Table of Contents

Approved Command Memorandum Circular No. 08-2016

Entitled: CY 2016 2nd Level PCOs and PNCOs Regular
Promotion Program

Calendar of Activities

Promotion Board Committee Composition

Quota Distribution

Assessment Criteria

Sample Worksheet

Affidavit of Undertaking

Affidavit of Undertaking for PSF

Interview Evaluation Form

Certificate of Due Diligence

Checklist of Requirements

Ira
Republic of the Philippines
NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
DIRECTORATE FOR PERSONNEL AND RECORDS MANAGEMENT
Camp Crame, Quezon City

MEMORANDUM

-Mt-0T
DATE

FOR

: Chief, PNP

THRU

: OIC , OTDCA

MAY 2 6 2016

.(7

TDCO

ss.116

TCDS
FROM
SUBJECT

MAY 2 6 2016

: TDPRM
: Command Memorandum Circular for CY 2016
and PNCOs Regular Promotion Program
ti 4

DATE

M I.

2nd

Level PCOs

2016

1. References:
a. CY 2016 2nd Level Regular Promotion Program;
b. Republic Act No. 9708 and its Implementing Rules and Regulations (IRR);
c. NAPOLCOM Resolution No. 2013-501 as confirmed by CSC Resolution No.
1401222;
d. NAPOLCOM Resolution No. 2016-254 amending NAPOLCOM Resolution No.
2010-145 dated April 17, 2016;
TDPL
Memorandum with subject "Updated Provisional List of Positions for
e.
Police Superintendent"; and
DPL
Circular No. DPL-03-02 entitled "Specific Authority Delegated to the
f.
Directorial Staff as Amended".
2. This pertains to the conduct of CY 2016 Regular Promotion Program for 2nd
Level Police Commissioned Officers (PC0s) and Police Non-Commissioned Officers (PNC0s)
that shall be conducted in two cycles.
3. The simplified requirements and process on promotion as a concept of the PNP
Patrol Plan 2030 will be implemented in this promotion program. The Personnel
Accounting and Information System (PAIS) record of the applicants in the Records
Management Division (RMD), DPRM and PROs/NSUs shall be considered as the primary
source of data for promotion and all other documentary requirements traditionally being
required from the applicants should be updated in their PAIS PDS.
4. The minimum Qualification Standards (QS) for each rank shall be based on
NAPOLCOM Resolution No. 2013-501 as confirmed by CSC Resolution No. 1401222.

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OCPNP
66
lack. 16 P3693

111411111011111111111
MAY 2 6 116

11111 11111 11111

TO3961D

5. In view of the foregoing, recommend the approval on the attached Command

Memorandum Circular for CY 2016 2nd Level PCOs and PNCOs Regular Promotion Program
which will be used in processing the promotion of 2nd level PNP personnel while waiting for
the approved TO positions for the ranks of P02 to PCINSP from DPL.
6.

For your approval.

DOMINADO E AQUINO, 311

Police Directo

DDPRM
EX-0
C, RSD

Page 2 of 2

Republic of the Philippines

NATIONAL POLICE COMMISSION

NATIONAL HEADQUARTERS PHILIPPINE NATIONAL POLICE

OFFICE OF THE CHIEF, PNP
Camp Crame, Quezon City

COMMAND MEMORANDUM CIRCULAR NO.

OR '2D16

SUBJECT : CY 2016 2nd Level PCOs and PNCOs Regular Promotion Program
TO
DATE

: See Distribution

JUN 0 8 2016
1. REFERENCES:
a. Republic Act Nos. 6975, 8551, and 9708;
b. CSC Resolution No.1401222 dated August 18, 2014;
c. Omnibus Rules Implementing Executive Order No. 292 and Other
Pertinent Civil Service Laws;
d. TDPL memorandum with subject "Updated Provisional List of Positions for
Police Superintendent";
e. NAPOLCOM Resolution No. 2013-501 dated October 23, 2013;
f. NAPOLCOM Resolution No 2015-612; and
g. NAPOLCOM Resolution No. 2016-254.
2. PURPOSE:

This Command Memorandum Circular (CMC) sets the policies, guidelines,

and procedures governing the promotion of 2nd Level PCOs (PINSP to PSUPT) and
PNCOs (P02 to SPO4) who satisfy the minimum qualification standards based on
NAPOLCOM Resolution No. 2013-501 dated October 23, 2013 entitled: "Prescribing the
Qualification Standards for Appointment to PNP Ranks" as confirmed by CSC
Resolution No. 1401222 dated August 18, 2014.
3. SITUATION:
Consistent with the provisions of RA No. 6975, as amended by RA No. 8551
and other pertinent laws, the PNP will enhance professionalism in its ranks through the
institution of a promotion system giving equal opportunity to all qualified personnel using
merit and fitness as the primary consideration.
The simplified requirements and process on promotion as a concept of the
PNP P.A.T.R.O.L. Plan 2030 will be implemented in this promotion program. The
updated Personnel Accounting and Information System (PAIS) record of an applicant in
the Records Management Division (RMD), DPRM and PROs/NSUs shall be considered
as the primary source of data for promotion. All other unnecessary requirements have
been eliminated.
The promotional quota shall be based on the variance of approved vacancies
per rank in order to maintain the pyramidal structure of the organization and to allow the
upward movement of the personnel in the rank structure. For PCOs, there are 4,916
available vacant positions, while for PNCOs, there are 38,848 slots left with the total of
43,764 remaining vacancies to be distributed to various offices/units of the PNP that
have negative variance in their rank structure.

Page 1 of 1

4. MISSION:
The PNP shall implement a promotion program as a tool to enhance the
efficiency and effectiveness of the organization by promoting only the best qualified
personnel to various positions. The program will also enhance professionalism in ranks
and improve their morale and welfare.
5. OBJECTIVES:
This CMC aims to achieve the following specific objectives:
a. To enhance organizational efficiency and effectiveness;
b. To promote the best qualified personnel;
c. To provide transparency in the selection process;
d. To enhance the morale and welfare of PNP personnel;
e. To provide equal opportunity;
f. To implement a competency based promotion;
g. To empower the lower units (PROs, PPOs) to determine the best qualified
personnel for promotion; and
h. Provide a uniform standard in the selection and screening of candidates
for promotion.
6. GENERAL GUIDELINES AND POLICIES
a. Computation of Promotional Vacancies/Quota.
1) The promotional quota distribution for D-Staff and NSUs shall be
based on the actual number of personnel of the offices/units vis-a-vis
the rank identified in the DPL approved staffing pattern;
2) The promotional quota distribution for PROs shall be based on the
following:
a) Police to Population Ratio;
b) Personnel Filled-up based on percentage distribution in
NAPOLCOM MC No. 2003-013;
c) A 70% fill-up of personnel in all Public Safety Forces (PSF) (SAF,
RPSB, PPSC, and others);
d) 70% of the total promotable PO1s to PO2s and PO2s to PO3s in all
PSFs shall be promoted and 100% of the total promotable SPO1SPO4 and PINSP- PCINSP in all PSF shall also be promoted for
this year two promotional cycles ;
e) Vacancies after the promotion; and
f) Use of the following mathematical formula:
P (Percentage) = B (Base) x R (Rate)
Note: Percentage Total number of promotional vacancy
Base Actual number of personnel
Rate Percentage distribution per rank per NMC No. 2003-013
3) The consideration in the distribution of promotion quota for the rank of
P02 and P03 shall be determined by the following factors:
a)
b)
c)
d)

Actual number of personnel on the said ranks;

Authorized number of personnel per unit;
The number of qualified candidates; and
Other prevailing rules, policies, and guidelines.

