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11tepartment of .

:Jforri\ln %{ffaifs

DEPARTMENT ORDER No. J/" 01

SUBJECT

Executive Order No. 298 Regarding Official Travels of DFA Personnel

Section 1. Legal Basis - Executive Order No. 298, dated 23 Maron 2004, which took effect on 29 April 2004, has amended pertinent provisions of Executive Order No. 248, dated 29 May 1995, and Executive Order No. 248-A, dated 14 August 1995, which prescribe the rules and regulations on the rates of allowances for official local and foreign travels of government personnel. The implementing guidelines prescribed in the succeeding sections refer to the amended rules and regulations on the local and foreign travels of personnel in the Department of Foreign Affairs, including the Foreign Service.

Title I: OFFICfAL LOCAL TRAVEL IN THE PHILIPPINES

Section 2. Definition of Terms

2.1 Permanent Official Station - the office or regular place of work of the personnel concerned.

2.2 Travel Expenses - the amount authorized to cover hotel/lodging rate, meals, and incidental expenses, excluding transportation expenses going to and from the destinations.

2.3 Hotel/Lodging Rate - the daily hotel/lodging cost, including the prescribed taxes and service charges.

Section 3. Approval of Travel and Payment of Travel Expenses - Travels of officials and employees of the Home Office regardless of the duration of the travel time and the corresponding travel expenses shall be duly approved by the Secretary of Foreign Affairs or the Acting Secretary of Foreign Affairs as the case may be. This approval shall henceforth be construed as equivalent to the approval of the Secretary of Budget and Management.

2330 ~oxn~ ~!iUbh-, 'n6n~ O1ity, 'lyilippht2$ • 'crr.eL ~o~ 834-4000

Section 4. Allowable Travel Expenses

4.1 The travel expenses of government personnel regardless of rank and destination shall be Eight Hundred Pesos (P800.00) per day, apportioned as follows:

• 50% for hotel/lodging

• 30% for meals

• 20% for incidental expenses

4.2 Entitlement to travel expenses shall commence only upon arrival at the place of destination and shall cease upon departure therefrom, as follows:

• Arrival not later 100%

than 12:00 noon

• Arrival after 12:00 80%

noon

• Departure before 30%

12:00 noon

• Departure at 12:00 40%

noon or later

50% for hoteillodging 30% for meals

~

20% for incidental expenses

50% for hotel/lodging 10% for meal (dinner)

20% for incidental expenses

10% for meal (breakfast) 20% for incidental expenses

10% for meal (breakfast) 10% for meal (lunch)

20% for incidental expenses

4.3 In the case of long trips by car, bus, train or ship, ten percent (10%) of the travel expenses equivalent to one (1) meal shall be allowed.

4.4 Claims for reimbursement of actual hotel/lodging expenses in excess of the travel expenses herein authorized may be allowed upon certification by the Secretary or the Acting Secretary as the case may be that such expenses are absolutely necessary in the performance of an assignment and upon presentation of the corresponding bills and receipts. A certification or affidavit of loss shall not be considered as appropriate replacement for the required bills and receipts.

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4.5 No portion of the actual cost of travel expenses allowed to the Secretary. Undersecretaries. and Assistant Secretaries shall cover the expenses of any of the staff accompanying said officials in the travel.

4.6 The Secretary shall determine the kind of hotel/lodging/pension houses to be taken which. in all cases shall be the most advantageous to the government from the standpoint of economy and efficiency.

4.7 Only the ordinary public conveyance or customary modes of transportation shan be used. except in meritorious cases and when justified by prevailing circumstances. Reimbursement of transportation expenses from the r esidence/office to the point 0 f embarkation and reimbursement of transportation expenses from the point of debarkation in the place of destination to the residence/office/temporary residence in the place of assignment in the field and return may be allowed upon submission of appropriate receipts.

Section 5.'· Travel/Assignment Within the Fifty (50) Kilometer Radius from the Permanent Official Station

5.1 Claims for payment of travel expenses for travel to places within the fifty (50) kilometer radius from the last city or municipality covered by the Metropolitan Manila Area in the case of those whose permanent official station is in the Metropolitan Manila Area, or from the last city or municipality wherein their permanent official station (Regional Consular Office) is located in the case of those outside the Metropolitan Manila Area, shall be allowed only upon presentation of proof, duly supported by bills or invoices with official receipts of expenses incurred, that they stayed in the place of their assignment for the whole duration of their official travel. If they commute daily from the place of their assignment to the place of their residence or permanent official station, they shall be allowed only the reimbursement of actual fare at the prevailing

/rates of the authorized mode of transportation from the permanent official station to the destination or place of work and back. and a reasonable cost for meals. The total actual fare and the cost of meals and incidental expenses shall in no case exceed Four Hundred Pesos (P400.00) per day.

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5.2 No one shall be allowed ttie travel expenses hereby authorized for travel to places within the Metropolitan Manila Area. The same restriction shall also apply to those in the Regional Consular Offices (ReOs) when authorized to travel to places within the city or municipality where the RCO concerned is located.

5.3 No reimbursement of the cost of fuel and oil shall be allowed where a private vehicle is used. However, the equivalent cost of the customary mode' of transportation may be claimed upon submission of an appropriate certification.

Title II: OFFICIAL TRA VEL ABROAD

Section 6. Nature of Travel - Travels and assignments under this Department Order shall cover only those which are urgent and extremely necessary. will involve the minimum expenditure and are expected to bring immediate benefit to the country. and shall refer only to those under the category of conferences, special missions, and other non-study trips.

Section 7. Approval of the President

7.1 All official travels abroad of the Secretary, Undersecretaries. and Assistant Secretaries shall continue to be subject to the prior approval of the Office of the President. All other positions shall be subject to the prior approval of the Secretary or the Acting Secretary as the case may be. However, any travel that will last for more than one (1) calendar month shall also be subject to the approval of the Office of the President.

7.2 Prior clearance from the Office of the President shall continue to be required for foreign trips of delegations or groups of two (2) or more persons regardless of the rank of the participants.

Section 8. Miscellaneous Expenses

8.1 Home Office personnel who are authorized to travel abroad shall continue to be entitled to One Thousand Five Hundred Pesos (P1,500.00) commutable pre-departure allowance to cover miscellaneous/incidental expenses such as taxi fares, passport photographs, immunization, visa fees, tips. porterage, and airport terminal fees.

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8.2 Reimbursement of transportation expense from the airport to the residence/office upon return from an official trip may be allowed upon submission of appropriate receipt. .

8.3 Reimbursement of the .airport terminal fees at the points of embarkation to go back to the Philippines upon completion of the official trip abroad is likewise authorized.

Section 9. Transportation" - In case officials and employees authorized to travel are not provided with transportation by the host country or sponsoring organization or agency, they shall be allowed official air transportation, which shall be of the restricted economy class unless otherwise authorized by the Office of the President.

Section 10. Clothing Allowance - Home Office officials and employees authorized to travel abroad shall be entitled to a clothing allowance equivalent to a maximum of Four Hundred United States Dollars (US$400.00) once every 24 months, depending on the duration of the travel and the country of destination. The grant thereof, however, has' been suspended indefinitely by the Office of the President.

