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Project Plan LAN – Based Student Faculty Evaluation System

Chapter 1

Introduction

Evaluation is the process of interpreting a measurement or aggregate of

measurements, by means of a specific subjective value or set of values to

determine the degree to which the measurement represents a desirable

condition. The Positive (Good) Evaluation the judgment that the measurement

conforms to our values and thus represents a desirable condition. The

Negative(Poor) Evaluation the judgment that the measurement is at variance to

our value and thus represents an undesirable condition. Thus the evaluation

process implies the existence and use of a contextual system or structure of

values associated with the characteristics being measured. A Comprehensive

Student Faculty Evaluation involves the systematic observation (measurement)

of relevant faculty performance to determine the degree to which that

performance is consonant with the values and needs of the educational

institution.

System development can generally be thought of having two major

components: system analysis and system design. In System analysis more

emphasis is given to understanding the details of an existing system or

proposed one and then deciding whether the proposed system is desirable or not

and whether the existing system needs improvements. Thus, system analysis is

the process of investigating a system, identifying problems, and using the

information to recommend improvements to the system. The term “working

together “in system definition is very important as all the components are

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

interrelated and interdependent and can not exist independently. As the

definition says, these components interact with each other to accomplish a given

task, which is actually the objective of the system. The components that

comprise a system may be the various inputs required by the system, the

outcomes or the outputs of the system, the resources required to make the

system functional.

Our Lady of Fatima University Guidance department utilizes a manual

procedure. It employs the uses of Microsoft Excel program for inputting the

evaluation records. It consumes a lot of time and lots of papers in conducting a

student faculty evaluation. Unavoidable errors could be encountered due to the

manual procedure. Among these errors some students forgot to answer some

questions and some guidance personnel encounter some errors in inputting

records and errors of tallying the records.

A Local Area Network technology system is the connecting of two or more

computers to common peripheral resources such as printers, fax machines,

scanners, and centralized data. The acronym LAN stands for a Local Area

Network. This indicates that the network is contained within a single institution.

The sharing of information or resources does not require phone connection to

link more than one based operation.

The proposed system which is the LAN-Based Student Faculty Evaluation

System for Our Lady of Fatima University that designs to provide data for the

improvement of teaching and learning. The proponents would like to design a

more effective way to improve the evaluation by changing the system of Our

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Lady of Fatima University for guidance department from manual procedure to

automated system. The proposed system can help the guidance to be more

accurate and be reliable with their records. It also avoids some erroneous

mistakes on the results of the reports they made.

Background of the Study

The proposed project entitled “LAN-Based Student Faculty Evaluation

System for Our Lady of Fatima University” is all about how the students will

evaluate their professor by using the computer. As a student of Our Lady of

Fatima University we observed that the guidance had a hard time in counting

the evaluation form. This LAN-Based Student Faculty Evaluation System for Our

Lady of Fatima University is to serve as one several sources to provide data for

the improvement of teaching and learning. The LAN-Based Student Faculty

Evaluation System for Our Lady of Fatima University will give the school and the

student an easy way in evaluating the faculty members within the school

facilities. All the information given by the students will be treated with utmost

confidentiality.

This LAN-Based Student Faculty Evaluation System for Our Lady of Fatima

University will be a designed like an Internet Cafe in that case before the

students can use the computer they have to wait for the administrator to open

all the computers and wait for the instructions. The students can only evaluate

one professor at a time if they tried to evaluate again the administrator will

ignore this kind of situation.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

If the improvement of teaching and learning is the ultimate goal of a

Student Faculty Evalution, most faculties will want to learn how to assess the

effectiveness of their teaching and students' learning. Although many faculties

are quite capable of knowing when students do not understand the material,

often professors do not know how to go about discovering why students are not

learning. Therefore, the complete Student Faculty Evaluation project should plan

activities intended to help faculty "learn how" to assess their teaching, their

students' learning, and the currency of their courses.

Project Overview

This section provides an overview of the purpose, scope and objectives of

the system, the assumptions, constraints and risk of the system, a list of project

deliverables, the schedule and budget summary, the references and the

definitions and acronyms.

