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Computer Aided Examination System of Lyceum of Appari 1

Table of Contents
Chapter
Pages
Title Page
Approval Sheet
Acknowledgement
Dedication
Table of Contents
I THE PROBLEM AND ITS BACKGROUND
Introduction
Conceptual Framework of the Study
Statement of the Problem
Significance of the Study
Scope and Delimitation of the Study
Definition of Terms
II REVIEW OF RELATED LITERATURE AND STUDIES
III METHODOLOGY OF THE STUDY
IV THE PROPOSE PAYROLL SYSTEM
A. Input-Process-Output Diagram
B. Hierarchical Input-Process-Output Diagram
C. Database Design
a. Entity Relationship Diagram: Data Environment
Entity Relationship Diagram: Data Entry
Entity Relationship Diagram: Data Description
b. Data Model
c. Table Design
d. Defining Attributes and Domain
e. Summary of Tables
D. Physical Design: User Interfaces, Input Screens, Output
Screens
V SUMMARY OF FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS
Summary of Findings
Conclusions
Recommendations

APPENDICES

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Appendix A: Historical Background of the Organization

Appendix B: Functions and Objectives of the Organization

Appendix C: Duties and Responsibilities of Personnel

Appendix D: Organizational Structure of the Organization

Appendix E: Flowcharting Symbols


Appendix F: ERD Symbols
Appendix G: Relationship Cardinality Symbols

Appendix H: Reference Letter

Appendix I: User’s Manual


Appendix J: Program Source Code

Appendix K: Curriculum Vitae

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COMPUTER AIDED EXAMINATION SYSTEM


OF LYCEUM OF APPARI, HIGH SCHOOL DEPARTMENT

___________________________________________________

A thesis Proposal
Presented to
The Faculty of the
Collage of Information Technology
Cagayan State University
Carig Campus Tuguegrao City

___________________________________________________

In Partial Fulfillment
Of the Requirements in Capstone(SAD II)

___________________________________________________

Submitted by:
Ivan Christian Ganon
Arvin Ace Pasicolan
Mat John Casibang

Republic of the Philippines

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CAGAYAN STATE UNIVERSITY


Carig Campus, Tuguegarao City

COLLEGE OF INFORMATION and COMPUTER SCIENCE

June 21, 2010

MRS. AMPARO T. SORIANO


Principal-Lyceum of Aparri
Aparri, Cagayan

Ma’am:

Greetings in the Name of the Lord!

The following students are currently enrolled in Systems Analysis and Design, a course
that envisions a good systems proposal, which is a part of a dynamic and responsive
curriculum of the degree Bachelor of Science in Information Technology. The course
cultivates and hones the ability of the students to develop interpersonal, analysis,
research, and design skills through interactive and meaningful data gathering activities.

The course’s objectives are: (1) to state relevant, correct, and well-defined problem
statement for the proposal; (2) design and implement pertinent data gathering tools
such as questionnaire, interview, or observation; (3) gather equally relevant and precise
information and requirements from the respondents of the data gathering tools; (4)
create reasonable cost-benefit analysis for the proposal; (5) implement applicable
development techniques for the proposal; (6) design interface and database for the
project; and (7) develop sound and useful proposal as an output of the course Systems
Analysis and Design.

The students of this College are very willing to help your organization by developing a
system which may be of great use for your daily routines and rigorous business
transactions. As the Instructor of this course, I respectfully recommend the following
students to conduct data gathering activity.

• ARVIN ACE M. PASICOLAN


• IVAN C. GANON
• MAT JOHN C. CASIBANG

The output of the data gathering activity shall be useful in defining the business problem
of your organization and the data shall be utilized as basis for the development of a
sound system that primordially eradicates the bulk of paper work, filing, and retrieval.
We also ensure the security and confidentiality of the data gathered from your
organization.

Should you have inquiries or verifications, please feel free to contact us anytime and we
shall be very pleased to accommodate you. Thank you, in anticipation, for your positive
response on this humble request. More Power and God Bless!

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Respectfully yours, NOTED:

GENERINO P. SIDDAYAO GENERINO P. SIDDAYAO,


MSIT
Instructor-Adviser, SAD Academic Dean, CICS

APPROVED BY:

INTRODUCTION

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We had noticed the enhancement of technologies around the world. Thus, the

development of technologies is not acquired without also the existence of the ability of

mankind to perform specific task. It is hard what the future will bring; however,

examining the trends in technology today can provide the vision of what might lie ahead.

