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Project Handover
Action statement
Prepared by Name
Title Job title
Branch/District Branch/District
Division/Region Division/Region
Location Floor, street, city
Version no. 1.0
Version date 17 March 2006
Status Draft/Final review/Sign off (delete 2 of)
DMS ref. no. DMS reference number
File/Doc no. File number/document number
On-Q template version date 14/03/2006 I:\Major Projects\MPU\PMDP\OnQ Templates\Generic Templates Mar 2006\Project Handover 140306.doc
Project name Project Handover
Version history
Customer
Name
Position
Signatur
Date
e
Sponsor
Name
Position
Signatur
Date
e
Name
Position
Signatur
Date
e
Queensland Transport and Main Roads Version 1.0 27 April 2006 Page 2 of 12
Project name Project Handover
Contents
1 Introduction ............................................................................................................6
4 Stakeholders............................................................................................................7
5 Background.............................................................................................................7
7 Scope of project.......................................................................................................8
7.1 In scope ....................................................................................................................8
7.2 Out of scope .............................................................................................................8
7.3 Related projects ........................................................................................................8
7.4 Constraints................................................................................................................9
7.5 Urgency....................................................................................................................9
7.6 Assumptions .............................................................................................................9
11 Operational handover...........................................................................................10
11.1 Overview of impacts...............................................................................................10
11.2 Funding issues ........................................................................................................10
11.3 Risks.......................................................................................................................10
11.4 Handover ................................................................................................................11
11.5 Maintenance and support ........................................................................................11
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Executive summary
The Executive Summary is mandatory.
Provide a summary of the Handover Report. Focus on the status of the implementation (are
the outcomes operational) and how outstanding issues will be managed.
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Project name Project Handover
1 Introduction
Text in this document which has been copied forward from the previous document
has been shown bold and italics “words copied from previous documents”.
2.1 References
This item lists any documents to which this document refers and could include
reports on any previous investigations carried out. Include all previous documents
prepared as part of this project.
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delete.
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2.2 Definitions
In the table below define any term which this document’s audience may not
understand, including specific terms, abbreviations and acronyms.
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4 Stakeholders
This section should illustrate the engagement undertaken with stakeholders and the
key outcomes of that process as outlined in the completed community engagement
planner for the project. List all stakeholders with an interest in this document
including internal stakeholders (from regions/districts/divisions/branches with the
department) and external stakeholders. Stakeholders may be listed in tabular form
(as below). Include project customer and politicians as appropriate. Stakeholders
may be categorised (internal, external and so on) where appropriate.
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delete.
5 Background
Provide here sufficient information to bring the reader up to speed on the subject
matter of the project, including a brief history.
This section should describe the history of the project. It should include details of:
- Who initiated the project and how it was initiated
- Include a clear statement of the real underlying problem to be addressed.
- Include a brief history of past community engagement, issues and outcomes.
- Identify the impact of problems/issues over time
- Include information on objectives in and out of scope.
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6.1 Purpose/objectives
A statement of what the project was expected to achieve including potential benefits.
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7 Scope of project
7.1 In scope
This defines the project boundaries. The scope outlined in any previous document
should be confirmed here. List all items that were included in the scope of this
project and note performance of the project against scope items.
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7.4 Constraints
Describe anything that might have impacted on the successful development and/or
implementation of the project and how they were managed.
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delete.
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7.5 Urgency
Identify the urgency of the project and describe how this affected the management of
the project.
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delete.
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7.6 Assumptions
List all assumptions made during the course of the project and discuss their validity.
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Maintenance arrangements
Creation of assets
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9 Project performance
Detail how the project performed against the project success criteria in the Plan.
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11 Operational handover
11.3 Risks
List the major ongoing risks as identified by the project and suggested mitigation
where applicable.
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delete.
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11.4 Handover
Detail here any issues relevant to the operational areas and suggested follow-up
actions/instructions for dealing with the project’s deliverables on an ongoing basis.
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delete.
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When all information has been put into this document and the guidance text boxes
have been deleted, it will be necessary to reformat the document taking out any blank
lines. Once this is done, right click mouse in the table of content, click Update Fields,
Update entire table, then click OK. This will update the table of contents to show the
new page numbers.
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delete.
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Appendix A – as required
Type here
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