Purpose, Scope, and Objectives.

Purpose:

The proposed project entitled “LAN-Based Student Faculty Evaluation

System for Our Lady of Fatima University” is all about how the students will

evaluate their professor using the computer. It will give the school and the

student an easy way in evaluating the faculty members maximizing the school

facilities. All the information given by the students will be treated with utmost

confidentiality.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Scope:

The proposed system is intended for in depth evaluation and analysis of

the existing manual procedure of student evaluation of Our Lady of Fatima

University. The proponents will develop a user-friendly system that will enhance

the student faculty evaluation.

The proposed system is design to lessen the workload of the guidance

personnel in charge in the processing of the tallying evaluation records. In

connection with this, the system includes a database that will allow the user to

retrieve the previous summary result (back up).

For the students will include:

• Evaluate and gives comments to a faculty member.

• They can’t evaluate their professors if it exceeds its limit on the

evaluation system.

• They can’t leave if some questions are not answered.

• If the student does not know how to use or evaluate their professors the

system will have a demo that includes the procedures on how to evaluate

their professors.

For Guidance office will include:

• Quick tabulation of Evaluation results.

• They can view all the tally result.

• They can print the total percentage of all the evaluation.

• Can add and delete Faculty members.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

• Can choose the negative and positive comments before they print the

final result.

• If the summary result present to the human resources by the next

semester faculty evaluation data will be reset.

Objectives:

The main objective of the proposed system is to analyze and implement

computer based information system for Our Lady of Fatima University Guidance

Department. The study focused on the problems encountered by the guidance

with their current system. The study prioritizes with providing a solution to the

problem of guidance department in their manual system.

• The proposed system will collect or gather all the comments or suggestions

of the students on how they think and feel about their professors.

• The proposed system will provide a security that the admin will only have

the right to add, edit, delete, reset, and update the whole system.

• The proposed system will provide warning button to avoid not answering

some questions in evaluation form.

• The proposed system will provide a (Local Area Network) LAN- based

feature to easily share information accurately and it also transfer data faster. LAN

(Local Area Network) technology is low cost than others, but the quality of

transferring data is faster.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

• To develop a system that will provide security in handling and managing

records and to minimize the time being spent in evaluating the file reports being

submitted.

Assumptions, Constraints and Risks.

Assumptions:

• The proponents assume that to develop a system which helps the Our Lady

of Fatima University to implement the needs of the user.

• The proponents assume that if the system will crush, it will be having a back-

up.

• The proponents assume to develop LAN-Based Student Faculty Evaluation

System for Our Lady of Fatima University to provide data for the

improvement of teaching and learning.

• The proposed system will provide a (Local Area Network) LAN-Based feature

to easily share information accurately and it also transfer data faster.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Constraints:

• It will be confidential for the Faculty members, in this proposed system,

records and files are computerized and stored for accessibility and portability.

• The responsibility for administering the faculty evaluation system and

implementing its procedures shall be the Guidance Counselor or the member

of the guidance.

• It will be only for the guidance counselor and the members of the guidance will

manage the evaluation.

• Administrator and authorize personnel can only access the information from the

system

• The student cannot access to the database and other features of the whole

system.

Risk:

The following risks in developing the proposed system are:

• In Database risk, the size of the database becomes larger.

• In personnel risk, they are willing to implement the proposed system The

user or the personnel that will use of the system does not necessarily need to

be a technical expert but must have academic experience about computer. It

is a necessity to have an average functional literacy and most importantly

the user should be dedicated to learn how to use the system.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

• In technology risk, if the xampp release new version or in next generation

they invent new software better than xampp. The new hardware resources

would need to be employing such as computer, hub, cables and RJ45

connector and software resources such as Windows XP and PHP with MySQL

to support the project.

• In schedule, how the students can go to the computer laboratory and

evaluate if they have classes.

• In process risk, how to use the system the proponents will provide a demo

for the student who do not know how to use the faculty evaluation.

