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SAP INTERNAL ORDER AS INVESTMENT MEASURES

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

TABLE OF CONTENTS
INTRODUCTION .............................................................................................4
1. Asset under Construction.............................................................................5
1.1 Define Screen Layout for Asset Master Data .........................................5
1.2 Define Asset Classes ...........................................................................12
2. Asset under Construction...........................................................................17
2.1 Define Model Orders ............................................................................17
2.2 Define Order types (KOT2_OPA) .........................................................20
2.3 Define Investment Profile .....................................................................29
3 Planning and Budgeting..............................................................................35
3.1 Maintain Planning Profiles ....................................................................35
3.2 Maintain Budget Profile ........................................................................39
3.3 Define Tolerance Limits for Availability Control ....................................46
4 Settlement...................................................................................................48
4.1 Maintain Allocation structure ................................................................48
4.2 Maintain Settlement Profile...................................................................52
4.3 Maintain Number Ranges for Settlement Documents ..........................57
5 Internal Orders as Investment Measures ....................................................59
5.1 Define Capitalization Versions..............................................................59
4.4 Maintain Capitalization Keys ................................................................65
4.4 Determine Accounts for Non operating Expense..................................73

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

INTRODUCTION

Dear Reader,

We have pleasure in presenting yet another material to you.

Here we cover Internal order configuration as Investment measures/orders.

Investment orders are used for the production of Capital assets i.e.
Construction of Building, Plant & Machinery etc. They are used as cost object
to collect cost and monitor budgets. They can also be used for the purchase
of assets like vehicles, software etc.

Usually companies have huge amount of capital spending. Internal orders are
used as a cost object to capture cost and track the budgets. Internal orders
are basically used where the capital projects are very simple. In complex
projects, the project system module is used.

In this material, we basically cover the aspect of capitalization of cost from


internal orders to Asset under Construction (AUC). Capitalize costs from AUC
to Final asset.

We cover three following scenarios for capitalization:-

1) Capitalization required in all the 3 depreciation areas – Parent, Local


and Tax reporting
2) Capitalization required in only parent reporting – which means expense
out in local and tax reporting
3) Capitalization required in only local and tax reporting – which means
expense out in parent reporting

So let us begin configuring the investment measures.

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For doing the configuration we use the following path on the SAP application
screen:-

SAP Menu  Tools  Customizing  IMG  SPRO - Execute Project 

The above path will not be referred henceforth; we will directly refer to
the IMG node.

1. Asset under Construction

1.1 Define Screen Layout for Asset Master Data

IMG  Investment Management  Internal Orders as Investment Measures


 Master Data  Assets under Construction  Define Screen Layout for
Asset Master Data

We need to define a separate asset class with a separate screen layout for
showing investment measure details. We can use SAP standard screen
layout 4010 (Capital investment measure) or we can copy and create a new
one.

In our scenario we will copy the standard screen layout.

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Double click

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We already have 9105 AUC (Investment measure)

Click

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Double click

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Select the Layout created by us

Double click

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Select

Double click

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Come back to the screen

Select

Double click

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1.2 Define Asset Classes

IMG  Investment Management  Internal Orders as Investment Measures


 Master Data  Assets under Construction  Define Asset Classes

Here we define a separate Asset class for Asset under construction which is
used specifically for Investment measure.

Important note: You cannot manually create asset under construction


under this class using transaction code AS01. The assets in this class
are automatically created when you save the internal order.

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Double click

The selection investment measure is very important here.

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Click

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Double click

Select

Double click

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Update the following:-

Remove the deactivation and update the depreciation key.

Click on

You also need to do the remaining configuration for this asset class
such as account assignment. We will not cover this here; since this is
covered in the Asset accounting configuration cd set.

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2. Asset under Construction

2.1 Define Model Orders

IMG  Investment Management  Internal Orders as Investment Measures


 Master Data  Orders  Define Model Orders

Model orders are not orders in the commercial sense, but serve merely as
references for creating "normal" orders. Model orders contain default values
for the orders in an order type. The Model order is assigned as the reference
order in the order type.

