SYSTEM TITLE

AURORA GENERAL HOSPITAL RECORD

MANAGEMENT SYSTEM
 MISSION:
• To provide affordable, accessible, preventive,
promotive and curative health service
through public awareness, education, active
participation and strong support from
decision makers.
 VISION:
• HEALTH IS BASIC HUMAN RIGHT. QUALITY
HEALTH CARE SERVICES MUST BE PROVIDED
TO ASSSURE ENJOYMENT OF THIS RIGHT
ESPECIALLY BY THE POOR.
 SYSTEM OVERVIEW
THE HOSPITAL RECORD MANAGEMENT SYSTEM
PROVIDES EASY ACCESS TO FILES AND
RECORDS FOR PATIENT AND EMPLOYEES. THE
FILES SAVED CAN EASILY BE RETRIEVED AND
FILES ARE ORGANIZED ACCORDINGLY. THE
USER IS ABLE TO MANIPULATE THE DATA
ENTERED TO GENERATE REPORTS FOR THE
SYSTEM USE.
 SYSTEM OBJECTIVES:

1. TO PROVIDE QUALITY AND EFFICIENT HEALTH CARE SERVICES.

2. TO PROVIDE EQUITABLE AND CONSISTENCY TREATMENT OF ALL EMPLOYEES.
3. UPGRADE THE PARA-MEDICAL, MEDICAL, NURSING AND ADMINISTRATIVE
PROFFESIONAL CAPABILITIES THRU TRAINING AND SEMINARS.
4. INSTITUTE A VERY PROFICIENT AND RECEPTIVE STAFF TO ANSWER ALL THE
CHALLENGES FOR A COR-REFERRAL HOSPITAL IN THE PROVINCE AND
NEIGHBORING PROVINCE.
5. STRENGTHEN THE ILHZ-JSMART TOWARDS A FUNCTIONAL AND EFFECTIVE TWO
WAY REFERRAL SYSTEM.
6. SUPPORT THE HOSPITAL VISION, MISSION AND GOALS.
 SYSTEM SCOPE AND LIMITATIONS

The system includes data entry for patients and

employees record. It doesn’t involve
transactions involving cash. It only holds
records for easy retrieval of data and
information stored.
SYSTEM ARCHITECTURAL CONTENT
1. CONTEXT DIAGRAM
2. HIPO CHART
 CONTEXT DIAGRAM

User Account log-in info USER

LOG-
IN

Verify username/ password Enter patient record

PATIENT

Search Record Display

patient record
Display record AURORA
Add/Edit/Delete
ADMIN GENERALDisplay employee record
HOSPITAL
Save record RECORD
MANAGEMENT
SYSTEM

Enter employee record

EMPLOYEE
Record Management settings
 HIPO CHART
HOSPITAL RECORD MANAGEMENT SYSTEM
1.0
1.0
ADMIN

2.0 3.0
3.0
2.0
EMPLOYEE
EMPLOYEE PATIENT
PATIENT

3.1
3.1
2.1
2.1 PATIENT
PATIENT RECORD
RECORD
EMPLOYEE
EMPLOYEE RECORD
RECORD

3.2
3.2 3.4 3.5
3.5
3.4
BILLING
BILLING RECORD
PATIENT PROFILE
2.2 PATIENT MEDICAL RECORD
RECORD RECORD
2.2
EMPLOYEE
2.3
2.3 2.4
2.4 PROFILE MEDICAL
EMPLOYEE DOCTOR
PROFILE DOCTOR PROFILE
PROFILE NURSE
NURSE PROFILE
PROFILE ADD
ADD ADD
PROFILE ADD

ADD ADD ADD EDIT EDIT

EDIT
ADD ADD ADD EDIT
5.0
5.0
4.0
4.0 MEDICAL/PARA
MEDICAL/PARA SERVICE
SERVICE
EDIT EDIT NURSING
NURSING SERVICE
SERVICE RECORD
RECORD DELETE
DELETE
EDIT
EDIT
EDIT EDIT DELETE
DELETE RECORD
RECORD
5.1
5.1
DELETE 4.1
4.1 MEDICAL
MEDICAL
DELETE
DELETE
DELETE DELETE
DELETE OPD
OPD 5…2
5…2
add
add 4.2 ADD DENTAL
4.2 ADD DENTAL
ER
ER 5.3
5.3
EDIT 4.3
4.3 EDIT
EDIT LABORATORY
EDIT OR LABORATORY
OR
4.4 DELETE 5.4
5.4
4.4 DELETE
delete
delete DR X-RAY
X-RAY
DR
4.5
4.5 5.5
5.5
F AMILY PLANNING PHARMACY
 DATA FLOW DIAGRAM
HOSPITAL RECORD MANAMGEMENT SYSTEM

