Microsoft Office Excel

Microsoft Office Excel
Formulae Building
General Calculations
Note: uhps fn;s x;s lokyks esa funsZ’kksa (instrunctions) ds vuqlkj
Calculations fd;s x;s gSA
1)
funsZ’k
Total=lHkh fo"k;ksa dk tksM+
Percentage=izkIr vad/dqy Marks X100
Result=vxj Percentage 40 ls vf/kd gS rks Pass vU;Fkk Fail
A B
1 Roll No 1
2 Hindi 50
3 English 60
4 Maths 70
5 Science 80
6 Computer 90
7 Total =B2+B3+B4+B5+B6
8 Percentage =B7/500*100
9 Result =IF(B8>=40,"Pass","Fail")
2)
funsZ’k
HRA (edku fdz;k HkRrk) =Basic dk 25%
DA (eagxkbZ HkRrk) = Basic dk 150%
ERF (deZpkjh jkgr HkRrk dks"k) = Basic dk 15%
PF (Hkfo"; fuf/k)= Basic dk 95%
Gross (vkS"kr)= Basic+HRA+DA-SD-PF
A B C D E F G
1 Employee Basic HRA DA ERF PF Gross
2 Ram 1000 =B2*25% =B2*150% =B2*15% =B2*9% =B2+C2+D2-E2-F2
3 Shyam 3000 =B3*25% =B3*150% =B3*15% =B3*9% =B3+C3+D3-E3-F3
4 Hari 4500 =B4*25% =B4*150% =B4*15% =B4*9% =B4+C4+D4-E4-F4
5 Gopal 5000 =B5*25% =B5*150% =B5*15% =B5*9% =B5+C5+D5-E5-F5
6 Deepak 10000 =B6*25% =B6*150% =B6*15% =B6*9% =B6+C6+D6-E6-F6
3)
funsZ’k
Raw Material (dPpk eky)=15 izfr pen
Prcocessing (rS;kj djus dk [kpkZ) =dPpk eky dk 50%
Quality Check (xq.kork ijh{k.k) =(dPpk eky+rS;kj djus dk [kpkZ) dk
4%
Packing =2.5 izfr pen
Factory Cost (ykxr) = lHkh [kpksZas dk Total
dk 6%
Profit (ykHk) = ykxr
Selling Price (fodz; ewY;) = ykxr + ykHk
A B
1 No. of Pen 1000
2 Raw Material =B1*15
3 Processing =B2*50%
4 Quality Check =(B2+B3)*4/100
5 Packing =B1*2.5
6 Factory Cost =SUM(B2:B5)
7 Profit =B6*6/100
8 Selling Price =B6+B7
4)
funsZ’k
Payable= Wage Rate (nSfud etnqjh) dks Days Worked (dke ds fnu) ls
xq.kk djs vkSj Advance (vfxze izkIr jkf’k ) dks de djsA
A B C D E
1 Employee Wage Rate Days Worked Advance Payable
2 Ram 250 10 500 =B2*C2-D2
3 Shyam 125 5 300 =B3*C3-D3
4 Hari 80 15 1000 =B4*C4-D4
5 Gopal 500 5 1000 =B5*C5-D5
6 Deepak 300 20 500 =B6*C6-D6
5)
funsZ’k
igys lky dk (Depreciation) ewY; gkl = 60%
nqljs lky dk Depreciation = 25%
rhljs lky dk Depreciation = 15%
pkSFks lky dk Depreciation 0 10%
*lHkh Depreciation fiNys lky dk Depreciation ?kVkdj Calculate djuh gSA
A B
1 Cost of Laptop 60000
2 Dep. 1st Year 60% =B1*60%
3 Dep. 2nd Year 25% =(B1-B2)*25%
4 Dep. 3rd Year 15% =(B1-B2-B3)*15%
5 Dep. 4th Year 10% =(B1-B2-B3-B4)*10%
6 Scrap Value =B1-SUM(B2:B5)
6)
funsZ’k
Payable = (dqy dher - NqV) + dj
A B
1 Item Name Catch Spice
2 Price 100
3 Quantity 1
4 Discount % 10%
5 Vat % 4%
6 Payable =B2*B3-B2*B3*B4+(B2*B3-B2*B3*B4)*B5
If Conditions
7)
funsZ’k
Eligiblity= Hkkjr esa oksV ogha O;fDr dj ldrk gS tks 18 ;k vf/kd o"kZ dk gks vkSj
Hkkjr dk ukxfjd gksA
A B C D
1 Name Country Age Eligiblity
2 Ram India 17 =IF(AND(B2="India",C2>=18),"Eligible to vote","Not Eligible to vote")
3 Adam USA 18 =IF(AND(B3="India",C3>=18),"Eligible to vote","Not Eligible to vote")
4 Yogesh India 19 =IF(AND(B4="India",C4>=18),"Eligible to vote","Not Eligible to vote")
5 Salim Pakistan 20 =IF(AND(B5="India",C5>=18),"Eligible to vote","Not Eligible to vote")
8)
funsZ’k
gS ftldh Percentage 60 ;k vf/kd gS vkSj
Eligiblity= ogha student ;ksX;
uhps nh xbZ dksbZ Hkh ,d Condition fulfill djrk gSA
1) Marks Maths ;k Science esa 75 ;k vf/kd gksA
2) vki Sport Person gksA
3) SC gksA
4) ST gksA
A B C D E F G H
Using
OR(…)
Mat Scien Spor S S
Student % hs ce ts C T Eligiblity
=IF(B3>=60%,IF(OR(C3>=75,D3>=75,
E3="Yes",
F3="Yes",G3="Yes"),"Admited","Not
65 N N Admited"),
Ram % 45 74 No o o "Form Rejected")
3 =IF(B4>=60%,IF(OR(C4>=75,D4>=75,
E4="Yes",
82 N Ye Admited"),
Shyam % 68 68 No o s "Form Rejected")
4 =IF(B5>=60%,IF(OR(C5>=75,D5>=75,
E5="Yes",
59 Y N Admited"),
Hari % 78 84 Yes es o "Form Rejected")
5 =IF(B6>=60%,IF(OR(C6>=75,D6>=75,
E6="Yes",
75 N N Admited"),
Gopal % 73 74 No o o "Form Rejected")
6 Deepak 94 89 98 No N N =IF(B7>=60%,IF(OR(C7>=75,D7>=75,
% o o E7="Yes",
Admited"),
"Form Rejected")
7 =IF(B8>=60%,IF(OR(C8>=75,D8>=75,
E8="Yes",
78 N Ye Admited"),
Kapil % 39 64 Yes o s "Form Rejected")
Nested If
9)
funsZ’k
Dicount: 1 ls 499 rd Dicount 0%
500 ls 2499 rd Dicount 2%
10000 ls vf/kd Dicount 10%
Payable Amt – Dicount
A B C D
1 Party Amt Discount% Payable
2 =IF(B2>=500,IF(B2>=2500,IF(B2>=5000,IF(B2>=10000,10%,5%),3%),2%),
Ram 450 0) =B2-(B2*C2)
3 =IF(B3>=500,IF(B3>=2500,IF(B3>=5000,IF(B3>=10000,10%,5%),3%),2%),
Om 2400 0) =B3-(B3*C3)
4 =IF(B4>=500,IF(B4>=2500,IF(B4>=5000,IF(B4>=10000,10%,5%),3%),2%),
Hari 4800 0) =B4-(B4*C4)
5 Gopa =IF(B5>=500,IF(B5>=2500,IF(B5>=5000,IF(B5>=10000,10%,5%),3%),2%),
l 5700 0) =B5-(B5*C5)
6 =IF(B6>=500,IF(B6>=2500,IF(B6>=5000,IF(B6>=10000,10%,5%),3%),2%),
Raj 12000 0) =B6-(B6*C6)
10)
funsZ’k
Commission
1 - 5000 Nil
5001 - 25000 2%
25001 - 50000 3%
50001 - 100000 5%
Above 100000 10%
A B C
1 Employee Sales Commission
2 =IF(B2>5000,IF(B2>25000,IF(B2>50000,IF(B2>100000,
(B2-100000)*10%+400+750+2500,(B2-50000)*5%+400+750),
Ram 4500 (B2-25000)*3%+400),(B2-5000)*2%),0)
3 =IF(B3>5000,IF(B3>25000,IF(B3>50000,IF(B3>100000,
(B3-100000)*10%+400+750+2500,(B3-50000)*5%+400+750),
Shyam 24000 (B3-25000)*3%+400),(B3-5000)*2%),0)
4 =IF(B4>5000,IF(B4>25000,IF(B4>50000,IF(B4>100000,
(B4-100000)*10%+400+750+2500,(B4-50000)*5%+400+750),
Hari 48000 (B4-25000)*3%+400),(B4-5000)*2%),0)
5 =IF(B5>5000,IF(B5>25000,IF(B5>50000,IF(B5>100000,
(B5-100000)*10%+400+750+2500,(B5-50000)*5%+400+750),
Gopal 57000 (B5-25000)*3%+400),(B5-5000)*2%),0)
6 =IF(B6>5000,IF(B6>25000,IF(B6>50000,IF(B6>100000,
(B6-100000)*10%+400+750+2500,(B6-50000)*5%+400+750),
Deepak 120000 (B6-25000)*3%+400),(B6-5000)*2%),0)
11)funsZ’k
Calls = CMR (vkt dh ehVj Reading) – LMR (fiNyh ehVj Reading)
Free Calls = Maximum 100
Chargeable=Calls – Free Calls
Charge = 1 To 150 0.80 Per Call
151 To 300 1.00 Per Call
300 To 500 1.20 Per Call
Above 500 1.25 Per Call
A B C D E F G
1 Telephone CMR LMR Calls Free Calls Chargeable Charge
2 =IF(F2>150,IF(F2>300,IF(F2>500,
(F2-500)*1.25+240+150+120,
(F2-300)*1.2+150+120),
23456789 450 395 =B2-C2 =IF(D2>=100,100,D2) =D2-E2 (F2-150)+120),F2*0.8)
3 =IF(F3>150,IF(F3>300,IF(F3>500,
(F3-500)*1.25+240+150+120,
(F3-300)*1.2+150+120),
23456790 5800 4800 =B3-C3 =IF(D3>=100,100,D3) =D3-E3 (F3-150)+120),F3*0.8)
4 =IF(F4>150,IF(F4>300,IF(F4>500,
(F4-500)*1.25+240+150+120,
(F4-300)*1.2+150+120),
23456791 5900 5400 =B4-C4 =IF(D4>=100,100,D4) =D4-E4 (F4-150)+120),F4*0.8)
5 =IF(F5>150,IF(F5>300,IF(F5>500,
(F5-500)*1.25+240+150+120,
(F5-300)*1.2+150+120),
23456792 5900 5600 =B5-C5 =IF(D5>=100,100,D5) =D5-E5 (F5-150)+120),F5*0.8)
6 =IF(F6>150,IF(F6>300,IF(F6>500,
(F6-500)*1.25+240+150+120,
(F6-300)*1.2+150+120),
23456793 4589 4400 =B6-C6 =IF(D6>=100,100,D6) =D6-E6 (F6-150)+120),F6*0.8)
12)
funsZ’k
HRA= Basic dk 25%
vxj Basic dk 25% 1000 ls de gS rks HRA 100 gksxkA
vxj Basic dk 25% 4000 ls vf/kd gS rks HRA 4000 gksxkA
DA= Basic dk 150%
vxj Basic dk 150% 2600 ls de gS rks DA 2600 gksxkA
vxj Basic dk 150% 10000 los vf/kd gS rks DA 10000 gksxkA
EFR= Basic dk 15%
vxj Basic dk 12% 260 ls de gS rks ERF 260 gksxkA
PF= Basic dk 9%
vxj Basic dk 9% 500 ls vf/kd gS rks PF 500 gksxkA
Gross = Basic + HRA + DA – ERF - SD
Tax (lkykuk)= 1 rks 150000 Nil
150000 rks 300000 10%
300000 rks 500000 15%
Above 500000 20%
Net Pay= Gross – Tax (Monthly)
A B
1 Employee Basic
2 Ram 1000
3 HRA =IF(B2*25%>4000,4000,IF(B2*25%<1000,1000,B2*25%))
4 DA =IF(B2*150%>10000,10000,IF(B2*150%<2600,2600,B2*150%))
5 ERF =IF(B2*12%<260>260,B2*12%)
6 PF =IF(B2*9%>500,500,B3*9%)
7 Gross =B2+B3+B4-B5-B6
8 =IF(B7*12>150000,IF(B7*12>300000,IF(B7*12>500000,(B7*12-
500000)*20%+30000+15000,(B7*12-300000)*15%+15000),(B7*12-
Tax 150000)*10%),0)/12
9 Net Pay =B7-B8
Address Modes
13)
A B C D E F G
1 Address
Modes
2 1) Relative
3 25% 150% 15% 9%
5 =B5*25 =B5*150 =B5*15 =B5*9 =B5+C5+D5-E5-
Ram 1000 % % % % F5
6 =B6*25 =B6*150 =B6*15 =B6*9 =B6+C6+D6-E6-
Shyam 3000 % % % % F6
7 =B7*25 =B7*150 =B7*15 =B7*9 =B7+C7+D7-E7-
Hari 4500 % % % % F7
8 =B8*25 =B8*150 =B8*15 =B8*9 =B8+C8+D8-E8-
Gopal 5000 % % % % F8
9 1000 =B9*25 =B9*150 =B9*15 =B9*9 =B9+C9+D9-E9-
Deepak 0 % % % % F9
Mixed Addressing: Row Fixing
A B C D E F G
1 25% 150% 15% 9%
3 =B3*C$ =B3*D$ =B3*E$ =B3*F$
Ram 1000 1 1 1 1 =B3+C3+D3-E3-F3
4 =B4*C$ =B4*D$ =B4*E$ =B4*F$
Shyam 3000 1 1 1 1 =B4+C4+D4-E4-F4
5 =B5*C$ =B5*D$ =B5*E$ =B5*F$
Hari 4500 1 1 1 1 =B5+C5+D5-E5-F5
6 =B6*C$ =B6*D$ =B6*E$ =B6*F$
Gopal 5000 1 1 1 1 =B6+C6+D6-E6-F6
7 1000 =B7*C$ =B7*D$ =B7*E$ =B7*F$
Deepak 0 1 1 1 1 =B7+C7+D7-E7-F7
14)
Mixed Addressing: Column Fixing
A B C D E
1 Loan 100000
2 Rate of Interest 6% 10% 11% 12%
3 Duration in
Months 6 12 18 24
4 =$B1*B2*(B3/1 =$B1*C2*(C3/1 =$B1*D2*(D3/1 =$B1*E2*(E3/1
Interest 2) 2) 2) 2)
Fixed Addressing: Both Row & Column are fixed for Eg. $A$1
Financial Formulae
15) PMT
funsZ’k
vxj vkius 100000 dk lone 24% Rate of Interest ij fy;k gS vkSj vku mls
12 months vxj vkius
funsZ’k
ij fy;k gS vkSj vku
yksVkuk pkgrs gS rks
Installment (fd’r) fdrus dh
yksVkuk pkgrs gS rks Installment (fd’r) fdrus dh gksxhA
A B
1 Loan 100000
2 Rate of Interest 24%
3 Duration 12
4 E.M.I =PMT(B2/12,B3,-B1)
2) Future Value
funsZ’k
vxj Interest Rate 3.5% annual gS vkSj vki Rs. 500 vxys 60 months rd tek
djkrs gS rks 60 months ckn vkidks fdruk amount feysxkA
A B
1 Deposit Per Month 500
2 Rate of Interest 3.5%
3 Duration (in Months) 60 3.1) Present Value
4 Future Value =FV(B2/12,B3,-B1) (Without PMT)
vxj Rate of Interest
3.5% annual gS vkSj
vkidks Rs. 32733.06
60 months ckn pkfg;s
rks vki fdruk :i;k ,d
lkFk tek djk;saxs dh
60 months ckn Rs.
32733.06 fey tk;saA
A B
1 Target Amount 32733.06
3 Duration (in Months) 60
4 Present Value =PV(B2/12,B3,,-
3.2) Present Value (With PMT)
gS vkSj vki gj month 100 :i;k Hkh tek
vxj Rate of Interest 3.5% annual
djk ldrs gS rks vki fdruk :i;k ,d lkFk tek djk;saxs dh 60 months ckn
Rs. 32733.06 fey tk;sA
A B
1 Target Amount 32733.06
3 Duration (in Months) 60
4 Deposit Per Month 100
5 Present Value =PV(B2/12,B3,B4,-B1)
4) Rate
vxj vkius Rs. 100000 dk Lone fy;k gS vkSj vkidks 9455.96 dh 12 Installment esa mls
ykSVkuk gS rks crkb;s dh Financer us fdl Rate of Interest ij Lone fn;k gSA
A B
1 Loan 100000
2 Duration 12
3 EMI 9455.96
4 Rate of Interest =RATE(B2,B3,-B1)
Format
Cell
Excel esagj Cell dk Data Representation vyx- vyx gksrk gS | lHkh Cell
Formats dks ,d lkFk ns[kus ds fy;s Format Cell ij Click djsaA
Number: bl option ls cell value ds lkFk Decimal Places vkSj Thousand

