SAP Human Resource

SAP
Human Resource
User Manual

PROJECT
INTEGRA

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CONTENTS

1 Maintain Time Data

1.1 Maintain Time Data

2, Work schedule
2.1 Create Work schedule
2.2 Change Work schedule
2.3 Display Work schedule

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3, Attendance
3.1 Create Attendance
3.2 Change Attendance
3.3 Display Attendance
3.4 Creation of Public holiday
3.5 Substitution
4, Absences
4.1 Create Absences
4.2 Change Absences
4.3 Display Absences

5, Absence Quotas
5.1 Create Absences Quotas
5.2 Display of Absence quota details

6, Overtime
6.1 uploading OT

7, Time Evaluation
7.1 Test Run
7.2 Live Run

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1 Maintain Time Data

Transaction code PA30

Select Working Times Tab

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2, Work schedule

2.1, Create Work schedule

To assign a new joined employee, Info Type 0007 Planned Working time

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To create or to assign shift to an employee go to Planned Working Time,

select create

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1, Provide Start date

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2, Go to Work Schedule Rule

select in the the field Press F4

4, you will get the following Work schedule Rules from that,

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Select the required Work schedule rule

And press ENTER 2 times

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For 1st ENTER you will get the above( Enter data for payroll past) messages in
the message bar

For 2nd ENTER you will get the above messages(Save your entries) in the
Madam

messagebar

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4, Select Save Icon.

5, You will get message.

6,To view the assigned of Work schedule select Planned working Time Select and
go to

Icon.

7, Select Back to PA30.

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2.2, Change Work schedule

To change the any employee existing t Shift to another shift

GO to PA30, enter the Personnel number and select Infotype 0007 Planned
Working Time

To Change of Shift select copy Icon

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Start Date: From which Date Employee work schedule is going to change

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Enter the date: which Date Employee work schedule is going to change

If you're not sure about the End date give it as 31.12.9999

Go to and press F4 to sect the new shift,Give the new Work schedule rule

And save

 2.3, Display and Over view Work schedule

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There are 2 methods to display the Work schedule .

A) PA30,
B) PA61

A) Go to PA30 select Planned Work Schedule

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Select Display

Select Next Icon to view the Records one by one

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Select Overview

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Select the a row

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Select Change Icon

Select

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Select the Required month or week and year in the fields

If 1 is marked below any date that’s a Public holiday

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Public Holiday

Creation of Public holiday

In case of any unexpected situation need to create a holiday apart from the
holiday calendar.

Get the authorisation from SAP Server maintenance to create public

holiday

Go to SCAL Transaction code

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Enter

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Select change Icon

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Select Create

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Press Enter and Save

Day: Give the Date in Day filed 10

Month: And Month num in Month Filed 12

Say create

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Next come back

Select Holiday Calendar

Select Change

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Possible Search Options P1, P2, P3, P4, P5, G1

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You will find all the Holiday calendars to find our P1, P2, P3, P4, P5, G1Calendars
in that list
Select any required Holiday Calendar P1 to P6
Double click on that

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Select

To assign new holiday to LECS holiday calendar

Select Find

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Give the Sorting Key P1h

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Check mark the required Holiday in the displayed list

Select

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Select Save

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Select YES

Goto PT01 Transition Code

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PT02

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Employee group 2

Holiday calendar P1,P2,P3,P4,P5,G1

Personnel Sub area group 40 is for Plant 1,2,3

Personnel Sub area group 04 is for Plant
Personnel Sub area group 05 is for Plant5
Personnel Sub area group 06 is for Plant6

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Personnel Sub area group 20 is for Plant Gearock

Work schedule rule : press F4

Plant1

Plant2

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Plant3

Plant4

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Plant5

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Plant6

Select one works schedule

Enter one by one Work schedule and generate by selecting Change

Tab

And enter the fields Month year from :

To:

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Double click on newly inserted Holiday Newly inserted Holiday

And save

Now u can able to find your new Holiday by identifying the Num 1 under your
defined date for Holiday

As January 25 date in the above Screen shot

Note:

Generate the work schedule when in inserted any new holiday

Enter month of holiday which you have created and enter the same month num
in period period block Calendar month from To Field

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3, Attendance

3.1, Create Attendance

A) For staff create only Comp off Attendances

B) For Workers assign Daily Attendance

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1) To create COFF attendance for Staff individually got to PA61

Info type 2002: Attendance and sub type as COFF

2) To create COFF attendance for Staff in many number got to PA71

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Select Create.