Project Deliverables

Table 1.1

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Activity Deliverable/Expected Date


Output

Analysis and Design Design 01-5-2011

Graphic Design 01-12-2011

Development of modules Beta Version 02-09-2011

Development of the Users User’s Manual 03-5-2011

Technical Manual 03-5-2011

Testing 03- 9-2011

Debugging 03- 9-2011


Finalization
System Tested 03-13-2011

Project Timeline

The project deliverables and project timeline should have been completed

based on the scheduled given below.

Project Timeline

Table 1.2

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Activities January February March


Week # 1 2 3 4 1 2 3 4 1 2 3 4
CHAPTER I

Project Overview
CHAPTER II

Project Organization
CHAPTER III

Managerial Process Plans


CHAPTER IV

Technical Process Plan


CHAPTER V

Supporting Process Plan

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Schedule and Budget Summary

Hardware:

Table 1.3

Hardware Description Quantity Price per Total Life

unit Expectancy
Computer AMD Sempron 40 13,1990.00 527,960.00 5-8 years

140 2.7Ghz

Cables UTP Cable 200 P 5.00 per P 1,000.00 2 years

meters meter
RJ45 metal 300 P 3.00 P 900.00 2-3 years

Connector shielded 25

Software:

Table 1.4

Software Description Quantity Price Total Life

per unit Expectancy

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

O.S Microsoft 1 5,000.00 70,000 5 years

Windows XP
PHP,MySQL 1 13, 500 5 years
Antivirus Norton 1 2,070 28,980 5 years

Definitions and Acronyms

Definition of Terms to further understand this study, the following terms used is

defined:

Analysis – the storage of identifying, designing and implementing the system

Beta version- a pre-release version of new software often made available over

the Internet as freeware or shareware.

Confidentiality- entrusted with private information and the confidence

of another.

Data – raw materials that are processed and refined to generate information.

Database - is a system intended to organize, store, and retrieve large amounts

of data easily. It consists of an organized collection of data for one or more

uses, typically in digital form.

Data Flow Diagram – the graphical representation of the flow of data through

an information system which can also be used for the visualization of data

processing.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Debugging- Debugging is a methodical process of finding and reducing the

number of bugs, or defects, in a computer program or a piece of electronic

hardware.

Deliverable- a term used in project management to describe a tangible or

intangible object produced as a result of the project that is intended to be

delivered to a customer (either internal or external).

LAN-Local Area Network a technology system is the connecting of two or more

computers to common peripheral resources.

MySQL - (My Structured Query Language) is a relational database management

system that runs as a server providing multi-user access to a number of

databases

Network architecture is the design of a communications network. It is a

framework for the specification of a network's physical components and their

functional organization and configuration, its operational principles and

procedures, as well as data formats used in its operation.

Organizational structure is a formal and informal framework of policies and

rules, within which an organization arranges its lines of authority and

communications, and allocates rights and duties. Organizational structure

determines the manner and extent to which roles, power, and responsibilities

are delegated, controlled, and coordinate, and how information flows between

levels of management.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

System Set of detailed methods, procedures, and routines established or

formulated to carry out a specific activity, perform a duty, or solve a problem.

Chapter 2

Project Organization

A project organization is a temporary thing. It will only exist from the

projects start until its end. All the project team members are coming from

different organizations of part of the organization. They will all have a temporary

assignment to the project.

Internal Interfaces

Figure 2.1.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Dean

Human
Resources
Guidance

College College College College College College College College


of of of of of Hotel of of of
Computer Nursing Pharmac Medical Physical
& Education Business
Therapy
Studies (Head) y (Head) Tech Restaura (Head) Administ
(Head)
(head) (Head) nt Mgt. ration
(Head) (Head)

Facult Facult Facult Facult Facult Facult Facult Facul


y y y y y y y ty
Studen Studen Studen Studen Studen Studen Studen Studen

t t t t t t t t

Roles and Responsibilities

Internal Interfaces

Dean

• Responsible to read the final result given by the HR.

Human Resources

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

• The one who receive the final results given by the Guidance

Counselor.

• The one who pass the final result to the dean.

• After the Dean read the final result he/she also responsible to pass

the final result to the faculty member.

Guidance

• The one who monitor the student in evaluating their professors.

