DATABASE MANAGEMENT

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 VII. Macros
Macro Object enA MS Access vaCaPasabBa¢armantYnaTIbegáInel,Ón
kargarenAkñúg MS Access vaGacCYyeyIgkñúgkarbegáIt Button, Menu cg
Object Application bBa©ÚlKñasMrab;eRbIR)as; pÞal;elIkic©karrbs;eyIgnig

GacykkmµviFIepSgmkrt;enAkñúg Ms Access b¤]bmafaeyIgman Table

Forms, ReportseRcIneyIgGaceRbI Macro edIm,IdMeNIrkarebIkbiTelIkic©kar

enH.
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  karbegþIt Macro Autoexec
eyIgeRbI Macro Autoexec sMrab;dMeNIrkarcUleTAebIk Form edays½VyRbvtþi
enAeBlEdleyIgebIk Database .
 enAkñúg Database Windows  Macro Object New

 ]TahrN_faeyIgman Form Main Switchboard

 Save Macro edaydak;eQµaHfa Autoexec

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  karbegáIt Open Button
 kñúg Database Windows  Macro  New
 eFVI Button eQµaH Open edIm,IebIk Suppliers kñúg

Macro Window eFVIdUcxageRkamenH ³

Action Action Arguments
Open Form Name : Suppliers

 Save Macro edaydak;eQµaHfa McrSuppliers

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  karbegáIt Close Button
kñúg Database Window Macro New
 

eFVI Button eQµaH Close edIm,IbiT Form Categories



kñúg Macro Window eFVIdUcxageRkamenH

Action Action Arguments
Close Object Type : Form
Object Name : Categories
Save : Prompt

 Save Macro edaydak;eQµaHfa McrClose

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 sMKal;³ kardak;eQµaHeGay Macro KYrdak;eGaycM²eRBaHeBleyIgman Form b¤
Table eRcInnwgman karRcbUkRcbl;eBlEdlbegáIt Macro eGayva.

 rebobP¢ab; Macro to Form

 ebIk Form Ca Design View (Form: Categories)

 cucelI Window Menu rYcyk Tile Horizontal

eBlEdl Form Design and Database Window bgáðajxøÜnTnÞwmKñaelI Screen cucelI

Macro Object kñúg Database Window rYccab;yk Macro eQµaH McrSuppliers (edaysgát;

Mouse eGayCab;) rYcGUsykeTAdak;kñúg Forms Rtg;kEnøgNamYysmKYr. bnÞab;mk cab;yk

Macro eQµaH McrClose eFVIdUcxagelI. eBlenaHeyIgnwg)an Button cMnYnBIr mYysMrab; Open

Table mYysMrab; Close Form Categories.

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 Creating Switchboard

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 Macro Group

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 Creating Dialog Box

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rebobeFVI³
1- begáIt Form Customer Labels
2- cucelI Option Group Tool mkKUselIépÞ Form

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 3- sresrkñúg Label Name (dUcKMrUxagelI) rYccuc Next  Next  Next
4- eRCIserIsKMrUNamYyEdlGñkcg;)an rYccucelI Next button
5- vayBakü Print Labels For: enAkñúgRbGb;xagelI rYccucelI Finish

6- Select elIs‘umén Option Group  View  Properties

- All Rtg; Name sresr PrintLabelsFor

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7- cucelI Combo box Tool mkKUskñúgs‘umén Option Group eRkam Specific Country
8- cucelI I want the combo box to look up the values in a table or query

9- cucelI Table: Customers rYccucelI Next

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10- eRCIserIsykBakü Country rYccuc Next  Next  Next  Finish
11- Mouse sþaMelI Combo box yk Properties

- Rtg; Name dak;fa SelectCountry

- Rtg; Enable yk No

12- bnÞab;mkeyIgbegáIt Macro mYyeday Save dak;eQµaHfa Customer Labels Dialog

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rYcerobcMdUcxageRkam³
Macro Name Condition Action Argument
Enable Select Country [PrintLabelsFor]=1 SetValue Item :[SelectCountry].[Enabled]
Expression : No
[PrintLabelsFor]=2 SetValue Item : [SelectCountry].[Enabled]
Expression : Yes
... GoToControl Control Name : SelectCountry
Preview [PrintLabelsFor]=1 OpenReport Report Name : Customer Labels
View : Print Preview
[PrintLabelsFor]=2 MsgBox Message : To preview or
IsNull([SelectCountry]) print labels, you
must either pick a
country from the
list or click All
Countries
... GoToControl Control Name : SelectCountry
... StopMacro

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Macro Name Condition Action Argument
[PrintLabelsFor]=2 OpenReport Report Name : Customer Labels
View : Print Preview
Where Condition : [Country]=
[Forms] ![Customer
Labels Dialog]!
[SelectCountry]
Close Object Type : Form
Object Name : Customer Labels
Dialog
Save : Prompt