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Maintain the comp off Attendance in Excel and copy and paste in the following
screen, Save the Excel as in the 2.3 Fig

.
Personnel Starting Ending Starting
num Type time time date Ending Date
84002 COFF 16:30 18:00 04.01.2008 04.01.2008

Fig2.3

Note:

Do not enter regular attendance to Staff

Enter only Comp off Attendances

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B) For Workers assign Daily Attendance

Swipe/Punch IN (P10) and Swipe/Punch OUT (P20)

Is saved in info type 2011(Time Events)

Go to Transaction code ZSWIPE

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Enter The Payroll Area

Copy the Personnel Numbers from Excel and Select paste Icon

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Next Execute it ( F8)

Save the Punch Time data in the file SWIPE at C drive

Note:

1, Up load the Swipe/ punch IN and OUT data minimum day after, and up load
the data in SAP Weekly.

2, Ensure at the time of uploading the Swipe/ punch IN and OUT in to SAP The
Employee number should not used in any of the systems.

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Day assignment + for all shift except Night shift Swipe/Punch OUT is -

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4, Absences

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1a)To create absence for single employee Goto PA30

1b)To create absence for Multiple employees got o PA71

1a

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Info type 2001 and sub type

Absences Sub types

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For staff For Workers

EL: Earned Leave CL :Casual Absence

SOFF: Staff Comp Off EL :Earned Leave
SP: Special Leave LOP: Loss of Pay
LOP: Loss of Pay SL : Sick Leave

Select Create Icon

Unpaid Leaves:

LOP: Loss of Pay

For Full day

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For Half day

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enter to and end time

Save

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1b)To create absence for Multiple employees goto Transaction codePA71

Press enter

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Select Create

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Enter the Fields

Personnel num =Employee num

Type = Absence sub type
Start and End Time: Enter the Absence time if its full day don’t enter time

Date Enter the from to Date

Press Enter and Save

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Absence Quotas

Maintenance of Absence Quota: Création, Change, Display

Infotype 2006

To create Absence quotas for new joining or Leave entitlement in the Starting of
every the year.

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Generate the Quota Separetely for Staff, Workers

i) Go to PT_QTA00 (PT_QTA Double Zero) Transaction code Press Enter.

PT_QTA00

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ii) Enter the Current Calendar year period starting and Ending

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For only one employee enter Employee number in

For many number of employees quota generation select

Copy the All staff / worker employee numbers and select paste

Copy the Employee num in the Single Value field

iii) Select and F8 (or) select icon

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Next come back F3 and select yes

iV) Select and

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V) Execute F8 (or) select icon

Observe the in the message bar

Note:

1, Ensure at the time of generating the quotas the Employee number should not
used in any of the systems.

TO Display thé available Quota balance for single employee go to

PA30

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Display for one Absence Quota

To display the Entitlement (availability), Used, Remaining.

1) At employee level

2) Multiple numbers and Organization Level

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Enter Info type 2006

Selcet the required Absence quota type in STy CL, EL, SP, SL.

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Display for All Absence quota

Select Over view

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PT_QTA10, T-code

and Enter

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5.2, Display of Absence Quota details

To display the Entitlement (availability), Used, Remaining,

And compensated Absences in a given period for the selected Quota type at

The employee level and Organisation level.

A)Enter your selected period, Employee numbers and quotas

At employee level

B) To display all Employees Absence quota report enter all employee numbers in
multiple selection view and enter the required personnel numbers.

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At Organisation level see the total in the following

7, Time Evaluation

Time Evaluation is the final process of time management.

Maintain all the personnel numbers Staff and workers separately in excel
sheet

Evaluate Staff and Workers separately

Transaction code is PT60

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Enter

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Select

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Copy all the numbers and paste it

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Use 1111 for the staff Evaluation

Use 1111 for the Workers

Don’t enter in the following fields

Provide the End date of Up loaded Time data (Swipe /Punch In and Out)

First use check mark Test run

Select or press F8

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Selected Personnel numbers and Success full runs should be same in the log

If there are no errors you can continue for Live run as in the following

Remove check mark at Test run for live run

Note:

1, All the changes in Attendance and absence should made before the Time
Evaluation Process.

2, If any changes made after Time Evaluation do the Time Evaluation again.

Maintain the Employee numbers who are not using the Canteen,
separately in Excel, Use ZM01 for Time Evaluation the for that period .

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3, Ensure Swipe / Punch in or out is not missing.

4, if there is absence and attendance is the same day Maintain the timings
correctly.

Select F8 or icon

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