• Responsible for arranging the comments before they print the final

result.

• Guidance is responsible for ensuring consistency in the application

of the faculty evaluation process.

• Responsible for the print result of the evaluation.

• The one who passed the summary result to the Human Resources.

• Responsible for the oversight of all aspects of the project as well as

accepting project deliverables and approving any submitted scope

change requests.

• Guidance will indicate to the system the basic information given by

the new guidance personnel. Administrator will allow the

permission or privileges needed to the said user.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

• Administrator or the guidance personnel is the one who can only

access the complete module of the system.

Faculty

• The one who receive the evaluation results answered by the

students given by the Human Resources.

Student

• Responsible to evaluate their professors and Responsible to

observed (measurement) of relevant professors performance to

determine the degree to which that performance is consonant with

the values and needs of the faculty members.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Chapter 3

Managerial Process Plans

This section defines the plans for project start-up, the work plan, the

project tracking plan, risk management plan and project closure plan.

Start-up Plan

Estimates

All information of this project came from the collected data and

requirements of the intended project users’ interviews, actual company

observation. Information was also gathered from verifying all the company’s

documents to determine the proposed systems requirements.

Table 1.5

System Developer Monthly 3 Months


2 System Analyst/Researcher 25,000 75,000
1 System Designer 5,000 15,000
1 Programmer 25,000 75,000

Total Labor Cost: 105,000

Staffing

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Regina Silva, Chester Barry (System Analyst) - Researches problems, plans,

solutions, recommends software and systems. Program coding, compiling and

linking. Training of personnel on proper usage of information systems

developed.

Cabutaje Valery, Cathryn Ramos (Researcher) – Gathers information that is

needed to finish the project. Who performs research, the search for knowledge

or in general any systematic investigation to establish facts.

Resource Acquisition

This section specifies the plan for acquiring the resources other than

personnel needed to successfully complete the project. The researchers were

individually assigned for their contributions to make this proposed system

possible. It is very important to determine and document the financial

expenditure operation being done by the stall. It is also a necessity to determine

the activities needed to be done for the proposed system and its alternatives to

monitor its progress.

The Student Faculty Evaluation will not be completed without the

cooperation of the guidance and the guidance personnel of the company. They

are responsible for giving adequate resources as well as the beneficiary of the

proposed system. Resources mentioned are all very important factor needed for

the development of the system.

Project Staff Training

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Though the proposed system the researchers will develop is user-friendly, the

researchers will provide trainings for the feasible user, most likely for the

guidance personnel. In this phase, the researchers will train the user how to

utilize the system and perhaps let them know some possible solution for simple

problems. The researchers will provide them user manual that they can look if

ever they need to.

The existing guidance personnel of Our Lady of Fatima University will undergo

training within 3 to 5 days. The training should focus on PHP, MySQL and XAMPP

version 2.2.1.4.php used in the major parts of the system and MYSQL used as

the database. Upon beginning the project, all existing guidance personnel will

attend a seminar about the technology that will be used in the Our Lady of

Fatima University for 3 to 5 days. They need to study on how the system will

work; they must also be computer literate. The Head of the guidance will also

be required to learn the specific system.

Work Plan

To gather the necessary data and information needed in the study, the

group used developmental type of research, which uses the following methods:

Interview.

• A formal or informal meeting between a two group of people for

purpose of obtaining information about something in particular. The

interview is successful tool in advertising research

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

• The researchers interviewed the Our Lady of Fatima University

guidance department Mr.Angel, Azor on how they conduct a student

faculty evaluation and also with regards to the summary report.

• To converse or gather information with target user of the proposed

system regarding the guidance profile and history of their manual

procedure of evaluating the faculty members.

Document Analysis

• The group gathered the forms used in their Manual Project Student

Faculty Evaluation System to collect some important information needed

in developing the new system LAN-based student Faculty Evaluation

system.

Research.

• It is a systematic investigation including research development, testing

and evaluation, designed to develop or contribute to generalized

knowledge.

• To better understand the scope and background of the existing system,

the group conducted a research using the internet. Related information

about the existing system was gathered to conceptualize the new

system.