Section 11. Allowable Travel Expenses Under the United Nations Daily Subsistence Allowance (UN DSA)

11.1 Home Office personnel who travel abroad shall be entitled to the Daily Subsistence Allowance rates established by the International Civil Service Commission (ICSC) of the United Nations, which may be accessed at the following UNDP Philippine website address:

www.undp.org.ph

11.2 UN DSA rates are released monthly, usually on the 5th day of the month. In the absence of UN DSA rates for the current month, the rates of the preceding month shall be used. This information shall be indicated in the corresponding voucher.

11.3· The UN DSA rates in U.S. dollars shall be used.

11.4 When the country of destination is listed in the DSA index but the city of destination is not, ·the DSA rate for Elsewhere shall apply.

11.5 When the country of destination is not listed therein, the DSA rate for the nearest country shall be adopted.

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11.6 The DSA shall be apportioned as follows unless otherwise stated in the DSA index:

• 50% for hotel/lodging

• 30% for meals

• 20% for incidental expenses

Please see Annex A for sample computations.

11.7 Entitlement to DSA shall start only upon arrival at the country of destination and shall cease upon departure therefrom, as follows:

• Arrival not later 100%

than 12:00 noon

• Arrival after 80%

12:00 noon

• Departure before 30%

12:00 noon

• Departure at 12: 00 40%

noon or later

50% for hotel/lodging 30% for meals

20% for incidental expenses

50% for hotel/lodging 10% for meal (dinner)

20% for incidental expenses

10% for meal (breakfast) 20% for incidental expenses

10% for meal (breakfast) 10% for meal (lunch)

20% for incidental expenses

Please see Annex B for sample computations.

11.8 Notwithstanding the immediately preceding paragraph, in the case of flights which require a long wait of at least five (5) hours at the airport for the connecting flight, the airport concerned may be considered a point of destination and the DSA for the city or country where t he airport is situated shall be adopted. The DSA shall be computed in accordance with the aforementioned table ..

11.9 In the case of flights which may require waiting at the airport during a mealtime for the connecting flight, a DSA for one (1) meal shall be allowed.

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11.10 If there are various destinations as in the case of inspection trips I the DSA rate for each city or country of destination shall be used.

11.11 In the remote event that there are two (2) cities or countries of destination within the same day. the DSA shall be computed in accordance with Section 11.7 hereof. However, the· DSA for incidental expenses shall only be allowed for the second destination.

11.12 In the event that the personnel concerned will return to his permanent official station on the same day, he shall only be entitled to DSA for meals and incidental expenses.

11.13 Subject to the approval of ' the Office of the President, claims for reimbursement of actual hotel/lodging expenses in excess of the DSA authorized herein may be allowed upon certification b y the Secretary or the Acting Secretary as the case may be that such expenses are absolutely necessary in the performance of an assignment and presentation of bills and receipts. Certification or affidavit of loss shall not be considered as appropriate replacement for the required bills and receipts.

11.14 As an alternative to the immediately preceding paragraph, the personnel concerned may. prior to departure. secure authority from the Office of the President for actual hotel expenses upon submission of a hotel quotation or any other similar document.

11.15 In the case of actual hotel/lodging expenses in lieu of the prescribed DSA for hotel/lodging. the personnel concerned shall also be entitled to the DSA authorized herein for meals and incidental expenses.

Section 12. Payment of DSA as Cash Advance

12.1 The DSA may be p aid as c ash a dvance a t any Foreign Service Post.

12.2 The cash advance voucher shall be prepared in the Home Office prior to departure of the personnel concerned.

12.3 Submission of receipts is dispensed with except in the case of claims for reimbursement of actual travel expenses in excess 0 f the authorized DSA.

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12.4 The DSA may be paid in ·U.S. dollars or its equivalent in local currency based on the prevailing bank rate.

Section 13. Hotel/Lodging Portion of DSA

13.1 In places where the Philippine Foreign Service has diplomatic or consular presence, DFA personnel on official travel may request the Department to instruct the Post concerned to make the appropriate hotel reservation for them. The Post shall provide the guarantee (credit card, letter of guarantee, deposit, etc.) required by the hotel.

13.2 The Post shall immediately inform the personnel concerned of the hotel reservation made on their behalf.

13.3 The personnel concerned shall have the option of collecting their total DSA claim at the Post in accordance with Section 12 hereof or the DSA portion for meals and incidental expenses only. In the case of the latter, a hotel authority shall be prepared for the room rate, applicable taxes and service charges to the extent of the allowable DSA for hotel/lodging. If the DSA for hotel/lodging is bigger than the actual hotel rate, the difference thereof shall be added to the cash voucher for meals and incidental expenses.

13.4 Any amount in excess of the DSA for hotel/lodging shall be paid by the personnel concerned, which may be reimbursed later by the Department upon receipt of approval from the Office of the President.

13.5 Upon request, the Post may likewise make hotel reservations for personnel attached to other government agencies subject tot he condition that they pay their bill upon check-out. The Post shall not provide any guarantee whatsoever.

Section 14. Representati,on Allowance - Philippine delegations to international conferences, conventions or special missions, as well as individuals traveling on official business may, upon prior approval of the Office of the President, be granted, in the form of cash advance, a non-commutable representation allowance not exceeding One Thousand United States Dollars (US$1,000.00) in order to enable them to uphold the prestige of the Republic of the Philippines, represent the country with dignity and distinction, and carry out their functions and objectives more effectively.

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Representation expenses may be incurred for necessary entertainment, contributions, flowers, wreaths! and the like, when justified by circumstances and in conformity with the generally accepted customs, usages, and practices.

Liquidation of the cash advance under this Section shall be supported by appropriate receipts. A mere certification of expenses paid is not acceptable.

Section 15. Allowance Differential - Where the official or employee traveling abroad is provided by the host government or institution with per diems or allowance lower than that prescribed in this Order, he shall be entitled to the difference only.

Section 16. Applicability of E. O. 298 to Foreign Service Personnel 16.1 The DSA authorized herein shall be deemed the equivalent of the per diems authorized under Section 75 of Republic Act No. 7157, otherwise known as the Foreign Service Act of 1991.

16.2 Foreign Service personnel may avail themselves of the allowances prescribed under this Order when they travel officially outside their post of assignment, or to countries to which they are duly accredited on a non-resident basis, or to countries over which the Post has concurrent jurisdiction, subject to the following conditions:

• Unless indicated otherwise, funds therefor are chargeable to the post allotment and no supplemental budget shall be requested for the purpose.

• While the need for prior authority from the Secretary has been dispensed with under Department Order No. 25-03, dated 17 July 2003; the Post shall continue to comply with the reportorial requirements set forth in Section 4.6 of said Order. The submission of receipts, however, is no longer necessary.

• The travel necessitates an overnight stay by reason of . distance and/or the non-availability of return transportation.

