Oracle Projects Training Presentation

Oracle Projects Training
2009 Infosys Technologies Limited

Agenda
Project Costing
Project Resource Management
Project Billing
Project Management

Projects
A project is a primary unit of work that can be broken down into
one or more tasks.
Project
Task 1
Task 1.1
Task 1.1.1
Task 2
Task 1.2
Task 2.1
Task 2.2.1
Task 2.2
Task 2.2.2
Overview of Oracle Projects
Track various
costs related to
project, track
profitability
Structure the project by

breaking it down to
tasks to effectively track
the work to be
accomplished
Create Budgets
and maintain
financial control
Accrue revenue
on project based
businesses
Oracle
Projects
Track Project
Schedule, monitor
progress, issues
and manage
changes
Report status
Financial (Actual vs
budgets, schedule),
schedule and others
Create resource
requirements for
the project and staff
them
Generate invoices
to clients
Collaborate project data across the project team seamlessly

Oracle Projects has many features that address common business needs:
Project-tracking tools
Cost collection and calculation capabilities
Allocations and allocation sets features
Project asset creation functions

Flexible revenue accrual and invoicing functions
Online reporting and hard-copy reporting

Full adjustment capabilities
Multi-national, multi-organization features
Oracle and non-Oracle applications integration

Project Collaboration
Expense
Reports
Project
Management
- Schedule
- Progress
- Issues
- Changes
Projects
Budgets
Expenditures
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Revenue
Accrual
Inventory
Invoicing
Project
Resource
Management
Personnel
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Accounts Receivable
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GL
Oracle Project Costing

Topics
Oracle Project Costing overview

Setup
Expenditures
Costing
Auto Accounting
AP-PO-PA Integration
Project Status Inquiry
Capitalization
Oracle Project Costing

Project Costing: Oracle Project Costing provides you with the ability to define projects, work
breakdown structures, and budgets; record and report costs against projects
Enter projects and tasks.You can define chargeability control to limit charges to your projects and tasks
Enter cost budgets and baseline them
Track committed costs of requisitions, purchase orders, and supplier invoices

Record detailed cost transactions for timecards, expense reports, asset usage, and supplier invoices
Interface costs between other Oracle Applications while maintaining a detail audit trail
Report project status online and in reports.
Target Users: Project Managers, Financial Managers
Business Process
Issue Materials to
Projects
Project
Manager
Create
Project
Define Tasks,
project and
Task options
Accounts
Staff
Project
Resources
Enter
Time
Cards
Enter project
Expenses
Enter
Usage and
Misc Costs
Import
Inventory and
manufacturing
costs
Record project
specific
Manufacturing costs
Import
Supplier
Costs
Define Key
Members
Inventory
Supervisor
Shop Floor
Supervisor
Enter
Supplier
Invoices for
projects
Accounts
payables
Clerk
Enter Project
Budgets
Project
Budgets
Project
Expenditures
Costing
(Calculation of
Raw, Burdened
costs, Account
generation)
Generate Project
Summary Amounts
Summarized
Project
Amounts
Receive
materials
against PO
Create
Purchase
Orders
Purchasing
Clerk
Oracle Projects Key Setups
Oracle Projects Setup

Organization Classifications
Project Expenditure/Event Owning organization
Project Task owning organization
Project Invoice Collection Organization

Project Expenditure/Event Owning organization

Project Task owning organization

Organization Hierarchy
Project/Task owning org hierarchy
Exp/Event org hierarchy
Project Setup
Staffing Setup
Expenditure/Costing Setup
Billing Setup

PA Periods:
Define PA Periods (copy from GL, derived from implementation options)

Calendars & Shifts:

Classifications Class Categories and Class Codes

Statuses
Projects
Project classes are predefined, but project types are implementation-defined.
Project Classes
Project Types
Bid and Proposal
Indirect
Overhead
Capital
Product Development
Time and Materials
Contract
(Project Billing Only)
Cost Plus
Projects Types
The project type determines how Oracle Projects processes costs (expenditure items) for a project
and provides defaults and controls for project entry and processing
Projects Types
Setup
Projects Types
Setup
Structures
Work Breakdown Structure Hierarchical breakup of the project activities into manageable units
Financial WBS To aggregate costs and manage billing at the task level
Workplan Detailed WBS to track task schedules
Tasks Top Tasks, Summary Tasks and Lowest Tasks (activities)
Benefits in Oracle Projects Budgets at task level, costing can be controlled, controlled billing,
summarization of costs, schedule tracking
Source: Oracle Project Foundation User Guide
Structures
Structures
Structures
Task Details/Attributes (Financial Structure)
Projects Templates
Project Template: Defines the basic characteristics of the project, and consists of:
Basic project information
Work breakdown structure (WBS)

