Pamantasan ng Lungsod ng Maynila

Intramuros, Manila
College of Management and Entrepreneurship
Off-Campus Study
BPA-Cavite City

REPORT
in
POLICY FORMULATION AND IMPLEMENTATION
Topic: Bureau of Jail Management and Penology (BJMP)

Members:
Gereon F. fetalvero
Wilma Dela Vega
Ferdinand Noel De leon
Percilito Consigo
Cesar Cuenca
Roger Francisco

PROF. ANNA VICTORIA SANTELICES

The New BJMP Logo: Its Symbolism

The organizational name (BJMP) in bold letters symbolizes strong identity of

BJMP; Round Borders stand for holism; Justice Scale for the rule of Law; Five
Pillars represent the coordination among the pillars of the Criminal Justice System;
Philippine map depicts the corrections is a national concern; Sixteen laurel leaves
stand for 16 Regions; Safekeeping and Development indicate the mandate of the
Bureau; Jail Officer signifies the importance of his presence and professionalism;
Inmate in Black and White symbolizes that the inmate is undergoing Developmental
processes; the Bars speak of custody, security and control of inmates; the Red and
Blue background stand for the primary colors of the PHILIPPINE FLAG; the Gray
background depicts the organization’s (BJMP) color; and the light to Dark yellow
background represent the transcending light of Corrections
 GENERAL PROVISIONS
Republic Act No. 6975, otherwise known as the “Department of Interior and Local
Government Act of 1990”, provided that the task of jail management and Penology
(BJMP). Based on this mandate, the BJMP defined its vision, mission, powers,
functions, values, objectives and principles as an institution, in a consultative and
participatory strategic planning session. Subsequently, republic Act No. 9263, also
known as the Bureau of fire protection and Bureau of Jail Management and Penology
Professionalization Act of 2004”’ and its Implementing Rules and Regulations
strengthened the provisions of RA 6975, redefined many of the BJMP’s existing
policies and restructured the Bureau’s organization.

Section 1. Mandate- the Bureau of jail Management and Penology was created
on January 2, 1991 pursuant to Republic Act 6975, replacing its forerunner, the
Office of Jail Management and Penology of the defunct Philippine
Constabulary/Integrated National Police. The BJMP has Jurisdiction over all
district, city and municipal jails. It is a line bureau of the Department of the Interior
and Local Government (DILG). As such, it shall ensure the establishment of
secured, clean, adequately equipped and sanitary facilities and provision of quality
services for the custody, safekeeping and development of district, city and municipal
inmates, and fugitive from justice, or person detained, awaiting or undergoing
investigation or trial and/ or transfer to the National Penitentiary, and/or violent
mentally ill person who endangers him/herself or the safety of others as certified by
the proper medical or health officer, pending transfer to a mental institution.

development of inmates.
 MISSION
The Bureau aims to enhance public safety by providing humane safekeeping and
development of inmates in all district, city and municipal jails.

FUNCTIONS

In lines with its mission, the Bureau endeavors to perform the following
functions:

a. Formulate policies and guidelines in the administration of all district, city and
municipal jails nationwide.

b. Implement strong security measures for t5he control of inmates;

c. Provide for the basic needs of inmates;

d. Conduct activities for the development of inmates;

e. Improve Jail facilities;

f. Promote the general welfare and development of personnel.

OBJECTIVES
The objectives of the Bureau are the following;

A. To improve the living conditions of inmates in accordance with the accepted

standards set by the United Nations.

B. To enhance the safekeeping and development of inmates in preparation for

their eventual reintegration into the mainstream of society.

C. To professionalize jail services.

CORE VALUES
The personnel are guided by the following core values;
COMMITMENT- strong sense of dedication to the ideals of the organization and
to public that it serves.

RESPECT FOR HUMAN RIGHTS- promote and protect the rights of our fellow
human beings.
EFFECIENCY/COMPETENCE- mastery of important skills for delivery of quality
services.

SELF DESCIPLINE- The ability to act regardless of emotional state, or ability to

withstand undue and unjust influences.

TEAMWORK- the combined effective action of all personnel

PRINCIPLES

A. Humane treatment of inmates

B. Observance of professionalism in the performance of duty

C. Strengthened multi-sectoral approach in the safekeeping and development of

inmates through active partnership with other members of the criminal justice
system and advocates in corrections.

ORGANIZATION AND KEY POSITION

The BJMP’s organizational structure and key positions, as provided under RA 6975
and other Orders and Circulars, were modified by RA 9263. The Bureau’s directorates
and Units, however, were determined by its management and were based on the
various aspects of its mandated powers and functions. The IRR for RA 9263 further
upgraded the qualifications for designation to the BJMP’s key positions. These
Qualifications are consistent with, and complementary to, the Minimum Qualifications
Standards established by the Civil Service Commission for these positions.

The BJMP is headed by Chief who assisted by two (2) Deputy Chiefs, one(1) for
Administration and another for Operations, and one (1) Chief of Directorial Staff,
all of whom are appointed by the President upon recommendation of the DILG
Secretary from among the qualified officers with the rank of at least Senior
Superintendent in the BJMP. The Chief of the BJMP carries rank of Director and
serves a tour of duty that must not exceed four (4) years, unless extended by the
President in times of war and other National emergencies. Officers who have retired
or within six (6) months from their compulsory retirement age are not qualified to
be appointed as Jail Director or designated as BJMP Chief.