• Travel should be beyond the one hundred (100) mile radius from the city or municipality wherein the Post of such official or employee is located;

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16.3 The UN DSA rates in U.S. dollars shall be used. The rate in lOGal currency, however, shall be used for travels of Foreign Service personnel within their country of assignment.

16.4 Officials and employees who are either assiqned from the Home Office to a post abroad or cross-posted from one (1) post to another shall be entitled to the lodging portion of the DSA during the month said personnel arrived at the Post, subject to the following conditions:'

'. The Post of destination shall make the necessary hotel reservation uponthe request of the personnel concerned.

• For Home Office personnel, a hotel authority shall be prepared.

• For cross-posted personnel, the Post of origin shall secure hotel authority from the Home Office prior to departure. The hotel authority shall be sent simultaneously to both the Post of origin and the Post of destination.

• The entitlement shall commence from the date of arrival at the Post until the end of the same month but in no case should it exceed seven (7) days except when expressly authorized by the Secretary or the Acting Secretary as the case may be.

• The corresponding .cash voucher shall be supported by the hotel authority, bills and receipts.

16.5 When on official trip to Manila, the travel expenses for authorized local travel not exceeding Eight Hundred Pesos (P800.00) per day shall apply in accordance with Section 4.2 hereof.

TITLE III: MISCELLANEOUS PROVISIONS

Section 17. Insurance

17.1 Any official or employee on travel pursuant to this Order shall be allowed reimbursement of premium paid for accident insurance for the duration of the official travel. The insurance coverage shall not exceed Two Hundred Thousand Pesos (P200,OOO.OO).

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17.2 Travel insurance prior to departure may be arranged with the AlGI Philamcare Desk in the Home Office upon submission of the pertinent travel authority or with any other insurance carrier.

17.3 Premiums on insurance of personal or household effects belonging to any personnel on official travel shall not be charged to government funds.

Section 18. Liquidation of Cash Advance

18.1 Within sixty (60) days after his return to the Philippines in the case of official travel abroad, or within thirty (30) days after his return to his permanent official station in the case of official local travel, the personnel concerned shall liquidate the cash advance received in accordance with prescribed accounting and auditing rules and regulations.

18.2 The liquidation shall be supported by the following documentary require ments:



Approved travel authority Approved itinerary of travel Used transportation tickets Boarding passes

Certificate of Travel Completed Certificate of Appearance (optional)

Certification as to the absolute necessity of the expenses together with the corresponding bills and receipts (for those claiming actual expenses)

Presidential approval (for those claiming actual expenses incurred abroad)

Presidential approval (for representation allowance where applicable)

















18.3 Where a trip is cancelled, the cash advance received shall be immediately refunded in full.

18.4 Refund of excess cash advance may be made either in U.S. dollars or in Philippine currency computed at the prevailing bank rate at the day of refund. In the case of the latter, a bank certification or newspaper clipping on the bank rate should be submitted.

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18.5 Payment of the salary of any official or employee who fails to comply with the provisions of this Section shall be suspended until he complies therewith.

Section 19. Submission of Report

19.1 Every official or employee authorized to travel under this Order shall, within thirty (30)' days after his return to his permanent official station, submit a report with his recommendations, if any, on the conference or seminar attended, examination or investigation conducted, or mission undertaken, to the Secretary or the Acting Secretary as the case may be.

19.2 In the case of participation in an international conference or convention abroad in which the Philippines is represented by a delegation from the Home Office, a report of the delegation shall be submitted to the Office of the President not later than thirty (30) days after the closing of the conference or convention. Any member of the delegation may also submit a supplementary report.

Section 20. Repealing Clause - The pertinent provisions of Department Order No. 30-95, dated 22 June 1995, Department Order No. 32- 95, dated 27 June 1995, Department Order No. 61-95, dated 24 November 1995, Fiscal Circular Letter No. 01-95~ dated 14 July 1995, Department Order No. 44-97, dated 14 October 1997, Department Order No. 44-2003, dated 30 October 2003, and any other circular or directive which are inconsistent with this Order are hereby amended or modified accordingly.

Section 21. Effectivity -This Order shall take effect immediately.

/l.o~ t.~

~IAoC>MINGO ALBERT Secretary of Foreign Affairs

Pasay City, 'AUG 2.02004 "

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ANNEXA

Daily Subsistence Allowance (DSA) of, say, US$100.00 and where there is NO UN DSA Room% specified:

1. Arrival not later than 12:00 noon or one (1) full day:

Hotel/lodging 50% = US$ 50.00
Meals 30% = 30.00
Incidental expenses 20% = 20.00

TOTAL 100% = US$ 100.00
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----------
2. Arrival after 12:00 noon:
Hotel/lod gin g 50% = US$ 50.00
Meals (dinner) 10% = 10.00
Incidental expenses 20% = 20.00

TOTAL 80% = US$ 80.00
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----------
3. Departure before 12:00 noon:

Hotel/lodging = US$
Meals (breakfast) 10% = 10.00
I ncidental expenses 20% ;:; 20.00

TOTAL 30% = US$ 30.00
-----_----
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4. Departure at 12:00 noon or later:

Hoteillodging ;:; US$
Meals (breakfast + lunch) 20% = 20.00
Incidental expenses 20% = 20.00

TOTAL 40% = US$ 40.00
--------_ .......
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ANNEX B

Daily Subsistence Allowance (OSA) of, say, US$100.00 and where there is UN DSA Room% of 53% (and, therefore, Meals and Incidental Expenses % is 47%):

1. Arrival not later than 12:00 noon or one (1) full day (100%):

Hotel/lodging 53.0% = US$ 53.00
Meals (3/5 of 47%) 28.2% = 28.20
Incidental expenses (2/5 of 47%) 18.8% = 18.80

TOTAL 100% = US$ 100.00
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----------
2. Arrival after 12:00noon (80%):

Hotel/lodging 53.0% = US$ 53.00
Meal-dinner(1/3 of 27%) 9.0% = 9.00
Incidental expenses (2/3 of 27%) 18.0% = 18.00

TOTAL 80.0% = US$ 80.00
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3. Departure before 12:00 noon (30%):

Hoteillodging = US$
Meal-breakfast 10.0% = 10.00
Incidental expenses 20.0% = 20.00

TOTAL 30.0% = US$ 30.00
-------_--
----------
4. Departure at 12:00 noon or later (40%):

Hotel/lodging = US$
Meals-breakfast + lunch 20.0% = 20.00
Incidental expenses 20.0% = 20.00

TOTAL 40.0% ;;;; US$ 40.00
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1Kagawarnn ng Wgnapnng

~rutlabas' '* ]Department of jorrigll ~Uairs

FISCAL CIRCULAR LETTER NO. Dip - OJ;

Subject: Revising Sample Computations of Daily Subsistence Allowance (ANNEX B) of Department Order No. 21-04

For purposes of accuracy and uniformity in the computation of the Daily Subsistence Allowance (DSA) entitlement of all Department personnel, both in the Home Office and the Foreign Service, the sample computations in Annex 8 of Department Order No. 21-04, dated 20 August 2004fare hereby revised.