Agreement and funding (optional)
Project and task options, including key members, classifications, Transaction controls, and any other
project and task options
Budgets (optional)
Quick Entry fields which specify fields to enter for the new project when creating it from a template
Project Option controls which list the project options to display for new projects created from a template
Projects Templates
Project Template Screenshot:
Project Attributes
Copied from
Project Type
Project Options
(Project/Template
Specific Setups)
Projects Templates
Setup Quick Entry:
When a Project is created
using the template, Quick
Entry Fields are displayed
to be entered by the user
(Mandatory or Optional)
Projects Templates
Project Template Screenshot:
Project Attributes
Copied from
Project Type
Project Options
(Project/Template
Specific Setups)
Projects Creation
Project Creation Screenshot:
Projects Creation
Project and Task Options
Project Options
(Project/Template
Specific Setups)
Topics

Setup
Expenditures
Costing
Burdening
Auto Accounting
Allocations
Capitalization
Setup Expenditure Types

Expenditure types
Setup Non-Labor Resources

Non-labor Resources:
Setup Rate Schedules

Rate Schedules:
Topics

Setup
Expenditures
Costing
Auto Accounting
Capitalization
Expenditures
Expenditure: Group of transactions incurred by an employee or an organization for an

expenditure period
Actual Cost To record actual work performed or cost incurred. Eg:Timecards, Expense Reports
Commitments Future committed costs you expect to incur. Eg: PO, Requisition
Expenditure items in Oracle Projects to record actual work performed or costs incurred
against a project can be of following types: Enter pre-approved expenditure batches.
Upload pre-approved expenditure batches from Microsoft Excel.
Enter expenditures in other Oracle Applications, such as Oracle Payables and Oracle
Inventory, and import them into Oracle Projects.
Import transactions from external sources.
Expenditure Entry
Verify:
Project Status?
Task Chargeable?
Effective Dates
Pre-Approved
Expenditure
Batches Entry
Fail
Error
Pass
Error
Fail
Verify:
Project/Task
Transaction
Controls
Pass
Save
Expenditure
Lines
Submit for
Review
Release
Distribute
Costs
Expenditure Entry
Entering Expenditure Items for a Timecard
Expenditure Entry
Entering Expenditure Items for a Timecard
Submitting and Releasing the Expenditure Batch

Submitting a Batch
Releasing a Batch
Expenditure Inquiry
Topics

Setup
Expenditures
Costing
Auto Accounting
Capitalization
Costing
Costing: Costing is the processing of
expenditures to calculate their cost to each
project and determine the GL accounts to
which the costs will be posted.
The Costing process includes the following
steps:
1.Calculate raw cost (Quantity X Rate)
2.Calculate burdened cost
3.Perform accounting
Determine account numbers to post to in Oracle
General Ledger
Create cost distribution lines
SOURCE : Oracle project Costing

User Guide
Costing
Labor Costs: Labor costs are calculated using the quantity and rate
Raw Cost = Hours Worked*Cost Rate
Cost Rate is derived from Organization Labor Costing Rules or employee rate overrides
Expenses and Usages: Oracle Projects calculates the cost for expense reports, usages, and
miscellaneous transactions as follows:
Raw Cost = Quantity (if in Currency, for example, Currency Amount)
Raw Cost = Quantity * Cost Rate (if quantity is not in Currency)
Cost rates by expenditure type, or
Cost rates by nonlabor resource and owning organization for usages (optional); overrides expenditure type cost rate
Cost Burdening:
Burden Cost = Raw Cost * Burden Multiplier
Burdened Cost = Raw Cost + Burden Cost
Costing
Costing Processes
PRC: Distribute Labor Costs
PRC: Distribute Usages and Miscellaneous costs
PRC: Distribute Expense Report Costs
PRC: Interface Supplier Costs
PRC: Interface Expense Reports from Payables
PRC: Interface Expense Reports to Payables
PRC: Interface Labor Costs to General Ledger
PRC: Interface Usage and Miscellaneous Costs to General Ledger
PRC: Interface Miscellaneous Inventory Costs from Oracle Inventory (Set)
Topics

Setup
Expenditures
Costing
Auto Accounting
Allocations
Capitalization
AutoAccounting
Use AutoAccounting to specify how to determine the correct general ledger account for each
transaction
Examples of accounting practices you can implement using AutoAccounting include:

Charge central headquarters with all advertising costs regardless of which region those advertisements benefit.
Credit payroll costs to the payroll liability account belonging to the division for which an employee works.
Assign revenue from subcontractors to the company and cost center managing the project.
When you implement AutoAccounting, you define the rules and circumstances that determine
which general ledger accounts Oracle Projects uses
Oracle Projects then uses the rules when performing accounting transactions
AutoAccounting
AutoAccounting Rule: Each AutoAccounting
rule you define supplies one Accounting
Flexfield segment value. Thus, you need to
specify one AutoAccounting rule for each
segment in your Accounting Flexfield for each
transaction
To define an AutoAccounting rule, you first
specify an intermediate value (an input for the
rule). You can draw an intermediate value from
one of three intermediate value sources:
Constant
Parameter
SQL Select Statement
SOURCE : Oracle Projects User