The second officer in command of the BJMP is the Deputy Chief for
Administration, the third officer in command is the Deputy Chief for Operations,
and the fourth officer in command is the Chief of Directorial Staff, all of whom
carry the rank of Chief Superintendent. They are assisted by the Directors of the
Directorates in National Headquarters who carry the rank of at least Senior
Superintendent.

RANK CLASSIFICATION
RANK SALARY GRADE
Jail Director 28
Jail Chief Superintendent 27
Jail Senior Superintendent 26
Jail Superintendent 25
Jail Chief Inspector 24
Jail Senior Inspector 23
Jail Inspector 22
Senior Jail Officer IV 21
Senior Jail Officer III 20
Senior Jail Officer II 19
Senior Jail Officer I 18
Jail Officer III 16
Jail Officer II 12
Jail Officer I 10

NATIONAL HEADQUARTERS
The National Headquarters is the command and staff Office of the BJMP, and is
composed of the command group Directorates and Management Support Staff,
namely:

Command group
1.) Chief
2.) Deputy Chief for Administration
3.) Deputy Chief for Operations
4.) The Chief of Directorial staff

Directorates
1.) Directorate for Human resource and record Management
2.) Directorate for Operations
3.) Directorate for Logistics
4.) Directorate for Comptrollership
5.) Directorate for Program Development
6.) Directorate for Intelligence, Investigation and Inspectorate

MANAGEMENT SUPPORT STAFF

1.) Office of Legal Service
2.) Office of General Service
3.) Office Accounting Service
 4.) Office Finance Service
5.) Office of Supply Accountable Officer
6.) Office of Internal Audit Service
7.) Office of Chaplaincy Service
8.) Office of Media Affairs & Community Relations Service
9.) Office Information & Communication Technology Service
10.) Office of Health Service

Sec 4. Regional Office- The BJMP operates and maintains Regional Offices in
each of the administrative regions of the country, headed by a regional Director for
jail Management and Penology, with the rank of at least Senior Superintendent.
The regional Director is assisted by an Assistant Regional Director for
Administration, Assistant Regional Director for Operations, and Regional Chief of
Directorial Staff, who are all officers with the rank of at least Superintendent.

Sec 5. Jail Provincial Administrator’s Office- In every province, the BJMP

operates and maintains a Provincial Jail administrator’s Office headed by a
Provincial Administrator, to oversee the implementation of Jail services of all
district, city and municipal jails within its territorial jurisdiction.

SEC 6 DISTRICT JAIL

Within large cities or a group of clustered municipalities, a district Jail headed by a
District Jail warden.

Sec 7. City and Municipal Jails

The BJMP operates and maintains City and Municipal Jails, each headed by a
City or Municipal Jail Warden, as the case maybe.

The following are the minimum qualifications for appointment or designation to key
positions in the Jail Bureau:

a. Chief BJMP
1.) Should have the rank of at least Senior Superintendent;
2.) Should a member of the Philippine Bar or a holder of a
Master’s Degree in Management, Public Administration,
Public Safety, Criminology, penology, Sociology, National
Security Administration, Defense Studies or other related
disciplines from a recognized institution of Learning;
3.) Should have satisfactorily completed the mandatory training
or career courses for such positions, including the Public
Safety Officer’s Senior Executive Course; and,
4.) Should posses the required 3rd level Eligibility.
1.) Should have the rank of at least Jail Senior Superintendent;

2.) Should be a member of the Philippine Bar or a holder of a

Master’s degree in Management, Public Administration,
Public Administration, Public safety, Criminology, Penology,
Sociology, National security Administration, Defense Studies
or other related disciplines from a recognized institution of
learning;

3.) Should have satisfactorily completed the mandatory

training or career course for such positions, including the
Public Safety Officer’s Senior Executive Course; and,

4.) Should posses the required 3rd level Eligibility.

1.) Should have the rank of at least Jail Senior Superintendent;

2.) Should be a member of the Philippine Bar or a holder of a

Master’s degree in Management, Public Administration,
Public Administration, Public safety, Criminology, Penology,
Sociology, National security Administration, Defense Studies
or other related disciplines from a recognized institution of
learning;
 3.) Should have satisfactorily completed the mandatory
training or career course for such positions, including the
Public Safety Officer’s Senior Executive Course; and,

4.) Should posses the required 3rd level Eligibility.

JAIL REGIONAL DIRECTOR

.) Should have the rank of at least Jail Senior Superintendent;

2.) Should be a member of the Philippine Bar or a holder of a

Master’s degree in Management, Public Administration,
Public Administration, Public safety, Criminology, Penology,
Sociology, National security Administration, Defense Studies
or other related disciplines from a recognized institution of
learning;

3.) Should have satisfactorily completed the mandatory

training or career course for such positions, including the
Public Safety Officer’s Senior Executive Course; and,

4.) Should posses the required 3rd level Eligibility.

1.) Should have the rank of at least Jail Senior Superintendent;

2.) Should be a member of the Philippine Bar or a holder of a

Master’s degree in Management, Public Administration,
Public Administration, Public safety, Criminology, Penology,
Sociology, National security Administration, Defense Studies
or other related disciplines from a recognized institution of
learning;

3.) Should have satisfactorily completed the mandatory

training or career course for such positions, including the
Public Safety Officer’s Senior Executive Course; and,
4.) Should have been previously assigned in a supervisory position in the jail
service.