separator yxk ldrs gSA
 A1 cell esa 100000 fy[ksaA
 Ctrl+Enter Press djsA
 Format  Cell
 Use Thousand Seperator ij Tick yxk;sA
 Ok
Aiya kare ,slk djus ij cell value ds lkFk 2 decimal palces vk tk;saxh vkSj
thousand ds ckn] (Comma) yx tk;sxkA
Currency: bl option ls cell value ds lkFk Currecny Symbol yxk ldrs gSA
 A2 cell esa click djsA
 1 fy[ksaA
 Control ds lkFk Enter
Press djsA
 Format  Cells  Currency  Ok
vki ns[ksaxs Value ds lkFk Currency dk Symbol vk x;k gSA
Currency Symbol dks Change djus ds fy;s
 Start  Control Panel  Regional ans Language Options  Customize
 Currency Symbol ds box esa Rs. fy[ksaA
 Ok  Ok
 Excel es tk;saA
 vki ns[ksaxs fd Currency Symbol change gks x;k gSA
Accounting: ;g Option Currency symbol tSlk gh gS ysfdu Currency Symbol
dk Alignment Right side vkrk gSA
 A3 cell ij click djsA
 Format  Cell  Accounting  Ok
 Cell esa 1 fy[kdj Enter djsA
Date: ;g option Value dks date format esa change djus ds dke vkrk gSA
Note: By Default date dk format MM,DD,YY gksrk gSA
Format dks Change djus ds fy;s
 Start
 Control Panel
 Regional and Language Options  Customize  Date  Short date
format ds arrow ij click djsA  List esa ls DD,MM,YY choose djsA
 Excel esa tk;sA
 A4 Cell esa 1-2-2007 fy[ksaA Control ds lkFk Enter press djsA
 Format  Cell  Date  14-Mar-07 ij click djsA  Ok
Date Diffrence fudkyus ds fy;s
 B4 Cell esa 25-12-2007 fy[ksaA
 C4 Cell esa equation type djsA
 =B4 - A4
 vki ns[ksaxs dh Date Difference lgh ugha vk jgk D;ksafd 30
Days ds ckn date format dks Next Month esa Shift dj fn;k tkrk gSA
 C4 cell esa click djsA Format  Cell  General  Ok
Time
 A5 Cell ij click djsA
 7:11:14 Type djsA
 A6 Cell esa 23:45:17 Type djsA
 A5, A6 Cell dks select djsA
 Enter Format  Cell  Time  List esa ls 1:30:55 pm choose djsA 
Ok
Time Difference fudkyus ds fy;s
 A7 Cell esa Equation type djsA  = A6-A5  Press Crtl +Enter
 vki ns[ksaxs fd Time Difference lgh ugha vk jgk D;ksafd 12 hrs
ds ckn Time Difference dks P.M. esa shift dj fn;k tkrk gSA
 A7 Cell esa Click djsA  Format  Cell  Time  List esa ls
37:30:55 choose djsA
Percentage: bl option ls Value dks Percentage esa convert fd;k tk ldrk
gSA
 A8 cell esa 0.5 fy[ksaA
 A9 Cell esa 0.05 fy[ksaA
 A10 Cell esa 0.005 fy[ksaA
 rhuksa cell dks select djsA
 Format
 Cell
 Choose  Percentage  ok blls lHkh cells ij Percentage dk Symbol
yx tk;sxkA
 A11 cell esa 1 fy[ksaA vc Enter djsA vki ns[ksaxs fd A9 cell esa
Automatically % Symbol Cell yx x;k gSA
 Excel esa vxj vki 3 Cell esa dksbZ Format Apply djrs gS rks 4th cell
esa vahi format Apply gks tkrk gSaA
 bl Format dks gVkus ds fy;s A11 cell ij click djsA
 Format  Cell  General ij click djsA  Ok
Fraction: ;g option Value dks / (cVk) esa