Effective immediately, the sample computations in the attached Annex B (as revised) shall be followed.

Please be guided accordingly.

For the Secretary of Foreign Affairs:

ARMANDO B. FERNANDEZ, JR.

Assistant Secretary

API\ 2 1 ((Ht5

ANNEX B

Daily Subsistence Allowance (DSA) of, say, US$100.00 and where there is UN DSA Room% of 53% (and, therefore, .Meals and Incidental Expenses% is 47%) :

1. Arrival not later than 12:00 noon:
Hotel/lodging 53.0% = US$ 53.00
Meals (3/5 of 47%) 28.2% = 28.20
Incidental expenses (2/5 of 47%) 18.8% = 18.80
-------_ ... _ -----------------
TOTAL 100.0% = US$ 100.00
_-_-- ...... ----------
------ ----------- 2. Arrival after 12:00 noon:
Hotel/lodging 53.0% = US$ 53.00
Meal-dinner (1/5 of 47%) 9.4% = 9.40
Incidental expenses (2/5 of 47%) 18.8% = 18.80
------_ .... _- -----------~-----
TOTAL 81.2% = US$ 81.20
..... _--_ .... ==========
--_ ....... _- 3. Departure before 12:00 noon:

Hotel/lodging = US$
Meal-breakfast (1/5 of 47%) 9.4% = 9.40
Incidental expenses (2/5 of 47%) 18.8% = 18.80
---------- -----------------
TOTAL 28.2% = US$ 28.20
------ ------_ ..... --
-_--_ ..... ---------- 4. Departure at 12:00 noon or later:

Hotel/lodging

Meals-breakfast & lunch (2/5 of 47%) Incidental expenses (2/5 of 47%)

::;;

US$

18.8% 18.8%

=

18.80 18.80

=

TOTAL

37.6%

=

US$ 37.60

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UYTIIE "RESlOENT OFTIIE PIHtlPI'lNE~~;~"" r5f/V'f-r .. _

I ......... I, C WY(vy/.1

EXECUTIVE OltDEIt NO. 2YU

,t"lt:NDING I:UnTIIER EXr;CUT.IV·l: OIlI>EIt NO. ).'11l 1)1\'lI.:U MJ\Y 1!1. 199rJ AS Ar~lr:NI)~lJ BY EXr:ClJ11VE onntu NO. 24U-J't O/\TED AUGUST itl 1995, WUIC1' PIU~SCHl~3t:5 n\JLES ANt) ItEGULI\TIONS I\ND Nl:W HI\TES OF ALlOWANCE,S rou OF(=IClI\L lOCAL I\NO I:OREIGN THJ\VElS OF GOVEHNIVlENT (JEHSONNEL

WIIERt:AS, the cx\sHny rules m '0 n~Hl'lnl\on!'i anti 1Il<~ allowable trovel l~:<pcn!}U5 for 10(;0\ and (orcl~n II avcls or guven uncnl personnel 'llU~t DC rfJtiOJwlilCd tomake the grant thereof f'il\r unu equit<lu1e;

., '

WHEHEJ\S, ill vir.w of ll1r.1 illrn~il~.;llq Ult~t. of unud~~ itnd ~,(~rvi(l~~', there i~; () need to review lhe rules and regu\[)Uons tllld travel expenses (or 10((11 and foreign lravels:

VV IIEIU~J\!.:I, U! H..IL~' !JetUOI \ i') ul I )le:lltlt.:!lIlldl DctH!t:! l'lo, .t ill, utJleu July :lU, 197'/, £)§ Elfll@llrJ@O by b&li511 Jl, U{)5k VI ali l:xecuUveOrder Nu. lYi. or the {AOlllinlstratlve Code of 19B7}1 the rates of travel allowances mav be changed (rom Iirne to linle as may be determined by the Travel Hates Cornmlltee created therein;

. WHEREAS, the Ttavel Itales COInmlnee uas subrnluad Lo the President

recomrnendattons to lnod\fy the exlstlnq rules and regu'ullons and the uuq)Orl'lCd , lrilvd eXpCn5l!S Ior lOCill tUtU foreiQlllravels;

NOW, TI-IEHEFOREr I, GLOR1/\ fJ1I\CAPI\GAL-l\lUlOYO, PreslcJcl)l of the Ph~lippines, by vu Iue of lhc POWCI5 vc:,lcd in me U\' IJw, (10 hel cbv order:

SECTION 1- Section 'I of EO .No. 24U, as ()Jllenued by EO No. 24U-A, ts hereby renamed as Section 2, and Hems b) nnt! c) lhereof ore hereby amended ~s

. ru\\uws: '

b) Travel Expenses - the nn'ounl \lclhorized to cover holet/\odg'ng -rale, tl1Cc.l\~~ anu incidental expenses excluding lriJnspurtuUon expenses going to iJna from

lhe dcsllnallons. ~'

'" C) 1-lOle~I.LOd'JmG. t{c- ,"'" U)~' daily 'holet/lot\g'lny cos' lCludlng lhe preSCr\belf

,:ilxe5 ~1Il(1 service Cl'luHJGS. ,

- . . SEC. 2. Sections "2 alld :1 aro IICl'clJy renumbered as Sectiofl 3 und

~ectlon oll r respectively. I ,

, SEC. 3. The first (l~t) paragraph of Section ~) of EO No. 2~O 15 hereby

amended to read as tollows:

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"Section 5. Apilroval of travel and PaYlllent of Travel EXI)(~nses. Travels of orflcluls ilnd employees of NaUonal Government I\gencles for less than thltty (30) davs and payment of travel expenses therefor shall be. approverJ by the' \ead of ornce/lJlJreau or equivalent. Travels that will last thlrty (30) days Of' more and payment or travel expenses therelor 5h,,\1 be uDproved by the Oenaltmcnt Secretnry or hls equivalent, Tho uPPl'ovol of the Oepmlment SC!Cl'clol'Y concerned shall be construed as equlvaient to the approval of the Secretury of Uudget ()nd [VlananemenL

'·SEC. 4. \he· first (l~t), second (2'1Il), ano third (J$d) pilrayr(lphs or Sertlon 6 of the sa\d EO are hereby amended to rca,d as rollows:

"Section 6. ,AUowubtf! Travel Bxpenses, The lruvel expenses nr government personnel regardless of rllnk and rlnsUnn1inn ~hfl\l hp. 1n tim amount or Fiu"l I'hllulu!d P('~!.O!~ (PBl)O,(}U) p4~1' lloy \o~hich !.:ihClIl UU oppurlionE!u U~ follows; e) f\fly percent

(~gP/B) for Ilot@l/JoOglng} U) tllilty lJ@re@nl (]oo/u) rot: n\~uh; and c) twenty percent (200/0) for ir'lddenlul expenses.

Clainl5 {or reunbursement of actual travel expenses in excess or lhe travel expenses authorized here\n nlay be allowed upon cerUfic.aUor\ by the 'lead of (]genev concenied as absolutely necessary In the performance of an tlssignmelit and presentation' of bills and receipts. Providea, ·that, certlncatlon or arfidtlvlt of loss shaH not be considered as appropnato reptacernent for the' required huleI/IO(J~llll~1 bHls and I'ecelpts.