Guide
AutoAccounting
Assign AutoAccounting Rules Window: Use this window to assign an AutoAccounting rule to
each segment of your Accounting Flexfield for the AutoAccounting transactions you want to
use.
o Example: Accounting for Labor Costs
Labor Cost Account Function: When you run the PRC: Distribute Labor Costs process, Oracle Projects
calculates labor cost amounts based upon employee labor cost rates. After calculating labor costs,
Oracle Projects uses the Labor Cost Account transactions to debit an expense account for raw labor
costs.
Enable the Private Billable LaborTransaction and Assign Rules:
Function Name: Labor Cost Account, Transaction Name: Private, Billable Labor
Number
Segment Name
Rule Name
Company
Employee Company
Cost Center
Employee Cost Center
Account
Private, Billable Labor
Auto Accounting Setup Assigning Rules
AutoAccounting Rule Definition
AutoAccounting Lookup Set
The Values of the

Segment
corresponding to the
Intermediate Values
Topics

Setup
Expenditures
Costing
Auto Accounting
Capitalization
Expense Reports integration with AP
Enter Expense
Reports in
Projects
Distribute
Expense Report
Costs
Run the process:

Interface
Expense Reports
To payables
Import
Payables
Invoices
View
Expense
Reports in
Payables
Tie back expense

reports to Projects
To import an expense report entered in payables to projects run the process Interface Expense Reports From Payables
Example Supplier Invoices for Projects
OraclePurchasing
Requisitions
Auto
Create
PurchaseOrders
Receipt
Entry
Receiving
Transactions
Expenditures
OraclePayables
Matching
Invoices
Interface
Receiptsfrom
Purchsing
to Projects
InterfaceInvoicesfrom
PayablestoProjects
OracleProjects
AP-PO-PA Integration: Oracle Projects fully integrates with Oracle Purchasing and Oracle
Payables and allows you to enter projectrelated requisitions, purchase orders, and supplier
invoices using those products
When you enter projectrelated transactions in Oracle Purchasing and Oracle Payables, you enter
project information on your source document
Oracle Purchasing and Oracle Payables use the Account Generator to determine the account number
for each projectrelated distribution line based on the project information that you enter
To interface supplier related costs from purchase receipts and supplier invoices, run the
Concurrent Process: PRC: Interface Supplier Costs. Set one of the following parameters:
Project Related Purchase Orders

Enter Project Details in the Project tab of the Distribution Segment of the PO.
Commitments In Projects
Run the PRC: Update Project Summary Amounts and see the commitments reflected through the reports.
COMMITMENTS
Topics

Setup
Expenditures
Costing
Auto Accounting
Capitalization

Project Status Inquiry: With Project Status Inquiry (PSI), you can review the current status of your
projects and then drill down for more detailed review of a project and its tasks
Project Summary Amounts: To facilitate fast and easy status reporting and inquiries, Oracle Projects
maintains various levels of project summary amounts for cost, commitment, revenue, and budget
amounts by project, task, and resource. Oracle Projects maintains todate amounts as follows:
PeriodtoDateAmounts (PTD)
Prior Period Amounts (PP)
YeartoDateAmounts (YTD)
Project or InceptiontoDateAmounts (ITD)

Run the PRC: Update Project Summary Amounts process for your projects. The Project Status
window uses the data that is summarized by this process.
You can update project summary amounts anytime after you distribute costs, independent of
when you interface costs and revenue to Oracle General Ledger. This allows you to have upto
date information for project status reporting, independent of the accounting flow.
Current Reporting Period: The current reporting period defines the period through which the
amounts are summarized for all projects in your system. A common reporting period facilitates
crossproject reporting
Project Status Inquiry Screen Shots
Project Status Inquiry Screen Shots
PSI Drill down to Actual transactions
Topics

Setup
Expenditures
Costing
Allocations
Capitalization
Asset Capitalisation
Using capital projects, we can define capital assets and capture construction-in-process (CIP)
and expense costs for assets we are creating.
When the asset is to be placed in service, we can generate asset lines from the CIP costs and
send the lines to Oracle Assets for posting as fixed assets.
We can also define retirement adjustment assets and capture cost of removal and proceeds of
sale amounts (collectively referred to as retirement costs, retirement, work-in-process, or
RWIP) for assets we are retiring that are part of a group asset in Oracle Assets.
On completion of retirement activities, we can generate asset lines for the RWIP amounts and
send the lines to Oracle Assets for posting as adjustments to the accumulated depreciation
accounts for the group asset that corresponds to each asset.
Define a Capital Project
To Define Assets:
Select Asset information and Expand
Select Assets and Click details
Enter the following Information:

Asset Name, Description, Category, Book
Navigate to the Task window for Task.
Click the Options button:
Click on Asset Assignment button
Assign the assets to the Task:

Specific/Common
Task
Asset number
Asset name
Process Flow for Capital Projects

We can enter expenditure items for CIP and RWIP amounts directly to capital projects from within Oracle
Projects. We also can collect supplier invoice costs for the capital projects from Oracle Payables. When we are
ready to place a CIP asset in service, we can send the associated CIP asset lines to Oracle Assets to become
fixed assets
SOURCE : Oracle Projects User

Guide
Collect Costs for Capital Projects
Collect Costs from various transaction sources viz. PO, AP, Inventory, Timecards, PreApproved Batches etc. and generate accounting
Run the request PRC: Update Project Summary Amounts for a Single Project for the project
Navigate to Expenditures Expenditure Inquiry Project to review the expenditures and

there sources
Generate Asset Lines and Place Assets in Service
Navigate to Capital Projects
Enter your Project Number and click find button
Click the Assets button.
Tab to Actual Date in Service field and enter the actual date in which the asset
was placed in service
Generate Asset Lines and Place Assets in Service
Tab to Actual Date in Service field and enter the

actual date in which the asset was placed in service
Save your work and close the Asset window.
Click the Generate button to generate Asset Lines
Enter the date in the In Service Date Through

Field. Make sure that the PA through date is the
last date of the PA period for which the asset is
being created. Do not forget to select the Include
Common Tasks checkbox to include your
common costs. Click OK
Send the asset lines to oracle assets by running the program PRC: Interface Assets to
Oracle Assets
Oracle Project Resource Management

Topics- Project Resource Management
Oracle Project Resource Management overview

Setup
Requirements
Assignment
Candidate Management
Team Schedule
Over commitments
Oracle Project Resource Management

Project Resource Management: Provides you the tools to manage your project resource
needs and organization utilization, by locating and deploying qualified and available resources to
your projects across your enterprise. Features include:
Defining resource requirements for a project
Searching for:
Qualified resources to match requirements
Requirements for which resources may nominate themselves
Tracking candidates for requirements

Automatically processing approvals
Managing team schedules of the project team, including timeline views
Performing analysis and financial forecasts on the projects
Business Process
*Source : Oracle user Guide
User Roles
Project Manager Initiates creation of project and requirements. Can also search for
candidates and create provisional assignments
Staffing Manager Fills the supply side of the task flows, manages schedules and utilization of
resources. Can search and nominate for requirements
Resource Manager Confirm or deny the resource assignments, manage the schedules and
utilization of direct reports
Team Member Project resources, can view their schedule of project assignments, also search
for requirements and nominate themselves
Business Manager Access financial forecasts for a single project, a group of projects, or an
organization

Setup
Requirements
Assignment
Team Schedule
Over commitments
Setup
Define Organizations Default OU, HR Org, Project Exp/Event, Project Task owning org
Organization Hierarchies
Jobs and Job Mapping:

Define Job Groups
Define Jobs in each Job Group

Define Job Levels Lookup form
Job Mapping Map jobs in different job groups
Defining Resources
Employees HR Employees form
Primary Assignment
Locations
Setup
Competencies
Competence Structure
Rating Scales
Define Competencies
Assign Competencies Jobs, Roles
Roles
Define Roles and Role controls
Role Lists
Acquire Resources from HRMS

PRC: Maintain Project Resources Copies Resources from HRMS to Projects
Setup
Other Profile options

PA: Project Resource Job Group (set the job group which would be used)
PA: Default Calendar

PA: Global Week Start Day
PA: Availability/Over commitment Calculation period

PA: Percentage of Resources capacity
PA: Availability Duration
PA: Overcommitment Percentage
Advertisement Rules, Team Templates
Security in Oracle Projects
Responsibility based security - Users have view access for all the projects within the Operating
unit attached to the responsibility
Example: Project Super User responsibility, Project Manager Responsibility, Team Member Responsibility
PA: Global Week Start Day
Role based security - Controls user access based upon the role the user is currently playing on
a project
Example: You could play a role of a Project Lead for 6 months, and later as Senior Consultant for 6 months
on the project. The function access for these 2 roles may be different. If role based security is enabled, you
would get different access for these time periods (as per the role). You could however be using the same
Team Member Responsibility during the entire period
Organizational Security Enables you to specify the authority for a resource at an

organizational level
Organization Security
Organizational Authority enables you to specify the authority for a resource at an organizational
level
Project Authority Allows you to perform staffing functions on any project in the organization
Resource Authority Provides you authority over resources of a specific organization (you can confirm
assignments for these resources)
Utilization Authority Enables you to calculate and view utilization for the organization
Forecast Authority Enabled you to generate and view forecast information for projects in the specified
org
Project Roles
Project Team: A collection of people with different roles on a project

