SCOPE OF WORKS PROJECT MANAGEMENT & CONTROL

The Scope of works of Project Managemet and Control include, but not limited to : PT Semen Gresik (Persero) Tbk.

Interaction/Communication
Objectives Project Control, Mgmt, & QA
Project Preparation Engineering Procurement Construction Commisioning

1 Planning & Scheduling

a. Project Management & Control Manual & Procedures
b. WBS, Contract Master Schedule & Budget estimating
c. Formulating progres & forecasting measurement
d. Preparation of project communication plan
- Develop prosedures, work instructions, and manual for Project
Control, Management, & QA
- Create WBS, Contract Master Schedule, & Budgeting (including
critical path, milestone, & sequence)
- Develop Project Control Tools, Progress and Forecasting
measurement rules
- Setup and implement communication management (mechanism,
stakeholders, tools, frequency, & etc)
- Define procedures related with project preparation functions and
activities
- Review and develop detail schedule activities & budgeting (critical path,
milestones, & sequence)
- Develop progress measurement & forecasting in Land Acquisition,
Studies, Legal requirements, etc.
- Develop communicating item, frequency, format, and media for project
preparation
- Define procedures related with engineering functions and activities
- Review and develop detail schedule activities & budgeting (critical
path, milestones, & sequence)
- Review & develop progress measurement in Basic design, detail design,
technical evaluation etc.
- Develop communicating item, frequency, format, and media for
Engineering
Includes:
- Review Procurement plan, moda transportation, etc
- Review tender document
- Review expediting plan include schedule, packing plans, shipping, etc
- Review logistic plan for critical and long lead items
- Review fabrication and material movement plan
- Review specification standard, condition, compliance. etc
- Define procedures related with procurement functions and activities - Define procedures related with construction functions and activities - Define procedures related with commisioning functions and activities
- Review and develop detail schedule activities & budgeting (critical - Review and develop detail schedule activities & budgeting (critical - Review and develop detail schedule activities & budgeting (critical
path, milestones, & sequence) path, milestones, & sequence) path, milestones, & sequence)
- Review & develop progress measurement in procurement, evaluation, - Review & develop progress measurement in mobilization, construction, - Review & develop progress measurement in testing, commisioning, etc
fabrication, shipment, etc . Finishing, etc . .
- Develop communicating item, frequency, format, and media for - Develop communicating item, frequency, format, and media for - Develop communicating item, frequency, format, and media for
Procurement Construction Commisioning
Includes: Includes: Includes:
- Procurement planning, standardization spec, moda transportation, - Review contractor schedule planning, detail activities plan, and - Review testing and commisioning plan, detail activities plan, and
inspection, handover, etc resources plan resources plan
- Prepares docs tender, vendor qualifications, standard evaluation, - Review mobilization and utilization plan for heavy/construction - Review all equipment standard setting before start-up based on
documentation, and contract drafting equipment equipment manual operating procedures
- Expediting activities include schedule, requirements, vendor QA, - Coordinates with contractors to collect and compile progress status - Review raw and supporting material for start-up
packing plans, shipping, inspection, etc report
- Monitoring the detail status procurement activities (especially logistic
for critical and long lead items)
- Monitoring the detail status fabrication activities, material movement,
and handover
- Review and advise for inventory and material management (lay-out,
indoor/outdoor storage, etc)
- Assist to monitoring of material/sparepart turnover, movement, and
stock
- Assist to examining the goods to ensure the specification standard,
condition, and compliance

2 Monitoring & Control

a. Schedule Control - Progress, potential delay, forecasting etc - Land acquicition activities - Basic design activities - Preliminary Procurement activities - Mobilization workshipman, material, heavy equip, etc - Testing activities
- Performance, Schedule variance analysis, etc - Amdal and other studies detail activities - Detail design activities - Commercial Evaluation - Construction activities - Commisioning activities
- Reschedule of current plan changes - Legal requirements process - Tender document preparation - Negotiation and proposed winner - Finishing activities - Start-up operation activities
- Transmittal documents status (inter department) - Technical evaluations - Shipment / delivery (Inland) - Change order activities - Task Force Activities
- Community development activities - Change order - Inspection and Custom Clearence - Task Force activities - Change order activities
- Transmittal documents status (inter department) - Fabrication activities - Field Engineering Activities - Transmittal documents status (inter department)
- Transmittal documents status (inter department) - Transmittal documents status (inter department)