Page 2 of 18

4) Once the promotion quota distribution is approved by the C, PNP,

there shall be no additional quota allocation unless it is authorized and
approved by the C, PNP.
b. Processing of Promotion:
The promotion boards and committees shall only process the
promotion of those who satisfy the minimum qualification standards for
appointment to PNP ranks based on CSC Resolution No. 1401222 and
NAPOLCOM Resolution No. 2013-501.
1) PINSP to PSUPT The initial processing and evaluation shall be done
by the different PCO Promotion Committees at the PROs/NSUs. These
Committees will then submit their recommendees to the appropriate
NHQ PCO Promotion Board for confirmation. Applicants to the rank of
PINSP who are based at NHQ, PNP shall apply directly to the
PINSP Promotion Board provided that they shall be endorsed by their
respective Director/Chief of Office; and
2) P02 to SPO4 The promotion of PNCOs shall be processed and
evaluated by the PNCO Promotion Boards at their respective units to
wit: NHQ PNCO Promotion Board for those based at NHQ, PNP,
NSU PNCO Promotion Board for those assigned in the different
NSUs, PRO PNCO Promotion Boards for those assigned in the
different PROs, and District PNCO Promotion Committee for those
assigned in the NCR Districts.
3) The cut-off of counting of Time-In- Grade and effective date of
appointment for this promotion program for first cycle will be on June
30, 2016.
4) The Calendar of Activities is attached and referred to as Annex "A".
c. Creation of Promotion Board/Committee/Secretariat:
The Promotion Board and Committee shall be activated in this
promotion program. The following is the composition of the
Board/Committee.
1) Promotion Board and Committee Composition: (Refer to Annex
1373)

2) Power/Authority of the Board/Committee

a) The Board/Committee exercising administrative and quasi-judicial
functions is clothed with the power and authority to dispose its
duties and responsibilities within the bounds and limits provided by
the rules;
b) The Board/Committee shall not be deprived of its power and
authority conferred by law and in the exercise of its sound
discretion unless it unlawfully exceeds thereof and/or such is being
exercised arbitrarily or in hostility and/or for grave abuse of
discretion amounting to lack or excess of jurisdiction; and
c) In case of tie after the result of the interview and deliberation, the
Board/Committee shall give priority to the most senior qualified
candidates for promotion, based on the Seniority Lineal List from
the Records Management Division, DPRM.
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3) Functions
The Promotion Board shall have the following functions:
a) Review and deliberate the resolutions and worksheets submitted by
the PRO/NSU Promotion Committees;
b) Re-evaluate the qualifications of the candidates. When deemed
necessary, the board may conduct verifications or direct
subordinate units to conduct discreet investigation of candidates;
c) Approval/Sign of Final Promotion Resolution and Worksheet
presented by the secretariat; and
d) After review, screening and deliberation, the NHQ Promotion Board
shall thereafter recommend to the CPNP the approval of the
Resolution and the issuance of orders to the recommended
candidates for promotion.
4) Secretariat
A Secretariat shall be created at the NHQ, PROs and NSUs. The
DPRM, Chief, RPHRDD and Chief, ARMD shall issue orders on the
designation of the chairperson/members of the secretariat at the start
of every promotion cycle with the following functions:
a) Accepts, review, scrutinize, screen all submitted folders and
evaluates the qualifications of candidates based on established
CSC/NAPOLCOM/PNP guidelines and issuances; and
b) Prepares worksheet and resolutions which shall be presented to
the Promotion Committee/Board for their approval and signature.
d. Procedures
The following is the step by step procedures that shall be strictly observed
in the processing of promotion:
1) Phase 1. Preparation
a) Step 1
The Directorate for Personnel and Records Management (DPRM)
shall cause the preparation and approval of the following:
a.1) Determination of promotional vacancies;
a.2) Authority to fill-up vacancies for approval of the CPNP and
NAPOLCOM;
a.3) Request for Promotion Funds;
a.4) Publication of promotional vacancies to CSC;
a.5) Distribution of Promotion Quota per unit;
a.6) Activation of Promotion Board and Committees;
a.7) Annual calendar of activities; and
a.8) Other related preparations and activities.
b) Step 2
After completing the general preparation, the RSD, DPRM shall
issue the Notice of Promotion, which shall contain the following:
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8

b.1)
b.2)
b.3)
b.4)

Guidelines on Promotion;
Calendar of Activities;
Promotion Quota Distribution (Annex "C"); and
Other related administrative announcements.

c) Step 3
c.1)

For PROs, NSUs and IAS

The RPHRDD/ARMD shall activate the Promotion Board,
Committee, and Secretariat at their respective office/unit.
The Secretariat shall generate the initial list of promotable
personnel from their PAIS record based on the following
criteria:
c.1.a) Time-in-grade;
c.1. b) Education;
c.1.c) Training;
c.1.d) Eligibility;
c.1.e) Records of criminal case/s; and
c.1.f) Other related criteria.

c.2)

For the NHQ

The DPRM shall activate the NHQ Promotion Boards and
secretariats. RSD, DPRM shall generate the initial list of
promotable personnel assigned at NHQ from the RMD, PAIS
record based on the following criteria:
c.2.a) Time-in-grade;
c.2.b) Education;
c.2.c) Training;
c.2.d) Eligibility;
c.2.e) Records of criminal case/s; and
c.2.f) Other related criteria.

d) Step 4
The Secretariat through the Administrative Officers shall compile
the PAIS Generated PDS of all identified qualified candidates. They
shall forward the PDS together with the Affidavit of Undertaking
Forms to be accomplished and signed by the applicants. They shall
also advise the candidates to attach/submit records of criminal
case/s if applicable.
2) Phase 2. Screening
a) Step 1
a.1)

The screening, assessment, and evaluation of application for

promotion shall be done continuously by the Promotion
Committee and Promotion Board at the NHQ, PROs, NSUs,
and IAS (refer to Annex "D"- Assessment Criteria).

a.2)

The adjustment of scheduled timeline and/or change of

deadline in the submission of minimum mandatory and
collateral requirements shall not in any way affect the cut-off
or reckoning date of minimum mandatory qualification

Page 5 of 18
1-4

standards (four QS) and other collateral requirements for

promotion already set by the DPRM.
a.3)

The designated Secretariat at the NHQ, PROs, NSUs, and

IAS shall be in charge in the preparation, acceptance,
screening, assessment, and evaluation of all promotion
applications. It shall strictly scrutinize the following
mandatory qualifications and collateral requirements of
candidates for promotion. Application folders of applicants
should contain an updated PAIS PDS with the following:
a.3.a) Minimum Mandatory Qualification
Requirements:
a.3.a.1) TIG/Experience;
a.3.a.2) Education;
a.3.a.3) Mandatory Training; and
a.3.a.4) Eligibility;
a.3.b) Collateral Requirements:
a.3. b. 1 ) Rank Seniority;
a.3.b.2) Awards on Present Rank;
a.3.b.3) IPER;
a.3. b.4) Interview;
a.3.b.5) Tenure in T.O. Position;
a.3.b.6) Drug Test;
a.3.b.7) PPE;
a.3.b.8) E-Learning;
a.3.b.9) NBI;
a.3.b.10) Specialized training/experience for personnel
assigned to Public Safety Forces as indicated
in para "7(i)" on the disqualification for
promotion;
a.3.b.11) For applicants from Public Safety Forces,
execute an affidavit of undertaking of
willingness to stay for a minimum of two years
before seeking for transfer/reassignment/detail
to other unit after the promotion; and
a.3.b.12) Other requirements set by the Board.

a.4) For SPO4 applying for promotion to PINSP, the following

Collateral Requirements shall be strictly complied:
a.4.a) Must have been designated in a supervisory position
for a period of at least six months, such as ESPO, Chief
Clerk, or Team Leader among others (i.e. for
administrative, operational and investigation functions
such as Detachment, Outpost/PCP, Traffic Section
etc.); and
a.4.b) There shall be a mandatory interview for promotion in
order to physically account the applicant and ascertain
his/her competence and aptitude to communicate his
views and ideas as expected of a Police Commissioned
Officer (PCO).
The Board/Committee may require other requirements
like SLL which it deems necessary to break the
Page 6 of 18

deadlock and support its evaluation and deliberation of

the qualified candidates to be promoted to the next
rank.
a.5)

Interview of NSU promotion applicants assigned in PROs,

shall be accommodated by the PCO Promotion
Committee/PNCO Promotion Board in the area to avoid
expenses on travel on the part of the applicants. Further,
Interview Evaluation Ratings shall be transmitted to the
respective NSU PCO Promotion Committee and PNCO
Promotion Board for consolidation and preparation of
worksheets and resolution.

a.6)

The Admin personnel of the Command Group, D-Staff, and

P-Staff at the NHQ shall be in charge in the preparation,
screening, and evaluation of all promotion applications prior
to the signature of their respective Head of Office. The list of
the qualified promotees shall be submitted to the NHQ
Secretariat (Attn: C, Promotion Section, RSD, DPRM) for
endorsement to the Board for final deliberation and approval.

a.7)

The Promotion Secretariat at the PROs, NSUs, IAS, and

Admin Officers at the NHQ (Command Group, D-Staff, and
P-Staff) shall only require from the applicants the following
documentary requirements (Folder A for PNP copy and
Folder B for CSC attestation).
a.7.a) PNP Requirements for Promotion (Folder A):
a.7.a.1) Checklist of requirements for promotion (see
Annex "E");
a.7.a.2) Application for Promotion and Affidavit of
Undertaking;
a.7.a.2) Updated PNP PAIS Generated PDS;
a.7.a.3) Certification from the Court and QuasiJudicial Body. (For those with pending
criminal/administrative case/s only); and
a.7.a.4) NBI.
a.7.b) CSC Requirements for Attestation (Folder B):
a.7.b.1) CSC PDS (Revised 2005);
a.7.b.2) Authenticated Proof of Eligibility;
a.7.b.3) Authenticated Proof of Mandatory Training
from PPSC (Certificate of Completion,
Declaration of Graduates and Final Order of
Merit); and
a.7.b.4) Authenticated KSS/Attested Appointment of
Present Rank.