fy[kus ds dke vkrk gSA
 A12 cell esa 1/2 fy[ksaA Ctrl+Enter Press djsA
 Vki ns[ksaxs fd Value Date format esa Convert gks x;s gSA
 Fraction esa Convert djus ds fy;s  Format cell  Fraction  Ok
 vki ns[kaasxs dh A12 cell esa 1/2 fy[ksaA Enter djsA
ShortCut: Type 0 Then Space 1/2 Then Press Enter djsA
Scientific: ;g option cgqr cM+h ;k cgqr NksVh Value dks fy[kus ds dke
vkrk gSaA
 A14 cell esa 1.23E+02 fy[ksaA Control ds lkFk Enter press djsA
 ;g Scientific Notation gSA bls General esa Convert djus ds fy;s
 Format  Cell  Gerenal  Ok ij click djsA
 nqckjk Scientific esa Convert djus ds fy;s
 Format  Cell  Scientific  Ok
 Value 1.23E+02 esa Convert gks tk;sxhA
 bl Value dks Equation ls Hkh Solve fd;k tk ldrk gSA
 A15 cell es fy[ksaA = 1.23*10^6 press djsa A ‘^’ power dk symbol
gSA
Text: bl option ls Cell Values dks Text Format comvert fd;k tk ldrk gSA
 A16 Cell esa 001 Type djsA Press Ctrl+Enter
 vki ns[ksaxs dh A16 Cell esa 001 ds txg 1 vk x;k gSA
 Text format esa convert djus ds fy;s
 Format  Cell  Text  Ok
Note: Data dks Text Mode esa convert djus ds fy;s: Value ki starting mein ‘
(Single Quote) Press djsA
 tSls fdlh Hkh Cell esa @ 25A Enter
vki ns[ksaxs dh error message vk x;k gSA
 Ok Press djsA
 ‘ (Single Quote) @ 25 fy[ksA
 Press Enter
Special : bl option ls data dks special format esa convert fd;k tk ldrk gSA
tSls& Zip Code, Phone Number, Social Secutiry Number etc
 fdlh Hkh cell esa 911412356897 type djsA Press Ctrl+Enter
 vki ns[ksaxs dh data Scientifc: Notation esa convert gks x;k gSA
 Phone Number Format esa convert djus ds fy;s
 Format  Cell  Special  Phone Number  Ok
Custom: bl option ls Cell value dks vkids vuqlkj set fd;k tk ldrk gSA
tSls vki vxj Telephone Number fy[k jgs gS vkSj lHkh Telephone Number
ds Starting esa 91-141- dks Custom Format esa add dj ldrs gSA
 tgkWa Telephne Number fy[kus gS ml are dks Select djsA us are
 Format  Cell  Custome  Type ds Box esa click djsA (Shortcut:
Alt+T)
 91-141-####### Type djsA
(Note: # dk use Numeric Value ds
fy;s fd;k tkrk gS 91-141- ds ckn
ftrus No fy[kus gks mruh ckj # press djsA)
 Selected Area esa Telephone Number fy[ksaA tSls& 2229009A
Press Enter
 vki ns[kasxs 91-141- Telephone Number ds Start esa attach gks x;k
gSA
Alignment
Horizontal : bl option ls Data dks Left, Right, Center
;k Fill fd;k tk ldrk gSA
 fdlh Hkh [kkyh Cell ij vkidk uke fy[ksaA
 Ctrl + Enter Press djsA
 Format
 Cell
 Alignment
 Horizontal ds Arrow ij click djsaA
 List esa ls Centre Choose djsA
 Ok
 vkidk uke Cell ds chp esa vk tk,xkA
Cell value dks repeat karne ke liye
 fdlh Hkh [kkyh Cell esa Click djsA
 Format  Cell  Alignment  Horzontal ds arrow ij click djsA  List
esa ls Fill choose djsA Ok
 Cell esa dqN Hkh type djsA Press Enter
 vki ns[ksaxs dh data Cell esa repeat gks x;k gSA
Vertical : Data dks Top, Bottom ;k Middle esa Set djus ds dke vkrk gSA
 fdlh Hkh [kkyh Cell esa Click djsaA
 Format
 Row
 Height
 Box Cell Height fy[ks tSls 50A
 Ok
 Format
 Cell
 Alignment
 Vertical ds Arrow ij click djsaA
 List esa ls Centre Chose djsaaA
 Horizontal ds Arrow ij click djsaA
 List esa ls Centre Choose djsA
 Ok
 vkidk uke Vkbi djsA
 Enter
 Data Cell ds Middle Section fn[kkbZ nsxkA
WRAP Text : bl option ls Data vxj,d Cell esa Set u gks rks automatically
mlh Cell ds nqljh Line esa pyk tkrk gSA
 fdlh Hkh [kkyh Cell esa click djsA
 Format
 Cell
 Alignment
 Wrap Text ij Tick djsA
 Ok
 Cell esa Omkar Singh Rathore Type djsA Press Enter
Shrink to fit: bl option ls Data dk Size fldqMdj ,d Cell esa Adjust gks tkrk
gSA
 fdlh Hkh Cell ij click djsA
 Format  Cell  Alignment  Shrink to fit Ok
 Type Organization
 Press Enter
 vki ns[ksaxs dh Data Automatically Cell esa Fit gks x;k gSA
Merge Cells: bl option ,d ls vf/kd Cell dks ,d Cell esa convert fd;k tk ldrk
gSA
 Mouse ls ,d ls vf/kd Cell dks Select djsA
 Format
 Cell
 Alignment
 Merge Cells
 Ok
Orientation
bl option ls Data dks Degree ds vuqlkj Set fd;k tk ldrk gSA
 Format
 Cell
 Degree ds Box esa 45 Type djsA
 Ok
 vkidk uke Type djsA
 Enter
Border
bl option ls cell esa Border yxkbZ tk ldrh gSA
(Note : By Default Excel Ke Grid Line Printing esa ugha vkrh gSA)
Selected Area ij Grid lines ykus ds fy, Cells dks Select djsA
 Format
 Cell
 Border
 Line Style ds Section esafdlh Hkh Style ij click djsA
 Color Section ds Automatic ij click djsA
 dksbZ Hkh Color Choose djsA
 Border yxkus ds fy, Outline o Inside ij click djsA
 Ok
Patterns
;g Option Background esa Color Apply djus ds dke vkrk gSA
 Format
 Cell
 Patterns
 fdlh Hkh Color ij Click djsaaA
 Ok
Row
Height : bl Option ls Row dh Height Change dh tkrh gSA
AutoFit : Data ds
vuqlkj Row dh Height Adjust gks tkrh gSA
 Format
 Row
 Height
 Height ds Box esa 50 fy[ksaA
 vkidk uke fy[ksaA
 Press Ctrl+ Enter
 Row dh Height Adjust djus ds fy,
 Format
 Row
 Autofit
Hide : blls Row dks Hide fd;k tk ldrk gSA
Un Hide : Hidden Row dks Un Hide fd;k tk ldrk gSA

Column
Width : ;g Option Cell dh
pkSMkbZ Adjust djrk gSA
 fdlh Hkh Cell esa click djsA
 Format
 Column
 Width ds Box esa 20 fy[ksaaA
 Ok
Auto Fit Selection: Data ds

vuqlkj Column ds size dks Adjust djrk gSA
 fdlh Hkh [kkyh Cell esa vkidk uke fy[ksaA
 Press Ctrl+Enter
 Format
 Column
 Autofit Selection
Standard Width: lHkh Cells dh pkSMkbZ ,d lkFk Adjust dh tk ldrh gSA

 Format
 Colum
 Standard Width
 Width ds Box esa 20 fy[ksaA
 vki ns[ksaxs fd lHkh Sale dh Size dh Size Adjust gks x;h gSA
Hide: bl option ls Column dks Hide fd;ktk ldrk gSA

Un Hide: bl option ls Column dks UnHide fd;k tk ldrk gSA
Sheet
Rename: bl Option ls Sheet dk uke cnyk tk ldrk gSA
 Format
 Sheet
 Rename
 Mouse ls fcuk click fd, Key board ls Type djsA
 vki ns[kssaxs uhps Sheet dk uke Change gks jgk gSA
Background
bl Option ls Sheet dk Background Change fd;k tk ldrk gSA
 Format
 Sheet
 Background
 My Documents
 My Pictures
 Sample Pictures ij double click djsA
 dksbZ Hkh Picture Choose djsaA
 Insert
Sheet dk Background gVkus ds fy;s

 Format
 Sheet
 Delete Background
Tab Color
uhps fn;s x;s Sheet Name ds Background Color dks Change djus ds dke
vkrk gSA
 Format
 Sheet
 Tab Color
 dksbZ color Choose kare
 Ok
 uhps fdlh nqljh Sheet ij click djsA
Auto Format
 Create following Marksheet
A B C D E F
1 Roll No Hindi English Maths Science Computer
2 1 25 54 84 78 87
3 2 55 65 54 54 99
4 3 58 26 35 52 48
5 4 98 54 85 58 57
6 5 78 65 98 95 89
 Data dks Select djsaA

 Format
 AutoFormat
 List esa ls fdlh Hkh Format ij click djsA
 Ok
 vki ns[ksaxs Data ij ,d Colorful Format Apply gks x;k gSA
Format dks gVkus ds fy;s Format ij click djsA
 Data dks select djsaA
 Auto Format
 List dks uhps dh rjQ Scroll djsaA
 None ij click djsaA
 Ok
Conditional Formating
bl Option ls Condition ds vuqlkj Format dks Change fd;k tk ldrk gSA
A B C D E F
2 1 25 54 84 78 87
3 2 55 65 54 54 99
4 3 58 26 35 52 48
5 4 98 54 85 58 57
6 5 78 65 98 95 89
 vkidh Marksheet esa dsoy Marks dks Select djsA

 Format
 Conditional Formating
 Between ds Arrow ij click djsA
 List esa ls Less Than Choose djsaaA
 Box esa 40 fy[ksaA
 Format Button ij click djsaA
 Color ds Arrow ij click djsA
 Red Color Choose djsaA
 Add
 Between ds Arrow ij click djsaA
 List esa ls Greater Than or Equals To Choose djsaA
 Box esa 80 fy[ksaA
 Format Button ij click djsaA
 Color ds Arrow ij click djsaA
 Blue Color Choose djsaA
 Ok
 vki ns[ksaxs 40 ls uhps ds Marks Red Color esa vk x;s gSA vkSj
80 ls Åij ds marks Blue Color esa vk x;as gSA
Style
,d gh Style dks vyx&vyx txg Apply djus ds dke esa vkrk gSA blds }
kjk Style esa Change fd;k tk, rks og lHkh Applied Style esa Changes gks
tk,xkA
 ,d ls T;knk Cell Select djsaA
 Format
 Style
 Style Name ds Box esa Name Type djsA tSls vkidk ukeA
 Add
 Modify
 Pattern
 Black Color Choose djsaaA
 Border
 Automatic ds Arrow ij Click djsA
 Red Color Choose djsaA
 Out Line Inside ij click djsaA
 Ok
 fdlh nqljh txg ,d ls T;knk Cells Select djsA
 Format
 Style
 Style Name ds Arrow ij click djsaaA
 List esa ls vkidk uke Choose djsA
 Ok
 Step 1 To 6 dks 2&3 ckj Repeat djsA
 vc vxj lHkh Styles esa Change djuk gks rks
 Format
 Style
 Style Name ds Arrow ij Click djsa uke Choose djsaA
 Modify
 Patterns
 Blue Color Choose djsaA
 Border
 Color ds Arrow ij click djsaaA
 White Color Choose djsaA
 Out Line
 Font ij click djsA
 Automatic ds Arrow ij clickdjsaA
 White Color Choose djsaaA
 Ok
 Ok
 blh Process ls ftl txg Style Apply dh Fkh os lHkh Style Update gks
xbZ gSA
Data
Sort:
bl Option dh lgk;rk ls Data dks dzekuqlkj Arange djrs gSA
 uhps fn;k x;k data type djsA
Empno Sales Grade Age
1 5000 C 25
2 4500 A 48
3 4500 B 48
4 5000 A 26
5 5000 B 50
 vxj gesa Promasion list cukuh gS ftlesa T;knk Sales djus okys
dks igys Employee Promote fd;k tk,xkA
 ;fn ,d ls vf/kd Employee dh Sales cjkcj gS rks ftldh mez T;knk
gS rks mls igys ls izeks’ku fn;k tk,xkA
 vxj Age Hkh Same gS rks vPNs Grade okys dks igys Promotion
fn;k tk,xkA

 Data Menu ij click djsaA
 Sort
 Sort By ds Box ds Arrow ij click djsaA
 List esa ls Sales Choose djsaA
 cMs ls NksVs dze (Order) ds fy;s Descending ij click djsaA
 Then By ds Arrow ij click djsaA
 Age Choose djsaaA
 Descending ij click djsA
 uhps okys Then By ds Arrow ij click djsaA
 Grade Choose djsaaA
 NksVs ls cM+s dke ds fy;s Ascending ij click djsA
 Ok
Data dzekuqlkj Change gks tk,xkA
Filter
;g Information dks Purify djus ds dke vkrk gSA
Auto Filter
Empno Sales Grade Age
1 5000 C 25
2 4500 A 48
3 4500 B 48
4 5000 A 26
5 5000 B 50
vxj gesa B Grade ds Employees dk Data ns[kuk gks rks

 Data dks Select djsaaA
 Filter  Auto Filter
 bl Action ls vkids Data ds Frist Row esa Arrow vk tk;sxkA
 Grade ds Arrow ij click djsA
 List esa ls B choose djsA
 lHkh grade ds employees dk data fn[kkuk gks rks Grade ds Arrow
ij click djsaA
 All dks Choose djssaA
vxj vki pkgs fd 30 lky ls vf/kd mez okys Employee dk Data ns[kuk
gS rks Age ij click djsaaA
 Custom Choose djsaA
 Equal To ds arrow ij click djsaA
 List esa ls is greate than choose djsaA
 vkxs okys Box esa 30 fy[ksaA
 lHkh employees dk Data ns[kus ds fy;s Age ds Arrow ij click djsA
 All ij click djsA
Advance Filter
bl Option ls Filtered Information dks ,d txg ls nqljh txg ts tk;k tk ldrk gS
vkSj Duplicate value dks Hkh list es ls gVk;k tk ldrk gSA
A B C D E F G H
1 Empno Sales Grade Age Sales
2 1 5000 C 25 <5000
3 2 4500 A 48
4 3 4500 B 48
5 4 5000 A 26
6 5 5000 B 50
 vxj gesa 5000 ls de Sales djus okys Employee dk Data Sheet ds

fdlh nwljs fgLls esa ys tkuk gks rks
 Data dks Select djsaaA
 Data
 Filter
 Advance Filter
 Copy to Another Location ij click djsA
 Criteria ds Box esa click djssA
 F1 o F2 Cell dks Select djsaA
 Copy to ds Box esa click djsaA
 fdlh Hkh [kkyh Cell ij click djsaA
 Ok
 bl Process ls 5000 ls de Sales djus okys Employee dk Data Sheet
ds nqljs fgLls esa vk tk,xkA
Duplicate Values dks
gVkuk
Customer Address Telephone
Ram Civil Lines 2345678
Shyam Raja Park 5478962
Hari Park Lane 8745152
Gopal Mansoravor 6523515
Deepak Civil Lines 2859525
Omkar Civil Lines 2548255
Kamal Silver Street 2658251
Mahesh Silver Street 2515854
 Data menu ij click djsA