When you create a new order, all the fields active in the relevant order type
are copied from the model order to the new order

We will create a model order with some defaults.

Double Click

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Click

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Update the following:-

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Click on

2.2 Define Order types (KOT2_OPA)

IMG  Investment Management  Internal Orders as Investment Measures


 Master Data  Orders  Define Order Types

An Internal order is created under an Order type. An order type is used for
storing various control parameters and various defaults while creating an
internal order. It is used for classifying various types of internal orders
according to usage for e.g. internal orders for capital WIP and budget
tracking. A number range is assigned to the internal order type.

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Click on

Take a drop in the field Order category and select 01

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Update the following:-

Click . You get a message

Click to proceed

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Click

Here you can hide the various fields or make it as required entry or only
display or available for input. Thus while creating internal order only those
fields are displayed and available for input.

Hide some of the fields which are not required

Click on

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Number Range needs to be assigned to the internal order type.


We will configure internal number range for our internal order type – Capital
WIP (Budget tracking)

Click on in

Position the cursor first on then

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Update the following:-

Click

Click

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You will find internal order type Z91C in not assigned

You need to assign the order type to the group we created above.

Proceed as follows:-

Position the cursor on

Click on . Note that it becomes blue.

Select the group we created

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Click

The internal order type Z91C moves under the group which can be seen as
follows:-

Click

Select

Click

Click

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Note that the number range created and assigned, is now displayed in the
internal order type.

Click on

Also assign the model order to the order type as shown below

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Click on

2.3 Define Investment Profile

IMG  Investment Management  Internal Orders as Investment Measures


 Master Data  Define Investment Profile

The investment profile controls the creation of an asset under construction


belonging to the capital investment measure when we create a capital
investment measure (i.e. internal order).
The investment profile created is assigned to the Model order.

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Double click

Click on

Update the following:-

Here we assign the asset class 910005 created earlier to the profile

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Click on

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Double click

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Update the following:-

Click on

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3 Planning and Budgeting


3.1 Maintain Planning Profiles

IMG  Investment Management  Internal Orders as Investment Measures


 Planning and Budgeting  Maintain Planning Profiles

Double click

Click on

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Update the following:-

Click

Click twice

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Double click

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Update the following:-

Click on

3.2 Maintain Budget Profile

IMG  Investment Management  Internal Orders as Investment Measures


 Planning and Budgeting  Maintain Budget Profile

In order to allocate budgets to your orders, you need to create a user-defined


budget profile, or use one provided in the system.
The following parameters are relevant for order budgets:

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 Whether availability control runs against annual or overall budget

The activation type controls availability control. There are three activation
types:
0 = Cannot activate
This activity type may cause an already active availability control to be
deactivated.
1 = Automatic activation when budget is assigned
You need to maintain at least one tolerance limit for the budget profile.
2 = Background activation when percentage of consumption is exceeded
You need to enter a Percentage of consumption in background activation. The
percentage of consumption represents the relationship of committed funds to
the budget as a percentage.
You need to maintain at least one tolerance limit for the budget profile to have
the system check the posting.

Double click

Click on

Take a drown in the field

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Click

You get a message

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Click

Click on

Click back twice

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Double click

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Update the following:-

Click on

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3.3 Define Tolerance Limits for Availability Control

IMG  Investment Management  Internal Orders as Investment Measures


 Planning and Budgeting  Define Tolerance Limits for Availability Control

Availability control can help you recognize possible budget overruns in time
and can automatically trigger different actions.
You configure availability control for each budget profile. You can define one
or more tolerance limits for the different activity groups within a budget profile.
When these tolerances are reached, you can have the system trigger specific
actions (warning, warning with Mail, error message).
Enter activity group ++ to define the tolerance limits for all activity groups.
This activity group is designed to simplify data entry and is particularly useful
if you do not want to define a separate tolerance limit for each group.