a.8)

The notarized affidavit of undertaking for promotion shall be

duly certified, signed, and acknowledged by the candidates
as to the validity, correctness, and truthfulness of the entries
therein and in his/her PAIS Generated PDS. Any violation
thereof shall constitute a ground for the automatic
nullification of promotion and KSS attestation of applicant
and the institution of corresponding administrative and
criminal action.
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a.9) Once the generated list of qualified candidates at the NHQ,

PROs, NSUs, and IAS shall have been properly assessed,
the following personnel action shall be observed:
a.9.a) The worksheets, resolution, and other allied
documents shall be endorsed for signature of the
members of the Promotion Committee or of the Board
as the case maybe prior to the approval of the
appropriate appointing authority;
a.9.b) For the promotion of PNCOs at the PROs, NSUs, and
IAS, the documents required shall be endorsed by the
Secretariat to the PROs/NSUs Promotion Committee
for signature prior to approval of the appointing
authority; and
a.9.c) For PCOs, the Promotion Committees at the PROs,
NSUs, and IAS shall endorse the documents required
to the appropriate appointing authority for action.
b) Step 2
The C, RPHRDD/ARMD and RSD, DPRM shall advise all
candidates to undergo PPE and Drug Test. They shall also advise
HS and CLG to prepare for the activities. HS and CLG shall forward
the PPE and Drug Test results to the appropriate promotion
secretariats.
c) Step 3
The Promotion Secretariats shall prepare the Promotion
Worksheets. They shall accomplish two separate worksheets, one
for the candidates without criminal case/s and a separate
worksheet for candidates with criminal case/s following the
prescribed format (DPRM Form RSD-03-B).
d) Step 4
The Promotion Committees at the PROs, NSUs, IAS, and
secretariat at NHQ shall conduct the initial evaluation/screening of
all identified candidates for promotion. A representative from the
NAPOLCOM shall be invited as member of the board/committee.
The following activities shall be conducted:
d.1)
d.2)
d.3)
d.4)
d.5)
d.6)
d.7)
d.8)

Examination/review of the results of PPE and Drug Test;

Examination and review of Qualification Standards;
Examination and review of records of criminal case/s;
Interview of candidates if necessary (Interview is mandatory
for all candidates for promotion to PINSP and PSUPT);
Preparation and signing of Promotion Worksheets and
Resolution;
Preparation of the Certificate of Due Diligence (DPRM Form
RSD-03-C ( Annex "F" ); and
Forward Resolution and Worksheet to the promotion
board/committee for deliberation and confirmation.
Drug Test and Work Behavior and Performance Appraisal
(WBPA) (May to June 2016).

Page \....
8 of
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8

3) Phase 3. Board Deliberation

a) Step 1
The Secretariat shall convene the NHQ Promotion Board
and the following activities shall be conducted:
a.1)
a.2)
a.3)
a.4)

a.5)

Final Examination/review of the results of PPE and Drug

Test;
Final Examination and review of Qualification Standards;
Final Examination and review of records of criminal case/s;
Final Interview of candidates if necessary (Interview is
mandatory for all candidates for promotion to PINSP and
PSUPT); and
Preparation and signing of Promotion Worksheet and
Resolution.

4) Phase 4. Promotion Orders, Appointment and Attestation

a) STEP 1
The Secretariat shall prepare the final recommendation for
promotion to the appointing authority through TDPRM, C,
RPHRDD, and C, ARMD.
b) STEP 2
The Appointing Authority shall approve or disapprove the
recommendation for promotion submitted by the different promotion
boards. If the Appointing Authority disapproves the
recommendation, he/she should cite clearly and convincingly the
errors, mistakes, and the grounds relied therefrom.
c) STEP 3
DPRM, RPHRDD, ARMD, and Admin Office of IAS shall
issue and publish the appointment orders. They shall also forward
the Attestation Folders to the appropriate CSC Field Office.
The Admin Officers shall ensure that the promotional folder
for appointment and attestation will be forwarded to the Civil
Service Commission within 30 days from the signing of the
promotion orders by the appointing authority.
d) STEP 4
DPRM, RPHRDD, ARMD shall initiate the conduct of the
Mass Oath Taking and Donning of ranks.
e. Timelines
The specific timelines in this promotion program in accordance with
the foregoing phases of promotion are as follows:
1) General Preparation and Dissemination (First Semester, March 2016
to June 2016) (Second Semester, July 2016 to December 2016).
a) The Initial List of PCOs and PNCOs Qualified for Promotion shall
be generated by the Personnel Accounting and Information System
Page 9 of 18

ri

(PAIS) of the Records Management Division, DPRM/PAIS Section

of PROs and NSUs using available data;
b) C, RPHRDD/ARMD/Admin/Personnel Officers shall inform and
require all personnel listed in the initial list to fill-up application form
and undertaking;
c) PROs and NSUs shall conduct their own inventory of promotable
2nd Level PCOs and PNCOs and render report of inventory to
DPRM (Attn: C, RSD) NLT March of 2016 for First Semester; and
d) The DPRM, through the CSC, shall cause the publication of
promotional vacancies as required under Republic Act No. 7041
(Publication Law) within ten working days.
2) Activation of Promotion Boards/Committees and Secretariats,
Submission of Requirements/Acceptance of Applicants, Screening and
Evaluation of Qualification Standards, Interview, and Other
Requirements (First semester, April 2016- June 2016 and Second
Semester, September to December 2016).
a) The NHQ, PRO and NSU Promotion Boards and Committees for
2nd level PCOs and PNCOs shall be activated upon approval of
the CY 2016 Quota. The Chairman shall immediately convene their
respective Boards or Committees upon receipt of designation
orders;
b) The DPRM/RPHRDD/ARMD shall generate the Initial List of
Candidates for Promotion. Applicants who have satisfied the
minimum qualification standards but are not included in the list shall
submit relevant documents to their respective Admin Office in order
to update their PAIS record;
c) The Secretariat shall check the accuracy and authenticity of the
documents submitted and confirm the entries contained in the
Service Record, PDS/General Information Sheet of PCOs/PNCOs
included in the Initial List of Candidates for Promotion;
d) The Secretariat shall prepare the corrected list of candidates for
promotion for evaluation by the Board/Committee. Once approved
by the Board, the Updated List of Candidates for Promotion shall be
published;
e) During this period, the Secretariat shall prepare the promotion
worksheet of the candidates. The standard format of worksheet for
evaluation and screening of applicants is shown in Annex "G"Promotion Worksheet;
f) Technical PCOs and PNCOs who are on detail with other office/unit
shall be processed by their respective mother unit. They shall not
be allowed to be promoted in the office where they are detailed;
g) The new Affidavit of Undertaking for Promotion (DPRM Form RSD03-A Revised 2015- Annex "H") shall be adopted in this
promotion program. Any alteration, modification or amendments in
the content of the affidavit is not allowed. Any personnel who
violates thereof shall be disqualified. It is mandatory for candidates
with pending criminal/administrative case/s to attach the
certification on the status of their case/s;
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of 8

h) Candidates for PSUPT are prohibited for transfer six months after
promotion except when he/she has served the T.O. position for
PSUPT for not less than six months prior to the effectivity of
promotion which shall retroact to similarly situated cases;
i) Police Non-Commissioned Officers personnel on detail outside the
PNP, who meet the minimum qualifications for promotion, shall be
considered for promotion without being recalled to his/her unit of
appointment. Once promoted, the concerned PNP uniformed
personnel may continue his/her detailed with the same Office
provided that his/her designation is commensurate to his/her rank
and the functions are related to law enforcement. Provided, further,
that the continuance of detail shall be subject to the discretion of
the head of mother unit, with its personnel requirement as primary
consideration;
PNP uniformed personnel who are on UN missions shall be
considered for promotion on the condition that they are qualified
and favorably endorsed by their respective Contingent Head
through the Directorate for Plans; and
k) When the PNP personnel with pending appeal/grievance or
complaint for promotion have filed an application for promotion,
his/her pending appeal/grievance or complaint, shall be moot and
academic and it is deemed a waiver of his/her right of action to
appeal. Any initiatory action relative thereto shall be dismissed.
1) Computation of Time-In-Grade/Experience
The following shall be the basis in the computation of
experience/time-in-grade requirements for promotion of candidates:
1.1)

The computation of TIG/Experience shall be reckoned from

the date of appointment by the appointing authority of
Komisyon ng Serbisyong Sibil (KSS) porma bilang 33,
whether such appointment is "permanent" or "temporary";