b. Cost Control - Open committed, committed, actual, and cost variance - Land acquicition cost - Local engineering cost - Material/spareparts cost - Land Clearence cost - Mobilization workmanship cost
- Progress, potential cost overrun, performance, etc - Amdal and other studies cost - Foreign engineering cost - Shipment cost - Construction cost - Raw material cost
- Performannce, Earn Value Management, etc - Legal requirements cost - Management cost (manhours, overhead, material, etc) - Inland transport cost - Task Force Cost - Supporting material cost
- Payment management (terms, schedule, status, etc) - Management cost (manhours, overhead, material, etc) - Custom clearence cost - Heavy Equipment mobilization Cost - Task Force cost
- Community development cost - Fabrication cost - Management cost - Management cost (manhours, overhead, material, etc)
- Inventory/material cost - Hire tools & equipment cost
- Management cost (manhours, overhead, material, etc) - Management cost (manhours, overhead, material, etc)
- Hire tools & equipment cost

c. Document Control - Control of Contract documents, claim, outdated, change order, - Land acquitition status documents - Work order, procurement (technical evaluation) , and delivery status - Vendor information and qualification Documents - Contractor report documents - Testing result document
minute of meeting, reporting, etc documents
- Docs received from SG, supplier, contractor, Sites, etc - Contract documents - Contract document - Contract document - Contract document - Commisioning result document
- Legal documents - Change order document - Shipment Document - Change order document - Change order document
- Studies & research documents - Claim document - Claim document - Claim document - Claim document
- Change order document - Acceptance document

d. Change Order Control - Develop log sheet, control mechanism & track changes --- - Detail design changes status & progress - Additional material order - Change order request - Change order request
- Status and progress of changees - Drawing and specification data status & progress - Material order changes - Field Engineering changes - Schedule or cost changes
- Develop direct link to cost and schedule control - Bill of Quantity additional or changes - Fabrication changes order - Contract changes (Addendum) - Contract changes (Addendum)
- Schedule or cost changes - Change of delivery - Schedule or cost changes
- Schedule or cost changes

3 Reporting
a. Weekly Report - Prepare project weekly report - Update progress, risk, analysis, forecast, recommendation etc. - Update progress, risk, analysis, forecast, recommendation etc. - Update progress, risk, analysis, forecast, recommendation etc. - Update progress, risk, analysis, forecast, recommendation etc. - Update progress, risk, analysis, forecast, recommendation etc.
b. Monthly Report - Prepare overall project monthly report - Update progress, risk, analysis, forecast, recommendation etc. - Update progress, risk, analysis, forecast, recommendation etc. - Update progress, risk, analysis, forecast, recommendation etc. - Update progress, risk, analysis, forecast, recommendation etc. - Update progress, risk, analysis, forecast, recommendation etc.
c. Quarterly Report - Prepare overall project status for quarterly report - Update progress, risk, analysis, forecast, recommendation etc. - Update progress, risk, analysis, forecast, recommendation etc. - Update progress, risk, analysis, forecast, recommendation etc. - Update progress, risk, analysis, forecast, recommendation etc. - Update progress, risk, analysis, forecast, recommendation etc.
d. Yearly Report - Prepare progress & performance yearly report - Update progress, risk, analysis, forecast, recommendation etc. - Update progress, risk, analysis, forecast, recommendation etc. - Update progress, risk, analysis, forecast, recommendation etc. - Update progress, risk, analysis, forecast, recommendation etc. - Update progress, risk, analysis, forecast, recommendation etc.
e. Ad-hoc report (if any) - Prepare insidental report - Description, risk, anaysis, recomendation etc. - Description, risk, anaysis, recomendation etc. - Description, risk, anaysis, recomendation etc. - Description, risk, anaysis, recomendation etc. - Description, risk, anaysis, recomendation etc.
f. Close-out/Final Report - Prepare Final report for close out project - Executive summary, financial, Lesson learn etc. - Executive summary, financial, Lesson learn etc. - Executive summary, financial, Lesson learn etc. - Executive summary, financial, Lesson learn etc. - Executive summary, financial, Lesson learn etc.

