BIOLOGICAL ASSETS PROPERTY CARD

(BAPC)
INSTRUCTIONS
A. The BAPC shall be kept by the Biological Asset/s Caretaker or Officer in-charge for each
class or type of biological asset to record promptly the acquisition, description, custody,
transfer, disposal and other information about the property.

B. This form shall be accomplished as follows:

1.
2.
3.
4.
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6.
7.
8.

Entity Name the name of the agency/entity

Fund Cluster - fund cluster name/code in accordance with UACS
Biological Asset the type of the biological asset/s
Description the brief description of the biological asset/s
Property Number the property number assigned to the asset/s
Date the date of acquisition/transfer/disposal
Reference the reference documents used as the bases in recording the transactions
Additions the purchase, birth, any addition or increase of the biological asset/s shall
be reflected within these columns with their respective fair values reflected in the
Fair Value column
9. Reductions the quantity and the selling price of the biological asset/s sold, the
quantity transferred, died, or in any other means of disposal with their respective
fair values reflected in the Fair Value column
10. Fair Value the fair value of the biological asset/s at recording date
11. Balance the running balance of the quantity and value of the biological asset/s
12. Remarks comments about the condition/status of the biological asset/s

C. Transactions shall be posted from the source documents.

D. The BAPC shall be reconciled with the physical inventory of the biological asset/s and
the control accounts annually. Any discrepancies shall be immediately verified and
adjusted.

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