JAIL PROVINCIAL ADMINISTRATOR

1.) Should have the rank of at least Jail Superintendent;

2.) Should be a member of the Philippine Bar or a holder of a

Master’s degree in Management, Public Administration,
Public Administration, Public safety, Criminology, Penology,
Sociology, National security Administration, Defense Studies
or other related disciplines from a recognized institution of
learning;

3.) Should have satisfactorily completed the mandatory

training or career courses for such positions, including the
Public Safety Officer’s Advanced Course; and,

4.) Should have been previously assigned in a supervisory position in the jail
service.

DISTRICT JAIL WARDEN/WARDRESS

1.) Should have the rank of at least Jail Superintendent;

2.) Should be a member of the Philippine Bar or a holder of a

Master’s degree in Management, Public Administration,
Public Administration, Public safety, Criminology, Penology,
Sociology, National security Administration, Defense Studies
or other related disciplines from a recognized institution of
learning;

3.) Should have satisfactorily completed the mandatory

training or career courses for such positions, including the
Public Safety Officer’s Advanced Course; and,

4.) Should have been previously assigned in a supervisory position in the jail
service.

CITY JAIL WARDEN/WARDRESS

1.) Should have the rank of at least Jail Chief Inspector;
2.) Should be a College graduate who must have finished at least second year
of Bachelor of Laws or at least twenty four units (24) units of a Master’s degree in
Management, Public Administration,
Public Safety, Criminology, Penology, Sociology, national Security Administration,
defense studies or other related disciplines from a recognized institution of learning;

3.) Should have satisfactorily completed the mandatory training or career courses
for such positions, including the Public Safety Officer’s Basic Course and Public
Safety Advance Course.

4.) Should have been previously assigned in a supervisory position in the jail
service; and,

5.) And in the case of City jails with an inmate population of one thousand (1,000)
or more, the City jail warden should have the rank and qualification of a District
Jail warden.

MUNICIPA JAIL WARDEN/WARDRESS

1.) Should have the rank of at least Jail Chief Inspector;

2.) Should be a College graduate who must have finished at least second year
of Bachelor of Laws or at least twenty four units (24) units of a Master’s degree in
Management, Public Administration,
Public Safety, Criminology, Penology, Sociology, national Security Administration,
defense studies or other related disciplines from a recognized institution of learning;

3.) Should have satisfactorily completed the mandatory training or career courses
for such positions, including the Public Safety Officer’s Basic Course and;

4.) Should have been previously assigned in a supervisory position in the jail
service.
The Bureau, under the provisions of RA 6975, RA 9263 and other CSC rules and
guidelines, ensures that all its personnel are given appropriate task commensurate to
their designations, ranks and trainings. These help the Bureau establish an organized,
efficient and effective manning scheme.

Sec 1. Duties and Responsibilities of key Officers

Chief, BJMP
a. Acts as adviser to the Secretary of the DILG relating to formulation and
implementation of policies, plans and programs in the supervision and control of
districts, city and municipal jails nationwide

b. Exercises command, supervision and control over all personnel of the Jail
Bureau;

c. Administers and implements laws relating to jail management and enforces rules
and regulations governing the administration and operation of the Jail bureau down
to its lowest units;

d. Recommends to the Secretary rules and regulations other guidelines which

require the Department’s approval;

e. Issues Directives, instructions and policies for the efficient implementation

of programs; and

f. Appoints new applicants and promotes non-officers rank within the

National headquarters and Officers rank from jail Inspector to Superintendent
nationwide.

a. Advises and assists the Chief, BJMP in the formulation and implementation
of the plans, programs and policies pertaining to personnel, logistics and
comptrollership;

b. Assists the Chief, BJMP in the proper implementation of the various

programs/activities of the different divisions, regional offices and in administration
of the jail nationwide;

c. Assumes the duties of the chief, during the latter’s absence; and

d. Performs such other functions as may be assigned by the Chief, BJMP.

a. Advises and assists the chief, BJMP in the formulation and implementation of the
plans, programs and policies pertaining to jail operations;

b. Assists the Chief, BJMP in the proper implementation of the various

programs/activities of the different divisions, regional offices and in the
administration of the jails nationwide;

c. Assumes the duties of the Chief in the absence of the former and the deputy
Chief for administration; and,

d. Performs such other functions as may be assigned by the Chief, BJMP.

a. Exercise direct supervision over the operations of Directorates and offices at the
National headquarters;

b. Directs, supervises and ensures coordination of the work of the staff, except
in those specific areas reserved by the Chief, BJMP, thereby freeing the latter from
routine details;

c. Reviews and approves authorized staff actions to ensure that they are
adequate, coordinated and designated to produce the Bureau’s intended results;

d. Ensures that the subordinate divisions or officers are kept informed of

actions affecting their units;

e. Ensures that the decisions and concepts of Chief, BJMP are implemented by
directing the staff and assigning them specific responsibilities, when necessary, to
prepare and issue plans, orders, reports, and other actions;

f. Represents the Chief, BJMP in all external activities when authorized;

g. Maintains a master policy file and monitors the implementation of all SOPs;

h. Ensures that required liaison is established;

i. Requires all coordinating and special staff officers to inform him of any
recommendation to, or instruction directly from Chief, BJMP unless otherwise
instructed by the Chief, BJMP; and
 j. Performs such other functions as may be assigned by the Chief, BJMP.