4 Project Management & Control information System

a. Preparation of Project Management Information System
b. Project Management & Control Software (Primavera 6)
c. Project Risk Management Software (Pertmaster)
d. Optional tools to support PMC implementation
e. Optional Project Management & Control System (Alternative)
- Setup Project management information system
- Setup & Implement Primavera as a tool for project control
- Setup & Implement Pertmaster as a tool for project risk
- Proposed by consultant and approved by SG
- Suggested to be proposed separately in the proposal
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- Setup input and progress report display
- Setup input and risk monitoring display
- if there is optional software in this area
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- Setup input and progress report display
- Setup input and status treatment progress display
- if there is optional software in this area
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- Setup input and progress report display
- Setup input and status treatment progress display
- Optional inventory software to support JDE
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- Setup input and progress report display
- Setup input and status treatment progress display
- if there is optional software in this area
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- Setup input and progress report display
- Setup input and status treatment progress display
- if there is optional software in this area
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5 Project Quality Assurance

a. Compliance with standard/procedures - Ensure that project will comply with Standard Operation - Coordinate on all matters related to project preparation documents - Coordinate on all matters related to design engineering documents - Coordinate on all matters related to procurement document - Coordinate on all matters related to as built drawings, certifications, - Coordinate on all matters related to as built drawings, certifications,
Procedures and regulations and handover and handover
b. Supervising Quality Assurance - Conduct supervising of Quality Assurance during all project stages - Ensure quality control activities on all activities in the project and - Ensure quality control activities on all activities in the project and - Ensure quality control activities on all activities in the project and - Ensure quality control activities on all activities in the project and - Ensure quality control activities on all activities in the project and
conduct inspection as necessary conduct inspection as necessary conduct inspection as necessary conduct inspection as necessary conduct inspection as necessary
c. Monitoring effectiveness - Conduct Quality Assuranse Audit - Regular audit and review - Regular audit and review - Regular audit and review - Regular audit and review - Regular audit and review
d. Collect all docs during completion stages - Ensure that all documents fullfill the requirements and comply - Documents systematically collected for collation, indexing, and retrievel - Documents systematically collected for collation, indexing, and - Documents systematically collected for collation, indexing, and - Documents systematically collected for collation, indexing, and - Documents systematically collected for collation, indexing, and
with the standards as required retrievel as required retrievel as required retrievel as required retrievel as required

6 Health Safety and Environment

a. Ensure all third parties aware and comply with HSE procedures
b. Supervise preperation/implementation of third parties
c. Patrol the third party work sites periodically
d. Record and documented all HSE events
- Develop, Sosialization, and awareness of HSE Plan and
Procedures
- Ensure the implementation of HSE Plan dan Procedures
- Ensure the implementation of HSE Plan dan Procedures
- Documented all HSE events and activities
- Collect and review all requirement to comply with HSE regulations
- Ensure that tender document required to comply with HSE SOP and
regulations
- Ensure that contract document required to comply with HSE SOP and
regulations
- If required in the contract, in receiving report shall check the HSE
requirements
- Ensure that contractor understand and comply with HSE SOP and
regulations
- Ensure that tools and equipment used comply with HSE SOP and
regulations (if any)
- Periodicaly supervised the HSE implementation
- Record and review all accident and near-misses
- Ensure that testing procedures inline with HSE SOP and regulations
- Ensure that tools and equipment used comply with HSE SOP and
regulations (if any)
- Periodicaly supervised the HSE Implementation
- Record and review all accident and near misses

7 Project Risk Management

a. Risk Identification - Identification project risk, in terms of schedule, cost, and quality
impacts periodically
b. Risk Assessment - Analyse likelihood & consequences and prioritise risks
c. Risk Treatment (action plans) - Identify risk treatment options as action plan
d. Risk Monitoring & Control (effectiveness of treatment) - Monitor the implementation of action plan and analyse the
effectiveness of it
e. Risk Status Reporting - Priodically review and update the status of risks
- Periodically Identify issues and risk in project preparation activities - Periodically Identify issues and risk in design engineering activities - Periodically Identify issues and risk in procurement, logistic, - Periodically Identify issues and risk in construction activities - Periodically Identify issues and risk in commisioning activities
warehousing, fabrication activities
- Analyse and priorities risk - Analyse and priorities risk - Analyse and priorities risk - Analyse and priorities risk - Analyse and priorities risk
- Identify treatment option to manage risk - Identify treatment option to manage risk - Identify treatment option to manage risk - Identify treatment option to manage risk - Identify treatment option to manage risk
- Monitoring risk status and progress of treatment (mitigation or action - Monitoring risk status and progress of treatment (mitigation or action - Monitoring risk status and progress of treatment (mitigation or action - Monitoring risk status and progress of treatment (mitigation or action - Monitoring risk status and progress of treatment (mitigation or action
plans) plans) plans) plans) plans)
- Periodically report status of risks - Periodically report status of risks - Periodically report status of risks - Periodically report status of risks - Periodically report status of risks

8 Training / Sosialization System and methodology - All stakeholders involved - All stakeholders involved - All stakeholders involved - All stakeholders involved - All stakeholders involved - All stakeholders involved