1.2)

The cumulative period of AWOL, DFR and suspension

incurred by a candidate in his/her present rank shall be
deducted from his/her TIG; except if the candidate was
exonerated of the charge/s or was not meted with any
administrative penalty (i.e. suspension, forfeiture of pay,
reprimand, among others) expressly provided in the order,
as a consequence of the AWOL or after being dropped from
the rolls or any other grounds;

1.3)

The TIG of a candidate who was demoted or reverted to

previous rank shall be reckoned from the date of his/her
permanent appointment in the effective date of the order of
such demotion or reversion; and

1.4)

The counting of TIG/Experience of applicants who were

promoted in CY 2004 or earlier shall be reckoned from the
date of effectivity indicated in the promotion orders.
However, should the attestation of promotion was complied
with only after December 31, 2010, the counting of
TIG/Experience shall be reckoned from the date of
compliance or the order of approved KSS attestation
pursuant to NAPOLCOM Resolution No. 2007-540 dated
Page 11 of 18

December 11, 2007 and NAPOLCOM MC No. 2008-008

dated May 5, 2008.
m) Interview Evaluation - (Please refer to Annex "I").
3) Drug Test & Work Behavior & Performance Appraisal (WBPA) (First
Semester, June 2016 and Second Semester December 2016).
a) Candidates who passed the screening process and were found to
have possessed the mandatory and collateral requirements shall
undergo drug test to ensure that they are free from use of any
prohibited or regulated drugs [Sec.33 (a) RA No. 8551]. Those who
will be found positive for illegal substances shall be disqualified and
a corresponding case shall be instituted to determine his/her
administrative liability; and
b) Candidates who will pass the drug test shall proceed to the Work
Behavior and Performance Appraisal (WBPA) at the PNP Health
Service [Sec.33 (a) RA No. 8551]. Any candidate who will have a
remark of "Not Recommended" in the WBPA will be disqualified
for promotion.
4) NHQ (D-Staff/P-Staff), PRO, and NSU PNCO Board Deliberation (First
Semester, June 1-30, 2016 and Second Semester, December 2016).
a) For PNCOs
a.1) Upon completion of processing, the Head Secretariat of the
PNCO Promotion Board shall submit a formal report and
confer with the concerned Committee/Board for evaluation
and pre-deliberation conference before the conduct of final
deliberation. The District PNCO Promotion Committees shall
do the same to the NCRPO PNCO Promotion Board/PCO
Promotion Committee;
a.2) The Secretariat shall prepare the final promotion resolution
and worksheet in two separate lists, (a) the Clean List and (b)
Personnel who have pending criminal and administrative
case/s;
a.3) All worksheets and board resolutions must be presented to the
concerned Board en banc for final deliberation, approval, and
signature. These documents must be signed by the Chairman,
NAPOLCOM representative and majority of the members at
the end of the Final Deliberation;
a.4) All Promotion Board/Committee shall submit Certificate of Due
Diligence (DPRM Form RSD-03-C) duly approved by the
Chairman, Promotion Board/Committee;
a.5) The C, RPHRDD/C, ARMD shall prepare the appointment
(KSS Porma BIg. 33) of all recommendees, the number of
which shall not exceed the approved quota for signature of the
Chairman immediately after approval of the final list and
signing of the Board Resolution; and
a.6) Final results of deliberation must be submitted to the RSD,
DPRM NLT July 08, 2016.
Page 12 of 18

b) For PCOs
The final promotion worksheets and resolutions of the PCO
Promotion Committee in two copies shall be signed by the
Chairman and all members, approved by the office/unit Director
and submitted to this Directorate (Attn: RSD) in soft and hard
copies not later than June 30, 2016 to give ample time for the
appropriate PCO Promotion Board at the NHQ to review,
deliberate, and issue confirmatory action.
5) Final NHQ Promotion Board Deliberation and Issuance of Promotion
Orders (June 16-30 to July 1-31, 2016).
a) The PCO Promotion Board at the NHQ shall review, evaluate,
deliberate, and issue confirmatory action through a Board
Resolution from the recommendation submitted by different
PRO/NSU PCO Promotion Committee;
b) The Chief, Promotion Section, RSD shall prepare the endorsement
of the different Board Resolutions recommending the promotion of
qualified PCOs and NHQ-based PNCOs to the 010, PNP for his
approval. In the case of PNCOs, the PRO/NSU Promotion Boards
shall submit their recommendation to their respective Directors;
c) The promotion orders (General/Special Orders) shall be published
once the appointment papers of the promotees are received and
officially acknowledged by the CSC; and
d) For this promotion program, the effective date of promotion is June
30, 2016.
e) Simultaneous Mass Oath Taking and Donning of Ranks.
f) The schedule of simultaneous mass oath-taking and donning of
ranks for all promoted personnel will be held on July 25, 2016 right
after the Flag Raising Ceremony.
g) Chiefs of Offices/Units are directed to submit After Activity Report
to DPRM (Attn: C, RSD) on the conduct of the donning of ranks on
or before July 29, 2016.
7. DISQUALIFICATIONS FOR PROMOTION:
a. Those who are already 55 years old or has less than one year of police
service upon the effectivity of promotion order as provided in Sec. 25 of
R.A. No. 8551 or who has filed an optional or an order of retirement was
issued under the principle of one year bar rule;
b. Those who have pending criminal cases (with Information) filed in
Court/Sandiganbayan for less than two years counting from the date it
was filed in regular court with "crime/s including, but not limited to a
violation of human rights punishable by reclusion perpetua or life
imprisonment and the court has determined that the evidence of guilt is
strong," subject to the provisions of RA No. 9708;
c. Those who are serving penalty of suspension during the promotion
program (April 1, 2016 to June 30, 2016) Rule 22 section 6 (b) of
NAPOLCOM MC No. 2007-001;
ofj18
Page \....
13

d. Those who have filed their optional retirement and Total Permanent
Physical Disability, the effectivity date of which will fall under the one year
prohibition period. Should such have been uncovered after the personnel
were already promoted, the promotion order and the KSS attestation shall
be recalled. The salary paid to the personnel corresponding to the rank
adjusted shall be deducted from his/her retirement benefits;
e. Those who were detained or incarcerated by virtue of the order of the
court, regardless of whether or not the resolution would result in
exoneration and the dismissal of the case is held in favor of the personnel.
The cumulative period of detention shall be deducted from the
computation of his/her TIG and his/her leave of absence is without pay.
However, the period covered by approved leave with pay of personnel
who are under detention shall be included in the TIG;
f. Those who have ratings lower than Very Satisfactory (VS) in any of the
past two rating periods, or those who have no IPER as required in Rule VI,
Section 5 (a) of the Omnibus Rules Implementing Executive Order No.
292 of the Civil Service Commission;
9. Those rated Poor in his/her performance evaluation rating (PER) caused
by excessive Demerits for the period covered (NAPOLCOM
MEMORANDUM No 2010-003 sec 9 para (a);
h. Those who failed to take or failed to pass the current Physical Fitness
Tests (PFTs) or Annual Physical Examination (APE) for 40 years old and
below without valid and acceptable reason supported by medical
certificate as validated and recommended by the PNP Health Service;
i. Those personnel in PSF who do not have any of the following specialized
trainings not performing ISO duties/functions (Commando, Scout Ranger,
Special Forces, PNP Scout and the likes);
j.

