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Job Analysis

“The procedure for determining the duties and skills requirements of


a job and the kind of person who should be hired for it”

Information collected via Job analysis


• Work Activities
• Human Behaviors
• Machines, tools, equipment and work aids used
• Performance standards
• Job context
• Human requirements
Job Analysis

Job Analysis

Job Description and


Job Specification

Recruitment and Performance Compensation Training


Resourcing Appraisal Decisions Requirements
Methods of conducting Job Analysis
Observation Methods
• Direct Observation
• Work Method Analysis
• Critical Incident Technique (CIT Model)
Interview Methods
• Individual Interview
• Group Interview
• Supervisor Interview

Questionnaire

Workers Diary and Log

Checklists and Rating Scales


Components of a Job Analysis Questionnaire
• Employee info
• Key tasks and responsibilities
• Problem solving
• Decision making
• Management Responsibilities
• Contacts
• Job complexity
• Work environment
• Physical demand
• Mental requirements
• Education requirements
• Experience requirements
• Other comments
Job Analysis Process

Job Descriptions
Sources of Data
• Tasks
• Job Analyst • Duties
• Employee • Responsibilities
• Supervisor

Job Data
Human Resource Function
• Tasks
• Performance Standards • Recruitment and Resourcing
• Knowledge and skills required • Performance Management
• Experience required • Compensation Decisions
• Equipment used • Training Requirements
• Job Context

Job Specification
Methods of collecting Data
• Skill requirements
• Interviews • Knowledge requirements
• Observation • Experience needed
• Questionnaires • Other abilities needed
• Employee Diary / Logs
Job Description and Job Specification

Job Descriptions:
A list of job duties, responsibilities, reporting relationships, working
conditions and supervisory responsibilities.

Job Specification:
A list of job’s Human requirements i.e. requisite education, skills,
technical expertise, personality, etc.
Job Description and Job Specification

Contents

• Title of the position


• Department
• Reporting line
• Job grade
• Job objective
• Job responsibilities
• Materials and equipments required
• Skills and knowledge required
• Necessary experience
• Other abilities
Human Resource Planning

Organization
Organization Objectives
Objectives

Organization
Organization Plan
Plan

HR
HR Plan
Plan

Labor
Labor Demand
Demand HR
HR Decision
Decision Making
Making Labor
Labor Supply
Supply

Hire (Re) Train (Re) Deploy Reduce

Resourcing Channels

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