Directorate for Human Resource and Records Management

a. Develops and Implements programs relating to selection, recruitment,
examination, appointment, promotion, retirement, separation from the service and
assignment of personnel and formulates policies, standards, rules and regulations
for the proper implementation of such programs;

b. Provides programs for Human Resource Development aimed at the

development of qualified and efficient work force in the BJMP;

c. Maintains the Bureau’s personnel strength and deployment in coordination

with other Directorates and regional directors and allocates number of personnel to
be recruited and appointed or promoted in the Regions and National Offices

d. Undertakes program and projects for the welfare , development and maintenance
of morale, discipline and adherence to law and order by the personnel;

e. Provides plan/ programs for headquarters management, like quartering and

housing, internal management, space allocation, and administrative support;

f. Formulates and evaluates personnel system and standards relative to

performance appraisal, merit promotion, and employees’ incentive benefits and
awards;

g. Serves as message center of the BJMP;

h. Assumes responsibility for personal Records Management; and

i. Performs such other functions as the Chief, BJMP may direct

a. Advises and assists the Chief, BJMP on matters relating to the formulation and
execution of correctional programs, particularly on the aspects of organization,
training, operation, and planning;

b. Formulates and Implements policies, guidelines and programs relating to

security, custody, discipline and control of inmates;

c. Conducts periodic and supervision of jail facilities or such matters

concerning penology as custody, security, discipline and control of inmates and
ensure that regulations and programs pertaining to these concerns are properly
maintained;

d. Formulates plans, programs, policies and guidelines for the effective

implementation of inmates’ welfare and development programs and services in all
jails nationwide;

e. Coordinates with private and government agencies and solicits their assistance
and support for inmates’ welfare and development programs in all jails nationwide;

f. Perform such other functions as the Chief, BJMP may direct.

Directorate for Logistics

a. Advise the Chief, BJMP on general management of logistical resources;

b. Plans and formulates plans and guidelines on construction projects,

procurement and distribution of supplies, materials and equipment of the BJMP;

c. Supervises the supply Accountable officer on matters pertaining to

distribution of supplies, materials and equipment

d. Monitors equipment maintenance readiness status; and

e. Perform such other functions as the Chief, BJMP may direct.

Directorate for Comptrollership

a. Advises the Chief, BJMP on matters relating to Budgeting, Accounting and

financial management;

b. Monitors resource and fiscal management functions;

 c. Supervises the development, evaluation, revision, and execution of the
BJMP’s operating program/budget and the program review and Analysis;

d. Provide assistance to the staff on budget methods and formats, techniques of

preparation, presentation and analysis, and the development of workload
information, expense factor, and statistics for programming and budgeting
purposes;

e. Prepares and/or assists in the preparation of cost analysis and estimates for
use in planning, programming, budgeting and decision-making process;

f. Monitors administrative control, accounting, and reports on fund receipts

and disbursements;

g. Develops and maintains effective financial and management control,

procedure and disbursements;

h. Conduct resource management analysis and review;

i. Prepares annual financial work plan; and,

j. Perform such other functions as the Chief, BJMP may direct.

a. Assists the Chief, BJMP in the formulation and development of plans programs to
achieve the BJMP’s mission and objectives;

b. Conduct research and studies and gathers data for planning and
programming purposes;

c. Prepares position papers and recommends measures for the improvements

of management processes in the BJMP;

d. Coordinates with other staff in the preparation of operation plan and

budget (OPB); and,

e. Perform such other functions as the Chief, BJMP may direct.

a. Formulates and develops policies, standards and guidelines on security and
inspection activities covering areas of concern and interest for purposes of
improving management of the BJMP and its units and officers down to the jail
nationwide;

b. Conducts periodic inspection of jails and renders report thereon;

c. Conducts investigation and security audit and recommends measures to

improve jail administration;

d. Conducts impartial investigation of cases occurring within the jurisdiction

of the jail Bureau and recommends appropriate measures for corrective disciplinary
actions depending on the nature of cases investigated; and,

e. Perform such other functions as the Chief, BJMP may direct.

Office of Legal service

a. Advise the Chief, BJMP on legal matters and renders legal opinion on
matters related to the administration and operation of the BJMP;

b. Conducts hearings pursuant to BJMP Administrative Disciplinary

Machinery;

c. Prepares decision/resolutions on administrative cases heard and replies in

case of appeal; and

d. Perform such other functions as the Chief, BJMP may direct.

a. Exercise administrative and operational control over personnel assigned or
attached with the National Headquarters;

b. Ensures the security of the National Headquarters;

c. Responsible for the quartering spaces for transient personnel;

d. Responsible for the Inspection and reception of visitors at the National

Headquarters;

e. Supervises parking of vehicles for organic or non-organic personnel;

f. Takes charges of the athletics, band and Combo, and other special service
functions of the BJMP;

g. Takes charge of the cleanliness and beautification of the NHQ;

h. Perform such other functions as the Chief, BJMP may direct.