 Filter  Advance Filter
 Copy to another Location ij click djsaA
 List range ds lkeus Red Arrow ij click djsA
 Data dks select djsA
 nqckjk Red Arrow ij click djsA
 Copy to ds lkeus Red Arrow ij click djsA
 tgkWa records copy djs gks ml cell ij click djsA
 nqckjk Red arrow ij click djsA
 Unique Records only ds Box ij tick yxk;sA
 Ok
Form
bl Option ls Data dh Entry Form ds }kjk dh ldrh gSA
Customer Address Telephone
Gopal Mansoravor 6523515
Deepak Civil Lines 2859525
Omkar Civil Lines 2548255
Kamal Silver Street 2658251
Mahesh Silver Street 2515854

 Form
 u;k Record Add djus ds fy;s New ij click djsaA
 Left Side ds Section esa Data dh Detail HkjsA
 blh izdkj vkSj Data Hkh Add fd;k tk ldrk gSA
 fdlh Hkh record dks delete djus ds fy;s Delete ij click djsA
 Confirmation ds fy;s OK Press djsA
 Condition ds vuqlkj data ns[kuk pkgs rks Criteria ij click djsA
 Left side contion fy[ksa tSls vxj uke Ram uke ds Customer ds data
dks ns[kuk pkgrs gS rks Customer ds Box esa ram fy[ksA Find
Next dk Button press djsA
 bl precess ls Ram customer ds Records gh display fd;s tk;saxsA
Sub Total
bl Option ls Data Groups dk Total fd;k tk ldrk gSA
Employee Department Salary
Ram Sales 2500
Shyam Sales 4500
Hari Sales 6500
Gopal Purchase 7800
Deepak Purchase 2500
Omkar Purchase 5600
Kamal Marketing 4800
Mahesh Marketing 6500
Mohan Marketing 7800
Aashish Marketing 8500
Rahul Production 1500
Nisha Production 2500
Dilip Production 3500
Mudit Production 4800
Rohit Production 7800
Rajesh Production 6500
Note: Subtotals ds fy;s ftl column dk total yxku gks mldk dzekuqlkj
gksuk t:jh gSA
 Data
 Subtotals
 Employee ds Box esa click djsaA
 List eaas Department Choose djsaA
 Ok
vxj vkidks Subtotals gVkuk gks rks Data esa dgh ij Hkh click djsaA
 Data
 Subtotals
 Remove All
Validation
bl Option ls cell esa lgh izdkj dh Informarion Feed djus ds fy, cf<+;k
badhya (Force) fd;k tkrk gSA
A B C D E F
2 1
3 2
4 3
5 4
6 5
 vxj vki pkgrs gS fd Marks 0 ls 100 ds chp esa Hkjsa tk, rks
 tgkWa vki marks fy[kus okys gS ml are dks select djsA tSls B2
ls F2 rd
 Data
 Validation
 Any Value ds Arrow ij click djsaA
 Whole Number Choose djsaaA
 Minimum ds Box esa 0 fy[ksaA
 Maximum ds Box esa 100 fy[ksaA
 Ok
 bl Process ls Marks 0 ls 100 ds chp gh Hkjh tk;sxhA
 xyr Hkjsa tkus ij Error Message vk,xkA
Table
;g Option Formulae dks Row o Column Wise Distribute djus ds dke vkrk
gSA
uhps nh xbZ Data Sheet rS;kj djsA
A B C D E F G H
1 Loan 100000
2 Rate 24%
3 Duration in Months 12
4 Installment =PMT(B2/12,B3,-B1) 6 12 18 24 30 36
5 19%
6 20%
7 21%
8 22%
9 23%
10 24%
 B4 ls H10 rd dk Data Select djsaA

 Data Menu ij click djsA
 Table Row Input Cell ds Box esa B3 fy[ksaD;ksafd vkius Months

Rows esa fy[ksa gS vkSj vkidk Formulae esa Months dh Postion
B3 Cell }kjk represent dh tkrh gSA
 Column ds Box esa B2 fy[ksa D;ksafd vkius Rate of Interest Column
esa fy[ksa gS vkSj vkidk Formulaa esa Hkh Rate of Interest dh
position B2 Cell }kjk represent dh tkrh gSA
 Ok
 bl Process ls lHkh eghuksa dh Installment Rate of Interest vkSj
Months ds vuqlkj Calculate gks tk,xhA
Text to Columns
Text dks Rows o Columns esa Distibute fd;k tk ldrk gSA
 Start
 All Programs
 Accessories
 Notepad
 uhps fy[kk Data Type djsa
Roll No, Hindi,English,Maths,Science,Computer
1,25,58,95,95,58
2,58,95,84,48,58
3,54,25,48,28,58
 Data dks Select djsa vkSj Excel esa Paste djsaA
 vki ns[ksaxs dh lkjk data ,d gh column esa vk x;k gSA Data dks
vyx &vyx column esa distribute djus ds fy;s
 Data
 Text to Column
 Next
 Comma ij Tick djsaaA
 Next
 Finish
 bl Process ls Data Row o Colum Wise Distribute gks tk,xkA
Note: Text to column djus

ds fy;s Unformatted data esa ,d Data dks
nqljs Data ls vyx djus ds fy, dksbZ Separator yxkuk vko’;d gSA
tSls & Example esa Roll No o Subject Marks ds chp (,) dks Separator
use fd;k gSA
Consolidate
bl Option ls vyx& vyx Qkby dk Data ,d Sheet ij yk;k tkrk gSA
 Take a new file

A B
1 Student’s Name Marks
2 Ram 75
3 Shyam 56
4 Hari 45
5 Gopal 49
6 Deepak 85
 File dks English uke ls Save djsA (File dks close ugha djsA)
 Take a new file
A B
2 Ram 34
3 Shyam 56
4 Hari 65
5 Gopal 98
6 Deepak 65
 File dks Hindi uke ls Save djsA (File dks close ugha djsA)
 Take a new file
A B
2 Ram 34
3 Shyam 75
4 Hari 87
5 Gopal 76
6 Deepak 65
 File dks Maths uke ls Save djsA (File dks close ugha djsA)
 Take a new file
A B
2 Ram 43
3 Shyam 44
4 Hari 56
5 Gopal 98
6 Deepak 43
 File dks Science ds uke ls Save djsA (File dks close ugha djsA)
 Take a new file
A B C
1 Student’s Name Subject Marks
2
 File
3
dks Marksheet uke ls Save djsaA
 4 ftl txg ij Consolidate fd;k x;k data Insert djuk
5
6
pkgrs gS ogkWa click djsA tSls&
C2 Cell ij click djsA
 Data
 Consolidate
 Window Menu ij click djsA
 List esa ls Hindi Choose djsA
 B2 ls B6 rd Data Select djsaA
 Add
 nqckjk Window Menu ij click djsA
 List esa ls English Choose djsA
 Add
 List esa ls Maths Choose djsA
 Add
 List esa ls Science Choose djsA
 Add
 Create link to the Source Data ij Tick djsA (bl option ij tick yxkusa ij
Marks esa dkbZ Hkh Changes fd, tk, rks Marksheet dk Data
Automatically Update gks tk,xkA)
 Ok
 bl process ls lHkh File dk Data Student wise total gksdj vk tkrk
gSA
 Data ds Details ns[kusa ds fy;s
 Data  Groups and Outline  Show Detail ij click djsA
 lHkh Qkby dks ,d lkFk ns[kus ds fy, Window Menu ij click djsA
 Arrange
 Tiled
 Ok
 Marks esa dkbZ Hkh Change fd, tk, rks Marksheet dk Data
Automatically Update gks tk,xkA
Groups and Outline
cgqr cMh Report dks Group djus ds dke es vkrk gSA
A B C D E F G H I J K L M N O P Q R
1 Empno Name Post Depat Basic HRA DA SD PF Gross Tax Net
2 ES11 Ral M.E Sales 4500
3 ES12 Om M.E Sales 9800
4 ES13 Omi M.E Sales 6800
5 Sales
6 EP4 Rajan Purchase 7800
7 EP5 Vikas Purchase 1500
8 Purchase
9 EP16 Amar Personal 6500
10 EP17 Reem Personal 4500
11 EP18 Usha Personal 2500
12 EP19 Dev Personal 3500
13 Personal
14 EP10 Deep Security 15000
15 Security
Åij cukbZ xbZ report Screen ij iwjh ugha fn[kkbZ nsrh blfy, ge data
ds row o column wise grouping dj ldrs gSA
 Empno, Name, Post, Dept Column select djsA
 Column wise grouping djus ds fy;s
 Data Menu ij Click djsA  Groups and Outline  Group  Columns 
Ok
 vki ns[ksaxs dh Column heading ds Åij ,d line vk xbZ gS tks
column grouping dks n’kkZrh gSaA
 Details dks Hide djus ds fy;s % Data  Group and Outline  Hide
Details ij click djsA
 Automactic Grouping ds fy;s lHkh departments ds total djsA
 tSls& F5 cell ij click djsA  Åij standard toolbar ij ∑ (sigma) ij click
djsA
 bl izdkj Purchase, Persona o Security Departments ds Total djsA
 lkjs data dks select djsA
 Data  Group and Outline  Auro Outline
Outline dks gVkus ds fy;s
 lkjs data dks select djsA
 Date  Group and Outline  Clear Outline
Pivot Table and Chart Teport

,d Data ls vyx&vyx Report cukuh gks rks Pivot Table and Chart Report
dks Use fd;k tkrk gSA
uhps fn;k x;k data rS;kj djsA
Employee Customer Products Sales
Ram M/s Netinfo Systems Keyboard 10
Shyam M/s Netinfo Systems Mouse 4
Ram M/s Netinfo Systems Keyboard 30
Shyam M/s Icon Infotech Keyboard 50
M/s Vision Computer
Shyam Park Mouse 8
Shyam M/s Netinfo Systems Keyboard 3
Hari M/s Icon Infotech CD ROM 4
M/s Vision Computer
Hari Park CD ROM 5
M/s Vision Computer
Hari Park CD ROM 6
Hari M/s Netinfo Systems CD ROM 7
Gopal M/s Icon Infotech Keyboard 8
M/s Vision Computer
Gopal Park Keyboard 9
M/s Vision Computer
Ram Park Mouse 10
Hari M/s Netinfo Systems RAM 2
vxj ge ns[kuk pkgrs gS fd fdl Customer us dkSu dkSu ls Product
[kjhnsa gSA
 Data Select djsA
 Data
 Pivot and Chart Report
 Next
 Finish
 bl Report dks cukus ds fy;s Pivot Table Field List esa Customer ij
click djsA
 uhps Add To ij click djsA
 Pivot Table Field List esa Product ij click djsA
 uhps Row area ds Arrow ij click djsA List esa ls column area choose
djsA
 Add to ij click djsA
 Pivot Table Field List esa Sales ij click djsA
 uhps Column Area ds Arrow ij click djsA List esa ls data aera choose
djsA
 Add to ij click djsA
 bl Process ls gekjh Report rS;kj gks tk;sxhA
vxj gesa ;g ekywe djuk gks fd fdl Employee us dkSu ls Product fdl
Customer dk cspk Fkk rks Pivot Table Field List esa ls Employee dks Drag
djsaA Sheet eas Customer ds ikl ys tkdj NksM nsaA
bl izdkj ,d gh Data ls dbZ Report rS;kj dj ldrs gSA
Import Extermal Data
bl option ls fdlh Hkh ckgjh source dk data excel esa import fd;k tk ldrk
gSaA
 Notepad program dks open djsA
 Data type djsA
Empno, Name, salary
001, Ram, 5000
002, Tulsi, 10000
 File dks fdlh Hkh uke ls save djsA
 Excel program esa tk;saA
Notepad ds data dks excel esa import djus ds fy;s
 Data
 Import External Data
 Import data
 My Documents
 vkidh File dks choose djsA
 Open
 Next
 Delimiter ds section esa vkidk Delimiter crk;saaA
tSls& Notepad ds data esa ,d cell dks nqljs cell ls vyx djus ds fy;s geus
commas yxk;k FkkA
 blfy, comma ij tick yxk;saA
 vxj nqljk separator yxk;k gS rks other ds box esa mls specify djsA
 Next
 Empno ds colum esa value 001 ls start gks jgh gSA
 Cell esa Number ds vkxs 0 yxsa gksus ij Leading 0 Automatily gV
tkrk gSaA
 vxj vki Leading 0 dks Hkh Worksheet esa insert djuk pkgrs gs rks
column data format ds section esa text ij click djsA
 Finish
 fdlh Hkh [kkyh cell ij click djsaA
 Ok
Refresh data
bl option ls notepad file vkSj Excel file ds chp link cu tkrk gSaA Notepad
esa fd;s x;s Changes Excel esa Refersh djus ij update gks tkrs gSaA
 Notepad File dks open djsaA
 iqjkus data esa fuEufyf[kr data fy[ksaaA
003, Mukesh, 15000
 File dks save djsA