Those who were restored to full duty status after serving more than 30
days suspension, unless they are designated to an administrative or
operational duty for at six months upon effectivity of restoration order;

k. Those who were reinstated to full active duty upon separation from the
service due to dismissal, DFR or any other grounds, unless they are
designated to an administrative or operational duties for at least six
months upon effectivity of the order of reinstatement;
I. Those technical service PCOs who were originally commissioned and
detailed outside their unit and/or appointed in the technical service unit but
presently assigned, designated, and/or occupying positions exclusively for
the line officers shall only be allowed to apply for promotion, in the
technical service unit where they were originally commissioned and/or
appointed. Except, those technical PCOs who were allowed, justified, and
approved by the C, PNP to occupy line positions;
8. COMPLAINTS AND GRIEVANCES:
PNP personnel are encouraged to file a petition for grievance if he/she feels
that he/she was not given equal opportunity and was not treated fairly in the selection of
candidates for promotion. The following shall be observed in the filing of promotional
protests, complaints and the disposition thereof:

Page 14 of

a. Composition of Grievance Committee

The Composition of Grievance Committee shall be the same as the
composition of the promotion Board/Committee referred in Annex "B" thereof.
b. Procedures in Grievance
1) All protests and complaints subject of grievance shall be resolved and
decided in accordance with the provision of PNP Circular No. 2008016 on the Policy Grievance Mechanism for the PNP Uniformed
Personnel. However, since no specific provision is prescribed for
complaints/grievance on promotion, said PNP Circular shall be
suppletory in application to this CMC;
2) Protest/grievance or complaint shall be submitted by an aggrieved
candidate to the PROs/NSUs Promotion Committee (for PCOs) and
PROs/NSUs Promotion Board (for PNCOs). It shall be in writing
accompanied by formal evidence and filed directly to the Promotion
Committee/Board at the PROs/NSUs within five days after release of
the promotion order;
3) The PROs/NSUs Promotion Board/Committee shall resolve the
protest/grievance or complaint within ten (10) days from receipt,
otherwise, the complainant may elevate his complaint to the NHQ
Promotion Board;
4) The candidate may appeal the resolution of the PROs/NSUs
Promotion Board/Committee before the NHQ Promotion Board within
five (5) days upon receipt of the adverse decision. The NHQ Promotion
Board shall have fifteen (15) days within which to resolve the
appeal/complaint;
5) The protest/grievance or complaint shall not be relegated to the NHQ
Promotion Board without the final resolution or disposition of the
PROs/NSUs Promotion Board/Committee unless the ten (10) day
period as provided in item 3 above has already lapsed without the
PROs/NSUs Board/Committee having resolved the protest/grievance
or complaint;
6) The PROs/NSUs Promotion Board/Committee shall not pass upon the
merits of the protest/grievance or complaint unless it is based on any
of the grounds as provided in item 7 below. The complainant has the
burden of proving that any of the grounds exists;
7) Protests/complaints shall only be entertained if these pertain and arose
from the wrongful application and non-implementation and/or violation
of policies and procedures on promotion which affect the PNP
uniformed personnel to include other related causes such as the
following:
a)
b)
c)
d)

Conduct of the evaluation and screening of applicants;

Application of the rating system in ranks with "limited quota";
Actual computation of ratings; and
Grave abuse of discretion.

8) The decision of the PROs/NSUs Promotion Board/Committee shall be

in the form of a memorandum duly signed by the Chairman Promotion
Board/Committee and/or in a Resolution form, if it requires matters
involving the approval of the en banc;

Page 15 of 18

9) In the event that the PROs/NSUs Promotion Board/Committee or the

NHQ Promotion Board, as the case maybe, finds the protest/grievance
or complaint in order, the concerned Promotion Board/Committee shall
immediately inform the appointing authority of its decision and make
the necessary adjustments in its recommendation for promotion in
case of favorable decision; and
10)The protest, grievance, complaint, or appeal must be filed and brought
before the appropriate body within the reglementary period, otherwise
it will be dismissed by virtue of laches or for being filed out of time; and
c. Tasks:
The following are the tasks of offices/units in the implementation of this
CMC:
1) TDPRM
a) Designated Chairman, Superintendent Promotion Board;
b) Issue orders reconstituting the NHQ Promotion Boards and
Secretariats;
c) Act as the overall OPR of the Promotion Program;
d) Issue appropriate awards to Promotion Boards and Secretariat
members after the successful completion of every promotion
program;
e) Publication of orders; and
f) Perform other tasks as directed.
2) TDI
a) Conduct record check on the authenticity of all documents
submitted as required for promotion; and
b) Perform other tasks as directed.
3) TDO
a) Designated Chairman, PINSP Promotion Board; and
b) Perform other tasks as directed.
4) TDL
a) Designated Chairman, PCINSP Promotion Board; and
b) Perform other tasks as directed.
5) TDPCR
a) Designated Vice Chairman, PSUPT Promotion Board; and
b) Perform other tasks as directed.
6) TDC
a) Designated Vice Chairman, PINSP Promotion Board;
b) Provide fund support relative to the conduct of the Promotion
Program; and
c) Perform other tasks as directed.
7) TDHRDD
a) Designated Vice Chairman, PCINSP Promotion Board;
b) Validate the education and training records of applicants;
c) Provide latest PFT records of applicants; and
d) Perform other tasks as directed.
8) TDPL
a) Designated Chairman, NHQ PNCO Promotion Board; and
b) Perform other tasks as directed.
Page 16 of 18

9) TDIDM
a) Designated Chairman, PSINSP Promotion Board; and
b) Perform other tasks as directed.
10)TDRD
a) Designated Vice Chairman, PSINSP Promotion Board; and
b) Perform other tasks as directed.
11)DDPRM
a) Designated Vice Chairman, NHQ PNCO Promotion Board; and
b) Perform other tasks as directed.
12)D, FS
a) Implement the payment of the requested budget; and
b) Perform other tasks as directed.
13)RD, PROs and D, NSUs
a) Issue orders creating/organizing the PCO and PNCO Promotion
Board/Committee;
b) Screen and evaluate qualified applicants in line with existing
promotional policies, standards and guidelines through the
Promotion Boards;
c) Prepare promotional appointments (KSS Form 33) to qualified
PNCO applicants for submission to CSC;
d) Submit to concerned NHQ PCO Promotion Boards the results of
deliberation and assessment of PCOs recommended for promotion;
e) Issue Special Orders announcing the promotion of PNCOs after the
endorsement of their appointments (KSS Form 33) to the CSC; and
f) Perform other tasks as directed.

14)C, RPHRDDs/C, ARMDs and C, Attestation Section DPRM

a) Shall be responsible in the submission of Civil Service
requirements for attestation of appointments of qualified applicants;
b) For PCOs and PNCOs at the NHQ, the requirements for attestation
shall be submitted by the C, Attestation Section DPRM to CSC
Crame Field Office;
c) The Chairman of Promotion Board shall sign the Personnel
Selection Board portion of the KSS Porma Blg. 33;
d) The Chief, RPHRDDs/Chief, ARMDs/Administrative Officers shall
see to it that all appointment papers (KSS Porma Blg. 33) of their
personnel are submitted to the CSC on time; and
e) The promotion orders (General/Special Orders) shall be published
only after the appointment papers of the promotees are received
and officially acknowledged by the CSC.
15)CESPO/RESPOs
a) Designated as member NHQ/PROs/NSUs PNCO Promotion
Boards; and
b) Perform other tasks as directed.
9. CRIMINAL AND ADMINISTRATIVE LIABILITY IN CASE OF BREACH:
a. Any personnel who, through act or omission, commit any violation of this
circular shall be subjected to a disciplinary action pursuant to NAPOLCOM
MC No. 2007-001 (Uniform Rules of Procedure before the Administrative
Disciplinary Authorities and the Internal Affairs Service of the PNP);
Page 17 of 18

b. In the nature of proceedings, the provisions of Civil Service Law on

Administrative Cases in the Civil Service (RRACCS) as well as the Rules
of Court shall be suppletorily applicable in the disposition of cases for
violations of this MC; and
c. A candidate who misrepresents, perjures, falsifies, tampers, and distorts
entries/information in his/her Affidavit of Undertaking (DPRM Form RSD03-A Revised 2014) as well as other documents submitted and attached
to his/her application shall be held liable for PERJURY and
DISHONESTY.
10. EFFECTIVITY:
This CMC shall take effect immediately.

RI
Po
Chief, PNP
tr
Distribution:

Command Group
D-Staff
AIG, IAS
P-Staff
AIG, IAS
Dirs, NSUs
RDs, PROs
DDs, NCRPO

'Riff*

Page 18 of 18

Phase 6 CMCPreparation,
Rehearsal, and Mass OathTaking a nd Donn ing of Ran ks

Phase 5 Final Deliberation of NHQ

PCO/ PNCO Promotion Boards
andIssuance of Promotion
Orders

Phase 4 Drug Test and Work

Behavior Performance Appraisal
(WBPA)

Phase 3 PRO/ NSU PCO Promotion

Board Deliberation

Other Re. uirements.

a)

Secretariats, Subm ission of

Req u irements/ Acceptance of
Applica nts, Screen ing a nd
Eva luation of Qualification
Standards,
Interview a nd

ro

Phase 2- Activation of Promotion

Boards/
Committees a nd

Phase 1 - General Preparation,

Updating of PAIS Records,
Req uest
for
Budget,
Publication a nd Distribution
of Quota.