a. Supervises the recording of financial transactions of the agency;

b. Gives technical advice on financial and budgetary matters to the head of the
agency;

c. Supervises the preparation and submission of financial statements;

d. Assists in the preparation of budget estimates;

e. Implements administrative and financial policies;

f. Supervises correctness of journal entry vouchers, journals, bills, statement of

accounts, trial balances, budget estimates and other financial statements and
records;

g. Certifies availability of funds on expense vouchers, treasury warrants and

requisitions for supplies and materials and correspondence.
 a. Assists and advises the Director, Directorate for Comptrollership on financial
matters and requirements of the BJMP;

b. Coordinates with other offices concerning the preparation and distribution of

pay and allowances of uniformed and non-uniformed personnel of the BJMP;

c. Maintains records of pay and allowances of BJMP personnel;

d. Prepare cash requirements for BJMP Disbursing Officers; and,

e. Perform such other functions as the Chief, BJMP may direct.

a. Assists and advises the Director, Directorate for Logistics on supply and
equipment requirements of the BJMP;

b. Plans the functions and operations pertaining to receiving, storekeeping,

stock control and supply cataloguing of procured BJMP supplies, materials and
equipment (SME);

c. Implement logistical policies on property and supply management;

d. Conduct physical inventory of supplies, materials and equipment of the NHQ

annually or semi-annually; to include the regional level upon directive of the head of
the agency;

e. Settle technical and procedural issues and concerns referred to by all Regional
SAO’s, Property Custodians, RSAO’s and /or RSNOR’s pertaining to supplies,
materials and equipment of the BJMP utilizing thereat;

f. Coordinate with concern committees pertaining to disposal or divestment of

unserviceable, obsolete and/ or properties of the BJMP;
 g. Signs and issues certificates of no-property accountability clearance to all
BJMP officers, NOR’s and NUP’s applying for retirement, transfer, and/ or
resignation from the BJMP service;

h. Maintains and update records of BJMP supplies, materials and equipment of

the BJMP ; and,

i. Perform such other functions as the Chief, BJMP may direct.

a. Formulate and develop policies, standard rules and regulations for the effective
conduct of Inspection;

b. Conducts personnel inspection and performance audit;

c. Recommends and advises the Chief, BJMP on matters affecting internal

discipline and its appropriate corrective disciplinary action;

d. Protects the Jail Bureau’s interest by disclosing the weakness and deficiencies
in the control mechanism that needs correction;

e. Keeps appropriate record of its work and submit reports;

f. Monitors jails for the proper utilization of its resources;

g. Perform such other functions as the Chief, BJMP may direct.

a. Assists in the formulation of policies and guidelines regarding religious

activities;

b. Conducts religious service for both BJMP personnel and inmates;

c. Conducts lectures and undertakes religious activities relating to moral

upliftment and values formation both for the BJMP personnel and inmates;

d. Assists the Directorate for Operations in the preparation of appropriate

inmates; welfare and development programs for all district, city and municipal jails
nationwide; and,
 e. Perform such other functions as the Chief, BJMP may direct.

a. Assists and advises the Chief on community relations programs and activities of
the BJMP;

b. Works for the attainment of positive image for the BJMP through tri -media;

c. Institutes and implements internal community relations programs designed to

promote harmonious relations among jail personnel;

d. Serves as the media agency of the BJMP and performs media-related roles;

e. Administers public relations programs for the BJMP; and,

f. Perform such other functions as the Chief, BJMP may direct.

a. Provides adequate and updated management information to serve as basis for

effective planning, management and control, policy formulation and decision-
making;

b. Promotes interfacing among directorates, regional offices and other agencies

through integrated data-banking for a more efficient sharing and dissemination of
information;

c. Develops Computer application program suitable and necessary for office

automation.;

d. Serves as the electronic communication center of the BJMP; and,

e. Perform such other functions as the Chief, BJMP may direct.

a. Represents Rank and file in staff Conferences and other activities involving
morale, welfare, discipline and professionalism and in special bodies such as merit
promotion board and the like;

b. Conducts research studies and makes recommendations to appropriate levels

of command;

c. Suggests programs and projects aimed at enhancing morale, welfare,

discipline and professionalism in the service, and;

d. Performs such other functions as the Chief, BJMP may direct.

a. Assists in the formulation and implementation of policies, guidelines and

programs for health promotion of personnel and their qualified dependents, and
inmates;

b. Provides quality health care among personnel and their qualified

dependents, and inmates of various district, city and municipal jails nationwide,
under the supervision and control of the BJMP;

c. Examines, diagnose and treats medico-dental patients of the BJMP;

d. Assists in the healthcare delivery of the government for national

development;

e. Provides medical, neuro-psychiatric and dental evaluation of BJMP

personnel and applicants; and,

f. Performs such other functions as the Chief, BJMP may direct.