 Excel programe esa tk;sA
 Import fd;s x;s data ds chp click djsA
 Data
 Refersh data
 Ok
 Import
 vki ns[ksaxs notepad file esa fd;s x;s change excel file esa update
gks x, gSaA
List
bl option ls create dh xbZ list dks Filter (NVkbZ) fd;k tk ldrk gSaA
Create following list
Departmen
Emp Name t Salary
1 Ram Sales 4500
2 Tulsi Purchase 6500
3 Hari Sales 7800
4 Rajesh Sales 6500
5 Mukesh Production 12000
6 Yogesh Puechase 5600
 Data
 List
 Create list
 Ok
 vki ns[ksaxs data dh frist rows esa arrows cu x;s gSaA
 Salary colum dk total yxkus ds fy;s
 Data
 List
 Total Row ij click djsA
 Data esa ,d u;k record djsA
tSls&
7 Ganesh Production 7800
 vki ns[ksaxs Total Automatically update gks xbZ gSaA
 vxj vki sales department ds Employee dk data ns[kuk pkgrs gS rks
Department ds Arrow ij click djsA
 vki ns[kasxs sales ds vykok lHkh department dk data hide gks
x;k gSaA
 lHkh Record dks nqckjk ns[kus ds fy;s Department ds Arrow ij
click djsA
 List esa ls All choose djsA
 vxj vki mUgh Employee dk data ns[kuk pkgrs ftudh Salary
5000ls 10000 ds chp gS rks Salary Arrow ij click djsA
 List esa Custom choose djsA
 Equals ds Arrow ij click djsA
 List esa ls is greater than equal to choose djsA
 lkeus fn;s x;s box esa 5000 fy[ksaA
 vxyh row ds Arrow ij click djsA
 List esa ls is less than or equal to choose djsA
 lkeus okys box esa 10000 fy[ksaA
 Ok
Tools
Spelling
bl Option dh lgk;rk ls Spelling Mistake nqj dh tk ldrh gSA
Research
bl Option dh lgk;rk ls fdlh Word dk Meaning (vFkZ) ns[kk tk ldrk gSA
Error Checking
bl option ls furmula dks step by step (,d ds ckn ,d) Evaluate fd;k tk ldrk
gSA
tSls&
A B C
1 Ravi =A1*10
 bl Formulae dks Enter djus
ij # Value fy[kk gqvk vk tkrk gSA
 B2 cell esa tk;saA
 Error value check djus ds fy;s
 Tools
 Error checking
 Show calculations steps
 ;gkWa Evaluation ds box esa Ravi dks 10 ls Multiply fd;k x;k gSA
 Evaluate ij click djsA
 Evaluation ds box esa # Value fy[kk gqvk vk;sxkA
 Furmula ds step by step evaluate djus ds fy;s Restart ij click djsA
 ;gkWa vkidks Formula ds step fn[k tk;sxsaA
 Step in ij click djsA
 tks crk jgk gS A1 cell esa ravi fy[kk gqvk gsa tks ;g n’kkZrk gS
fd Formula dks constant ls evaluate fd;k tk jgk gS tSls& result #
Value gh vk;sxkA
Speech
bl option ls microphone ls cksyus ij document esa Type/Edit fd;k tk ldrk
gSA
Shared Workspace
Will be discussed in internet classes.
Share Workbook
,d gh Qkby dks ,d ls vf/kd User ds chp Share djus ds dke vkrk gSA
 ,d ubZ Qkby esa Data Type djsaA
 Tools
 Share Work Book
 Allow changes by more than one user at same time. ij Tick djsaaA
 Ok
 File dks Save djsaA (tSls&Original)
bl File dh Duplicate cuk;sA
 File  Save As  Type Filename (tSls&Duplicate)
 Data esa dqN Hkh Change djsaA Qkby dks Save djsa o cUn
djsaA
 First File (Original) dks nqckjk [kksys
Duplicate File esa fd, x, Change dks Original esa Merge djus ds fy,A
 Tools
 Compare and Merge Work Book ij click djsaaA
 File Name ds Box esa Duplicate File dk uke fy[ksaA
 Ok
 Duplicate File esa fd;s x, Change Original File esa Highlight gks x,A
Track Changes
Change dks gVkus o Accept (viukus) ds fy;s
 Tools
 Track Changes
 Accept or Reject Changes
 Ok
 ;g vkidks iqjkuh Value vkSj ubZ Value fn[kk nsxkA
 vxj value Accept (viukuh) djuh gks rks Accept ij click djs o Reject
(gVkuh) gks rks reject ij click djsA
Protection
Protect and Share Workbook

Compare and Merge Workbook dk Option Shared Workbook gksus ij gh dke
djrk gSA
Shared Workbook Feature dks Password Protect djus ds fy;s

 Take a new File
 Tools  Protection  Protect and Share Workbook ij click djsaA
 Sharing and Track Change ij Tick djsaA
 Password ds Box esa Password Type djsaA
 Ok
 nqckjk Password Type djsaA
 Ok
 File dks fdlh Hkh uke ls Save djsA
 bl Process ls Sharing ds rights (vf/kdkj) Disable gks x, gSA
Check djus ds fy;s
 Tools  Share Workbook ij click djsaA
 vki ns[ksaxs dh Allow changes by more than one user at same time
dk feature diable gks x;k gSA
Protect Sheet
bl option ls Cells ds editing dks jksdk tk ldrk gSA
 Tools
 Protection
 Protect Sheet
 Password to unprotect sheet ds box esa password type djsA
 Ok
 nqckjk same password repeat djsA
 Ok
bl process ls lHkh cell Lock gks xbZ gSA vki fdlh Hkh cell esa editing
ugha dj ldrsA
nqckjk sheet dks editable cukus ds fy;s
 Tools
 Protection
 Unprotect Sheet
 Password ds box esa password type djsA
 Ok
Allow user to edite Ranges

bl option ls Locked sheet ds fdlh fgLls esa editing dh tk ldrh gSA
bl process ls report ds <+kpsa (structure) dks lock fd;k tk ldrk gS vkSj
user flQZ Data area esa gh editing dj ldrk gSA
 Take a new file
A B C D E F G
1 25% 150% 15% 9%
2 Basi
Employee c HRA DA ERF PF Gross
3 Ram
4 Shyam
5 Hari
6 Gopal
7 Deepak
 Tools  Protection  Allow Users to Edit Ranges ij click djsA
 New  Refer to Cells ds red box ij click djsA
 ftl area esa user ls data editing / feet djokuk pkgrs gS mls select
djsA tSls& B4:G7
 Press Enter
 Ok
 Ok
 Tools  Protection  Protect Sheet
 Password to unprotect sheet ds box esa password type djsA
 Ok
 nqckjk same password repeat djsA
 Ok
 vc vki flQZ B4:G7 area esa gh editing dj ldrs gSA
Online Collaboration
Goal Seek
bl Option ls Equation ds Target dks Point fd;k tk ldrk gSA
tSls fdlh Product dh dher 100:- gS ftlesa 4% Tax Included gSA
vxj fcuk Tax ds Product dh dher tkuuh gS rks ge Goal Seek dks Use dj
ldrs gSA
A B C
1 Before Tax Tax After Tax
2 0 = A2 x 4% = A2 + B2
 Tools
 Goal Seek
 Set Cell ds Box esa C2 Type djsaA
 To Value ds Box esa 100 Type djsaaA
 By Changing Cell ds Box esa A2
 Ok
bl Process ls fcuk Tax ds eky dh dher irk py tk;sxhA
Scenario
bl Option ls iqjkuh o ubZ Value dks Compare fd;k tk ldrk gSA
 uhps fy[ksa Data Type djs vkSj Select djsA
A B
1 Year 2007
2 Income 10000
3 House Hold 3000
4 Rent 2000
5 Milk 1000
6 Electric 500
7 Medical 300
8 Telephone 300
9 Entertainment 1000
10 Saving =B2-SUM(B3:B9)
 Tools
 Scenario
 Add
 Scenario uke Type djs tSls& House 2007
 Ok
 Ok
 Close
 Data es dqN change djsA tSls
A B
1 Year 2007
2 Income 15000
3 House Hold 5000
4 Rent 2500
5 Milk 1000
6 Electric 750
7 Medical 500
8 Telephone 500
9 Entertainment 2000
10 Saving =B2-SUM(B3:B9)
 iqjkuh o ubZ Value dh rqyuk djus ds fy,