April

March

May
June

July

CALENDAROFACTIVITIES

CU

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2nd Level Regular Promotion
Program

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Committees
and
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and
Evaluation
of
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Rehearsal, a nd Mass OathTaking andDonning of Ranks

Phase 6 CMCPreparation,

NHQ PCO/PNCO Promotion

Boards and Issuance of
Promotion Orders

Phase 5 Final Deliberation of

Behavior Performance
Appraisal (WBPA)

Phase 4 Drug Test andWork

Promotion BoardDeliberation

Phase 3 PRO/NSUPCO

Phase

November

October

Phase 1

>

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August

CALENDAROFACTIVITIES

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Program

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PROMOTION BOARD AND COMMITTEE COMPOSITIONS

1. There shall be a separate promotion board for PSUPT, PCINSP, PSINSP,
PINSP and PNCOs assigned at NHQ. The PROs and NSUs shall also have
a promotion board for PNCOs.
PSUPT PROMOTION BOARD
TDPRM
TDPCR
EX-O, DPRM
EX-O, DHRDD
NAPOLCOM Representative
HS/Woman Representative
Legal Officer, LS

Chairman
Vice-Chairman
Member
Member
Member
Member
Member

PCINSP PROMOTION BOARD

TDL
TDHRDD
DDPCR
EX-O, DL
NAPOLCOM Representative
HS/Woman Representative
Legal Officer, LS

Chairman
Vice-Chairman
Member
Member
Member
Member
Member

PSINSP PROMOTION BOARD

TDIDM
TDRD
DDO
EX-O, DIDM
NAPOLCOM Representative
HS/Woman Representative
Legal Officer, LS

Chairman
Vice-Chairman
Member
Member
Member
Member
Member

PINSP PROMOTION BOARD

TDO
TDC
DDI
EX-O, DO
NAPOLCOM Representative
HS/VVoman Representative
Legal Officer, LS

Chairman
Vice-Chairman
Member
Member
Member
Member
Member

NHQ PNCO PROMOTION BOARD

TDPL
DDPRM
DDRD
EX-O, DPL
NAPOLCOM Representative
HS/Woman Representative
Legal Officer, LS
CESPO

Chairman
Vice-Chairman
Member
Member
Member
Member
Member
Member

a. PROs, NSUs PNCO Promotion Board Functions:

1) Conduct determination of the final list of candidates contained in the
worksheets and resolution prepared by the secretariat;
2) Select the most qualified and competent candidates;
3) Evaluate the final resolutions and worksheets presented by the
secretariat. When deemed necessary, the board may conduct
verification or direct subordinate units to conduct discreet investigation
of candidates; and
4) Approval and signature of promotion resolution and worksheet and
they shall submit their recommendation to their respective appointing
authority for approval (RDs, PROs, Dir, NSUs & AIG, IAS).

2. PROs PNCO Promotion Board:

Chairman

ViceChairman

Member

Member

Member

Member

Member

Member

CRDS

C,RCD

DC,
RPHRDD

C,RPSB

Legal
Officer

RESPO

Woman
Representative

NAPOLCOM
Representative

3. NSUs Promotion Board:

Chairman

Vice Chairman

Member

Member

Member

Member

Member

Member

CDS

C, CFMD

AC,
ARMD

C,RPSB

Legal
Officer

ESPO

Woman
Representative

NAPOLCOM
Representative

a. PROMOTION COMMITTEE
A promotion committee shall be created in every PROs/NSUs to
provide support to the Promotion Board.
1) Functions:
The promotion committee shall have the following functions:
a) Conduct review and evaluation of all PCO candidates for
promotion in their respective offices/units presented by the
secretariat;
b) Approval and signature of Promotion Resolution and Worksheet;
and
c) Endorse their recommendation together with complete
documentary records of the candidates to the NHQ Promotion
Board (Attn: TDPRM) for confirmation and approval of the
appropriate appointing authority.

2) Composition of PROs/NSUs Promotion Committee

a) Police Regional Offices Promotion Committee:

Chairman

ViceChairman

Member

Member

Member

Member

DRDA

C, RPHRDD

C, RCD

C, RIDMD

Legal Officer/
Inspectorate

Woman
Representative

Member
NAPOLCOM
Representative I

b) National Support Units Promotion Committee:

UNIT/OFFICE

CHAIRMAN

VICECHAIRMAN

MEMBER

ACG

Deputy Director

C,ARMD

C, OMD

LO/INSPECTORATE

AKG

Deputy Director

C,ARMD

C, OMD

LO/INSPECTORATE

AVSEGRP

Deputy Director

C, OMD

C, PIO/PCRO

LO/INSPECTORATE

CIDG

Deputy Director

C, ARMD

C, PIO/PCRO

LO/INSPECTORATE

CSG

Deputy Director

C,ARMD

C, OMD

LO/INSPECTORATE

FS

Deputy Director

C, DD

C, ARMD

C, TRAINING

HPG

Deputy Director

C,ARMD

C, OMD

LO/INSPECTORATE

HSS

Deputy Director

ADOP

INSPECTORATE

C, WPS

IG

Deputy Director

C, INVES &
LAD

C, SSD

C, PIO/PCRO

LSS

Deputy Director

C, SSDD

PTRMO

LO/INSPECTORATE

MG

Deputy Director

C, ARMD

LO/
INSPECTORATE

C, GSU

UNIT/OFFICE

CHAIRMAN

VICECHAIRMAN

MEMBER

PCRG

Deputy Director

C, OMD

C, ARMD

LO/INSPECTORATE

PRBS

Deputy Director

C, ARMD

BFO

LO/INSPECTORATE

PSPG

Deputy Director

C,ARMD

C, HSSU

LO/INSPECTORATE

SAF

Deputy Director

C, ARMD

BFO

AC, PCRD

CES

Deputy Director

C, ARMD

BFO

LO/INSPECTORATE

CLG

Deputy Director

ADL

AC,DC

LO/INSPECTORATE

CHS

Deputy Director

C, SMU

C, ARMD

LO/INSPECTORATE
(C,PMD)
C, PROJECT
MANAGEMENT
DIVISION

MEMBER

MEMBER

MEMBER

MEMBER

Woman
Representative
Woman
Representative
Woman
Representative
Woman
Representative
Woman
Representative
Woman
Representative
Woman
Woman
Representative
Woman
Representative
Woman
Representative
Woman
Representative

NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative

MEMBER

MEMBER

Woman
Representative
Woman
Woman
Representative
Woman
Representative
Woman
Representative
Woman
Representative
Woman
Representative

NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative

Woman
Representative

NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative
NAPOLCOM
Representative

ES

Deputy Director

C,ARMD

(SD)
SHELTERING
DIVISION

HS

Deputy Director

C, PNPGH,
HS

ADMO

C, WCS, PNPGH

ITMS

Deputy Director

C ,DMD

C, ARMD

LO/INSPECTORATE

IS

Deputy Director

C, LAD

C,ARMD

LO/INSPECTORATE

TS

Deputy Director

TM, SSSD

ADMO

ACAD & STUDENT

AFFAIRS OFFICER

Woman
Representative
Woman
Representative
Woman
Representative
Woman
Representative

IAS

SEA

C, AFMD

C, IID

AC, IAD

AC,LAD

AIDG

Deputy Director

C, ARMD

BFO

LO/INSPECTORATE

EOD/K9

Deputy Director

C, ARMD

BFO

LO/INSPECTORATE

Woman
Representative
Woman
Representative

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ASSESSMENT CRITERIA:
The Promotion Boards and Committees shall be guided by the following
criteria/parameters during evaluation, interview and deliberation.
1. No failing grades shall be established. It will depend on the quota to be filled-up
by the Unit/Office; and
2. The higher the overall rating garnered by the applicant, the more chances of
getting promoted;
POINTS
POINTS
POINTS
DISTRIBUTION
DISTRIBUTION
DISTRIBUTION
PINSP, PSINSP,
SPO1
P01, P02, P03,
CRITERIA
PCINSP AND PSUPT
SPO2, SP03,
SPO4
(3 YEARS)
(3 YEARS)
(2 YEARS)
A. SENIORITY
50
40
40
B. INTERVIEW
20
25
25
C. AWARDS
15
20
20
D. IPER
15
15
15
TOTAL
100%
100%
100%
a. SENIORITY
The following point system shall be applied in the evaluation of rank
seniority for promotion with a required minimum TIG/Experience in the service
under NAPOLCOM Resolution No. 2013-501 dated October 23. 2013:

No. of years in the present rank

8 years and above

7 years 6 months and 1 day
7 years 1 day to 6 months

PINSP, PSINSP,
PCINSP and
PSUPT

SPO1

P01, P02, P03, SPO2,

SP03, SPO4

(3 Years TIG)

(3 Years TIG)

(2 Years TIG )

50

40

--

48
46

38
36

---

(7 yrs in service and

7 years

44

34

above)
40

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42

32

38

6 years 1 day to 6 months

40
38

30
28

36
34

5 years 6 months and 1 day

5 years 1 day to 6 months
5 years
4 years 6 months and 1 day

36
34
32

26
24
22

32
30
28

30

20

26

4 years 1 day to 6 months

4 years

28
26

18
16

24

3 years 6 months and 1 day

3 years 1 day to 6 months

24

14

22

12

20
18

3 years
2 years 6 months and 1 day

20
--

10

16
14

2 years 1 day to 6 months

--

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12

2 years

--

--

10

6 years

22

Note: The KSS appointment shall be the basis of counting of TIG or the cut- off date.
b. INTERVIEW (maximum of 2Opts for PCOs and 25pts for PNCOs)

