminate the need to obtain any City permits and approvals required, nor does obtaining all
required City permits and approvals waive the need to obtain ACC approval. The ACC takes no
responsibility for the conformance of your plans to anY City or other governmental codes,

CITY AND OTHER APPROVAIS:

regulations or requirements.

FAIIURE TO OBTAIN APPROVAL: lf you do not get the ACC's approval of your proposed

improvements, you may be required to modify or remove the unauthorized improvements at

your own expense and to pay all legalfees and costs incurred by Parkville Heights Homeowners'
Association as a result of or in connection with the violation.

AMENDMENTS OF GUIDELINES AND STANDARDS. The Board may, in its discretion, amend
these Guidelines and Procedures from time to time, in a manner not inconsistent with the
applicable Restrictions. Any such amendment shall be in writing and shall become effective
thirty (30) days after it is sent to all Parkville Heights owners.

*{')

Adopted this
Association.

-g?'ffi

May, 2016 by vote of the Parkville Heights Homeowners'