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VIM Overview
Rohit Malik
Agenda
VIM Overview
VIM Components
VIM Process View
VIM Flow
VIM Dashboards
Processing Blocks
Process Swimlanes
AP Scenarios using VIM
Delivery Model
Preparing the Configuration
Transactions
Abbreviations
VIM Overview
OpenText Vendor Invoice Management is packaged solution for
managing invoices.
VIM preprocess data before creating SAP document. Once
system validates all the business rules and pass the document
then document in SAP is created.
With OpenText VIM one can better manage the workflow of the
invoices, pay correct amount to vendors, create various types of
invoices, get the aging report, keep check and various
validations
(document
type,
invoice
information
etc.),
elimination of errors and duplicate check. Having a highly
configurable design allows VIM to accommodate various business
scenarios and cater needs to various organizations.
VIM is a packaged business solution that is developed and tested
in coordination and partnership with SAP.
VIM Overview
SAP Invoice Management by OpenText (VIM) is a packaged
business solution for managing vendor invoices.
VIM solves a business problem - paying correct amount to vendors
on time and with the lowest cost.
VIM delivers not technology but best-practice business processes.
VIM provides values to customers in process efficiency, visibility and
compliance.
VIM Components
VIM Components
Term
Description
Document
Processing
Invoice
Approval
Approval Portal
Mobile Approval
Exception
Handling
VIM
Reporting/Anal
ytics
VIM Components
Term
Description
SAP NetWeaver
BI
Key Data Capture: Now that the invoices are reflected in SAP, it is
time to extract the key data fields from the image. There is a predefined job running in SAP which looks for the notification that an
image has been achieved and is queued in SAP for processing. When a
new invoice is detected, the ICC server is invoked (If ICC is being used)
and the OCR process begins. All fields which are identified during
extraction are saved with the Document Processing document that was
created in the previous step.
VIM Flow
E-Invoice
E-mail
Server
OAWD
SAP/VIM
Enterprise
Scan
Paper
Invoice
Scanner
Archive Server
VIM Flow
Indexer populates
Key fields
Manual Indexing
Archive
Image
Updates to DP
Document
Archive Server
SAP/VIM
SAP/VIM
OCC Extraction
Validation Client
VIM Flow
Archive
Image
AP Processors
SAP/VIM
Archive Server
DP Document
Submitted for
Approval
SAP/VIM
SAP FI
Document
Approver
SAP/VIM
Document posted in SAP
VIM Dashboards
VIM Dashboards
DP Dashboards: includes the indexing screen, is the user interface
for the DP Workflow. This can be accessed from SAP Business
Workplace, Integrated Invoice Cockpit and from the VIM Workplace.
VIM Invoice Exception Dashboard: is the user interface for
processing documents through the Invoice Exception processes. This
can be accessed from SAP Business Workplace or Integrated Invoice
Cockpit.
OpenText Unified Dashboard: a standard and unified dashboard
for all invoices.
OpenText Approval Portal: a web-interface for approving invocies.
VIM Dashboards
SAP Workflow and Exception Handling: SAP workflow can be
visualized as the thread that connects all the tasks in the VIM
portion of Scan to Payment. This can be accessed via VIM
Workplace.
Processing Blocks
From functional and technical perspective, the overall processing
comprises the following processing blocks
Document Processing (DP)
For front-end SAP document creation
PO parking processing
For handling parked PO invoices
PO blocking processing
For handling blocked PO invoices
Invoice Approval
For approving and coding invoices
Process Swimlanes
Process Swimlanes
Business blue print sessions, result in a set of finalized swimlane
diagrams represents the to-be process. The swimlane shown, is
an example of such a process swimlane that is delivered with the
VIM Baseline Configuration. A swimlane diagram comprises the
following main items:
Process Description: The description
represents the process scenario.
in
the
headline
Process Swimlanes
VIM dashboard: The VIM dashboard represents a process as
implemented in the Invoice Exception component of VIM for parked
invoices.
VIM line dashboard: The VIM line dashboard represents a process
as implemented in the Invoice Exception component of VIM for
blocked PO based invoices for line level blocks.
VIM header dashboard: The VIM header dashboard represents a
process as implemented in the Invoice Exception component of VIM
for blocked PO based invoices for header level processes.
Delivery Model
As VIM is basically a scenario, its function may best be described as a
problem solution. It enables the flexible configuration of a company's
payment workflow. To this end, VIM is delivered with a so-called
Baseline Configuration, a set of pre-defined configurations that work
out of the box. In conjunction with other OpenText products such as
OpenText Archive Server it is possible to realize comprehensive
solutions. Core Functions are the technical foundation of VIM: SAP
screens, functions, workflow templates, web pages, etc.
Transaction Codes
Codes
Description
/OPT/SPRO
VIM Configuration
/OPT/VIM
VIM Menu
/OPT/VIM_IIC
/OPT/VIM_WP
VIM Workplace
SBWP
/OPT/VIM_ANALYTICS
VIM Analytics
/OPT/VIM_SUMM
Summary Report
/OPT/VAN_LIABILITY
/OPT/VIM_AGING
Aging Report
/OPT/VIM_EXCP1
/OPT/VIM_KPA1
/OPT/VIM_AUDIT
/OPT/VIM_PROD1
Productivity Report
/OPT/VIM_7CX1_DIS
/OPT/VIM_LICENSE
/OPT/REMINDER
Transaction Codes
Codes
Description
/OPT/CP_9CX5
Create Role
/OPT/CP_9CX2
/OPT/CP_9CX2
/OPT/CP_9CX4
/OPT/VIM_7CX1
/OPT/VIM_APPR_COA
OAC2
OAC3
OAD2
OAD5
PFTS
OAWS
OAWD
Store Documents
/OPT/VIM_1CX1
/OPT/VIM_8CX1
/OPT/VIM_9CX1
Transaction Codes
Codes
Description
/OPT/VIM_1CX12
/OPT/VIM_1CX7
/OPT/VIM_1CX8
/OPT/VIM_1CX19
/OPT/VIM_VALROL_CFG
Configure Channels
/OPT/VIM_7AX8
/OPT/VIM_7AX7
/OPT/VIM_IMG421
/OPT/VIM_IMG412
/OPT/VIM_IMG241
Abbreviations
Abbreviation
Description
VIM
SIM
OCR
ICC
IIC
DP
Document Processing
IAP
Invoice Approval
COA
Chart of Authority
TOA
ALV
BDC
SAINT
SPAM
SSF
AIC
Abbreviations
Abbreviation
Description
KPI