Cancel Close Object Type : Form

Object Name : Customer Labels
Dialog
Save : Prompt

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 13- cuc Mouse sþaMelIs‘umén Option Group yk Properties  Event
 Rtg;kEnøg After Update vayBakü Customer Labels Dialog.Enable SelectCountry

14- cucelI Command button rYcKUselIIépÞ Form

 Rtg; Name dak; Preview

 Rtg; Caption dak; Pre&view

 cuc Event

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  Rtg;kEnøg On Click vayBakü Customer Labels Dialog.Preview
15- cucelI Command button rYcKUselIépÞ Form

 Rtg; Name dak; Print

 Rtg; Caption dak; &Print

 cuc Event

 Rtg;kEnøg On Click vayBakü Customer Labels Dialog.Cancel

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  Rtg;kEnøg On Click vayBakü Customer Labels Dialog.Print
16- cucelI Command button rYcKUselIépÞ Form

 Rtg; Name dak; Cancel

 Rtg; Caption dak; Cancel

 cuc Event

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 Dialog Forms
eyIgeRbI Dialog Form sMrab;bBa©ÚltMélCalkçx½NÐedIm,IRsg;Tinnñ y½ (eyagtam
tMélEdleyIg)anbBa©Úlkñgú Dialog Form) enAeBlebI Form b¤ Report nwgGac
Print tamlkçx½NÐEdleyIgpþl;eGayva .

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rebobeFVI³
 begáIt Forms “Dialog Form”

 cucelI Text box Tool mkKUsCa Text box cMnYnBIr mYysMrab; Enter

beginning date mYysMrab; Enter ending date

 erob Properties dUcxageRkam³

+ Text box Enter beginning date

- Rtg; Text lb;Bakünwgecal sresr Enter beginning date

- cuc Mouse xagsþaMelI Unbound yk Properties  All Rtg;

Name: sresr Enter beginning date

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 Save Form dak;eQµaHfa Sales by Year Dialog
 begáIt Button OK and Cancel elI Dialog Form

- ebIk Dialog Form Ca Form Design View

- cucelI Command Button (biT Control Wizard) rYcmkKUrCa Button BIr mYy

sMrab; OK mYysMrab; Cancel rYcerob Properties dUcxageRkam ³

+ Button OK Rtg;

- Name sresr cmdok

- Caption sresr OK

- Control Tiptext sresr Click here to Open

(eGaybgðajBaküenHenAeBlyk Mouse Pointer eTAcg¥úlelIva)

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-cucelI Event dak; Cursor Rtg; On Click rYccucelI yk Macro Builder 
OK  Save rYcerobdUcxageRkam³
Macro Name Action Action Arguments
OK OpenReport Report Name : Sale by Year
View : Print Preview
Filter Name :
Where Condition : [Orders]![OrderDate] Between
[Forms]![Sales by Year Dialog]! [BeginningDate] And
[Forms]![Sales by Year Dialog]![EndingDate]
Window Mode : Normal

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 + Button Cancel Rtg;
- Name sresr cmdcancel

- Caption sresr Cancel

- Control Tiptext sresr Click here to Close

- cucelI Event dak; Cursor Rtg; On Click rYccucelI

yk Macro Builder  Ok Save rYcerobdUcxageRkam³

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karbegáIt Shortcut Key
 kñúg Database Windows cucelI Macro Object  New
Macro Name Action Argument
^O OpenForm Form Name: Categories
 Save dak;eQµaHfa Autokeys
Keys List
Keys Syntax Key Combination

cMNaM³
^A Ctrl+A
 ^3 Ctrl+3

sBaØa (^) sMrab; Ctrl

{F1} F1
^{F1} Ctrl+F1

sBaØa (+) sMrab; Shift +{F1}

{INSERT}
Shift+F1
Ins
^{INSERT} Ctrl+Ins
{DELETE} or {DEL} Del
^{DELETE} or ^{DEL} Ctrl+Del
+{DELETE}or +{DEL} Shift+Del

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 Creating Find Record
eyIgeRbI Find Record edIm,IEsVgrkTinñn½yRKan; Et Select
elIelxkUd b¤eQµaHGVImYyenAeBlenH Find Record
nwgbgðajTinñn½yTaMgRsug.

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 rebobeFVI
1- ]bmafaeyIgman Table mYyeQµaH Customer

2- begáIt Form edayyk Field TaMgGs;BI Table Customer

3-ebIk Form Ca Design View

4- yk Mouse cucelI Combo box (biT Control Wizard) ykmk

KUrelI Form enAkEnøgNa mYysmKYr rYcerob Properties

dUcxageRkam³
- Name : Cust_ID
- Rowsource : Customer

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 5- cucelI Event Rtg; After Update: cucelI yk Macro
Builder
6- Save Macro dak;eQµaH Find Record rYcerobdUcxageRkam
Macro Name Action Argument
FindCust_ID GotoControl ControlName : CustomerID
FindRecord Findwhat : =[Cust_ID]