Since young people are the future, it is important that they understand and know how to

use the many technologies that will be available. It is equally important that students

understand the impact and effect of technology; both good and bad.

Computerization has now become one of the best solutions to office procedure problems

because of its capabilities and it allows processing of large amount of data. It speeds up

processing of data, hence, much time and effort in doing the work is minimized.

Computerization is the controlling, Processing, Storing data and/or Information by means

of a computer, Task that are capable of being equipped with or automated by

computers.

In order to study the ways and means of improving the present system being used, the

researchers came up with the idea of designing a computerized system that will serve a

number of specific purposes in an organization called Computer Aided Examination

(CAE), a system in which the researchers conducted it to provide an adequate System

investigation and Analysis. The researchers also hope to help the school to come up with

more accurate system to be used in minimizing the teacher’s time and effort in

preparing and administering an examination.

The proposed system is being developed in order to attain a quality standard and

procedure the desire output. To be able to know whether the present manual system can

be improve through computerization. To develop a computer system that would

eliminate the manual processing of information with unparallel efficiency and accuracy of

information.

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CONCEPTUAL FRAMEWORK

The flow of the proposed system contains password, which is being used as a

security of the system. The teacher must need to have his/her own password, before the

students will take the exam. In our proposed system we have the Client Server. In the

server he/she can freeze all units when the exam is times up. Browse is being used in

exploring the records of the students; Exit is being used in closing the program or the

system itself. And print when needed. In the user they will just take the exam in

Computer Aided Examination. The result of the exam will direct to the server’s computer.

STATEMENT OF THE PROBLEM

1. What are the concerns of teachers in the present manual system in preparing and
administering an examination?
2. What are the technical difficulties of the end – users?

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3. What is the level of effectiveness of the computer aided examination to the end
users?

SIGNIFICANCE OF THE STUDY

To the Administration

It will be a great help to administration in way that the cost of the preparation of

the examination will be lessen.

To the Teachers

It will be a great help to the teachers in delivering an examination and for them to

lessen their time and effort in preparing and checking the exam.

To the Students

It will also help the students in taking the examination easily rather than the

exam manually or hand written exam.

To the Researchers

The researchers hope to gain more knowledge and develop their skills in

programming.

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SCOPE AND DELIMITATION OF THE STUDY

This project is to implement computer aided examination (CAE) for high school

students only. Though the teaching methodologies are studied, it is not the intention of

the researchers to analyze the efficacy of the present curriculum. The scope of the

project, are the following:

A. Cant input Subscripts

B. Cant input shapes

C. Cant input exponential Mathematical operations

The core of the project is to create an integrated computer aided examination system for

high school students. The types of examination that would be given up during

examinations are Multiple Choice, Modified True or False and Identification.

OBJECTIVES

1. To provide computer aided examination for high students.

2. To identify the level of effectiveness of the system design.

3. To be of help to schools in the computerization program set by the


Department of Education.

4. To give credible solution to teachers and students problems on paper and

pencil examinations.

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DEFINITION OF TERMS

Computer - it is computing device that performs mathematical and logical calculations,

processes, retrieves and store programmed information.

Computer Aided Examination - it is a developed software program designed to

administer examinations. It facilitates the systematic storage, updating and retrieval of

pertinent examinee data as well as checking and scoring of examinee answer to test

questions from computerized software. It is also able to generate reports of rating and

static of pass and fail test scores.

System – It is an organized set of related components established to accomplish a

certain task

System Design – It is the process of developing a plan for an improved system, based

on the result of the system.

System Analysis – It refers to the process of studying an existing system to determine

how it works and how it meets user needs.

Users – It refers to the people who will be having contact with the system usually

employees, teachers and students.

Chapter II

REVIEW OF RELATED LITERATURE AND STUDIES

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RELATED LITERATURE:

Computer Aided Examination or CAE is a developed software program design to

administer the examinations. It facilitates the systematic storage, updating and retrieval

of pertinent examinee data as well as checking and scoring of examinee answers to test

questions from computerized software. It is also generate reports of ratings and static of

pass and fail test scores.

