PROJECT MANAGEMENT OVERVIEW

Projects are being undertaken and

managed by human civilizations since
centuries. Some of the well known
• examples are:
Building of pyramids in Egypt
• Building of Aqueducts in Rome
• Building of Taj Mahal in India
• Shifting of capital from Delhi to
Daulatabad
Some of the recent projects are:
• Space programmes of NASA /
ISRO
• Narmada project
• Reliance refinary at Jamnagar
• Polio eradication project
VIVEK DATEY PROJECT MANAGEMENT OVERVIEW 1
 PROJECT IS A
TEMPORARY
ENDEAVOUR
UNDERTAKEN TO CREATE
A UNIQUE
PRODUCT
OR SERVICE
PROJECT MANAGEMENT INSTITUTE, U.S.A.

VIVEK DATEY PROJECT MANAGEMENT OVERVIEW 2

PROJECT IS A SET OF
INTERRELATED TASKS
THAT ARE UNDERTAKEN
BY AN ORGANIZATION
•To meet defined objectives,
•Has an agreed start and finish
time,
•Is constrained by cost and
•Has specified performance
requirements and resources
(THE ASSOCIATION OF PROJECT MANAGERS, U.K.)
VIVEK DATEY PROJECT MANAGEMENT OVERVIEW 3
 PROJECT MANAGEMENT IS
APPLICATION OF KNOWLEDGE,
SKILLS, TOOLS AND
TECHNIQUES TO PROJECT
ACTIVITIES
IN ORDER TO COMPLETE THE
PROJECT IN SCHEDULED
TIME; WITHIN BUDGETED
COSTS
AND TO MEET STAKEHOLDER
NEEDS & EXPECTATIONS
ABOUT PROJECT.

VIVEK DATEY PROJECT MANAGEMENT OVERVIEW 4

THIS INVOLVES BALANCING OF
COMPETING DEMANDS AMONG:-

T
SCOPE, TIME,

IM
T OS
COST AND QUALITY

E
C
QUALITY &
PERFORMANCE

PROJECT SCOPE
STAKEHOLDERS WITH DIFFERENT
NEEDS & EXPECTATIONS
Identified Requirements (Needs)
& Unidentified Requirements
(Expectations)

VIVEK DATEY PROJECT MANAGEMENT OVERVIEW 5

 PROJECTS ARE SHAPED
BY THEIR ENVIRONMENT
◆TIME

◆TECHNOLOGY

◆CULTURAL SYSTEM
◆SOCIAL SYSTEM
◆POLITICAL SYSTEM
◆REGULATORY AND LEGAL SYSTEM
◆ECONOMIC SYSTEM
◆ORGANISATIONAL SYSTEM.
VIVEK DATEY PROJECT MANAGEMENT OVERVIEW 6
CURRENT PROJECT ENVIRONMENT

 INCREASING GLOBAL COMPETITION

RAPID TECHNOLOGICAL CHANGE
RAPID PRODUCT OBSOLESCENCE RATE
ORGANISATIONAL DOWNSIZING
BUSINESS RE-ENGINEERING
EMPOWERMENT
FOCUS ON QUALITY & CONTINUOUS
IMPROVEMENT
INFORMATION DELUGE
FASTER COMMUNICATION
INTER-ORGANISATIONAL SYSTEMS

VIVEK DATEY PROJECT MANAGEMENT OVERVIEW 7

 IMPACT OF CURRENT PROJECT
ENVIRONMENT ON ORGANIZATIONS
• PROJECTS ARE GIVEN MORE IMPORTANCE
BY THE MANAGEMENT FOR SURVIVAL OF
THE OGANISATION
• INCREASING NEED FELT TO DO PROJECTS
RIGHT & SUCCESSFUL THE FIRST TIME
• MORE LIMITATIONS ON RESOURCES AND
LESSER ORGANISATIONAL SUPPORT
• INCREASING PRESSURE ON PROJECT
MANAGEMENT TO ACHIEVE QUICK RESULTS