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Entitlement to travel expenses shall statt only upon arrival at the place of deslinetlon and shall cease upon deparlure therefrom ilt the following pCI'Ccntllue;

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. '. Arriva' aftel·12:001._Jn--. tl~oi;-~· Hote'J~_.§"g-(SOuj;)!d·,~;;~ (10%) and \oddental expenses

--'-- - -.,~,~ .. ~ ._._, _ _(~o~ol. .. ._. ..

OeptlrluS'e before 12:00 3Uu/o I3reakfnst (100/0) o~n-tl-i-n-ci-(}cntal

.Q9.9!1._ , " ~ ' .. ' ~... .. , ; .. ~~.P.~.~~~.i?g~!~} _ .

()eparture tlt L2:00 noun rH)I)/(J Orcakfasl (10%),' -lui~~\\(ioo;~y

iln~J~er .~ __ .... .~ _.__._.~._.._._ and 'nQ2~~~L~~p'ens~@~~,.l~_

SEC. 5. The seventh ("J'h) 'fJ\,H'Llgr~ph of Secllon G of the Solo EO 15

hereby amended to reed as follows: I

'V\C\alms for paymen~ of travel expenses travel/assignment to places wllhln the fifly (50) kill)l1\eter radius front the lust city or municipality covered by the Metropolitan Mimila Area in the case of those whose permunenl offidal station ls \n lilt! Metropolitan t-JlIHllla Area, or the c\ly or lnuniCiptlHty wherein their permanent ofHclal station is tocotcu in the. case of those outside the lVlelropolit;:m tvlanUa Aren, st-m\\ be a\towed only upon presentallon or proof, duly supported by b\\\s or \I)vplces W\Ul official receipts of expenses

r· incurred, that .Uley slilyeu inU)c place of their assignmenl for the who\e aUfoUon of theil- ofncia\ \j'ovel. If they commute duily from lhe place of their assignment to the place of their residence or permanent o ff\c\ ()I stauon, lhey sh()l\ t1e a\low(~(' only l' K~ , t d,"l\b\w·I(~"\\!II\. l)r i Il.lllill, hL\,(1 .. It llu; prcvumny rates of the

authonzed mode of \n~n~pgrt~\\Qn from U16 \lQrll\fin\jnt oHk\n\ staliOft to the deSUna110n or place of work anu back, and a reasonable cost for \11CO\S. The toto\ (lctua\ fare (Jnd cost of mea's and ,,,cidental expenses shan in 1\U cu~e exce.ed Four Hundred Pesos (P400.00) pet'! dov."

SEC. 6, 1\ second (2.'Y,1 ) pt'Hug1'aph i~ ildded to SecUon 9 of tile EO to

read as follows.:,

\'Relmbutsen\ent of :the payo1ent of the. a\rpprt term\na\ fee at the point of embarl\atlO,n to go back to the. PhUipplne.s upon completion of the orOdal trip abroad is likewise authorued."

!

SEC. 7.

secuon lO of the EO \$ herehy amended to read as follows:

"Sect\on 10. -rnlnsllortatiQl\ - In case officials and empioyees authorized to .~rovel 'ore not. provided wilh tt"unspol'laUon

by the host country or sP9nspring 'organlzal1on or {lgenCy r Uley shun ~~t';'f."1. be a\\owed olf.iclClI tmn5~orbl~on," which shall be of the restricted

~il'-' ' .::

, .

~Gonon.w class un' 3 otherwise authori4ed by ui,. 'resklent of the

Phl1lpplnes.·· ...

L " ~ ;1","

SEC. 0, Tile nrst (l~t) paragroph of Section 12 of the EO Is hereb

umended to read as follows: Y 0

.

.