It is stated that several advantages of these system is to save time and effort of

the teachers in making up an exams. It can also reduce cheating through computer

testing and make students acquire information (IT) skills.

The CAE system, a tool for test administration, replaces paper and pencil types of

examination enabling speedy checking and scoring of examinee answer data on different

levels or types of examination. The system provides the advantage of generating test

results of their examinees within a minute which the developer had provided to for the

students of finishing their examination at the same time maintaining statistics of scores

and other pertinent information in a data bank.

The CAE system does not measure the examinees ability in the operation of the

computer. The examinees score will depend entirely on his/her performance in the exam.

Most CAE test use objectives test questions, with answer being selected from or

compared to limited set of pre-defined unequivocally correct responses to a question.

While objectives are used largely to test the knowledge and comprehension of the

students, with careful design, they can also access higher learning outcomes such as the

application of knowledge and analytical skills.

CHAPTER III

METHODOLOGY OF THE STUDY

Research Design

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This chapter presents the methods that the researchers will undertake in the

conduct of the study with the system development life cycle as basis.

Project
Identification and
Selection

Project
Initialization and
Planning

Analysis

Design

Implementation

The first step is the project Identification and Selection wherein the researchers will

select from the system proposals to be presented. The proposed system were identified

to meet the information needs of the organizations such as the municipal government,

hospital, school, business establish like hotels and other organizations. The organization

were the study will be connected will then be identified during this stage.

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The next step is project Initialization and Planning wherein the researchers will

provide a letter of permission to the head of the organization wherein the study will be

conducted as an initial step. A received copy will then be given back to the adviser as a

proof of permission from the head of the office. Initial details about the project will then

be discussed with the head of the organization. The researchers will come up with a

specific plan the team to follow during the course of the study.

The researchers will discuss the system requirements as the Analytical in this step

trough interview, Observation, library research and Internet research.

Through interview, the researchers where able to identify the problems encountered

in the manual system through Observation method, the researchers learned and

understand to process flow of the present system and able to determine the necessary

improvement of the school procedures. The library method was also used to make the

researchers understand better and wider about the study. In the Analysis stage, the

researchers came up with the flow of the present system from which the description of

the proposed system was based.

The researchers in this phase came up with the cost Benefit Analysis that describes

such plan to acquire any hardware and system needed to build or operate the proposed

system.The next stage is the Design, wherein the researchers came up with the design

output of the proposed Computer Aided Examination.

The implementation stage was accomplished during the system development

period.

LOCALE OF THE STUDY

The study was conducted at University of Saint Louie, Tuguegarao City with the

permission of our Adviser in Sad1 Ms. Geraldine Rubuelto, the Dean of the school and

their concerned personnel. The study focuses on the Computer Aided Examination of

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their College Department, wherein all the personnel and the necessary information are

needed.

RESEACHER INTRUMENTS

Interview

The interview process is the most powerful instrument use in gathering information,

data and other ideas or opinions from the people concerned. The interviewer will have

the opportunity to visualized on what the interviewee is trying to say.

Library Research

This method can also help the interviewer understand more of what the interviewee has

said through the resources from the library like books, other related books, etc. and from

this, it can verifies some concepts that are not clear from the gathered information.

CHAPTER IV

THE PROPOSED COMPUTER ASISSTED EXAMINATION


A. Input – Process – Output Diagram

INPUT PROCESS OUTPUT

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tblTeachers Add – For Adding New

Code Questionnaire

Last Name

First Name Cancel – For Cancelling


Recently Added Recorded
Middle Name

Username
Search – For Searching the
Password old and new records of the
students.
Access Level