ADMIN
ADMIN USER
USER INFO.
INFO.
MANAGEME
MANAGEME
NT

LOG-IN
PATIENTRE
CORD INFO
USER ACCNT. INFO.
MANAGE PATIENT RECORD
MENT

ADMIN USER
ADMIN USER
PATIENT
PATIENT EMPLOYEE
EMPLOYEE

NURSING
NURSING MEDICAL/PARA
MEDICAL/PARA
ADD EDIT ADD EDIT SERVICE SERVICE ADD EDIT
SERVICE SERVICE
RECORD RECORD RECORD RECORD RECORD RECORD
OPD REC. MEDICAL

ER RECORD DENTAL

DELETE SEARCH DELETE SEARCH OR REC. LAB.

DELETE SEARCH
RECORD RECORD RECORD RECORD
RECORD RECORD
DR REC. X-RAY.

FAM.
PLANNING
PHARMA.
PATIENT PROFILE MEDICAL RECORD BILLING RECORD
 DATA FLOW DIAGRAM
EMPLOYEE
ADMIN USER
ADMIN USER EMPLOYEE
EMPLOYEE

EMPLOYEE
• ADD
RECORD EDIT
REC
ORD RECORD

SEARCH
DELETE
RECORD
RECORD

EMPLOYER
ECORD
INFO
MANAGE
MENT
EMPLOYEE DOCTOR PROFILE
NURSE PROFILE
PROFILE
PHYSICAL ENVIRONMENT OF THE SYSTEM

1. FRONT END
2. BACK END
 AURORA GENERAL HOSPITAL
Aurora,
Aurora, Zamboanga
Zamboanga Del
Del Sur
Sur

Username:
Password:

Log-In
 AURORA GENERAL HOSPITAL
Aurora, Zamboanga Del Sur

RECORD MANAGEMENT SYSTEM

MANAGEMENT SETTINGS DATE: MONTH DAY, YEAR TIME:__:__

PATIENT MEDICAL PATIENT BILLING

PATIENT PROFILE EMPLOYEE PROFILE DOCTORS PROFILE NURSE PROFILE SEARCH
RECORD RECORD

AURORA GENERAL HOSPITAL RECORD MANAGEMENT SYSTEM AURORA GENERAL HOSPITAL RECORD MANAGEMENT SYSTEM AURORA ENTER NAME GO
GANTT CHART
 GANTT
AURORA GENERAL HOSPITAL PATIENT MEDICAL RECORD SYSTEM
PHASE 1: PLANNING PERIOD: OCTOBER 2010-JAN. 2011
TASK:
OCT. NOV. DEC. JAN.
WEEK 1ST 2ND 3RD 4TH WEEK 1ST 2ND 3RD 4TH WEEK 1ST 2ND 3RD 4TH WEEK 1ST 2ND 3RD 4TH

Group Meeting
Choosing a system
Finding Client for the
system
System Description
Making system
title/objectives
Giving system’s
mission/vision
Gathering data
/information
Client’s interview
Arranging data
gathered
Final system planning
 Phase 11: System analysis
TASK: PERIOD: FEB.2011
1st week 2nd week
System initiation
Program interpretation

Program flow analysis

Finalization of system
analysis
+

Phase iii: system designing

Period : feb.2011
Task:
3RD WEEK 4TH WEEK

System design and

development
Process design and
development
Validation of process
 Phase iv: Implementation of the system Period : march 2011
Task:
week
1st 2nd 3rd 4th

Program coding

Program code review and

development

Period: march - april 2011

Phase v: testing and debugging
Task:
March 2nd 3rd 4th april 1st
1 st
week week week
week week

Fixing errors and

program
Program code
finalization
System finalization
 PHASE VI: SYSTEM PRESENTATION

TASK: PERIOD: APRIL 2011

1ST WEEK

PRE-
PRESENTATION
FINAL DEPEND