Polytechnic University of the

Philippines

JIREH TRADING SALES AND

INVENTORY MANAGEMENT
SYSTEM

Program
BACHELOR OF SCIENCE IN INFORMATION
TECHNOLOGY

MARICEL M.
BALANGUE
ANGEL STORM E.
CAINOY
LARA MAY C.
CELESTINO
CHRISTIAN OLIVER J.GALLARDO
ALSIE B.LANDICHO
Proponents

Polytechnic University of the

Philippines

MR. HOMER S. SANTOS

Adviser

1. Project Title
JIREH TRADING SALES AND INVENTORY MANAGEMENT
SYSTEM
2. Project Overview and Problem Statement
The used of manual processes in business has decline since the
rise of computerized and automated systems. And in fact, nowadays, the
use of computer-based business system has become prevalent all
throughout the developed and developing countries around the world
due to the increased productivity and efficiency of data processing. In
the case of Jireh Trading, they are currently using the manual sales and
inventory system wherein computing for these are done manually. They
purchases specialized range of hardware, lumber and construction
products, maintain stocks or a shop, sell and deliver (for bigger
purchases) products to customers.
A lot of people still prefer to follow the manual way to record but
we have found out at Jireh Trading that they are looking forward to a
more systematic way of doing sales and inventory if one exists in their
business. The manual system for them produces most of the times,
inaccurate data that can lead to loss of profit. The laziness during the
traditional way of recording of items too, gives them the idea of just
doing approximates. For that, the proponents proposes a computerbased sales and inventory system that will be used to record all the
stocks and upcoming items of the Jireh Trading, also the deliveries and
sales, in which way will help the business to monitor and control their
income as well as their losses.
3. Project Objectives
The project aims to provide solution in sales and inventory
management system of Jireh Trading.
And the specific objectives of this project are:
a. To manage food stocks, item and products in a systematic way.
b. To reduce the time-consumed during inventory activities.
c. To secure all data and related sources involved in storing
processes.
d. To prevent obsolescence & wastage etc.
e. To secure the availability of produced food goods.

f. To maximize efficiency.
g. To simplify work processes during inventory management.
h. To provide an organize storage of files and easy access of
records.
i. To prevent data anomalies regarding items information.
j. To lessen the time-consumed during sales transaction.
k. To monitor the sales transaction of the business.

4. Project Benefits
Many
businesses
achieve
their goals
by
completing
projects that contribute to their objectives. Here are some benefits a
business can get having this project integrated.
a. Saves up time.
b. Results more accurate and relevant data.
c. Ensures the business activity (such as the sales and inventory
management) running smoothly.
d. Ensures the consistency of data such as inventory reports and
product summaries.
e. Increases efficiency and productivity.
f. Maintains a high level of customer service
g. Controls inventory management errors.
h. Decreases work load.
i. Lowers handling and holding costs.
j. Helps speed up the order fulfillment process.
k. Reduces the labor costs associated with managing the
inventory.
l. Customizes to meet up requirements.
m. Provides a competitive edge.
5. High-level Components of the Software Product
High Level Components contains the main functions of the system
to be developed, it is the main features that the system can perform and
if the system does not have it, the system fails to perform its primary
mission or objective.
a. Inventory. This module produces all the stocks of the company,
including the status of a product whether it is still available,
limited or out of stock.

b. Sales. This module is for the purchases. It updates real time

whenever there is a purchase. The selling of items happens
here. As items are being sold, stocks in the inventory are
reduced too. Receipts are generated on this module too.
c. Deliveries. This handles the wholesale buyers. Includes their
basic info and big purchases from the business.
d. Suppliers. The module that contains suppliers info and the
business purchases from them, whenever there are supplies
added, the stocks in the inventory increases.
e. Monitoring. The module that contains the audit trail or history
of activities done in the system that can be deleted or moved to
archive. The database can also be back- up and restore under
this module.
f. Accounts. Responsible for the creation of new users, change of
password and log- out.
6. List of Optional Functional Units of the Software Product
Optional Functional Units are units that even they are missing in
the system the system will fulfills its main function but with degraded
service quality.
a. Critical Stock Indicator. Items that are already out of stock
is
high
lightened.
b. Notification. Notifies whenever there are changes in the
system or if there are added stocks and there is a purchase
made.
c. System lock. Enables the admin to secure the system from
unauthorized use. There are a given number of trials as
password is being entered wrongly.
7. Tools and Technologies Used
In developing a system, the application tools are very important to
support the front and back end of the software to be developed. In able
to develop a system the tools and technologies that will be used is one of
the most important factors to be consider.

The following are the list of tools and technologies to be used:

Microsoft Visual Studio 2010.There are lots of features
added into the account of Microsoft Visual Studio 2010 which will
improve the productivity of application development. Developers can
use it for faster coding, collaborating among the whole team & more.
And for the creation of the user- interface that will manipulate the data
the user enters, which would be stored in a database management
system. It offers a variety of programming language useful in developing
different application.
MySQL Workbench 6.3. It is a visual database designing and
modeling access tool for MySQL server relational database. It
supports creation of multiple models in the same environment. It stores
data in tables which can be accessed and retrieved by defining and
manipulating codes, which is connected to a development platform.
Adobe Photoshop CS5.It is really Photoshop 12. It is used to
design and create graphical interfaces and give more life to the system.
This creates and adds more interests to the system.
C#.NET Language. It is one of the programming languages
designed for the Common Language Infrastructure. C# is intended to be
a simple, modern, general-purpose, object-oriented programming
language. It is easy to use, learn and web- friendly.

8. Similarity With Any Previous Project

In developing the project, the proponents conducted library and
internet research than can help them during development period. The
following are the previous studies which has similarities with the
project:
Bartolome, Gaddlei Dianne et al. (2013). Small Business Inventory
Control System for MS CU Enterprises. Polytechnic University

of the Philippines Santa Maria, Bulacan

campus.
Besonaya, Peter Louie et al. (2007). Sales and Inventory System for
Rejoice Christian Bookstore-SapangPalay. Systems Technology
Institute, Sta. Maria, Bulacan..
Francisco, Billy Joe G. et al. (2014). Inventory Management System for
PUP Santa Maria, Bulacan campus. Polytechnic University of the
Philippines Santa Maria, Bulacan campus.
San Martin, Bartolome et al. (2006). Inventory System of Castaeda
Trading. Systems Technology Institute, Sta. Maria, Bulacan.
Haniel, Carlos L. (2012). Edrish Art Balloons Rentals and Inventory
System. La Consolacion University Philippines, Malolos,
Bulacan.
Estalioca, Ronie Mark T et al. (2011). Computer-Based Inventory and
Point of Sales System with Barcode Technology for Sandalwood
Enterprise formerly Ejibie Enterprise. Systems Technology
Institute, Sta. Maria, Bulacan.

Signatures:
MARICEL M. BALANGUE
Proponent
ANGEL STORM E. CAINOY
Proponent
LARA MAY C. CELESTINO
Proponent
CHRISTIAN OLIVER J. GALLARDO
Proponent
ALSIE B. LANDICHO
Proponent

Approval:
MR. HOMER S. SANTOS
Adviser