CRITERIA

PINSP, PSINSP,
PCINSP and
PSUPT

SP01

P01, P02, P03, SP02,

SP03, SPO4

(3 YEARS)

(3 YEARS)

(2 YEARS)

20

25

25

INTERVIEW

GUIDELINES IN RATING THE APPLICANTS DURING THE INTERVIEW

1) As a rule, interview by the board/committee shall be mandatory except,
when the quota allocated is more than the number of applicants. The
board/committee may decide if the interview will be waived;
2) The board/committee shall rate the applicants based on the given criteria
provided in DPRM form (promotion interview form) No.RSD-03-B; and
3) No applicant will be given a zero score by the promotion board/committee
during the interview phase except, when the applicant is absent. The mere
presence of the applicant will be automatically given five (5) points score.
The following are the interview guide with corresponding rating to assess
their knowledge and competencies:
a) PCOs (20pts)
Area Covered
Work Ethics and Morale
Reasoning
Communication Skills
Leadership Qualities
Job Knowledge
IQ and Current Events
TOTAL

Result of Evaluation
Percentage Rating

Equivalent Points

20 %

16%

3.2

20 %
20 %
20 %
20 %
100 %

17%
19%
18%
16%
86%

4
4
4
4
20

3.4
3.8
3.6
3.2
17.2

Provided is the example for computing the points for interview.

e.g PCINSP JUAN DELA CRUZ- 86 x .20 = 17.2 points

b) PNCOs (25pts)
Result of Evaluation
Percentage Rating

Area Covered
Work Ethics and Morale
Reasoning
Communication Skills
Leadership Qualities
Job Knowledge
IQ and Current Events
TOTAL

Equivalent Points

20 %

17%

4.25

20 %
20 %
20 %
20 %
100 %

16%
16%
18%
17%
84%

5
5
5
5
25

4
4
4.5
4.25
21

Provided is the example for computing the points for interview.

e.g SPO4 JUAN DELA CRUZ- 84 x .25 = 21 points
c. AWARDS IN PRESENT RANK
(Maximum of 15 Points for PCOs and Maximum of 20 Points for PNCOs)
These factors shall take into account the awards, commendations, and
recognition a candidate received for exemplary performance. A maximum
of 15 points for PCOs and 20 points for PNCOs shall be automatically
given derived from the accumulated points of his/her awards and
decorations in the current/present rank.
Awards and Decorations

Points Allocated

Medalya ng Kagitingan, Medalya ng Kabayanihan, Medalya ng

Katapangan, Medalya ng Kadakilaan, and Medalya ng
Katangitanging Asal, Medalya ng Sugatang Magiting, BEST BEST
in the National Levels (Best PCO and Best PNCO), Recepient of
Awards bestowed by reputable international or national award
giving organization (Ten Outstanding Policewen/Policewomen)
Medalya ng Katapatan sa Paglilingkod, Medalya ng
Katangitanging Gawa, Medalya ng Pambihirang Paglilingkod
Significant accomplishments, awards & commendations bestowed
by regional reputable institution and/or officers and other
counterparts including "BEST BEST" in the Regional Levels (Best
PCO and Best PNCO)
Medalya ng Papuri, Kasanayan at Kagalingan and other medals
Commendations, Certificate of Appreciation bestowed by Head of
Office and PNP Officers

(5)

(4)

(3)
(2)
5

d. Individual Performance Evaluation Report [IPER] (15 points)

The following point system shall be applied in the distribution and
allocation of credits for individual performance evaluation rating for two
consecutive periods.
IPER
Outstanding (Os) X Outstanding (Os)

POINTS ALLOCATED
15

Outstanding (Os) X Very Satisfactory (Vs)

12.5

Very Satisfactory (Vs) X Very Satisfactory (Vs)

10

This factor shall take into account the performance of the police officer as
reflected in his/her Individual Performance Evaluation Report (IPER):
1) Fifteen (15) points shall be automatically given if subject personnel has
two Outstanding (OS) ratings in his/her two (2) consecutive IPERs;
2) Twelve point five (12.5) points shall be given if subject personnel has
at least one (OS) and one (VS) rating in his/her two (2) consecutive
IPER s; and
3) Ten points shall be given if subject personnel has two consecutive
(VS) in his/her IPERs.

Other Requirements

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FACTORSFOREVALUATIONANDSCREENING

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PSSUPT ORLANDO T MELCHOR

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VICE-CHAIRMAN, N HQ PSUPTPROMOTIONBOARD

Qualification Standards

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DPRM FORM RSD-03-A (Revised 2014)

Republic of the Philippines

National Police Commission
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
Camp Crame, Quezon City

AFFIDAVIT OF UNDERTAKING FOR PROMOTION

of legal age, residing at
(Rank)

(First Name)

(Middle Name)

(Last Name)

, a member of Philippine National Police, presently assigned at

designated to the position of
(Office/Unit)

effective on
after having duly sworn to in accordance
with law, do hereby depose and state that:
1. I am a candidate for promotion to the rank of

2. I possess all the mandatory qualifications (i.e. eligibility, training, time-in-grade and
education) and other collateral requirements for promotion;
3. All the documents I have submitted to support my promotion are accurate, genuine and
authentic and that all the originals are now with me ready for verification and/or
comparison anytime;
4. I have passed the E-Learning Program as required under PNP P.A.T.R.O.L. Plan 2030;
5. I will not seek reassignment and/or detail to other offices/units within six months from the
issuance of my promotion order;
6. I am fully aware of my liability and responsibility in the foregoing declaration under the law
and regulation of the PNP, NAPOLCOM and CSC;
7. I agree to the AUTOMATIC NULLIFICATION of my promotion and I hold myself
administratively and criminally liable for "DISHONESTY" and "PERJURY" for falsehood,
misrepresentation or omission and for any fraudulent, falsification or tampered documents
that I have submitted;
8. I have read and checked all entries appearing in my attached Personnel Accounting and
Information System (PAIS) Generated PDS and that I certify that all entries thereof are true
and correct;
9. I further certify that the foregoing declarations are true and accurate to the best of my
knowledge and ability and I hereby authorized the PNP to obtain and secure pertinent
records that will show my qualification standards, collateral requirements and case records
and other record related to this declaration if any, in any agency or office.
10. Since the pendency of my appeal/grievance/complaints for promotion renders this
application moot and academic, I hereby voluntarily withdraws said appeal/grievance/
complaints for purposes of promotion;
11. I have criminal and/or administrative case;
YES 111
NO
I was suspended from my present rank;
YES
NO
I was demoted from my present rank; and
YESE
NO
An appeal is pending, in lieu thereof, before any judicial
and administrative or quasi judicial bodies.
YES 0
NOD
12. I have attached the certification from the court and quasi-judicial body on the status of the
case, if applicable.
YES 0
N/A 0
The following are the details of my pending criminal and/or admin case (s) and records of
suspension/demotion from my present rank:
NATURE OF COMPLAINT/
OFFENSE

COMPLAINANT

CASE
TITLE/NUMBER
AND VENUE

CASE STATUSPENALTY/
(Pending or
DECISION
Resolved)

DATE FILED/
PERIOD PENALTY IMPOSED

NOTE. Use extra sheet if necessary

That I attest to the truthfulness of the foregoing declaration and submit myself to the legal
consequences thereof, if ever the statements above are wanting in truth and in substance.

Affiant
SUBSCRIBED AND SWORN TO before me this

, 20

, at

, Philippines.

(Notary Public)

day of

DPRM FORM RSD-03-B (Revised 2016)

(To be kept by Admin Office)

Republic of the Philippines

National Police Commission
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE

Camp Came, Quezon City

AFFIDAVIT OF UNDERTAKING FOR PSF PERSONNEL

I,

, of legal age, residing at

(Rank)

(First Name)

(Middle Name)

(Last Name)

, a member of Philippine National Police, presently assigned at

designated to the position of
(Office/Unit)

effective on
with law, do hereby depose and state that:

after having duly sworn to in accordance

1. I am a candidate for promotion to the rank of

2. I possess all the mandatory qualifications (i.e. eligibility, training, time-in-grade and
education) and other collateral requirements for promotion;
3. All the documents I have submitted to support my promotion are accurate, genuine and
authentic and that all the originals are now with me ready for verification and/or
comparison anytime;
4. I agree to be assigned with the (Regional Public Safety Battalion/Provincial Public Safety
Company/SAF)
for a minimum period
of two years starting from the effectivity of my promotion;
5. I agree to the AUTOMATIC NULLIFICATION of my promotion if I seek reassignment without
completing the two years TOD from the effectivity of my promotion;
6. That I attest to the truthfulness of the foregoing declaration and submit myself to the legal
consequences thereof, if ever the statements above are wanting in truth and in substance.