Scheduled team members: Scheduled team members are those people for whom you want to track the
hours, utilization, and financial impact (costs, revenue, and margin). Your scheduled team members for a
project are also referred to as the delivery team
Non-scheduled team members: Nonscheduled team members of a project comprise the extended team.
These team members are distinguished from the delivery team because their time is not specifically tracked
Subteams: Subteams enable you to classify your people on your project into logical groups.
Team Role: A project requirement or an assignment. Uses Role as a template. Attributes are
defaulted from the Role, can be modified
Scheduled People

Setup
Requirements
Assignment
Team Schedule
Over commitments
Requirements Overview
Project Requirements Resources that are required to complete the project. Typically
requirements are created for specific roles. Eg: DBAs, Functional Consultants
Requirements can have 3 System statuses Open, Cancelled, Filled
Add Requirements Single, Multiple

Apply Team Template - A team template is a predefined set of requirements that you can apply to
your project. A benefit of the team template is that you avoid the repetitive creation of the same
requirements on common project teams.
Requirements Details
Basic Information
Schedule Dates, Work pattern

Competencies Defaults from Role
Advertisements
Candidates
Financial Information
Adding Requirement
Requirements Advertisement Rules
Advertisement Rules Control the visibility of a requirement, both inside and outside an
organization
Actions Publish to All, Publish to Project Authority, Publish to Organizations, Escalate to

Next Level, Send Email, Send Notification to Person, Send Notification to Project Role,
Update Staffing Priority
Actions execution conditions can be based on

Number of days since the adv rule was initiated
No of days remaining until the start of the requirement
Combination of above two
Perform Action Rules Concurrent Process
View Audits of an advertisement rule

Advertisement Rules
Advertisement Rules - Actions
Filling Requirements
Filling Requirements
Directly identifying a known resource Provisional assignments
Searching the resource repository to fine suitable resources
If you have resource authority over the resource you have provisionally assigned, it gets
confirmed automatically.
Otherwise, it will go through an approval process

Setup
Requirements
Assignment
Team Schedule
Over commitments
Assignments
Project Assignment is a filled work position for a specific resource for a designated period of
time.When a requirement is filled, an assignment is created
Assignment Life Cycle Provisional, Confirmed, Cancelled
Calendar Options Project Calendar, Resource Calendar or other
Assignment Approval
If workflow is enabled, the workflow automatically forwards to the approver
Resources are checked for potential or existing conflicts. If yes, the assignment request is submitted
with conflict
Primary Contact First Approver
Resource Manager Second Approver
Add Assignments
Assignment Submit for Approval

Setup
Requirements
Assignment
Team Schedule
Over commitments
Candidate Lifecycle: The candidate life cycle begins with the search for candidates for open
requirements. Candidates are nominated for requirements, their qualifications and
competencies reviewed, and finally selected and assigned.
Resource Search Performed to fill a resource requirement
Search Criteria
Organizational Hierarchy, Starting Org
Minimum Availability Percentage Represents each day a resource has availability from sys date
Optional Search criteria

Include Provisional assignments
Min and Max Job Levels
Competencies Mandatory are searched, optional ones are displayed in x/y format (e.g. 4/5)
Location
Resource Search
Availability Percentages Percentages used during search, depending on the context
Availability Match Percentage (Used during Requirement searches)

AMP = (CH AH) / RH * 100
Availability Percentage (Used during general candidate search)

AP = (CH AH)/CH * 100
Both the above Percentages could be definitive or potential
AH Available Hours, CH Capacity Hours, RH Requirement Hours
Availability Setup
Availability Calculation period (daily or weekly) Based on the work pattern, the availability
may differ if the calculation is daily or weekly. E.g. 4*10 = 40 Hours, 8*5=40 Hours. If it is
weekly, then availability is 0. If it is daily, then 1 day is available
Candidate Scoring
Candidate Score Weightings Enable you to define the level of importance of the availability,
competencies and job level when matched to requirements
Scoring Percentage Formula:

[(CM*CMW) + (AM*AMW) + (JLM*JLMW)]
(CMW + AMW + JLMW)
Notations:
CM = Competence Match
CMW = Competency Match Weighting
AM = Availability Match
AMW = Availability Match Weighting
JLM = Job Level Match
JLMW = Job Level Match Weighting
Candidate Score and Search Settings
Automated Search and Nomination
Define Candidate Score Weightings and setup your preferences for automated candidate
nomination process
Schedule PRC: Automated Candidate Search for a single project
All candidates nominated by this process have a system as System Nominated

Setup
Requirements
Assignment
Team Schedule
Over commitments
Project Schedule
Project Schedule: The schedules are comprised of work patterns that include working hours
and exceptions, such as vacation days. Each schedule is based on the calendar for the
organization or an individually assigned calendar.
View resource schedules in a list or a timeline format
Extend Duration Can enter a different status for the extended period
Status Either for a specified duration or entire team role
Timeline views
Team Schedule All requirements (unfilled), and assignments
Resource Schedule Single or multiple

