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When each special event is completed, planners should have multiple forms of
evaluation. This feedback is designed to improve future events and learn from their
experiences. For purposes of the class, event planners will conduct two types of
evaluation: one completed by themselves, and one completed by the participants.
Special Event Evaluation (by co-managers) The following page provides a detailed
list of questions which event planners should answer and turn in within one week of their
event.
Special Event Evaluation (by participants) Event planners will design a simple
instrument to gather feedback from their participants. This instrument should be limited
to three to four questions. The evaluation will be administered either during or after the
event. Results from the data should be reported in a clear, concise fashion and turned in
within one week of their event. Please follow this format including numbering the
sections of your evaluation:
1. Purpose of the evaluation (one sentence)
- The purpose of this evaluation is help us identify our programs strengths and
weaknesses as well as the overall effectiveness of the program. This will help
us determine what to change and keep the same in order to improve our
effectiveness of the program.
2. Method(s) by which the evaluation was administered
- My partner and I would hand them out and give them time to fill them out and
we would collect them all afterwards.
5. Recommendations based on your findings (Based on your data only, NOT on your
opinions, what would you change if you were to do this event again? You may
include your opinions, which are also valuable, in the assignment described on the
next page.)
6. Copy of the instrument
1. Did you enjoy our program?
2. What are some things you think we should have done differently?
3. Do you feel like you gained something for your personal benefit from our
sessions? If so, what?
4. What are some things you liked about our program?
History:
Target audience: Youth at risk
Programs/activities: Odyssey (Team Building Activities) & Spike Ball
Tournament at the end of all the sessions.
Marketing/promotion: Announcements during the Boys & Girls Club
meeting times and we went in before hand to promote our
program by personally walking up to the teens and giving them a
little background of our program.
Sponsors/vendors: Wallies Organization, Boys & Girls Club, out of
pocket
2) Goals of the special event (Reprint the original goals taken from program
description)
3)
Did the goals change? If so, why and how? Were the new goals ever recorded
and approved?
o Our goals did not change. I do think that we reached a few goals but
definitely not all of them.
the copies of our session plans and we had to work the session
without them.
4)
Relative to your goals, was the event successful? Why or why not? Please
refer to each of your goals when addressing this question.
o Yes, it was successful maybe not as beneficial as we were aiming for
but it was definitely a good learning experience for the teens. After
each session we would have a debriefing portion where we would
explain the reason to each activity. We would relate the activity to real
life issues and scenarios. These scenarios related to improving
communication, leadership, teamwork, and listening skills. I do think
these teens felt more motivated and inspired when we wold talk to
them about their future and from us telling them personal stories.
What did you learn from this event? Be specific on four (4) or more topics
(e.g., effectiveness of marketing, entertainment, vendors, volunteers, risk
management, etc.)
o I learned that volunteering can be such huge impact on others. Giving
the community a few hours of my time weekly made a big difference to
these kids. I felt it by the last session how much these kids had
matured around us and how excited they would get to see us walk in.
o Risk management was an eye opener to me. Before this class I did not
know how many things we have to look into and think of. I didnt know
there were so many liability forms that have to se signed and
agreement forms. I great thing to learn about.
o Entertainment was a huge topic we had difficulty with but improved
quite a lot. It is safe to say the beginning of our program was not that
successful. Mainly because we didnt know how to entertain the kids,
the kids were not as enthusiastic about the activities as we wanted
them to be. We were too serious and stuck on following each rule of
the activity step by step. As the time went on we started learning what
they were into and how to engage them. We began to let lose a little
more and just having fun with them during the activities.
o We learned a lot about marketing as well. We did not so great with our
marketing and now we know how important marketing is. We didnt do
much advertising for our program around the club and the
consequences were that not many kids showed up to our sessions.
What would you do differently to make the event better? Why? Be specific.
o I would put more thought into it. Make each session more fun and
outgoing. I would give more time to coming up with different ways to
changing up each activity so the teens can be more enthusiastic about
the activity. Our debriefs were one of my favorite parts because we got
the chance to talk to them a little about our personal experiences and
gave them heads up on what to expect when going to college. I would
have liked to put a little more time into thinking and planning out what
to say during this time because we would really just say what came to
mind at the moment. I feel like the students would have received a lot
more from us if we would have put a little more time into these
sessions.
5)
Participant Attendance