Jail Regional Director (RD)

a. Supervises, monitors and control district, city and municipal jails within the
area of responsibility;

b. Appoints new applicants and promotes non-officers rank within the area of
responsibility;

c. Ensures proper and effective utilization of resources in the administration of

jails in the region;

d. Implements laws, rules, policies, guidelines and standards handed down by

higher authorities;

e. Provides technical advice and assistance to government offices and other

agencies regarding jail matters within jurisdiction; and,

f. Performs such other functions as the Chief, BJMP may direct.

a. Advises and assists the Regional Director in the formulation and implementation
of plans, programs and policies pertaining to personnel, logistics and
comptrollership of the region;

b. Assists the Regional Director in the proper implementation of the various

programs/activities in the administration of jails nationwide;

c. Acts as Chairperson of the Regional Selection and Placement Board (RSPB);

d. Assumes the duties of the Regional Director during the latter’s absence; and,

e. Performs such other functions as the Chief, BJMP may direct.

a. Exercises direct supervision over the operations of the division at the Regional
office;
 b. Directs, supervises and ensures coordination of the work of the staff, except
in those specific areas reserved by the Regional Director, thereby freeing the latter
from routine details;

c. Reviews and approves authorized staff actions to ensure that they are
adequate, coordinated and designated to produced the region’s intended results;

d. Ensures that the decisions and concepts of Regional Director are

implemented by directing the staff and assigning them specific responsibilities, when
necessary, to prepare and issue plans, orders, reports, and other actions;

e. Ensures that required liaison is established; and,

d. Performs such other functions as may be assigned by the Regional Director

a. Supervises BJMP jails within the province and sees to it that all directives,
policies, rules and guidelines are strictly followed ; and,

b. Performs such other functions as may be assigned by the Regional Director.

Jail Warden/Wardress

a. Supervises and control all personnel and inmates in the Jail;

b. Implements legal order, rules, regulations and directives on jail operation

and administration;

c. Administers sanctions and other disciplinary actions on inmates or personnel

under his command for disobedience or infraction of orders;

d. Supervises the conduct of greyhound operations and inspections of jail facilities

and premises;

e. Ensures the security and control of the jail facility and provides inmates’
welfare and development programs;

f. Promotes the welfare and morale of personnel and inmates;

g. Assumes the responsibility for the formulation and implementation of

emergency plans to preclude occurrence of jail incidents and disturbances;
 h. Ensures proper utilization of resources and maintenance of facility supplies
and equipments;

i. Establishes linkages with GO’s, NGO’s and/or the tri-media;

j. Submits periodic and spot reports, if necessary, to regional office;

k. Turn-over duties and responsibilities including supplies, funds, organic

equipment, records and paraphernalia to the incoming jail warden upon relief; and

l. Performs such other functions as may be assigned by the Regional Director.

a. Assists the Warden in the implementation and monitoring of plans, programs and
policies of the BJMP;

b. Assists the warden in the over-all management of the jail;

c. Acts as the chairperson of the inmates’ Disciplinary Board and Inmates

Classification Board;

d. Exercise direct supervision over all Jail Supervisor and subordinates and
prepare for routine inspection of the Jail;

e. Assists the warden in budget planning and in requesting allocation of funds;

f. Assists in promoting welfare and morale of personnel and inmates;

g. Assumes the duties and responsibilities of the warden during the latter’s
absence; and,

h. Performs other functions as the warden may direct.

Pursuant to the provisions of Republic Act No. 9263 and its

implementing rules and Regulations, Section 32, Book V of Administrative Code of 1987
(Executive order No. 292), CSC Memorandum Circular No. 3,s. 1979 as amended by
CSC Memorandum circular No. 18, s. 1988 and CSC Memorandum Circular No. 38, s.
1989, as further amended by CSC Memorandum Circular No. 40, s. q998, CSC
Memorandum Circular No. 15, s. 199, CSC Memorandum Circular No.8, s. 1999, and
CSC Memorandum Circular No.03, s. 2001 this Merit selection and promotion Plan
(MSPP) is hereby established for the guidance of all concerned.

Sec 1. PURPOSE- This circular prescribes the policies and guidelines governing the
selection and promotion of uniformed and non-uniformed personnel in the BJMP.

a. Establish a system that is characterized by strict observance of the merit, fitness

and equality principles in the selection of employees for appointment to positions in
the career and no-career service in all levels.

b. Create equal opportunities to all qualified men and women to enter BJMP
and for career advancement in the agency.

Sec 3. BASIC POLICIES- The following principles shall apply to this MSSP:

a. Selection of employees for appointment shall be open to all qualified

individuals according to merit and fitness. There shall be equal employment
opportunity for men and women at all levels of position in the BJMP, provided they
meet the minimum requirements of the position to be filled.

b. The MSSP shall cover both uniformed and itemized positions in the first,
second and third levels in the Bureau. It also includes non-career positions and
original appointments and other related personnel actions. There shall be no
discrimination in the selection of employees on account of gender, civil status,
disability, religion, ethnicity, or political affiliation.

c. When a position in the first, second or third level becomes vacant, applicant
for employment who are competent and qualified and who possess appropriate
education, training, work experience and civil service eligibility shall be considered
for permanent appointment.

d. The appointing authority may appoint an applicant who is not next-in-rank

but possesses superior qualification and competence and has undergone the
selection process.

e. The comparative competence and qualification of candidates for appointment

shall be determined on the basis of:
 1.) PERFORMANCE. No personnel shall be considered for promotion or
appointment by transfer unless the performance rating of the appointee for the last
rating period to the effectivity date of the appointment is at least very satisfactory.

2.) ELIGIBILTY, EDUCATION, and TRAINING. These shall include

eligibility, educational background and successful completion of career courses,
scholarships, trainings or other human resource development interventions. Such
eligibility, education and / or training must be relevant to the duties of the position
to be filled.