 Tools
 Scenario
 List esa ls scenario dk uke choose djsA
 Summary
 fdlh Hkh [kkyh Cell ij click djsA
 Ok
Formula Auditing
bl Option ls Formulae fdl fdl Cell dks use jgk gS ;g ekywe fd;k tk ldrk
gSA
uhps fy[ksa Data Type djs
A B C D E F
1 No. of Pen 1000
2
3
4
5 Raw Material =B1*15
6
7
8
9
10 Processing =D5*50%
11
12 Quality Check =(D5+B10)*4/100
13
14 Packing =B1*2.5
15
16
17 Profit =B20*6/100
18
19
20 Factory
Cost =D5+B10+B14+F12 Selling Price =B20+D17
 B20 ij mouse ls click djsA
 Tools
 Formula Auditing
 Trace Precedents ij click djsA
;g vkidks Arrow dk Graph crk nsxk dh Formulae esa value fdl&fdl
cell ls vk jgh gSA
lHkh Arrows dks gVkus ds fy;s
 Tools
 Formula
 Remove All Arrows
vxj vki tkuuk pkgs fd value dks fdl&fdl formulae esa use fd;k tk
jgk gS rks&
 B1 cell ij click djsA
 Tools  Formulae Auditing  Trace Dependents ij click djsA
Trace Error
 B1 Cell ijvkidk uke fy[ksaa
 vxj vki ;g tkuuk pkgs fd B20 Cell esa error D;ksa vk jgk gS rks
blds fy;s
 Tools
 Formula Auditing
 Trace error ij click djsA
 ;g vkidks Red Line ls xyr Value okys Cell dks crk nsxkA
Macro
bl Option ls fdlh Hkh Action dks Record fd;k tk ldrk gSA
Ex. 1
tSls vki QksVks NksVk djus ds Action dks Record djuk pkgrs gS
rks&
 Document ij ,d picture insert djsA
 Picture ij ekml ls Click djsA
 Tools
 Macro
 Record New macro
 Ctrl+ ds Box esa dksbZ Shortcut nck;ssaA tSls& Ctrl+ t
 Ok press djsA
 Format
 Picture
 Size
 Height ds Box esa 2 fy[ksA
 Ok
 Photo NksVk gks tk,xkA
 Recording dks can djus ds fy;s
 Tools
 Macro
 Stop Recording dks can djsA
 fdlh vkSj QksVks dks Insert djsA
 QksVks ij Mouse ls Single Click djsA
 Ctrl ds lkFk Shortcut Press djsA tSls& (ctrl+t)
 Photo NksVk gks tk,xkA
Add-Ins
Excel ds Advance Option dks Activate djus ds dke esa vkrk gSA
 Tools
 Add-Ins
 lHkh Options ij Tick yxk;sA
 Enter
 bl Process ls dbZ u;s Option Tools Menu esa Add gks tk,xkA
Auto Correct Options
bl Options ls xyr Word Automatically lgh gks tkrk gSA tSls vki pkgs fd
dksbZ Yoor fy[ksa rks og Automatically Your gks tkuk pkfg;sA
 Tools
 AutoCorrect Options
 Replace ds box esa Yoor fy[ksaA
 With ds box esa Your fy[ksaA
 Add
 Close
 fdlh Hkh cell ij Yoor fy[ksa vki ns[ksaxs fd Yoor automatically
Your esa change gks x;k gSA
Customize
bl Option ls New Tool Bar ,oa Menu bar cukbZ tk ldrh gSA
 Tools
 Customize
 Toolbara
 New
 Toolbar ds box esa vkidk uke fy[ksaA
 Ok
 u;s option toolbar esa add djus ds fy;s Commads ij click djsaA
 tSls& vxj save as dk option vkidh toolbar esa add djuk pkgrs gS
rks mouse ls Categories section ds File ij click djsA
 Command section dks scroll djsA
 Save as dks [khap djds vkidh toolbar esa drop djsaA
 vkSj vf/kd option dks toolbar esa add djus ds fy;s blh process dks
repeat djsA
 u;k menu cukus ds fy;s Categories section ds uhps scroll djsA
 New menu ij click djsA
 Command section ds new menu dks drag djds Åij Help ds ikl ys
tkdj Drop djsaA
 Menu dk uke cnyus ds fy;s Modify Selection ij click djsaA Name ds
box esa vkids menu dk name type djsA
 Enter
 Menu esa option dks add djus ds fy;s Categories dh list dks Åij rd
scroll djsA
 Edit ij click djsA
 Command section ds Copy dks drag djsA
 vkids uke ds menu ij ysdj tk,A
 NksVk box [kqy tkus ij drop djsA
 vkSj options add djus ds fy;s blh process dks repeat djsA
 Menu dks gVkus ds fy;s vkids menu dks drag djs vkSj Customize
Windows esa ys tkdj NksM+ nsaA
 vxj xyrh ls igys ls cus gq;s word }kjk cuk;s x;s menu delete dh
tk;s rks Categories dh list dks uhps rd scroll djsA
 Bult in menus ij click djsaA
 tks Menu delete gks x;k gS mls command dh List esa ls drag
djds ;Fkk LFkku ij j[ksaA
Option
bl option ls File dks Password Protect dj ldrs gSA
 Tools
 Options
 Security
 Password to open ds Box esa Password Type djsA
 Ok
 nqckjk Same Password Repeat djsA
 Ok
 Ctrl+W djds Qkby dks can djsA
 mlh Qkby dks [kksysA
 Password iwNk tk;sxkA
Conditional Sum
;g Option ls fdlh Condition ds Base ij Total fd;k tk ldrk gSA tSls vki
fdlh department ds vuqlkj total djuk pkgrs gS rks
 uhps nh xbZ Report rS;kj djsA
Employee Department Salary
Apnesh Sales 9500
Ashish Marketing 4500
Deepak Purchase 9800
Gauraang Administration 5000
Gopal Sales 1200
Hari Sales 4500
Kamal Marketing 7800
Kapil Sales 7800
Manoj Sales 15000
Mohan Sales 4500
Mudit Administration 95000
Neeraj Purchase 1500
Omkar Marketing 3500
Rahul Administration 7800
Rajesh Sales 1500
Ram Sales 2500
Rohan Administration 5000
Rohit Administration 4800
Shreehar Administration 15600
Shyam Purchase 3500
Vikas Marketing 6500
 Tools
 Condional Sum
 Next
 Add Condition
 Next
 Copy the Formala and Condional Values ij click djsaA
 Next
 fdlh Hkh [kkyh Cell ij click djsaaA
 Next
 nqckjk [kkyh Cell ij click djsA
 Finish
 blh Process Marketing Department dk Total Compute gksdj vk tk;sxkA
 vxj fdlh nqljs Department dh Total Salary Compute djuh gks rks
Marketting dh txg fdlh vkSj Department dk uke fy[ksaA
Look Up
bl Option ls fdlh Hkh Cell ds lacf/kr vU; Data dks ns[kk tk ldrk gSA
tSls& vki pkgs dh Empno Feed djrs gh ckdh details (Name, Designation,
Extension) automatically vk tk;sa rks ge bl options dk iz;ksx dj ldrs gSA
 uhps fn;k x;k Data rS;kj djsA
Empno Name Designation Extension
S101 Gopal Agarwal Sales Manager 121
S102 Hari Prasad Purchase Manager 123
S103 Ram Singh Security Manager 124
S104 Shyam Verma Production Manager 125
S105 Deepak Mathur General Manager 126
Empno
 Tools
 Look Up
 ;gkWa vkidks selected range fn[k tk;saxh vkxs c<+us ds fy;s
Next press djsA
 vxj Empno ds vuqlkj Name get djuk pkgrs gS rks Åij Desognation
ds arrow ij click djsA List esa ls name choose djsA
 Next press djsA
 Copy the fomulaeand lookup parameters ij click djsaA
 Next
 Empno ds uhps okys cell ij click djsA
 Next
(Worksheet ij Name fy[kk gqvk vk tk;saxk)
 Empno ds lkeus okys cell ij click djsA
 Next
 Name ds lkeus okys cell ij click djsA
 Finish
 bl Process ls Empno S101 dk Name Screen ij vk tk;sxkA
 Designation ds fy;s nqckjk data dks select djsA
 Tools
 Look Up
 Next press djsA
 Designation ds arrow ij click djsA List esa ks Designation choose
djsA
 Next press djsA
 Copy the formulae and lookup parameters ij click djsaA
 Next
 Name ds uhps okys cell ij click djsA
 Next
(Worksheet ij Desigation fy[kk gqvk vk tk;saxkA)
 Yes
 Next
 Designation ds lkeus okys cell ij click djsA
 Finish
 Salary ds fy;s nqckjk data dks select djsA
 Tools
 Look Up
 Next press djsA
 Designation ds arrow ij click djsA List esa ls Extension choose djsA
 Next press djsA
 Copy the formulae and lookup parameters ij click djsaA
 Next
 Designation ds uhps okys cell ij click djsA
 Next
(Worksheet ij Extension fy[kk
gqvk vk tk;saxkA)
 Yes
 Next
 Extension ds lkeus okys cell ij click djsA
 Finish
 vc Empno S101 ds txg nqljk Employee dk Number fy[ksa tSls&
S102A Press Enter
 vki ns[ksaxs fd Emplo S 102 ds vuqlkj Employee ds details screen
ij vk jgh gSA
Insert
Cells
u;k Celll Insert djus ds dke esa vkrk gSA
 A1 Cell esa Name fy[ksaA
 B1 Cell esa Age fy[ksaaA
 vxj Name o Age ds chp u;k Cell Insert djuk gS rks B1 Cell ij click
djssaA
 Insert
 Cell
 Shift Cell Right
 Ok
Row
u;h Row Insert djus ds dke esa vkrk gSA
 A1 Cell ij click djsaA
 Insert
 Row
 ,d [kkyh Row Top esa vk tk,xhA
Columns
u;k Column insert djus ds dke esa vkrk gSA
 A1 Cell ij click djssA
 Insert
 Column
Work Sheet
u;h Worksheet Insert djus ds dke esa vkrh gSA By Default Excel esa rhu
Sheet gksrh gSA pkSFkh Sheet Insert djus ds fy, …
 Insert ij click djsaA
 Worksheet
 bl Process ls u;h Worksheet Insert gks tk;sxhA
Chart
;g Data dk Graphical Represent djrk gSA
 uhps fn;k x;k Data Type djsA
Over India Pakistan
5 25 37
10 56 78
15 90 110
20 125 150
25 165 180
30 210 235
35 235 250
40 268 268
45 279 279
50 310 300
 Data dks Select djsA
 Insert
 Chart
 Line  Next
 Series  uhps Series ds section esa Over par click kare  Remove
 Categoury X Axis ds Box esa Red Button ij click djsaA
 Mouse ls 10 ls 50 rd dk Data Select djsaA
 Next
 Chart esa Title esa India v Pakistan fy[ksaA
 Category (X) axis: ds Box esa Over fy[ksaA
 Category (Y) axis ds Box esa Runs fy[ksaA
 Next
 vxj Chart u;h Sheet ij cukuk pkgrs gS rks As new Sheet ij click
djsaA
 Finish
Symbol
tks Symbol Keyboard ij Avilable ugha gS og bl option ls Insert dj ldrk
gSA
tSls Pound dk Symbol Insert djus ds fy;s
 Insert
 Symbol
 Pond ds Symbol ij click djssaA
 Insert
 Close
Page Break
;g Page dks nks fgLlks esa ckVus ds dke vkrk gS
Empno Employee Department Salary
1 Apnesh Sales 9500
2 Ashish Marketing 4500
3 Deepak Purchase 9800
4 Gauraang Administration 5000
5 Gopal Sales 1200
6 Hari Sales 4500
7 Kamal Marketing 7800
8 Kapil Sales 7800
9 Manoj Sales 15000
10 Mohan Sales 4500
11 Mudit Administration 95000
12 Neeraj Purchase 1500
13 Omkar Marketing 3500
14 Rahul Administration 7800
15 Rajesh Sales 1500
16 Ram Sales 2500
17 Rohan Administration 5000
18 Rohit Administration 4800
19 Shreehar Administration 15600
20 Shyam Purchase 3500
21 Vikas Marketing 6500
 File  Print Preview ij click djsA
 vki ns[ksaxs fd iwjk data preview easa vk jgk gSA
 vxj vki pkgs dh 11 Employee (Name: Mudit) ls vkxs dk data next
th
page ij vk tk;s rks Empno 11 ij click djsA

 Insert
 Break
 Break dks Check djus ds fy;s
 vxys Page ij tkus ds fy;s Next Press djsA
 vki ns[ksaxs dh Empno 11 ls vkxs dk data next page ij vk x;k
gSA
 Print Priview ls ckgj ds fy; Close Press djsA
Function
Excel ds Inbuilt Function dks Use djus ds dke esa vkrk gSA
 Insert
 Fuction
Note:tks Fuction Insert djuk pkgrs gS mls select a function ds list esa ls
choose djs vkSj Go ij click djsA vxj dksbZ function <q<+uk pkgrs gS
rks Search for a function ds box esa function dk uke fy[ksaA
 tSls vxj PMT fuction Insert djuk gks rks Search for a function ds Box
esa PMT fy[kdj Enter djsaA
 uhps fn;s xbZ List esa PMT ij click djsaA
 Ok
Name
bl Option ls Data Series dks uke fn;k tk ldrk gSA
East West North South
2500 9520 5200 8900
4500 4800 6500 4800
6500 1500 7800 3500
7800 8000 1500 6500
8500 8400 3500 7800
vxj gesa East dk Total yxkuk gS rks East Range dk Data Select djsaA
 Insert
 Name
 Define
 Add
 Ok
 fdlh Hkh [kkyh Cell ij click djsA Type = Sum (
 Insert Menu ij click djsA
 Insert  Name  Paste  List esa ls East ij click djsA  Ok  Enter
press djsA
 bl Process ls East Range dk Total gks tk,xkA
Comment
fdlh Hkh Cell ij fVIi.kh Insert djus ds dke esa vkrk gSA
 fdlh Hkh Cell ij DOB fy[ksaA
 Ctrl+Enter
 Insert
 Comment
 Box esa vkidh fVIi.kh fy[ksaA tSls Date Of Birth
 Mouse ls ckgj click djsA
 fVIi.kh dks ns[kus ds fy, Mouse dks Cell ij ysdj tk,A
Picture
bl Option ls Picture Insert dj ldrs gSA
Diagram
bl Option ls ge fdlh Hkh Data dks ,d Picture ;k Grap dk :i ns ldrs gSaA
Object
bl Option ls vU; software dks Excel Worksheet esa insert fd;k tk ldrk
gSaA tSls& Word Package dks Excel Worsheet esa Insert fd;k tk ldrk
gSA
 Insert
 Object
 Choose Micrsoft Word Document
 Ok
 bl process ls vki Word Package par dke dj ldrs gSA
 Excel Worksheet ij nqckjk dke djus ds fy;s fdlh Hkh cell ij click
djsA
Hyper Link
;g Option ,d Qkby ls nqljh Qkby esa Link cukus ds dke vkrk gSA
 fdlh Hkh [kkyh Cell ij click djsaA
 Insert
 Hyperlink
 ftl Qkby dks Link djuk gks mls click djsA
 Ok
 Linked File ko open karene ke liye File name par click kare (Blue Color
Link)
 Yes
 Link dh xbZ File Open gks tk;sxhA
View
Normal :
bl Option ls Page Normal Layout esa vkrk gSA
Page Break Preview