PRC: Rebuild Resource Timeline
Team Schedule
Resource Schedule

Setup
Requirements
Assignment
Team Schedule
Over commitments
Over commitments
Over commitments Resources are considered as overcommitted when their confirmed
assignments exceed capacity by a specific percentage
Over commitments Profile Options:

Daily or Weekly basis (same as used for availability)
Over commitment Percentage (a threshold level)
Conflict Resolution 2 possibilities

Create the new assignment with conflicts
Remove conflicting hours from confirmed assignments
Resource Over commitment
Project Billing

Agenda
Oracle Project Billing Overview

Contract Projects
Agreements and Funding
Budgets
Events
Revenue Accrual and Invoicing
Oracle Project Billing

Allows you to define revenue and invoicing rules for your projects, generate revenue, create
invoices, and integrate with other Oracle Applications to process revenue and invoices.
Enter project customers and contacts with whom you have negotiated and contracted project
work.
Enter agreements (contracts) from your customers and fund projects with those agreements
Generate revenue using various methods including time and materials, percent complete, and
cost plus
Create draft invoices from detail transactions and milestones for online approval by your project
or accounting managers
Interface revenue to Oracle General Ledger and invoices to Oracle Receivables while
maintaining a detail audit trail
Report project revenue, invoice, and receivables status online and in reports
Business Process
Customer
Awards
Contract
Contract/Account
Manager
Create
Agreement
Fund
Projects
Project
Manager
Create
Project
Define Tasks, project
and Task options,
revenue and
invoicing rules
Project
Resources
Enter
Timecards,
Expense
Reports
Project
Accountant
Enter Usage and
Miscellaneous
expenses, import
inventory and
manufacturing
costs
Enter Project
Customer
Enter Cost
and Revenue
Budgets
Project
Costs
Project
Budgets
Accrue
Revenue
Interface
Revenue to
General Ledger
Project
Accountant
Print
Invoices
Generate
Invoices
Interface to
Accounts
Receivables
Setup Project Type (Billing Options)

Setup Billing Options for a ProjectType
Setup Rate Schedules

Rate Schedules
Contract Projects
Contract Projects To track activities, cost, revenue, and billing for services performed for and
reimbursed by a customer
Time and Materials
Fixed Price
Cost Plus
Contract Project Flow:

Create a Contract Project & Tasks,
Enter an agreement
Fund the project
Enter and baseline a draft revenue budget
Distribute costs, generate revenue and invoices
Contract Projects
Distribution Rules Distribution rules determine how Oracle Projects generates revenue and
invoices for projects
Billing Method
Description
Cost/Cost
Accrues revenue and bills using the ratio of actual cost

to budgeted cost (percent complete)
Cost/Event
Accrues revenue using the ratio of actual cost to

budgeted cost (percent complete) and bills based on
events
Cost/Work
Accrues revenue using the ratio of actual cost to

budgeted cost (percent complete) and bills as work
occurs
Event/Event
Accrues revenue and bills based on events
Event/Work
Accrues revenue based on events and bills as work

occurs
Work/Event
Accrues revenue as work occurs and bills based on

events
Work/Work
Accrues revenue and bills as work occurs
Contract Projects
Bill Rate A bill rate is an amount or percentage that is applied to a unit (of time and materials)
to calculate revenue and invoicing. Bill rates are used for time and materials projects. You can
specify the following bill rates in Oracle Projects:
Employee Bill Rates: Standard hourly
bill rates or percentage markups
assigned to employees. You can assign
a different bill rate to each employee
for customer invoicing
Job Bill Rates: Standard hourly bill

rates assigned by job title. For
example, all System Administrators
can have one bill rate, while all
Consultants can have a different bill
rate.
NonLabor Bill Rates: Standard bill rates or standard markups assigned to nonlabor expenditure type
or nonlabor resources.
Refer Notes for Details
Agreement Represents any form of contract, written or verbal, between you and one of your
customers. An agreement contains the following:

Checking this button would
not allow the revenue
accrual beyond the Funding
amount.
Agreeme
nt
Amount
Click on this to fund the
project

Funding: Funding is the step that
allocates an amount associated
with a customer agreement to a
specific project.
The total amount of allocated

project funding must equal the
current approved project revenue
budget amount in order to
successfully baseline the project
You can fund at Top Task Level or
Project Level