3.) EXPERIENCE and OUTSTANDING ACCOMPLISHMENT. These

shall include occupational history , relevant work experience and worthy
accomplishments in the last position/rank held.

4. PYSCHOSOCIAL ATTRIBUTES and PERSONALITY TRAITS. These shall

refer to the physical and mental fitness and psychological and social characteristics
or traits of the individual which have bearing on the position/rank to be filled.

5. POTENTIAL. This is an estimate of an individual’s capacity and ability to

perform the duties of the position to be filled and those of higher or more
responsible position in the line of promotion.

f. A non-uniformed personnel may be promoted or transferred to a position

which is not more than three(3) salary, pay or job grades higher than the
employee’s present position is except in very meritorious cases, such as: if the vacant
position is next-in-rank as identified in the System of Ranking Positions (SRP)
approved by the Chief, BJMP, or is the lone or entrance position indicated in the
agency staffing pattern.

g. An employee who is on local or foreign scholarship or training grant or on

maternity leave may be considered for promotion. For this purpose, performance
rating to be considered shall be the ratings immediately prior to the scholarship or
training grant or maternity leave. If promoted, the effectivity date of the
promotional appointment shall be on the assumption of duty.

h. Promotion within six (6) months prior to compulsory retirement shall not be
allowed except as otherwise provided by law.

Section 4. SCOPE- This MSPP shall cover both uniformed and itemized position in
the first, second and third levels in the Bureau to include non-career positions.
a. The Directorate to Human resources and Record Management (DHRRM) shall
publish the vacant position in the CSC Bulletin of Vacant position or through other
mode of publication and post the same in three (3) conspicuous places in the BJMP
for at least ten (10) working days. All qualified personnel shall be encouraged to
apply. The DHRRM/HHRM Division may also issue a Memorandum to all units to
ensure that all qualified personnel can apply for vacant position/s Vacant positions
which are not filled within six (6) months shall be published.

The following position are exempt from the publication requirement:

1.) Primarily confidential positions.
2.) Positions which are policy determining;
3.) Highly technical positions;
4.) Other non-career position; and,
5.) Positions to be filled by existing regular employees in the agency in case of
reorganization.

b. Guided by the qualifications standards, the Chiefs of all units shall submit to the
DHRRM/HRRM Division the personnel from their office who are deemed qualified
for promotion. The DHRRM /HRRM Division on the basis of the SRP, shall identify
other personnel within the Bureau who are deemed qualified for promotion and list
candidates aspiri8ng for the vacant position.

c. The DHRRM/HRRM Division shall conduct preliminary evaluation of the

qualification of all candidates and prepare the selection line-up. The selection line-
up shall reflect the comparative competence and qualification of candidates on the
basis of performance, education and training, appropriate eligibility, experience and
outstanding accomplishments, psychosocial attributes and personality traits and
potential.

d. The personnel Selection and Promotion Board (PSPB) shall then evaluate and
deliberate en banc the qualifications of those listed in the selection line-up submitted
by DHRRM/HRRM Division and make a systematic assessment of the competence
and qualifications of candidates vis-à-vis the minimum requirements corresponding
to the level of vacant positions.

Those initially found to be qualified shall undergo further assessment such as

written examination, panel interview, neuro-psychiatric evaluation, skills test/or
other selection devices to effectively determine the most qualified and competent
candidates.
e. The board shall submit the list of screened candidates from which the
corresponding authority shall choose the applicant to be appointed. The list of
screened candidates should specify the top ranking candidates whose overall points
score are comparatively at par based on the comparative assessment and
qualifications of all candidates. The PSPB shall no longer screen the appointments
to personal and primarily confidential positions and the renewal of temporary
appointment issued to the incumbent personnel.

f. The Chief, BJMP/Regional Director shall assess the merits of the PSPB’s list of
screened candidates and in the exercise of sound discretion, select, in so far as
practicable, from among the top ranking applicants deemed most qualified for
appointment to the vacant position.

The top ranking candidates, however, should be limited to those whose overall
point scores are comparatively equal based on the comparative assessment and
qualification of candidates. To do this, the PSPB shall reasonable proximity between
point scores of candidates for appointment.

g. As soon as the appointment is issued, a notice announcing the appointment or

promotion of an employee shall be posted a day after the issuance of appointment in
three (3) conspicuous places in the agency for at least fifteen (15) days. The date of
posting shall be indicated in the notice.

a. A qualified next-in-rank personnel and /or any aggrieved party who is not
considered for promotional to the next higher position may present their grievance
to the BJMP Grievance Machinery under the following conditions:

1.) Non-compliance with the selection process;

2.) Discrimination on account of gender, civil status, disability, pregnancy,
religion, ethnicity or political beliefs;
3.) Disqualification of applicant to a career position for reason of lack of
confidence of the appointing authority; and,
4.) Other violations of the provisions of this circular.

b. The procedures to be followed in filing a grievance shall be the rules provided

in the BJMP Grievance Machinery.
Sec 1. BASIC POLICY- In general rule, inmates with special needs should not be
held in jails with other “regular” inmates. For example, female inmates should be
confined in institutions that are separate from those used for males. However, given
the reality of budget constraints, increasing inmate population, insufficient facilities
and inadequately-equipped detention homes, Wardens and Jail Officers shall
endeavor to provide the best arrangement they can for such inmates, in keeping
with this rule. It is assumed that the inmates have been properly evaluated and
classified for this purpose.

a. Female
1.) The female quarters should be fully separated from the male quarters;

2.) In larger jails, a female personnel may be designated to keep the keys to the
female quarters and make the same available at any time;

3.) No male inmate shall be allowed to enter the female quarters; an,

4.) Only work suitable to their age and physical condition should be assigned to
female inmates.