bl Option ls dsoy fy[kk gqvk gh screen ij fn[kkbZ nsrk gS vkSj ckdh
Hide gks tkrk gSA
Task Pane
bl Option ls ckj&ckj dke esa vkus okys Option lh/ks gkFk ij vk tkrs
gSA
Tool Bar
bl Option ls Tool Bar dks On/Off fd;k tk ldrk gSA
Formula Bar
;g Bar Cell esa yxk;s x, Fourmula dks Display djrh gSA bls On/Off djus
ds fy;s View  Formula Bar ij click fd;k tkrk gSA
Status Bar
bl option ls worksheet ds current fdz;k dk status ns[k ldrs gSA
 View Menu ij click djsA
 vxj status bar ij tick yxk gqvk gS rks uhps dh rjQ status bar on gS
vkSj mlesa bl le; Ready fy[kk gqvk vk jgk gSA
 Status bar dks off djus ds fy;s
 View menu ij status bar ij click djsaA
Header and Footer
,d gh izdkj dh Heading lHkh ist ij SET dj ldrs gSSSSA
 View
 Header and Footer
 Sheet ds Top esa heading set djus ds fy;s Custom Header ij click
djsA
 Center Section esa vkidh Company dk uke fy[ksA
 Font Size c<+kus ds fy;s Data dks select djs fQj ij click djsA
 Font set djsA
 Ok
 Right section esa click djsA
 Type Page of Type djsA
bl option ls Page Number insert fd;k tk ldrk gSA

bl option ls Total Number of Page dh la[;k insert dh tk ldrh gSA
 Enter press kare
 Date insert djus ds fy;s ij click djsA

 Time insert djus ds fy;s ij click djsA
 Right section mei click kare
 Company dk Loga insert djus ds fy;s ij click djsA

 dksbZ Hkh picture insert djsA Picture dk size adjust djus ds fy;s
ij click djsA
 Header section ls ckgj vkus ds fy;s Ok ij click djsA
 Page ds Bottom es Data Set djus ds fy, Custom footer ij click djsA
 Folder ka uke set djus ds fy;s ij click djsA

 Filename insert djus ds fy;s ij click djsA
 Sheet name insert djus ds fy;s ij click djsA
 Footer ds section ls ckgj vkus ds fy;s Ok ij click djsA
 Header and Footer dk preview fn[kkus ds fy;s Print Preview ij click
djsA
 ;gkWa vkidks vkids }kjk dh xbZ setting fn[k tk;sasxhA
 Print Preview mode ls ckgj vkus ds fy;s close ij click djsA
Comments
Insert fd, x, Comment dks ns[kus ds dke esa vkrk gSA
Custom View
;g Option Screen dh Reports dks Highlight djus
ds dke esa vkrk gSA
 Work Sheet dh fdlh Hkh Area dks Select djsaA
 View
 Custom View
 Add
 View dk Name Type djsaA
 tSls Sales 2003
 Ok
 Worksheet ds fdlh nqljsa Area dks Select djsaA
 View
 Custom View
 Add
 View dk uke Type djsaA
 tSls Sales 2004
 Ok
 vxj Sales 2003 dk View ns[kuk gks rks View Menu ij click djsasA
 Custom View
 List esa ls 2003 Choose djsaA
 Show
 2003 dh Sales Report Highlight gks tk;sxhA
Full Screen
bl Option ls Worksheet Full Screen ij vk tkrh gSA Full screen mode dks Off
djus ds fy;s nqckjk View Menu ij click djsA Full Screen ij click djsA
Zoom
bl Option ls Worksheet ds Data dk Zooming Level Adjust fd;k tk ldrk gSA
Shortcut: Keyboard ls ctrl nckdj Mouse dk Wheel ?kqek;saA
Edit
Undo
Microsoft Excel esa bl Options ls fdlh Hkh Actions dks Back djus ds dke
esa vkrk gSA
Repeat
Microsoft Excel esa bl Options ls fdlh Hkh Actions dks Repeat djus ds
dke vkrk gSA
Cut
;gkWa Option Data dks Cut djds Clipboard esa Mkyrk gSA
Copy
;gkWa Option Data dks Copy djds Clipboard esa Mkyrk gSA
Office clip board

,d ls vf/kd Copy fd;s x;s Data dks Office clip board esa ns[kk tk ldrk
gSA
Paste
Copy ;k Cut fd;s x, Data dks Paste djus ds dke vkrk gSA
Paste Special
bl option ls copy vkSj paste fd;k x;s data ds chp link cuk ldrs gSA
 dksbZ Hkh nwljk Programe Open djsA tSls&M.S. Word
 Document esa Hello, How are You type djsA
 Data dks Select djsA
 Copy
 Excel esa tk;sA
 Edit
 Paste Special
 Paste as link
 Ok
 bl Process ls nksuks paste fd;k x;k data link gks x;k gSA
 Word ds Documents ls tks Changes gksxs og Excel File esa
Automatic update gks tk;sxsaA
 tSls & Word Document esa Hello ds vkxs vkidk uke fy[ksaA
 Excel esa tk;sA
 vki ns[ksxs Data Automaticly update gks x;k gSA
Paste as Hyper Link

;g Option Copy o Paste fd;s Data ds chp link cukus ds dke esa vkrk gSA
 60 oha Row esa tk;sA
 Sale 2003 Type djsA Press Ctrl + Enter
 Ctrl + C
 Ctrl + Home Press djds Top of the Worksheet esa vk;sA
 Edit
 Paste as Hyper Link
 bl Process ls nksauks Cells ds chp ,d Link cu tk;sxkA
 vxj vki A1 Sale ij click djsA
 rks og Automaticly 60 Row ij ys tk;sxkA
Fill
Down (Ctrl+D)
,d gh izdkj dh Value dks Selected Cells esa uhps rd Hkjus ds dke vkrk
gSA
 fdlh Hkh Cell esa click djsA
 dqN Hkh Data Type djsA
 ml Sale dks feykdj uhps rd Select djsA
 Edit
 Fill
 Down
Right (Ctrl+R): lh/ks gkFk esa Data dks Fill djus ds dke vkrk gSA
Up: ;g mij dh rjQ Data (fill) djus ds dke vkrk gSA
Left (Ctrl+L) : Left Side Data dks Fill djus ds dke vkrk gSA
Across worksheet: ,d Sheet ds Data dks ,d lkFk dbZ Sheet ij Paste djus ds
dke vkrk gSA
 ftl Data dks nqljh Sheet ij Transfar djuk gks mls Select djsA
 Keyboard ls Ctrl nckdj uhps dh rjQ Sheet2 vkSj Sheet3 ij click
djsA
 Edit
 Fill
 Across Worksheet
 Ok
 Mouse ls Sheet2 ;k Sheet3 click djsA
 vki ns[ksaxs fd Sheet1 dk Data lHkh Sheet ij Copy gks x;k gSA
Series… : Valueds interval ds

vuqlkj data ds series cukbZ tk ldrh gSA
 fdlh Hkh [kkyh Cell ij click djsA
 1 fy[ksaA Press Enter
 2 fy[ksaA
 1 o 2 dks Select djrs gq, ,d ls vf/kd uhps ds rjQ select djsA
 Edit
 Fill
 Series
 Auto fill
 Ok
 Data Automatically interval ds vuqlkj Adjust gks tk,xkA
Justify: vxj Multiple Rows dk Data ,d

gh Colum esa Adjust djuk gks vkSj
Column dh Width Hkh ugha c<kuh gks rks ge Justify Options dk Use djrs
gSA
 fdlh Hkh Cell esa My Name is Tulsi Ram Gurjar fy[ksaA
 mlds uhps okys Cell esa What is Your name fy[ksaA
vki ns[ksaxs dh cells dk dqN fgLlk nqljs column esa Hkh tk jgk
gSA ,d gh column esa adjust djus ds fy;s
 nksuks Cells dks Select djsA
 Edit
 Fill
 Justify
 Ok
 Data automatically ek he column esa Adjust gks tk,xkA
Clear
Cell Contents dks Clear djus ds dke vkrk gSA
Delete
;g option type fd;s x;s Cells dks delete djus ds dke esa vkrk gSaA
Delete Sheet
Current Worksheet dks delete djus ds dke esa vkrk gSA
Move or Copy Sheet

bl options ls worksheet dh duplicate copy cuk;h tk ldrh gSaA
 Edit
 Move or copy sheet
 Create a copy ij Tick yxk;saA
 Ok
 vki ns[ksaxs fd uhps dh rjQ vkidh sheet dh duplicate cu xbZ
gSA
Find
Data dks File esa <q<+us ds dke vkrk gSA
Replace
fdlh Data ds LFkku ij nqljk Data Replace ds dke vkrk gSA
Go To
Worksheet ds fdlh Hkh cell ;k Range ij tkus ds dke vkrk gSA Shortcut
(Ctrl+G)
Links
bl option ls paste special fd;k x;k data ds update mode dks change fd;k tk
ldrk gSA
Object
bl Option ls Document esa Insert fd, x, Object dh Properties set dh tk ldrh
gSA tSls&
 Insert
 Object
 Choose Micrsoft Word Document
 Ok
 bl process ls vki Word Package par dke dj ldrs gSA
 Excel Worksheet ij nqckjk dke djus ds fy;s fdlh Hkh cell ij click
djsA
 Word Package par dke djus ds fy;s Insert fd;k object ij click djsA
 Edit  Documnt object  Edit
 vc vki Document esa editing dj ldrs gSA
File
New:
ubZ File [kksayus ds dke esa vkrk gSA
Open
igys ls cuh gqbZ File dks [kksyus ds dke es vkrk gSA
Close
File dks Close djus ds dke esa vkrk gSA
Save
File dks Save djus ds dke esa vkrk gSA
Save as
Save dh xbZ File dks iqu% vU; uke ls Save djus ds dke esa vkrk gSA
Save as web page

Webfile (HTML FILE) ds vuqlkj File dks Save djus ds dke vkrk gSA
Space Work Space
bl option ls ,d ls vf/kd file ds locations dks ,d file esa save fd;k tk ldrk
gS vkSj Workspace file dks open djus ij file esa saved location ds vuqlkj
lHkh file open gks tkrh gSA
 nks&rhu File open djsA
 Workspace dks save djus ds fy;s
 File  Save Workspace ij click djsA
 File dks fdlh Hkh uke ls save djsA
 lHkh file dks close djsA (Shorcut: Keyboard ls shift Press djrs gq;sa
File Menu ij click djsA  Close all ij click djsA )
 File (uhps list esa 1- number ij vkidh workspace file dk uke fn[k
tk;saxk ml ij click djsA)
 vki ns[ksaxs fd workspace esa save locatopn ds vuqlkj lHkh file
open gks x;s gSA
File Search
bl option ls file esa fy[ksa text dks <q<+k tk ldrk gSA
 Worksheet esa vkidk uke type djsA
 File dks fdlh Hkh uke ls save djsA vkSj close djsA
 File Menu ij click djsaA
 File Search
 Right hand side Search text ds Box esa vkidk uke fy[ksaA
 Go ds Button ij click djsaA
 dqN nsj esa os lHkh files list esa fn[k tk;saxhA tgkWaa vkidk
uke fy[kk gqvk gSA
 File dks open djus ds fy;s File uke ij click djsA
Permission
Web page preview