"Section 12. AlIoyualllu Travel EXI)eJlses.· Gove.rnmenl pers~nne' who trave' ebroad sl',CJll be entitled to tile P5UY;

~~~:'~f!:.~JJ~w..a~i!A(~A)~i~~Qt.9..y!~~w).4nrJ~tiatb~1\lJ.Qlt~~LNatlon~. \OeveIODmenHRlb.g(i)m.IO;.u~._I:ffite~~ which can be secured from

the Deportment of foreign Arfalrs. The DSA shall be apportioned as f~lI?VI}S ~nles~ot~i:I~lse stated In the UNDP Index: {a~IUll;yJa~rIC~tl~ ~~lforntR5teWloctgln.g;t{P.~dp.ercent (30%) tor meals; and (c) twenlY percent {20o/u) fo~ incidental expenses. When the country of destination is not Ilste.d In the ~al(j Index, the DSA for the nearest country shull be adopted."

SEC. 9. The second (2tx1) and thIrd (3UI) paragruphs of Section 12 of

lhe EO are Ilereby nmended and Inerged to read as Follows:

~'. "subject to the approval of the President, claims for

reimbursement of actual travel expenses in excess of the DSA authorized herein Inuy be illlowcU· upon certllkallon by the head of agency as absolutely necessarv In the performance of an ussiqnment and presentation of bills unci receipts. Certification or i.lffll\avH. uf lo~'.. ~.\~atl not he considered as ~JPPI()P' lille I eplt:.lcement

lor the requlreo hotel roopl/l()Q~tng blU§ i1n~ r~~~'pt~," .. J

,

SEC.lO. The fourth \(lul) p~ra9ruph of Section 12 of the EO is hereby

amended to read as follows: .

\\EntlUement to DSA shall start only upon arrival at. the 'country of desunatlon and shall cease upon departure therefrom at the following percentage:

~~-=-·-pa-i·tic~!~~~_ ~-- 1 .~~~~~~.~~~!,-~._~ ·~~-~=:~~Ii..$~v~r C 0 -.

Arrival not ·'ater than 100% .Hotel/lodglng (~O Yo);

. 12:00 noon meats (300{o)~ and

incidental expenses

C20%)

-Arriva' after l-i:QOnoon. "--U"__O-D/o-"~ Hot~/lod9ing {So%); dinner {lO%}; and ~nc\dentn\ expenses (20%)

____ ~__ _o_._._~~_~_.

~UI\Ull --" - __ ". __ .. _. o_ ~--

l?epal'lLire ··berore\~ ... ':o'O ~.. "'30o/~---

noon

Oeparlure 0 t noon and laler

Breal<'L .: (lO%);-and incidental expenses

.~ . __ .. __ ._._. .. _(?9_0!~)

1.2:00 ~,o% Ureakr~(}.5-t-~-(i6%);-

lunch (100/u);' and inddenltll expunsns (20D/O)

.___~~-~-----

SEC. 11. The flfth (Su,') p~ragmvh of Section 12 of the [0 is hereby

lHnended to read as Iouows: I I ,

"The l)aUy Subslstence AHowancc autnonzed herein shall be deelned the equivalent of the per diems au~horiled under Section 7S of IV\ No. 7157, otherwise known as Um Foreign Service Ad of 1991."

SEC~ 12. ·n1C lust puragrilph or Sedlon 12 is hereby deleted.

SEC. 13. . l11e second '(t~) paragraph of Sectlon 1."\ or the EO Is hereby ; emended to read as r oltows:

,

"Ortic\a\s and employees who arc elther Dssigned from their Home omce to a post abroad or cross-posted from one post to another shaH be entitled, to the loclging portion of the allowances herei" Y\'f.}Ulel\ Gur\ny Lhc u\onlh 5ilh..l Pl!I'!)OI \I H;!' UH'vcd aL the. P(J~lt ~

Prollig@Os Th£)t \h~ (:;I~hn wh\~h ~h~n l.l~ ~~JPporteq by ~pproprilile bills wllh receipts does not commence unUt their ac.tual arr\vill all \m post; rmvide~ Furille/~ l1~t pursuant to SQcl\on 65 or '~.A. No. 7157 t they shaH not coUe~t living quarters al\owa nee until lhe nrst day of the month roHowing their nrr\vu\ at lhH post of assiqnmem;

~ Pmvidett, Fil1alI~ That, the 'odg\ng poruon of the auowances shaH be gIqnleu on U1C basts of the classH\Gtl\on of the post as f,tated under E.O, No. 101. senes of 1993 in accordance v~ith the 50% enUl1emenl (or hotelJ(odging rate provIded hel'eln. II

• I

SEC. 14. Section 16 of the EO is hereby nmendeo to read as [oHows:

"Secllon lG .. Rendition of Account on Cash Advances - Within sixly (60) 'days after h\s return to the Phmpplnes, in 111e case of olri(ial lravel abroad, or wilhin lhirty (3D) d~ys of his return lo his' llernklnenl oHic\a\' statton In l\)e' case ur officiu) locel travel, every

oUicia\ or employee shrr:lll render an account of the cosh ud\l()l1ce ~

rec.e\vetJ by I urn In accordence WlUl existing appn~1.l1e rules and . !l't~

t~~;:;,~\ regulations . und/or such rules and regulations as mav be ~

: .: '''''·.fc~

--------~- .....

, .

. . pr.onlulgilted',by tilt, }mnl~S5ion'.·on,'J\uditror the pI ose. \\cfunc\ of

.. .. .excess cDsh ddvant'i Inay be made either In U.S. do\\ors 'f a\!owcd by the Depaltlnent concerned or In PhlUpplne currency compt1ted {It the prevailing bank rat-e tit tile day of refund. In the case of the latter, II bank cerUncaUon or n~wspaper cUpp~ng on U1e bank rate should be 5ubmRted. Payrnent of the salary of any official or

- employee who faUs to conlply with the provisions of th\s Senion shan be suspended until he (otnpnl~S I.herewjth~U

SEC .. 15. Section 17 of the silld EO is hereby oe\e\.(!d,

,

SEC. 1G. The Hrst (1st) pamgraph Of Section to of EO's amended to .

i'end as follows:

,

':E.very ornc\a\ or emptoyee nsslgned 01' authorized to, lrave\ under this Order shaH, wlthin thirly (30) days aller his return to rus permanent oHlcial St~UOll, submit (1 report W,lh his rQcotllmendtlUons, \f any ~ on the conlerence or seminar attended, exarn\natlon or lnvestlguUon conducted, or mtsslon undertaken, to the head of Ills qfncc. to case of pal't\c\p~tjon In en lnternation()\ Co})ference or convention abroad ;n wh\cb the Philippines is represenled by a detegat\oll. II report or lhe detegallon shaH be subrnuted to tile President . or tile· PhUippines through the department henrl \,oncerned O)l)V fu,,"~~~ltr'.d thl~ nr" not· 1;llpl lllilll

\.lmly tJO) (Jily~; elter U \c dos~l\y 01' UlC coruerence or convenuon,

Any 'n~n~gr gf y)g g~'t=lgntlon Dloy ol§o §lIbm1t 6 fiupplC!Hmn\(u y

report." , ~ I

SEC. 17. Repeal. '1\1\ execuuve issuences, orders, rules and

lcgu'ilUons or parts U'lereof incon~istel1t wiU, U,is Executive. Order arc hereby . repeated or modlfled.

·1

SEC. 18. Effectivil-y. Thls Exec.ul\ve Order shalt take effect tmmedtatclv.

DONE in the C\ty of Mani\a~: U\iS.'?"3rd d(lY of t1nt:c h ' , in the year of Our lord, Two Thousand and Four.

,

By the President:

· ()L£'.iL;;._~:L

.AlBERl"O G. l\.OMULO Execul\\le secretarY .. .

,

"...~ ... ~

._t~ It ,·t.· •. · .~ .• '.''''.

"+ t.: I .... J ~ .....

· .'

®fficc of fllt l~r~sincltt of tIre '~ilippittC5 ~alnrnihutn

Manila, April 12,2004

HON; DELIA DOMINGO ALBERT Secretary

Department of Foreign Affairs Of' A Bldg., Roxas Boulevard Pasay City

Madam:

[ have the honor to transmit for your information and guidance, certified copies or the following issuances:

1, Executive Order No. 298 dated March 23, 2004 entitled "AMF:NDING FURTHER EXECUTIVE ORDER NO. 248 DATED MAY 29,1995 AS AMENDED BY EXECUT(VE ORDER NO. 248-A DATED AUGUST 14, 1995, WHICH PRESCRIBES RULES AND REGULATIONS ANn NEW RATES OF ALLOWANCES FOR OFFICIAL LOCAL ANn FOREIGN TRAVELS OF GOVERNMENT. "