In addition to a tolerance defined for "all transaction groups", you can define a
limit for a particular transaction group. This additional tolerance limit has
priority over the "general" limit.

Here we will specify usage variance in % i.e. 85%. If the spending exceeds
85%, system will give a warning to the user.

We can also specify absolute figures.

Click on

Take a drop down in Tr.grp

Take a drop in Act

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Update the following:-

Click on

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4 Settlement

4.1 Maintain Allocation structure

IMG  Investment Management  Internal Orders as Investment Measures


 Settlement Maintain Allocation Structures

An Allocation structure comprises one or several settlement assignments. An


assignment shows which costs (origin: cost element groups) are to be settled
to which receiver type (e.g. cost center, order and so on)
You have 2 options:- You can settle to a settlement cost element or settle by
cost element i.e. settle using the original cost element.

We will use settle by settlement cost element.

Select

Double Click

Click on

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Update the following:-

Select

Double Click

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Update the following:-

Double Click

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Click on

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Update the following:-

Click on

4.2 Maintain Settlement Profile

IMG  Investment Management  Internal Orders as Investment Measures


 Settlement Maintain Settlement Profile

Here we define a range of control parameters for settlement.

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Double Click

The allocation structure Z9 created earlier is assigned to the settlement profile


as can be seen below:-

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Click on

Click twice

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Double click

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Update the following:-

Click on

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4.3 Maintain Number Ranges for Settlement Documents

IMG  Controlling  Internal Orders  Actual Postings  Settlement


Maintain Number Ranges for Settlement Documents

You should define separate number range intervals for settlement documents
for each controlling area.

Click Group  Maintain

Click Group  Insert

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Update the following:-

Click

Click

Click

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Select

Click

Click on

5 Internal Orders as Investment Measures

5.1 Define Capitalization Versions

IMG  Investment Management  Internal Orders as Investment


Measures Capitalization Values per Depreciation Area Define
Capitalization Versions

The Investment Management System uses capitalization keys to perform a


settlement of costs from a capital investment measure that require
capitalization, and those that do not require capitalization.

This settlement is specific for each depreciation area.

Thus you could decide the portion of costs you want to capitalize to certain
specific depreciation areas.

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Double click

You will find that there exists already some capitalization version, which
are copied when you copy and create the new chart of depreciation.

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Delete the above entries and create fresh capitalization version.

Select the existing entries as shown below:-

Click

Click on

Click on

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Update the following:-

Click on

Click Back twice

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Double Click

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We now assign the capitalization version to each depreciation areas.

Update the following:-

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Click

Click on

4.4 Maintain Capitalization Keys

IMG  Investment Management  Internal Orders as Investment


Measures Capitalization Values per Depreciation Area Maintain
Capitalization Keys

The capitalization keys are used to specify that certain cost elements in
certain depreciation areas of the asset under construction are not capitalized
(either wholly or in part). These portions of costs that are not capitalized are
periodically cleared as non operating expense. The system transfers the
acquisition and production costs, which do require capitalization, to the asset
under construction.

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The capitalization keys created here are updated in the master data of the
investment measure under (Control data). You can also specify a
capitalization key as a default value in the asset class for the automatic
creation of assets under construction. This asset class is entered in the
investment profile of the investment measure.

We will create 3 capitalization keys based on the 3 following scenarios:-

1) Capitalization required in all the 3 depreciation areas – Parent, Local


and Tax reporting
2) Capitalization required in only parent reporting – which means expense
out in local and tax reporting
3) Capitalization required in only local and tax reporting – which means
expense out in parent reporting

Double Click

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Click on

Update the following:-

Click on

Click

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Double Click

Click on

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Assign the capitalization key Z91101 to depreciation area 1, area 30 and


area 70.

Update the following:-

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Assign capitalization key Z91102 to depreciation area 1, 30 and 70.

Please note that although the assignment is done to area 30 and 70 the
required to cap % is kept blank. These entries are required by system so
that no capitalization is carried out to area 30 and area 70.

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Assign capitalization key Z91103 to depreciation area 1, 30 and 70.