Worksheet Data dks Web Browser ij ns[kusa ds dke vkrk gSA
Page setup
Worksheet ds Data dks Print fudkyus ls igys Page dks Set djus ds dke
vkrk gSA
Orientation
1. Portrait and Landscape:
A B C D E F G H I J K L
1 Empno Name Post Depat Basic HRA DA SD PF Gross Tax Net Pay
5 Sales
8 Purchase
13 Personal
15 Security
 File  Print Preview ij click djsA (bl le; page dk orientation

Landscape gS)
 vki ns[ksaxs fd iwjk data page ij ugha vk jgkA Data dk
dqN fgLlk Second page ij tk jgk gSA Second page dk data
ns[kus ds fy;s Åij next ds button ij click djsA
 vxj vki page dk orientation change djs rks iwjk data ,d gh
page ij vk tk;saxkA Åij setup ds button ij click djsA
Landscape  Ok
Scaling: vxj page dk dqN fgLlk second page ij pyk tk;sa rks mls ,d gh
page ij font size reduce djds set fd;k tk ldrk gSA
A B C D E F G H I J K L
1 Empno Name Post Depat Basic HRA DA SD PF Gross Tax Net Pay
5 Sales
8 Purchase
13 Personal
15 Security
 File  Print Preview
 vki ns[ksaxs fd iwjk data page ij ugha vk jgkA Data dk dqN
fgLlk second page ij tk jgk gSA Second page dk data ns[kus
ds fy;s Åij next ds button ij click djsA
 ,d gh page ij iwjk data adjust djus ds fy;s
 Åij setup ds button ij click djsA
 Fit to  Ok
vki ns[ksaxs fd data dk font size reduce djrs gh ,d gh page ij
set dj fn;k gSA
Margins: ;g option page ds Right , Left, Top, Buttom esa txg NksM+us ds
dke vkrk gSA
Sheet:
Print Area: bl options ls vki selected data dk print ns ldrs gSA
 File  Page Setup  Sheet
 Print Area ds Red Box ij click djsA
 tks area print djuk pkgrs gS mls select djsA
 nqckjk red box ij click djsA
 bl process ls selected area dh range Print area ds box esa vk
tk;saxhA
 Print Preview ij click djsA
vki ns[ksaxs fd dsoy select data gh page ij fn[k jgk gS ckfd hide
gks x;k gSA
 Print fudkyus ds fy;s Åij print ds button ij click djsA
Row to repeat at top: bl option ls select row gj page ij repeate gks tkrk gSA
 uhps fn;k x;k data rS;kj djsA
A B C D E F G H I
1 Empno Jan Feb Mar Apr May Jun Jul Aug
2 S101 250 50 100 80 10 25 20 50
3 S102
4 S103
5 S104  Employee Number 61osa row rd
6 S105 fy[ksaA
7 S106
8 S107
 [kkyh cellsesa vkids vuqlkj data
9 S108 feed djsA
10 S109
11 S110
 Åij Next ds button ij click djsA
 vki ns[ksaxs fd Heading row second page ij ugha vk jgh gS ftlls
gesa details le>us esa vlqfo/kk gksrh gSA
 Close dk button nckdj print preview modedks can djsA
 Heading row repeat djus ds fy;s
 File  Page Setup 
 Row to repeat at top ds red box ij click djsA
 First row ij click djsA
 Print Preview
 Next
 vki ns[ksaxs fd Heading Row second page ij Hkh repear gks x;s
gSA
Column to Repeat at Left: bl option ls select column gj page ij repeat gks
tk;saxhA
 uhps fn;k x;k data rS;kj djsA
A B C D E F G H I J K L M
1 Empn Ma
o Jan Feb Mar Apr y Jun Jul Aug Sep Oct Nov Dec
2 S101
3
4
S102
S103
 Employee Number 61osa row rd
5 S104 fy[ksaA
6 S105  [kkyh cellsesa vkids vuqlkj data
7 S106
8 S107 feed djsA
9 S108
10 S109
 File  Print Preview
 Next
 vki ns[ksaxs fd Empno No second page ij repeat ugha gks jgs gS
ftl datadks le>us esa vlqfo/kk gks jgh gSA
 Close dk buttom nckdj print preview mode dks can djsA
 gj page ij column dk data repeat djus ds fy;s
 File  Page Setup 
 Column to repeat at left ds red box ij click djsA
 First column ij click djsA
 Print Preview
 Next
 vki ns[ksaxs fd gj page ij column dk data repeat gks x;k gSA
Grid Lines
 Excel ke samanya setting ds vuqlkj worksheet ds lines printout esa
ugha vkrhA bUgas print djus ds fy;s
 File  Page setup  Sheet  Gridlines ds box ij tick yxk;saA
 vxj Row and Column Heading dks print djuk gks rks Row and Column
Headings ij tick yxk;saA
 Print preview ij click djsA
 vki ns[ksaxs fd gridline page ij appear gks x;s gSA
Black and White:bl option dks use djus ls Data ds colouring v shading hide
gks tkrh gS vkSj picturedk print Blank and White vkrk gSA
 Sheet ds fdlh are dks select djsA
 Format  Pattern  dksbZ Hkh color choose djsA  Ok
 dksbZ picture insert djsA
 File  Page Setup  Black and White ij tick yxk;sa  Print Preview ij
click djsA
 vki ns[ksaxs fd data ds shading gV x;s gS vkSj pictue balck and
whitegks x;s gSA
Page Order: bl process ls multiple page dk print order change fd;s tk ldrs
gSA
A B C D E F G H I J K L M
1 Empn Ma
o Jan Feb Mar Apr y Jun Jul Aug Sep Oct Nov Dec
2 S101
3
4
S102
S103
 Employee Number 61osa row rd
fy[ksaA
 [kkyh cellsesa vkids vuqlkj data
feed djsA
5 S104
6 S105
7 S106
8 S107
9 S108
10 S109
 View  Page Break Preview ij click djsA
 vki ns[ksaxs fd pages dk order uhps nh xbZ picture ds vuqlkj vk
jgk gSA
 Print order dks change djus ds fy;s

 File  Page Setup  Sheet  Over then down ij click djsA
 vki ns[ksaxs fd over than down choose djus ij Horizantal Page dks
igys print fd;k tk;saxk vkSj vxj vki down than over option choose
djrs gS rks Vertical page dks igys print fd;k tk;saxkA
Print Preview
Print fudkyus ls igys mldk (Preview) :i ns[kusa ds dke vkrk gSA
Print
Print fudkyus ds dke vkrk gSA
Send to
File dks
fcuk fdlh vU; LFkku tSls& E-Mail ds as attachment Hkstus ds
dke vkrk gSA
Properties
Microsoft Excel esa bldk iz;ksx File dh vkSipkfjd tkudkjh ds dke vkrk
gSA
Exit
Excel esa Program dks Close ds dke vkrk gSA
Window
New Window
bl option ls Current file ds duplicate window cu tkrh gSA
 Window menu ij click djsA
 New Window
 Title Bar ij ns[ksaxs fd Current file ds uke ds lkFk % 2 fy[kk vk
x;k gSA
Arrange
bl option ls lHkh open file dks ,d lkFk screen ij ns[kk tk ldrk gSA
 File  Open
 Multiple files dks select djsA (Keyboard ls Control nckdj tk file open
djuh gS mu ij click djsA)
 Open dk button press djsaA
 lHkh file dks Horizantally Arrange djus ds fy;s Window menu ij click
djsA  Arrange  Horizantally  Ok
Compare Side by Side
nks windows dks vkeus&lkeus j[k dj compare fd;k tk ldrk gSA
Hide
Current window dks hide djus ds dke vkrk gSA
Unhide
Hidden window dks Unhide djus ds dke vkrk gSA
Split
bl option ls current window ds pkj part gks tkrs gSA
Freeze panes
bl Option ls work sheet ds fdlh fgLlksa dks freeze fd;k tk ldrk gSA
 Take a new file
 Type following data
A B C D E F
1 Roll no Hindi English Maths Science Computer
 vxj vki pkgs fd first row dks freeze dj fn;k tk;s arks G2 cell ij
tk;saA
 Window  Freeze Panes
 bl process ls lh/ks gkFk ;k uhps dh rjQ Scroll djus ij first row dk
data gesa’kk fn[krk jgsxkA
Freezing dks gVkus ds fy;s
 Windows  Unfreeze Panes
Microsoft Access
Creating new Database

 File Menu ij click djsA
 New
 Blank Database ij click
djsaA
 File Name ds Box esa Qkby dk uke fy[ksaaA
 Create
Table : Access packageesa data dks store tables esa fd;k tkrk gSA igys
Data dk design rS;kj fd;k tkrk gS fQj data feed fd;k tkrk gSA
Creating Tables
 Create Table in Design View ij Double Click djsA
uhps fn;s x;s structure ds vuqlkj Table dks design djsA
Field Name Data Type Work to Do
Empno Number Primary Key: fdlh Hkh Field ij primary key
yxkusa ls mls duplicate ugha fd;k tk
ldrkA
 ftl field ij Primary key yxkuh gS ml field
ij click djs Edit Meny esa tk;saA
Primary Key ij click djsA Field Name ds
ikl pkch dk fu’kku vk tk;saxkA
Name Text  bl data type esa Text data store fd;k tk
ldrk gSA blesa 255 v{kj fy[ksa tk
ldrs gSA
 vxj vki pkgs fd Name 20 v{kj ls vf/kd
uk gks rks F6 press djsA
 Field Size ds box esa 20 fy[ksaA

Microsoft Office Excel

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Microsoft Office Excel

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Microsoft Office Excel

Number: bl option ls cell value ds lkFk Decimal Places vkSj Thousand

Fraction: ;g option Value dks / (cVk) esa

Hide : blls Row dks Hide fd;k tk ldrk gSA

Un Hide : Hidden Row dks Un Hide fd;k tk ldrk gSA

Auto Fit Selection: Data ds

Standard Width: lHkh Cells dh pkSMkbZ ,d lkFk Adjust dh tk ldrh gSA

Hide: bl option ls Column dks Hide fd;ktk ldrk gSA

Sheet dk Background gVkus ds fy;s

 Data dks Select djsaA

 vkidh Marksheet esa dsoy Marks dks Select djsA

 Data dks Select djsaA

vxj gesa B Grade ds Employees dk Data ns[kuk gks rks

 vxj gesa 5000 ls de Sales djus okys Employee dk Data Sheet ds

 Data menu ij click djsA

 Data dks Select djsaA

 B4 ls H10 rd dk Data Select djsaA

 Table Row Input Cell ds Box esa B3 fy[ksaD;ksafd vkius Months

Note: Text to column djus

 Take a new file

Pivot Table and Chart Teport

003, Mukesh, 15000

 File dks save djsA

Protect and Share Workbook

Shared Workbook Feature dks Password Protect djus ds fy;s

Allow user to edite Ranges

 iqjkuh o ubZ Value dh rqyuk djus ds fy,

page ij vk tk;s rks Empno 11 ij click djsA

Page Break Preview

bl option ls Page Number insert fd;k tk ldrk gSA

 Date insert djus ds fy;s ij click djsA

 Company dk Loga insert djus ds fy;s ij click djsA

 Folder ka uke set djus ds fy;s ij click djsA

Office clip board

Paste as Hyper Link

Up: ;g mij dh rjQ Data (fill) djus ds dke vkrk gSA

Series… : Valueds interval ds

Justify: vxj Multiple Rows dk Data ,d

Move or Copy Sheet

Save as web page

Web page preview

 File  Print Preview ij click djsA (bl le; page dk orientation

 Print order dks change djus ds fy;s

Creating new Database

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