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Move to the edge of next data region (cells that contains data)
Home
Ctrl + Home
Ctrl + End
Ctrl + G
Go to column G, Line 1
2. Select Cells
Basic Selects
Shift + Arrow Keys
Shift + Home
Select a ll
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Shift + F8
Ctrl + G
Ctrl + Space
Select current column, then expand selection by one column right/ left
Select current column, then expand selection by one screen right/ left
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Ctrl + Shift + +
Ctrl + -
Home / End
Arrow Keys
Select one character to the left/ right (or one line up/down)
Delete / Backspace
Ctrl + Delete
Alt + Enter
Ctrl + Enter
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Ctrl + '
Duplicate value from Cell above into current cell at cursor position
Ctrl + ;
Ctrl + Shift + ;
Duplicate row via fill down - Fill current row with content from row
above.
Ctrl + R
Duplicate column via fill right - Fill current column with content from
column on the left.
Ctrl + '
Undo
Ctrl + Y
Alt + 2
Undo list (via quick access). Use Arrow Down to extend undo range.
Alt + 3
Redo list (via quick access). Use Arrow Down to extend redo range.
Repeat last action. E.g. try to set a cell bold with Ctrl + B , then go to
a different cell and press Alt + Enter ; great to cascade formatting
across multiple cells
Ctrl + C
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Ctrl + V
Ctrl + +
Ctrl + Alt + V
Paste V alues
Paste Forma t s
Paste Transpos e d
F3
8. Format Cells
General Cell Format
Ctrl + Alt + V , then T and Enter
Copy a cell via Ctrl + C , then via Paste Special, paste forma t of that
cell to current cell
Alt + Enter
Ctrl + 1
Ctrl + Shift + F
Ctrl + I
Ctrl + U
Ctrl + 5
Alt + H , FF
H ome select F ont F ace; type font name supported by autocomplete, or use Arrow Down to select.
Alt + H , FS
H ome select F ont S ize; use Arrow Key , then Enter to change
size
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Assign current font color to selection via H ome F ont C olor. While
escaping the font-color drop-down, the focus stays on the icon; simply
press Enter to assign the current color.
Assign current fill color to selected cell color via H ome H iglight Cell.
While escaping the highlight drop-down, the focus stays on the icon;
simply press Enter to assign the current color.
Alt + HH , then N
Number Formats
Ctrl + Shift + ~
Ctrl + Shift + 1
Ctrl + Shift + 2
Apply the time format with the hour and minute, and indicate AM or
PM
Ctrl + Shift + 3
Apply the date format with the day, month, and year
Ctrl + Shift + 4
Apply the currency format with two decimal places (e.g. $1,000.00)
Ctrl + Shift + 5
Ctrl + Shift + 6
Alignments
Alt + H , AL
A lign L eft
Alt + H , AR
A lign R ight
Alt + H , AC
A lign C ight
Alt + H , AT
A lign T op
Alt + H , AM
A lign M iddle
Alt + H , AB
A lign B ottom
Alt + H , MM
Alt + H , MU
M erge - U nmerge
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Alt + H , MC
Alt + H , MA
Border Shortcuts
There are only two direct shortcuts which apply or remove the complete outline. It seems the easiest to enter
the border menu, and then apply the shortcuts in the border menu.
Alt + H , BM
Toggle T op border
Alt + B
Alt + R
Alt + L
Alt + H
Alt + V
Alt + U
Alt + D
Ctrl + Shift + -
Display the F ind and Replace dialog box (with find selected)
Ctrl + H
Display the find and replace dialog box (with replace selected)
Escape
Close the find and replace dialog Box (with focus on dialog box)
Shift + F4
Ctrl + Shift + F4
Alt + F
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Alt + I
* in search option
? in search options
Use as wildcard for searching any single character, Use '~' before '?'
when searching special characters.
~* searches for *
~~ searches for ~
~? searches for ?
10. Formulas
Basics
=
Start a formula
Alt + =
Ctrl + Shift + U
F4
After typing cell reference (e.g. =E4) makes reference absolute (=$E$4).
Repeat if you want to toggle from absolute reference to partial or
complete removal ($E$4 -> E$4 -> $E4 -> returning to E4.
Alt + H , FD , U
Enter a formula as an array formula. Formula bar will show this as e.g.
{=SUM(A1:A3*B1:B3)} which is the sum of A1*B2+A2*B2+A3+B3. This
is an easy and concise method. Remember that each time editing the
formula will require the Ctrl + Shift + Enter . Some keyboards seem to
distinguish between left and right Shift key
Ctrl + ~
Show/ hide all formulas. This will automatically extend all column
widths which reverses when pressed again
Ctrl + '
F3
Ctrl + Backspace
When navigated away while editing formula; jump back to active cell
while keeping formula intact.
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Ctrl + [
Ctrl + Shift + [
Ctrl + ]
Ctrl + Shift + ]
Manual Calculation
F9
Shift + F9
Ctrl + Alt + F9
Recheck dependent formulas, and then calculates all cells in all open
workbooks, including cells not marked as needing to be calculated
Alt + F , O
Alt + F , O + 1 ... 9
Alt + F , O , Y , 1 ... Z
Alt + F , O , K
Ctrl + S
F12
Alt + F , A
Alt + F , A , K
Escape
Print Workbooks
Ctrl + P
Print. This won't offer Key Tips/ Options. To continue with shortcuts,
use the new Key Options below.
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Alt + F , P
I in Print Menu
Select pr i nter
V in Print Menu
G in Print Menu
Pa g e setup
N in Print Menu
Alt + H , IS
Alt + H , DS
Alt + H , OR
Alt + H , OM
Alt + H , OT
Worksheet tab color, continue with mouse or arrow keys ( H ome F o rmat - T ab color)
Alt + W + R
Alt + W + C
Ctrl + 9
Ctrl + Shift + 9
Ctrl + 0
Alt + WS
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Turn Autofi l ter on or off. Select table as necessary but many times
Excel figures out what you want.
On the field with column head, display the AutoFilter list for the
current column. Press Escape to cancel
Alt + Arrow Up
Home / End
Set D efault width (for all columns that haven't been changed yet)
Shift + Backspace
Select only the active cell when multiple cells are selected
Ctrl + Backspace
Show active cell within selection; helps with large selections when
active cell is off screen
Ctrl + .
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Cancel Selection
O pen hyperlink (In the Excel 2016 Context menu, 'O' is doubleassigned which require the extra keys)
Shift + F2
Move comment
Ctrl + Shift + O
F10 + R
R efresh PivotTable
Ctrl + -
Unhide item(s) (assume you have two fields 'color', and 'size' and you
hid 'color'. Go into 'size' field and type 'color' - this will unhide the
'color' field
Ctrl + Shift + *
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ALT + JTX
ALT + JTP
Ctrl + Shift + +
Alt + F1
F1
Shift + Space
Ctrl + Space
Data Forms
Tab / Shift + Tab
Ctrl + Page Up
Home / End
Alt + AH
D a ta H ide detail
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Alt + AJ
Ctrl + 8
Shift + F7
F7
Alt + F , IE
Alt + F4
Close Excel
F1
Help
Alt + '
Ctrl + F3
Ctrl + Shift + F3
Alt + F1
Create and insert chart with data in current range as embedded Chart
Object
F11
Create and insert chart with data in current range in a separate Chart
Sheet
Alt + F11
Ctrl + F6
Alt + F8