Please note that although the assignment is done to area 1 the required
to cap % is kept blank.

This entry is required by system so that no capitalization is carried out


to area 1.

Click on

Click Back

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Double Click

Here we will not assign any default capitalization key, since users
should update it manually in the investment measure.

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4.4 Determine Accounts for Non operating Expense

IMG  Investment Management  Internal Orders as Investment


Measures Capitalization Values per Depreciation Area Determine
Accounts for Non operating Expense

Here you assign the GL accounts for capitalization differences (non operating
expense) which are area-specific. The account must be assigned to asset
class for capital investment measures.

Select

Double Click

Select

Double Click

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Double click

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Update the following:-

Click

Update the following:-

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Click

Click on

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Scenario 1:

Capitalization in all three books (Parent, Local and Tax Reporting)

Transaction code: K001

Create Internal order

Click

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Now Update the following:-

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Click

Click on

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Click on

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Now update the capitalization key

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Click

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Click

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Click on

The order is created; display the order using tcode KO03

Click

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Click

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Post costs on internal order

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Click on

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Create final asset

Click

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Click

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Click

Click on

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Update this asset in the Internal order settlement rule

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Click

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Update the following:-

Click on

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Settle the cost from the internal order to the AUC first

Transaction code: KO88

Uncheck

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Click

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Click

Click

Click

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Click

Click

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Double click

Click

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Double Click

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Now settle to the final asset.

Click

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Scenario 2:

Capitalization only in Parent reporting (expense out in local and tax


reporting)

Update the capitalization key Z91102 in Investment measure AUC in the


internal order creation as follows:-

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Create final asset as shown below

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Click

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Update the depreciation key

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Click

Click

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Click

The settlement rules are automatically created as shown below:-

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Click on

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Post costs on the internal order

Click on

Settle the internal order to the final asset

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Click

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Let us check the asset postings on the AUC

Click

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Double click

To see the posting in parent depreciation area

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Double click

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As can be seen above, the postings from AUC are transferred to the
Final asset.

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Now click area 30 to see Local reporting

There are no values seen in Local reporting depreciation area. Let us


check the entries that have been posted here.

Double click

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As can be seen above the values posted here are expensed out to GL
code 466020

Double click

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As can be seen above nothing has been capitalized to final assets, since
the entries are being reversed.

Similarly let us check depreciation area 70 for tax reporting

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

There are no values seen in Tax reporting depreciation area. Let us


check the entries that have been posted here.

Double click

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

As can be seen above the values posted here are expensed out to GL
code 466020

in the final asset

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

Click

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

Double click

Let us check depreciation area 30

Click

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

Double click

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

Click

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

Double click

Scenario 3

Capitalize only in area Local and Tax reporting only and expense out in
Parent reporting

Create Internal order and the Final asset with capitalization key Z91103

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

Click on

Post costs on the internal order

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

Do a full settlement to the AUC and final asset

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

Check the AUC Asset

Nothing has been posted in the parent reporting depreciation area 01

Let us check the entries that have been posted.

Double click

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

As can be seen above the capitalization costs have been expensed in


parent reporting.

Now let us check the local reporting depreciation area:-

Click

Double Click

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

As can be seen above the values have been capitalized to the AUC

Double click to check the settlement to the final asset from the AUC.

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

Click

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

As can be seen above the values have been capitalized in the AUC

Double click to check the settlement to the final asset.

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SAP INTERNAL ORDER AS INVESTMENT MEASURES

The asset values are now capitalized to the final asset.

Thus capitalization keys play an important role in capitalization and


helps in allocating costs portion only to specific depreciation area
depending on the requirement of each depreciation areas.

Hope you enjoyed reading this material. If you have liked this material
request you to please circulate amongst your friend and colleagues.

To get detailed configuration knowledge in the FICO module please visit


our website to get the sap fico configuration set:-

http://www.sapficoconsultant.com/SAP%20FICO%20configuration%20e-
book%20page.htm

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