") Administrative Order No, 98 dated April 2, 2004 entitled "DES1GNATING THE DEPARTMENT OF TOURISM AS THE LEAD AGENCY FOR THE CONllUCT OF THE PHILIPPINE PARTICIPATION IN rxno 2005 AICnI, .JAPAN, THE WOULD EXPOSITION."

3. Proclamation No. 59R dated April 2, 2004 entitled "DECLARING WEDNESOA Y, APRIL 7, 2004, A DAY OF NATIONAL REFLECTION ON THE 11)94 GENOCTl)E IN RWANDA TN DEEP SOLInARlTY WITH TI tIC PEOPLE OF RWANDA AND ALL HUMANITY."

V ery trul V vours

.'~

('ANAN CESO TV Director LV Mnlacafiang Records Office

n1Vln,

. ,

. ; :

IVIALACANANf;

Manila

A tL ~'l', hA-C\_-t-Q.r C04- Pf A

OV lHf. PRESIDENT OF THE PHILIPPINES

EXECUTIVE ORDER NO. 298

AMENDING runrurn EXECUTIVE ·ORDER NO. :!48 DATED MAY 29r 1995 AS AMENDED BY EXECUTIVE ORDER NO. 248-A DATED AUGUST 14, 1995, WHICH PRi:SCRIBES RULES AND REGULATIONS AND NEW RATES OF .ALLOWANCES FOR OFFICIAL LOCAL AND FOREIGN TRAVELS Of GOVEHNMENT PERSONNEL

WHEREAS, tilt.! ~~xl:3ling rutes and regulations and the allowable travel expenses for local and fureign travels of government personnel must be ratIonalized to make the grant thereof fair anc equitable;

WHEREAS, in /!!:~VI' ()I tue increasing cost of goods and services, there is a need to review the I tJl~~; anu re~Jul(ltions and travel expenses for local and foreign travels;

WHEREAS, under Se(tion 79 of Presidential Decree No, 1177, dated July 30, 1977, as amended b':I ~;ection 72, Book VI of Executive Order No, 292 or the (Administrative Code of 1987), the rates of travel allowances may be changed from time to time as may be (Jderrnined bV the_Travel Rates Committee created therein;

WHEREAS, lh;~~ It r.l'i,j Pates Committee has submitted to the President recornmendetions t(1 f\ I(_;cjil\' lJ·!~ ex;sting rules and t·egulations and the authorized tl·avel e>:pcnses for !oc~iI c)(h"j hJrcign travels;

NOW, THEREFORE, I, GLORIA MACAPAGAL-ARROYO, President of the Pililippines, by virtue of lilt: powers vested in me by law, do hereby order:

SECTION 1. SCC\.iCH! ~I of EO No. 248, as amended by EO No. 248-A, Is nerebv renamed as St~ctlij!l 2, an(j Items b) and c) thereot are hereby amended as follows:

b) Travel Expenses ... the amount autnorlzed to cover 11Oteljlodging rate, meals and incidental e:< r·t:!f"! Sf'':· excluding transportation expenses going to and from the destinations .

. \\, y.;~ • Lvbip, '(')/:1 . th l~Yrui.," :"1t-\ f.r r--vf ~-V r./

c) Hotel/Lodgin~J P.dte - the. daily holel/lodging cost including the prescdbed taxes and service charqt-!s.

SEC. 2. Sections 2 and 3 are hereby renumbered as Section 3 and

Section 4, respectively.

SEC. 3. Thf~ first (1,1) paragraph of Section 5 of EO No. 248 is hereby

amended to read as follnw~.·

"Section ~). Approval of Travel and Payment of Travel Expenses. Travels ot ufficials and employees of National Government Agencies for less than thirty (3Q) days and payment of travel expenses therefor ~~hdtl be approved by the head of office/bureau or equivalent. Travels that. win last thirty (30) days or more and payment of travel expenses therefor shall be approved by the Department Secretary or his equivalenl. The approval of the Department Secretary concerned shall be construed as equivalent to the approval of the Secretary of jjU(J(J!-:t .:Jm! r-1anagement.

SEC. 4. TIle flrsl (rol-), second (2nd)/ and third (Jd) paragraphs of Section 6 of tile sald EO are hereby amended to read as follows:

"Section 6. Allowable Travel Expenses. The travel expenses of iJtJ\:ernrll~nt personnel regardless of rank and destination shall be in the amount of Eight Hundred Pesos (P8GO.OO) per day which sllali be apportioned as follows: a) fifty percent (50%) for- hote:/locl~lif1g, b) thirty percent (30~/o) for meals and c) twentv percent (20'~iO) fer- Incidental expenses.

Claims for retrnbursen-ent of actual travel expenses in excess of the travel expenses authorized herein rnav be allowed upon certification by the head of agency concerned as absolutetv 'lel~<:ssary in the performance of an assignment and presentation of bills and receipts. Provided, that/ certification Or affidavit of 105s shall not be considered as appropriate replacement for the required hotel/lodging bills and receipts.

Entitlement to trdvel expenses shall start only upon arrival at the place of destlnauon and shall cease upon departure therefroni at the following percentage:

Pa rtictj"lars-- ·-----~-Percenta

Arrival not later-Th~lr;12:i)0i1-66o''"v~'o--'~'-+-H'-'-o-t-e--I/-IO-dg-i-ng~-=-::_(5-'-O":_D;(-o-);--m-e-a'-ls'

(300/0) and incidental expenses (200/0)

noon

-- ~.- - .. -.--., --------------. -_.' .. --- ~--.~.,- _._--

·,. ·Hotel7iodgfng (s·oo;~f;· -~- di nner·-

(10%) and incidental expenses 20%

80%

Departure before 12:00 30% Breakfast (10%) and incidental

noon __ . .... ... _.expenses (20%)

Departure at 1):00 noon 40% ·Breakfast (lO%-),-lu-n-ch--"(io%)-

and later . I d l . I t I (200

..... _. __ ._. _. . . __ .. __ L ._ an Ino( en a eXf2enses Vo

SEC. 5. -'-tl(~ seventh (7lh) paragrapll or Section 6 of the said EO is

hereby amended to read ;JS follows;

"Claims for' payment of travel expenses travel/assignment to places wittlin the fifty (50) kilometer radius from the last city or municipality (overed by the fVletropolitan Manila Area in the case of those whose pei :ilZHt0nt official station is in the Metropolitan Manila Area, or the city or rnunldpalltv wherein their permanent official station is located In the case of those outside the Metropolitan Manila Area, sha!1 t)'~ allowed only upon presentation of proof, duly supported by 1)IIIs or invokes with official receipts of expenses incurred, that UI2'( stdyp,(1 in the place of their assignment for the whole duration of their offIcial travel. If they commute daily from the place of nl(~ir (){;sirJnrnent to the place of their residence or permanent orficial station, they shall be allowed only the reimbursement uf actual fare at the prevailing rates of the authorized rnodCl 0 r transportation from the permanent official station to U)(' :jt'r/ifi~1Li(jn or place of work and back, and a reasonable cost few meats. The total actual fare and cost of meals and incidental expenses shall in no case exceed Four Hundred Pesos (P400.00) per ddt."

SEC. 6 .

. read as follows:

1\ s{xor:d (t,d ) paragraph is added to Section 9 of the EO to

"Reimbm sernent of the payment of the airport terminal fee at the point of em:)drk:ltion to go back to the Philippines upon completion of tile official trip abroad is likewise authorized."

SEC. 7.

Section 10 of the EO is hereby amended to read as follows:

"Sect-ion 10. Transportation - In case officials and employees authorized to travel are not provided with transnortation by the host country or sponsorlno organIzation or agf!ncy, they shall $~l be allowed offlclat transportation, which shall be of the restricted