Aftiant
SUBSCRIBED AND SWORN TO before me this

, 20

, at

, Philippines.

(Administrative Officer)

day of

DPRM RSD Form-03-B1-PCO (Revised 2016)

INTERVIEW EVALUATION FORM

(for PCO)
Applicant Nr.

Name:

(LAST)

(FIRST)

(MIDDLE NAME)

HIGHEST EDUCATIONAL
ATTAINMENT
HIGHEST MANDATORY
TRAINING
PRESENT DESIGNATION & I
DATE DESIGNATED

DATE OF LAST
PROMOTION
DATE OF CSC ATTESTED
PERMANENT APPOINTMENT
EXPERIENCE/ TIG
(PERM + TEMP)

APPROPRIATE ELIGIBILITY

PENDING CASE AT:

(QUALIFIER)

RESULT OF EVALUATION

AREA COVERED

PERCENTAGE
RATING

EQUIVALENT
POINTS

Work Ethics and Moral Reasoning

20 %

Communication Skills

20 %

Leadership Qualities

20 %

Job Knowledge

20 %

IQ and Current Events

20 %

100 %

20

TOTAL

Evaluated by:

Promotion Board/ Committee Member

(Signature over Printed Name)

NOTE: This FORM should be stapled to the updated PAIS PDS.

One Form per Board/Committee Member.

DPRM RSD Form-03-B2-PNCO (Revised 2016)

INTERVIEW EVALUATION FORM

(for PNCO)
Applicant Nr.

Name:
(LAST)

(QUALIFIER)

(MIDDLE NAME)

(FIRST)

HIGHEST EDUCATIONAL
ATTAINMENT
HIGHEST MANDATORY
TRAINING
PRESENT DESIGNATION &
DATE DESIGNATED

DATE OF LAST
PROMOTION
DATE OF CSC ATTESTED
PERMANENT APPOINTMENT
EXPERIENCE/ TIG
(PERM + TEMP)

APPROPRIATE ELIGIBILITY

PENDING CASE AT:

RESULT OF EVALUATION

AREA COVERED

PERCENTAGE
RATING

EQUIVALENT
POINTS

Work Ethics and Moral Reasoning

20 %

Communication Skills

20 %

Leadership Qualities

20 70

Job Knowledge

20 %

IQ and Current Events

20 %

TOTAL

100 %

25

Evaluated by:
Promotion Board/ Committee Member
(Signature over Printed Name)

NOTE: This FORM should be stapled to the updated PAIS PDS.

One Form per Board/Committee Member.

DPRM FORM RSD-03-C

Republic of the Philippines

NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
DIRECTORATE FOR PERSONNEL AND RECORDS MANAGEMENT
Camp Crame, Quezon City

CERTIFICATE OF DUE DILIGENCE

THIS IS TO CERTIFY that the NHQ PSUPT Promotion Board com sed of a
group of duly designated personnel, has conducted a thorough

ning and

evaluation of the promotional requirements submitted by the six a

m the

Command Group and D-Staff to include the worksheets, resolution,

pertinent

documents submitted by the PROs/NSUs PSUPT Promotion Co

This is to further certify, that after assessing th
applicants, the Board so hold to state and confirm th

ntly established that

said applicants possess all the qualifications

e disqualifications for

promotion including those submitted by the PR /NSU

That before admitting the sufficie

approval and confirmation by the

This certificatio
set forth under the
Issued

otion Committees.
and veracity of the promotional

requirements and qualifications o the a

diligence and meticulously ass-

an fitness of the

cants, the Board has conducted due

nd evatated the contents thereof prior to its

PT Promotion Board en banc.
iss , in compliance with the promotional guidelines

PS T Promotion Program.

1Rf

, 2016 at

Atteste

CO

0 T D AGUSTIN
e Chief Inspector
Head Secretariat, NHQ PSUPT Promotion Board
Approved by:

DOMINADOR E AQUINO, JR
Police Director
Chairman, NHQ PSUPT Promotion Board

DPRM FORM RSD-04 (Revised 2016)

NOTE: For Secretariats use only
This form shall be attached in front of FOLDER "A"

CHECKLIST OF REQUIREMENTS FOR PROMOTION TO THE RANK OF

PERSONAL DETAILS
Rank/Name:
Unit Assignment:
Previous Assignment:
Date Entered Service:
Retirement Date:

Date Of Birth:
Age:
Facebook Account:
E-Mail Address:
Cellphone Number:

N STANDARD
SPECIFY
1.
2.
3.
4.

Eligibilities: (State Eligibility)

Education: (State Course/s)
Training: (mandatory training)
Time-In-Grade (state how many years, months
and days on present rank with the cut-off date
on June 30, 2016

YES

OTHOMEEMMENTS
1. Promotion by Vacancy in Position (for SUPT)
2. Observance of Time in Position (SPO4 to PINSP)
(based on approved CMC 2016)
3. One Year Before Retirement Rule
4. PAIS PDS (check the details)
5. NBI Clearance (ORIGINAL)
Date Issued:
Expiration date:
6. Certification of the case. If any, (for those with
pending criminal and administrative case only)
Date of filing of information:
8. Affidavit of Undertaking
9. Affidavit of Undertaking of PSF Personnel
10.Latest two consecutive IPER (1st Semester & 2nd
Semester 2015)
10. Neuro Psychiatric Exam (6mos validity)
11. Drug Test
(6mos validity)
1. CSC Appointment Checklist
2. Duly Accomplished CSC PDS
Form 212
(Revised 2005)
3. Authenticated Proof Of Mandatory Training
(Diploma/Final Order Of Merit/Declaration of
Graduates
4. Authenticated Proof of Eligibility
5. Authenticated CSC Attestation On Present Rank

Check the ff:

QUALIFIED :
DISQUALIFIED:
REASON/S
:
Name/Signature of Checker

NO

REMARKS

DPRM FORM RSD-04 (Revised 2016)

NOTE: For Secretariats use only
This form shall be attached in front of FOLDER "A"

CHECKLIST OF REQUIREMENTS FOR PROMOTION TO THE RANK OF PCINSP

"1

"_,

Rank/Name: PSINSP JUAN M DELA CRUZ

Unit Assignment: RSD, DPRM
Previous Assignment: NVPPO, PRO 2
Date Entered Service: SEPT 10, 1998
Retirement Date: AUGUST 10, 2032
,
ATI *

Date Of Birth: AUGUST 10, 1976

Age: 39 y/o
Facebook Account: salaknib@yahoo.com
E-Mail Address: binkalas@yahoo.com
Cellphone Number: 09178562686
I

SPECIFY
YES
5. Eligibilities: (State Eligibility)
Ra 1080, PSUPT
/
NAPOLCOM, etc
6. Education: (State Course/s)
BS CRIM
/
7. Training: (mandatory training)
PSOAC
/
8. Time-In-Grade (state how many years, months
I
and days on present rank with the cut-off date 5yrs/5mos/2days/
on June 30, 2016
OTHER REQUIREMENTS
11.Promotion by Vacancy in Position (for SUPT)
i\iii-12.Observance of Time in Position (SPO4 to PINSP)
N/A
(based on approved CMC 2016)
13.One Year Before Retirement Rule
14.PAIS PDS (check the details)
/
15.NBI Clearance (ORIGINAL)
Feb/ 01 /2016/
/
Date Issued:
Aug/ 01 /2017/
Expiration date:
. 6. Certification of the case. If any, (for those with
/
. pending criminal and administrative case only)
Date of filing of information:
18.Affidavit of Undertaking
/
19.Affidavit of Undertaking of PSF Personnel
20. Latest two consecutive IPER (1st Semester & 2nd Very satisfactory
Semester 2015)
90.1
Very satisfactory
90.4
10. Neuro Psychiatric Exam (6mos validity)
/
11. Drug Test
(6mos validity)
6. CSC Appointment Checklist
7. Duly Accomplished CSC PDS
Form 212
(Revised 2005)
8. Authenticated Proof Of Mandatory Training
(Diploma/Final Order Of Merit/Declaration of
Graduates
9. Authenticated Proof of Eligibility
10.Authenticated CSC Attestation On Present Rank

/
/
/

/
/

Check the ff:

QUALIFIED :

sPoi AP-

GaZPIAA)
Name/Signature of Checker OM/WO
5

"r

DISQUALIFIED:
REASON/S

,
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NO

_.

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'

REMARKS