Delete – For deleting


tblSubjects records.
Code Students Scores

Subjects Edit – For Editing Individual Report


Questionnaires.
Summary

tblQuestions
New – for Creating New
Subject document/Questions.
Question

Ans Multiple Choice

Correct Answer

User Answer

Code Teacher

Ans Identification

Ans True or False

Description

Points

Description

tblPreference

Hour

Minutes

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Student Password

Teacher Code

B. HIERARCHICAL INPUT-PROCESS-OUTPUT DIAGRAM

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Log-in

Student Teacher

My Account My Subject Make


Enter Student Examination
Name

Take Exam Edit Add Subject Choose


Password Subjects

Edit Subject Preference


Examination
Result

Make
Questionnaires

C. Database Design

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A. DATA ENVIRONMENT

User PASSWOR
PASSWORD
Name_ D

B. DATA ENTRY

C. DATA DESCRIPTION
In this screen, there are two inputs the User Name and Password with its
description at the left of each text box the first input box accepts text up to 50 and
minimum of 6 characters and it is the primary of the password form. The second textbox
is the Password which accepts any character on the keyboard. The two buttons have
different purpose the ok button is the access button to the system, the button validate if
the user name and password are correct. The cancel button is the exit but button to the
system.

USER VIEW: MAKE EXAM


A. DATA ENVIRONMENT

Answer Subject

Category
Preference
MAKE EXAM
B. DATA ENTRY
Points
Question

B. DATA ENTRY

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C. DATA DESCRIPTION
This screen serves as main part of making up exams. First we need to choose
what subject then start to make an a exam, it consist of buttons: FIRST, PREVIOUS,
NEXT, LAST, NEW, OK, FIND, RELOAD, DELETE, EDIT, EDIT PREFERENCE, PREFERENCE,
DELETE ALL QUESTIONS, CLOSE. You can also choose what type of exam you want to
make.

1. USER VIEW: TAKE EXAM

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A. DATA ENVIRONMENT

Student Points
Year

Allotted
Time
Take Exam
Subject
B. DATA ENTRY
Student Name
Multiple
Type Choice
Student Section

Identificatio
Modified True or
n
False

B. DATA ENTRY

C. DATA DESCRIPTION

This screen serves as the main part of taking up exams. It consists of button
namely: FIRST, NEXT, PREVIOUS, LAST, EXIT. It is where user can choose his/ her
best answer.

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2. USER VIEW: PREFERENCES

A. DATA ENVIRONMENT

PREFERENC
Allotted ES Student
Time Password
B. DATA ENVIRONMAENT

B. DATA ENTRY

C. DATA DESCRIPTION

The allotted time lets the user to enter the time allotted she want the student to
finish the exam. User also can set the student password. It consists of command
button namely: OK and Cancel.

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B. Data Model

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C. Table Design

Table name Field name Data Type Field Primary Key

tblTeachers Code Text 50 Yes

Last Name Text 50

First Name Text 50

Middle Name Text 50

Username Text 50

Password Text 50

Access Level Text 50

tblQuestions ID AutoNumber 50 Yes

Subject Text 50

Question Text 50

Ans Multiple Text 50


Choice

Correct Answer Text 50

User Answer Text 50

Code Teacher Text 50

Ans Text 50
Identification

Ans True or Text 50


False

Description Text 50

Points Number 50

tblPreference ID AutoNumber 50 Yes

Hour Number 50

Minutes Number 50

Student Text 50
Password

Teacher Code Text 50

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D. DEFINING ATTRIBUTES AND DOMAIN

Table Fields Domain

Make Exam ID 1…0

Subject A…Z/1…0

Question A…Z/1…0

Ans Multiple Choice A…Z/1…0

Correct Answer A…Z/1…0

User Answer A…Z/1…0

Code Teacher A…Z/1…0

Ans Identification A…Z/1…0

Ans True or False A…Z/1…0

Description A…Z/1…0

Points 1…0

Description A…Z/1…0

Take Exam ID 1…0

Students Name A…Z/1…0

Section A…Z/1…0

Year A…Z/1…0

Subject A…Z/1…0

Question A…Z/1…0

Answer A…Z/1…0

Score 1…0

Remarks A…Z/1…0

Date 1…0

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Preference ID 1…0

Hour 1…0

Minute 1…0

Teacher Code A…Z/1…0

Student Password A…Z/1…0

Entity Relationship Diagram

ID

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Teacher Ha Teacher Subject


Code s
Last
First Name ID
Code
Name
Middle Name
Subject
Questionnair
es
Student ID ID

Displa Result
y
Subjec
Teacher Code t
Creat
e

ID Will
See
Teacher Code
Question
Student
Password

Student ID Student

Middle Name First


Ha
Name
s
, Last
Name
Student
Password

Preference Allotted Time

ID

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