~11111111111~11111~1~11~1~1

1M. H.I.~;'"'' 25659

economy (I,ISS '.Ii :'.:: ~;~; t ·!:hE-:rvvise authorized by the rresieJent of the Philippines.

SEC. 8. TI"I(~ first (151) paragraph of Section 12 of the EO is hereby

amended to read dS foll(NJS:

"Section : ? J\!lowalJle Travel Expenses. Government personnel who t r ,j\lc! abroad shall be enti tied to the Daily Subsistence Allowance (DSA) as provided under the United Nations Oeveloornent f1rUDr(Jr;l (\JNDP) Index, which can be secured from the Department ot t-or';~lqrt Affairs. The DSA shall be apportioned as follows unless oUlt2rv·.:isr-;~ stated in the UNDP Index: (a) fifty percent (50%) for hoteLrlu(]ging; (b) thirty percent (30%) for meals; and (c) . twenty percent (2fJ%) for incidental expenses. When the country of destination is n~)t n(itf~cl ,n the said Index, the DSA for the nearest country shall bH acinptt-=!(I.:'

SEC. 9. TI1CSeCOIlc.J (:td) and third (3".1) paraqraphs of Section 12 of

the EO are hereby amended and merged to read as follows:

"Subject. to tlw approval of the President, claims for reimbursement uf acto.tnl travel expenses in excess of the DSA authorized herein may be allowed upon certification by the head of agency as absolutely necessary ln the performance of an assignment and presentation of bills and receipts. Certification or affidavit of loss ~:Jh1!1 not: be considered as appropriate replacement fOI- the required hotel roorn/ludging bills and receipts."

SEC.lO. The fourth \ ~1rn) paragraph of Section 12 of the EO is hereby

amended to read as tollows:

"Entltlel'nt~il\. to ry;!\ shall start only upon arrival at the country of destlnanon and shall cease upon departure therefrom at the following percentaqe:

•• ' ,,- .. c •• ·• " __ ._. 0'-"" •.. " .- .. ,.-.-----r-----------,

Particulars ~ Percentage 1 To Cover

'ArrIV-aT--not ·-lat-e~·--·v:)3·r:;·I--- 100% II' Hotel/lodging (5"00/0);

12:00 noon i meals (30%); and

I i i~cidental . expenses

1(20%)

- ... --.- .... - ... '-" .. 0- "--+.------'1''' -'''''--~- -~.

Arrival after J 2:00 noon ! 80% I Hotel/lodging (50%);

. i dinner (10%); and

: 1 incidental expenses

____ ..... . __ .. _-'_._ .. __ ._1 (20%) __ ..... ,

fe-p J,

SSt"" 3~..w~ ..... sn.o .

~~II~J~lltJl~I~II~

I~ ~.I.,' .. n. 25660

- .._

Departure bei';I~e '--1 i:cio 'r-"- - 30%--'IT' -reakfast (i OO/~); and

noon incidental expenses

. _. __ .. _. __ . .. . J~oo/~L __ '_'_"" ---l

Departure (it l}.UO I 40% : Breakfast (10%);

noon and 1'.1ler lunch (10%); and

I incidental expenses

1(20%)

------ ... _--_ .. _-- . -"-----' ----_._-,_ .. _--'_._--, .. -_'_ '.- ------'

SEC. 11. TIle fifth (S:I') paragraph of Section l2 of the EO Is hereby

amended to read as I onows:

SEC. 13. Til',; ::i~(orrd (til) paragraph of Section 14 of the EO is hereby

emended to read as tollows:

"The Ouill' Sub.,ititence Allowance authorized herein shall be deemed the eqtJivdl(: It of the per diems authorized under Section 75 of RA No- "llS!, otherwise known as the Forelqn Service Act of 1991. "

SEC. 12.

Th~ la-;-,t paragr'aph of Section 12 IS hereby cJeleted.

"Officials dnl! employees who are either assigned from their Home Office t(_l 1.. post abroad or cross-posted from one post to another shall IJt: (~fltitl~d to the lodging portion of the allowances herein granted dur ing tile month said person net arrived at the post; Provided, That the dahn which shall be supported by appropriate l)ill5 with receipts (I'Jes not commence until their actual arrival at the post; Prmtidrdl, /-~/rt'?e(:. That pursuant to Section 65 of R.A, No. 71571 they s~1~jIJ (IrA cCl!lpc..:t living quarters allowance until the first day of the rnor III I 'f ullowlng their arrival at the post of assignment; Provided, Finally, TII(lt, the loeJging portion of the allowances shall IJe granted on the basis of the classification of the post as stated under E.O, tlo. to J, series of 1993 in accordance with the 50% entitlement ((If 11 . .Jtel/lr,dg;ng rate provrded nerem."

SEC. 14.

Sc~dion 16 of the EO is hereby amended to read as follows:

"Section j (>. Rendition of Account on Cash Advances - Within sixtv (50) d::1v:, after hls return to the Philippines, in the case of official travel c.'tm..:ad, or within thirty (30) days of his return to his permanent offici'.il station In the case of official local travel, every official or employee sholl render an account of tIle cash advance

~ reCeiVe? ~JY him hi accordance wit~ existing applicable rules and

r.r~:''''~.,,{~:~~~ regulations and/or such rules and regulations as may be

..u:.; .... "".Ir.~"',"'!, .. ~

~~llIlm~IIII~llli

"'. ~.'D ... "'. ~5661

.J j. ... I

, ,

prornulgZttlXi ;)'1 t.ilv Commission on Audit for tile purpose. Refund of excess cash iJrjvanr .. p may be made either in U.S. dollars if allowed bv the Depart~nllnl concerned or in Philippine currency computed at the prevailil1~~ b~!l'~, rete at the day of refund. In the case of the latter, a bank U2r'ii(jcJl"lon Or newspaper clipping on the hank rate shoukt be submitted. Payment of the salary of any official or employee ',vhf) filll::- to comply with tile provisions of this Section shaH be SWiJkI1'..il'"~d i1ntil rH~ complies therewith."

SEC. 15.

~)l ;\ .. tli."di I! 0(" the said EO is hereby deleted.

Tt1(~ tir:~l ((t ) pi".l!"agrdph of Section 18 of EO is amended to

SEC. 16. read as follows;

"Every i ,UiCl.'li or employee assigned or authorized to travel under this Order ;:;ildll, within thirty (30) days after his return to his permanent off i(!cli . stanon, submit a report with his recornmendaticns. If i;f)V. on the conference or seminar attended, examination (Ii" i:·,\" , •. I:igdt"ion conducted, Or mission undertaken, to the head of hi-_, ~lrr<o;.. In case of participation in an international conference or «mvcntion abroad in which the Philippines is representee! by ('J clplegation, a report of the delegation shall be submitted to U I(·l President of tne PIlilippincs through the department h':·~~(1 '·-:::·I:·cmel1 copy furnislied tt,e DFA not later than thirty (30) di"l'ys ,.lil.!:.t the closing ·of the conference or convention. Any member (If ~he f.~(.'leq(Jtion may also submit a supplementary report."

SEC. 17. Reppal. All executive issuances/ orders, rules and

regulations or D(Ht~ tj)t=.!'8:'., intonsistent with tllis Executlve Order are hereby repealed or modified.

SEC. 18.

Hfectivity. -rhis Executive Order shall take effect immediately.

DONE in ttle Cill· c,f !·ldn!l], this 23rd day of Na reh , in the year of Our Lord, Two Thousand and r~~i' Ir.

By the President:

.\

(/ /I' ;' /. _r.'. ;'

... ~,'~._.t;I)i, rc.....c~t~ ..... M·,;; ..

ALBERTO G. ROMULO

Executive Secretary

~mllllllllll\\ijlm'~lllm

'-o ... ~olo."m' 25662