Represents the amount
Funded to the project out of
the total available fund, i.e.,
the agreement amount
This represents the project

that is being funded by the
agreement.
FUNDING THE PROJECT
Amount still
unallocated and
available for
funding
Funding can even be
done at the project
level
Events
Event: Signifies the occurrence of an event in the course of the project having a revenue and/or
invoice impact. Eg: A milestone, invoice reduction
Automatic
Manual
Revenue Accrual
Revenue
Oracle Projects generates
revenue based on the transactions that you
charge to your projects
When you generate revenue, Oracle
Projects calculates revenue, creates event
and expenditure item revenue, determines
GL account combinations, and maintains
funding balances
You can generate revenue for a range of
projects or for a single project
Revenue Accrual Process
Select eligible
expenditure
items, events
Calculate Potential
Revenue, revenue
events,
Verify availability
of funding
Revenue
Exceeds Hard
Limit ?
Yes
Error
No
Create Draft
Revenue
Revenue Accrual
GENERATE DRAFT REVENUE
Revenue Accrual
REVIEW AND RELEASE REVENUE
Click the release

button to change the
status to release
Click here to drill

down into the details
Revenue Accrual
REVIEW AND RELEASE REVENUE
Revenue Accrual
INTERFACE REVENUE
Invoicing
Invoicing: You can manage and control your invoices, review and adjust them online, and review the
detailed information that backs up your invoice amounts.
Invoicing
Generating Invoices: You can generate an invoice for a single project, or for all projects having
potential invoices
For a single project, run PRC: Generate Draft Invoice process

Submit the PRC: Generate Draft Invoices for a Range of Projects in the Submit Request window to run
multiple invoice generation processes in parallel.
Invoicing
INVOICE REVIEW
Invoicing
INVOICE REVIEW
INVOICE DETAIL LINES
Invoicing
INVOICE RELEASE
After clicking on the approval button mentioned in the previous

slide, the Release button appears. On clicking the release button,
the invoice number needs to be entered which helps interface the
Project Module with Receivables
Agenda Project Management
Overview of Project Management

Setup
Work-plan
Budgeting and Forecasting
Issue and Change Management
Reporting
Oracle Project Management

Project Management: Provides project managers a solution for maintaining control and visibility
of all aspects of their projects
Create, manage, version, and view workplans
Track progress against the workplan
Link Microsoft Project with Oracle Projects enabling you to work with a project using both applications.
Create budgets and forecasts to plan and manage the financial performance of projects throughout the
project lifecycle.
Provide a timely and consistent view of project status information to all audience members and project
stakeholders.
Manage issues such as concerns, problems, and outstanding questions for projects and tasks.
Manage actions or changes that affect the scope, value, or duration of projects and tasks.
Attach and manage documents for projects and tasks.
Project List
Project Managers Dash Board
Setup
Structures
Setup
Progress Statuses (Optional)

Setup
Work-plan
Reporting
Setup
Workplan Change Reasons
Setup
Task Types
Setup
Budget Types
Setup
Budget Change Reasons
Setup
Financial
Plan
Types
Setup
Budget Entry Methods
Setup
MS Excel Integration for Budgeting and Forecasting
Download
from Oracle
MS
Excel to
Update
To
Upload
Go to >
Add-Ins
Setup
Budget Workflows:
You can implement the Budget Workflow to initiate an
approval process when you submit a budget or forecast.
Budget Extensions: You can use the budget extensions to define budgeting and
forecasting rules
Budget Calculation Extensions: Use the budget calculation extensions to
define rules for calculating budget and forecast amounts.
Budget Verification Extension: Use the budget verification extension to

define rules for validating a budget or forecast when it is submitted or you
create a baseline

Setup
Work-plan
Reporting
Workplan
Workplan
Workplan contains a hierarchical organization of unlimited levels of tasks
within a project.
Workplan structures helps project managers and team members deliver projects
on time
Financial structures help project and financial administrations track financial

information for a project
Enable Workplan Structures and optionally share it with Financial Structures
Define Task Types, Phases and Lifecycles

Workplan information setup
Lifecycles, current phase
Enable workplan versioning
Enable work quantity
Automatically update transaction dates applicable only if structures are shared
Auto publish upon project creation
Define Approval options for workplan
Workplan Setup
Workplan
Workplan Creation and Maintenance
Create Tasks Unlimited hierarchies
Copy Tasks From the same project or from outside projects

Indent, Outdent, Move tasks
Update Task Details

Schedule dates are rolled up from lowest tasks to top tasks
Update Tasks Mass update tasks

Delete Tasks Marked for deletion in version enabled cases
Workplan Display
Workplan
Workplan Versioning
Allows you to create multiple versions of workplans
Statuses:Working, Submitted, Approved, Rejected, Published

Workplan Publishing:
If you have not set an approver, it gets published automatically
Submitted to approver if you have set an approver
When the approver approves, it goes to Approved status, after which you can publish
Auto-publish after approval, if option is enabled
Notification to team members upon workplan publish
Workplan Versioning