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 Creating Menu
File Edit Form Report
New Undo Categories Catalog
Open Find Customer Labels Dialog Customer Labels
Save Replace Customer Orders Invoice
Close New Record Customers
Exit Delete Record Employees

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 File Menu
 yk Mouse cucelI Macro tab  New  View  Macro Name
 erobcMdUcxageRkam
Macro Name Action Action Argument
&New RunCommand Command: NewDatabase
&Open RunCommand Command: OpenDatebase
&Save RunCommand Command: Save
&Close RunCommand Command: Close
&Exit RunCommand Command: Exit

 Save dak;eQµaH File  Close

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 Edit Menu
 yk Mouse cucelI Macro tab  New  View  Macro Name
 erobcMdUcxageRkam³
Macro Name Action Action Argument
&Undo RunCommand Command: Undo
&Find RunCommand Command: Find Next
&Replace RunCommand Command: Replace
&New Record RunCommand Command: RecordGotoNew
&Delete Record RunCommand Command: DeleteRecord

 Save dak;eQµaH Edit  Close

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 Form Menu
 yk cucelI
Mouse Macro tab  New  View  Macro Name

 erobcMdUcxageRkam³
Macro Name Action Action Argument
&Categories OpenForm Form Name: Categories
&Customer Labels Dialog OpenForm Form Name: Customer Labels Dialog
&Customer Orders OpenForm Form Name: Customer Orders
&Customers OpenForm Form Name: Customers
&Employees OpenForm Form Name: Employees

 Save dak;eQµaH Form  Close

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 Report Menu
 yk Mouse cucelI Macro tab  New  View  Macro Name
 erobcMdUcxageRkam³
Macro Name Action Argument
&Catalog OpenReport Report Name: Catalog
&Customer Labels OpenReport Report Name: Customer Labels
&Invoice OpenReport Report Name: Invoice

 Save dak;eQµaH Report  Close

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 Group Menu
 yk cucelI Mouse Macro tab  New  View  Macro Name

 erobcMdUcxageRkam³
Action Argument
Add Menu Menu Name :&File
Menu Macro Name :File
Add Menu Menu Name :&Edit
Menu Macro Name :Edit
Add Menu Menu Name :&Form
Menu Macro Name :Form
Add Menu Menu Name :&Report
Menu Macro Name :Report

 Save dak;eQµaH Menu  Close

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 P¢ab; Macro eTA Form
1- ebIk Form NamYyCa Form Design View
2- cucelI Edit  Select Form  View
 Properties
3- kñúg Other tab Rtg; Menu bar
vaybB©ÚalBakü Menu
4- ebIk Form Ca Form View

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 karRsg;Tinñn½ytamlMdab;GkSr

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 rebobeFVI³
1- begáIt Table Customer

2- begáIt Form Customer Phone List

3- ebIk Form Ca Design View rYcerob Properties dUcxageRkam

+cucelI Data tab Rtg;³

- Allow Deletions : No
- Allow Additions : No
+ cucelI Format tab Rtg;³
- Record Selectors : No
- Min Max button : No
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4- cucelI Option Group (edaH Control Wizard ecj) ykmkKUselI Form Footer
rYccucelI View  Properties Rtg; Name vaybBa©ÚlBakü CompanyNameFilter
5- cucelI Toggle button mkKUskñúgsu‘m Option Group cMnYn 27

6- cucelI Toggle button TI1 Rtg;

- Name :A
- Caption : &A
- Option Value :1

7- eFVIdUcxagelIrhUtdl; button TI 27 Rtg; ³

- Name : All
- Caption : A&ll
- Option Value : 27

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8- cuc Mouse xagsþaMelIs‘um Option Group rYcyk Properties  Event
Rtg; After Update cucelI yk Macro Builder  OK
9- Save Macro edaydak;eQµaHfa Filter rYcerobdUcxageRkam³
Condition Action
[CompanyNameFilters]=1 ApplyFilter
Action Argument
Where Condition: [CompanyName] Like "[AÀÁÂÃÄ]*"
Condition Action
[CompanyNameFilters]=2 ApplyFilter
Action Argument
Where Condition: [CompanyName] Like "B*"
Condition Action
[CompanyNameFilters]=3 ApplyFilter
Action Argument
Where Condition: [CompanyName] Like "[CÇ]*"
Condition Action
[CompanyNameFilters]=4 ApplyFilter
Action Argument
Where Condition: [CompanyName] Like "D*"
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  eFVIdUcenHrhUtdl; Toggle button TI 27
Condition Action
[CompanyNameFilters]=27 ShowAllRecords

eRkam button TI27erobcMdUcxageRkam

Condition Action Action Argument
[CurrentRecord]>0 GoToControl Control Name: CompanyName
... StopMacro
[CurrentRecord]=0 MsgBox Message: There are no records for that letter
Beep : Yes
Type : Information
Titel : No Records Returned
... ShowAllRecords
... SetValue Item : [CompanyNameFilters]
Expression : 27
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