1.) Inmates found to be drug users/dependents/addicts should be segregated from

other inmates, especially during withdrawal period;

2.) Maintain close supervision of inmates to prevent attempts to commit suicide

or self mutilation;
 3.) Only a qualified physician shall prescribe sedatives/stimulants deemed
necessary for the inmate’s treatment;

4.) Appropriate measures should be taken to enable inmates to follow strictly

the jail physician’s advice regarding diet and other medical intervention/treatments
during the withdrawal period; and,

5.) Conduct a regular search of inmate’s quarters and maintain constant

alertness to prevent the smuggling of narcotics and other dangerous drugs.

1.) Place alcoholics in quarters separate from other inmates and maintain close
supervision to guard against suicide attempts;

2.) Any symptoms of abnormal behavior among inmates should be reported

immediately to the jail physician ; and,

3.) Exercise close supervision to guard against the smuggling of liquor and
other intoxicating drinks or products containing alcohol.

d. Mentally- ill

1.) The mentally-ill should be under the close supervision of a jail medical
personnel;

2.) Place the mentally-ill in separate cells and special restraint rooms
provided for violent cases;

3.) Exercise close supervision to guard against suicide attempts or violent attacks on
others; and,

4.) The mentally-ill should be transferred as soon as feasible to mental institution

for proper psychiatric treatment.

e. SEX DEVIATES

1.) Homosexuals should be segregated immediately to prevent them from

influencing other inmates; and,

2.) Other sex deviates should be separated from other inmates for close
supervision and control.
 f. SUICIDAL INMATES

1.) The suicidal inmates should be given close and constant supervision.

2.) Search their quarters and premises for tools/materials that can be used for
suicide; and,

3.) They should be subjected for frequent strip searches.

g. THE HANDICAPPED, AGED AND INFIRMED

1.) These inmates should be house separately and closely supervised to

protects them from maltreatment or abuse by other inmates; and,

2.) Special treatment should be given to these inmates who shall be required to
work in accordance with their physical capabilities for their own keep and to
maintain the sanitation of their quarters and surroundings.

1.) The warden shall report in writing to the Bureau of Immigration and the
respective embassies of the detained foreigners the following:

a.) Name of Jail

b.) Name of foreigner
c.) Nationality and the number of his/her/ Alien certificate of
Registration, if any
d.) Age/ sex
e.) Offense Charged
f.) Case number
g.) Court/branch
h.) Status of case
Sec 1.CONCEPT- An inmates Welfare and Development Program (IWDP) is a set
of physical, psychosocial, intellectual, vocational, and spiritual activities or
interventions that facilitate inmates’ wellbeing and enhancement in accordance with
the accepted social norms and ethical standards.

Sec 2. GUIDING PRINCIPLES- The following guiding principles shall be

observed:

a. The IWDP should be in accordance with the accepted social norms and ethical
standards as stipulated in the “UN Standards in the treatment of Inmates”, state
laws, and code of ethics;
b. The IWDP is responsive and dynamic;
c. Treatment approach is holistic in nature
d. Treatments should be rehabilitative, not punitive;
e. All inmates have equal opportunities to avail of the program regardless of age,
race, gender, belief, etc.;
f. IWDP are built on mutual trust and confidence;
g. Constructive Activities are better than enforced idleness;

h. The community is a partner in the developmental processes of inmates

i. Human rights of inmates should be upheld at all times;
j. IWD Program is supportive to the safekeeping of inmates;
k. The inherent worth, dignity, health, and safety of inmates must be respected at
all times;
l. Every inmate is unique and complex being with different developmental needs
that require an individual approach;
m. Inmates must be treated humanely; they do not become less of a person because
of the condition they are in;
n. Every inmate has the capacity for change, growth, and development;
o. The IWD Officer is a professional role model;
p. The IWD Officer is a change agent ; and,
q. The security of personnel shall not be compromised.
a. PROVISION FOR BASIC NEEDS- Subsistence such as food, clothing, hygienic
supplies, etc;

b. HEALTH SERVICES/ACTIVITIES- Maintenance of physical and mental

well- being;

c. LIVELIHOOD SERVICES/ACTIVITIES- development of work values ,

individual worth and dignity, emotional catharsis and enhancement of individual
creativity;

d. EDUCATIONAL SERVICES/ACTIVITIES- Literacy development;

e. SPORTS & RECREATION SERVICES/ACTIVITIES- Physical fitness,

opportunity for socialization, enhancement of creativity and uniqueness, toning
down or minimizing stress;

f. VISITATION SERVICES/Activities- Promotes moral and social supports to

the inmates;

g. PARALEGAL SERVICES/ ACTIVITIES- Speedy disposition of cases; and

h. RELIGIOUS SERVICES/ACTIVITIES- Upliftment of moral and spiritual

values.