Setup
Work-plan
Reporting

Budgets: An estimated cost or revenue for a project or a task
WBS Level of entering budget
Time-Phasing
Summary budget lines or categorized by resources
Budget amounts Raw/Burdened
Budgeting byWBS
Project
TopTask
LowestTask
Top tasks and lowest tasks
Time Phasing
PA Periods
GL Periods
Date Range
None
Budget Versioning
Budget Versioning enables you to model many different planning scenarios for
a plan type.
After creating a working plan version, plan amounts can be entered by one of
the following methods:
Copy amounts from another plan version or from actual transactions entered on the
same project.
Enter plan amounts in Edit Plan pages
Download the plan version and edit the amounts in a Microsoft Excel spreadsheet
Budget Entry
Source Oracle Project management User Guide
Budgeting
Copy from Project Templates
Copy budgets from earlier budget versions
Copy Actuals to budget amounts (for period-based)

Delete a draft budget
Submit and Baseline a budget version
Budget Workflows and budget extensions if required
Financial Planning
Define Period Profiles Time periods that are available when you enter, edit and view plan
amounts
Time-phased budgets either PA or GL periods

52 PA or GL periods
Preceding or Succeeding periods
Define Planning Options

Set at Project Template or Project level
PlanType level
PlanVersions level
Financial Planning
Financial Planning
Plan settings: Specify how to enter and view plan version amounts Plan amounts in multiple
currency, Factor plan amounts by, Amount entry options, Amount reporting options
Plan Options: Enable you to define the level of details at which you enter plan amounts
Planning Level Project,Top Task, LowestTask,Top and LowestTask
Resource Information Select a resource list, select resources
Time Phase PA Period, GL Period, Date Range, None
Currency Settings: Define conversion attributes for use in converting plan amounts in transaction
currency to project or functional currency
AddTransaction currencies
Financial Planning
Planning Elements:Tasks and resources that you select for a budget or forecast
SelectTasks
Select Resources for Tasks or Project Resource Group or Resource level
PlanType Enables you to define the budgets or forecasts that you want to plan for (e.g. approved cost budget, bid)
Attach multiple plan types to a project
Cost Only
Revenue Only
Cost and Revenue together

Cost and Revenue separately
Specify planning options for a plan type

Only one plan type that is designated as Approved Cost and Approved Revenue
Plan Type definition
Financial Planning
PlanVersions: Enable you to model different planning scenarios for a plan type
Maintain Plan Versions :Working, Baselined
Create a working copy of a version
Copy Plan amounts
Edit Plan Version Plan Lines

Edit in Excel
View Plan Versions
Managing Budget Versions
Editing Budget Versions

Setup
Work-plan
Reporting

Issue and Change Management A collaborative way or resolving issues and managing changes in
a project
Participants Creator, Owner, Assignee, Approver
Control Item Type Classes Issues, Change Requests and Change Orders
Control Item Types Classification categories, Approval, CI creation, project types that can use
Issue Management
Create Issues
Choose the issue type
Enter description, classifications
Define and assign actions Review or Update action

Attach documents
Manage Issues Various views provided

Days since updated
Days until due
Issue Management
Issue Progress, Interaction History
Action Resolution
Action assignees get the list of actions on team member home page
Reassign action to another person
Closing Issues
Enter resolution if required
Submit for approval if approval is enabled, close it after it is approved
Else, directly close the issue
Change Management
Change Requests Document potential changes to scope and facilitate approval process
Change Orders Track and implement the impacts of changes to a project
A change request should be included into a change order to get implemented
Change Documents can have Impacts defined
Workplan
Staffing
Financial
Supplier
Contract
Other

Setup
Work-plan
Reporting
Project Performance Monitoring
Project Performance Monitoring
Project Status Reporting
Sources of Information
Content in this presentation has been compiled by using information from following
sources:
ES Academy P200 Study Material

Oracle Project Foundation User Guide
Oracle Project Implementation Guide
Oracle Project Management User Guide
Infosys Internal Training Vision Instances
Thank You


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Oracle Projects Training

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Overview of Oracle Projects

Structure the project by

Collaborate project data across the project team seamlessly

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Overview of Oracle Projects

Project asset creation functions

Online reporting and hard-copy reporting

Oracle and non-Oracle applications integration

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Overview of Oracle Projects

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Oracle Project Costing

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Oracle Project Costing overview

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Oracle Project Costing

Track committed costs of requisitions, purchase orders, and supplier invoices

Target Users: Project Managers, Financial Managers

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Oracle Projects Key Setups

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Oracle Projects Setup

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Oracle Projects Setup

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Oracle Projects Setup

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Oracle Projects Setup

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Oracle Projects Setup

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Oracle Projects Setup

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Oracle Projects Setup

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Oracle Projects Setup

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Oracle Projects Setup

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Oracle Projects Setup

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Oracle Projects Setup

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Oracle Projects Setup

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Time and Materials

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Source: Oracle Project Foundation User Guide

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Work breakdown structure (WBS)

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