VIVEK DATEY PROJECT MANAGEMENT OVERVIEW 8

 IMPACT OF CURRENT
ENVIRONMENT ON PROJECTS

• PROJECTS ARE TENDING TO GET MORE

COMPLEX & LARGE TO HANDLE
• PROJECTS TO BE COMPLETED AHEAD OF
SCHEDULE, ALWAYS.
• NEED MORE FLEXIBILITY IN DEFINING
SCOPE, PLANNING & EXECUTION TO
EXPAND PROJECT BENEFITS AND IMPACT

VIVEK DATEY PROJECT MANAGEMENT OVERVIEW 9

 CLASSIFICATION
CLASSIFICATION OF OF PROJECTS
PROJECTS
•• TYPE
TYPE 1
1–– EARTH
EARTH PROJECTS
PROJECTS:: Objectives
Objectives and
and
Methods
Methods of of project
project are
are well
well defined.
defined. (They
(They are
are
down-to-earth
down-to-earth & & solid)
solid)
•• TYPE
TYPE 2 2– – WATER
WATER PROJECTS
PROJECTS:: Objectives
Objectives are
are
well
well defined
defined but
but methods
methods of of achieving
achieving them
them
are
are not.
not. (They
(They flow
flow with
with a
a sense
sense ofof purpose,
purpose,
but
but in
in a
a haphazard
haphazard way.)
way.)
•• TYPE
TYPE 3 3– – FIRE
FIRE PROJECTS
PROJECTS:: Objectives
Objectives areare
not
not well
well defined
defined but
but the
the methods
methods are.
are. (much
(much
heat
heat is
is generated
generated inin work
work definition
definition but
but with
with
no
no apparent
apparent purpose.)
purpose.)
•• TYPE
TYPE 4 4– – AIR
AIR PROJECTS:
PROJECTS: Neither
Neither the
the
objectives
objectives nornor the
the methods
methods ofof achieving
achieving them
them
are
are well
well defined.
defined. (They
(They are
are difficult
difficult to
to catch
catch
hold
hold of
of and
and deliver)
deliver)
VIVEK DATEY PROJECT MANAGEMENT OVERVIEW 10
 GREATER
OBJECTIVES AND METHODS MATRIX
CHANCE
WELL DEFINEDNOT WELL DEFINED OF
METHODS DEFINITION

FAILURE
TYPE 2 TYPE 4
WATER AIR

PRODUCT DEVELOPMENT
RESEARCH & DEVELOPMENT

TYPE 1 TYPE 3
EARTH FIRE

ENGINEERING APPLICATION SOFTWARE

GREATER
CHANCE WELL DEFINED NOT WELL DEFINED
OF OBJECTIVES DEFINITION
SUCCESS
VIVEK DATEY PROJECT MANAGEMENT OVERVIEW 11
 PROJECT START UP TECHNIQUES
OBJECTIVES OF PROJECT START UP

• To create a shared vision for the project by

identifying project’s purpose & objectives
• To focus the attention of the project team
on project’s purpose and on achieving.
• To gain acceptance of plans by defining the
scope of work, the project organization, and
the constraints of quality, cost and time
• To get the project team functioning, by
agreeing to a mode of operation and
channels of communication

VIVEK DATEY PROJECT MANAGEMENT OVERVIEW 12

PROJECT START UP TECHNIQUES & PM’s ROLE

TYPE 2 WATER TYPE 4 AIR

• Multidisciplinary Teams • Inspire / Creative

• Brainstorm • Strategy Definition
• Defined Techniques • Communicate

COACH EAGLE

TYPE 1 EARTH TYPE 3 FIRE

• Specialist implementers • Facilitator

• Known Techniques • Informed Negotiation
• Defined Organization • Agree on Goals

CONDUCTOR SCULPTOR

VIVEK DATEY PROJECT MANAGEMENT OVERVIEW 13

PROJECT MANAGEMENT KNOWLEDGE
AREAS RECOGNIZED BY PMI

VIVEK DATEY PROJECT MANAGEMENT OVERVIEW 14

INTERNATIONAL RECOGNITION
•INTERNATIONAL CERTIFICATION
PROJECT MANAGEMENT INSTITUTE
(PMI) - USA
(PMP Certification)
INTERNATIONAL PROJECT
MANAGEMENT ASSOCIATES
(IPMA) Switzerland
(QPMP Certification)

VIVEK DATEY PROJECT MANAGEMENT OVERVIEW 15