Observation.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

• An activity which interacts with memory and requires sensitivity and

responsiveness to the physical world.

Work Breakdown Structure

Table 1.6

WBS # Task Name Start Finish

1.0.Project Management 1.1.1 Project Definition 11.10.10 11.10.10

1.1 Project Initiation. 1.1.2 Start Up and Looking for 11.12.10 11.12.10

a company
1.2 Project Planning 1.2.1 Guidance Interview 11.15.10 11.15.10

1.2.2 Actual Observation


11.15.10 11.15.10
1.2.3 Determine the Guidance
11.17.10 11.17.10
Requirements

1.2.4 Process Model 11.18.10 11.18.10

1.2.5 Data Model


11.20.10 11.21.10
1.2.6 Finalize Guidance

Requirements 11.21.10 11.21.10

1.3 System Design 1.3.1 Define Technical 11.23.10 11.24.10

Requirements 11.25.10
11.24.10
1.3.2 Define System

Standards
11.25.10
1.3.3 Develop Technical 11.25.10

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Specifications 11.28.10 11.28.10

1.3.4 Develop Test Plans

2.0 Hardware 2.1 Prepare Budget 12.2.10 12.2.10

2.2 Canvass Hardware 12.4.10 12.4.10

2.3 Purchase 1.25.11 1.28.11

2.4 Delivery 2.5.11 2.7.11

2.5 Set up 2.10.11 2.12.11


3.0 Software 3.1 Prepare Budget 2.22.11 2.22.11

3.2 Purchase 3.1.11 3.5.11

3.3 Install 3.11.11 3.15.11

Schedule Allocation

The researchers prepared a Gantt chart to be followed and that will serves

as our calendar for daily activities. This project schedule is a big help for

researchers to be more organized and discipline regarding their time.

In the planning phase of this study, the group worked out the things that

are needed to be done. Each group member has its own responsibilities to hold

so that everyone is participating as well as to finish the documents in the given

deadlines. This also includes preparation in case unwanted problems occur.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Table 1.7

2010 2011
Dec Jan Feb March
Activity
1.Inception Reports
2.Elaboration

Review System
Design (Interview)
Database Design
Prototype screens

2.Construction

Begins Construction
Front Page
Coding
Programming

Testing
2.Transition

Testing
Modification
Update Meeting

Training and

installation
Deadline Project

Resource Allocation

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

The proposed system will be maintained on a daily basis and the

members will report the activities to the team leader on a daily basis so that

information can be kept current. After completing the course the system will

undergo for improving of their faculty evaluation system. The proponents will

need to update the content regularly to keep system content current fresh, they

will change the content or add. The proponents should also check for the

contents. Content should be logical and easy to understand. PHP codes will be

used in implementation. The project uses PHP and MYSQL (Structured Query

Language).

Budget Allocation

Table 1.8

Supplies Expenses Quantity Cost


Ream Bond Paper 1 Php 300.00
Ink 1 Php 1,000.00

Ball Pen 1 box Php 80.00

Folders 16 Php 240.00

Pencil 4 Php 28.00

Total Php 1,648.00

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Project Tracking Plan

Requirements Management

• The proponents requirements includes the customizing their reports the

progress and changes of the project requirements.

• We also include process of determining and assuring the effects of the

specifications, diversity on product scope and quality. Allocation and

property of risk factors.

• In the disposition of management processes, we privately change

precisely the performance of the formations and usage of change of

control panel.

• We comprehend the trace ability, prototyping and connect the impact and

reviews evaluation in according of requirements management.

Schedule Control

The proponents are spending their free time on the project before the

deadline; the proponents also spend lot of effort to achieve their goal but it

depends on the schedule. The proponents focus in the system to be able to be

successful.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Quality Control

The proposed system is working properly. The proponents will make sure

that there is no error and the system is 100% working. Specify the quality

control activities by knowing the procedures in using the following purposes:

• To be able to know the knowledge, skills and experience of the person.

• To be able to verify if the system is working properly.

• To be able to check the system before it will give to the school.

Reporting

The descriptions which will be used to display the result of a research and

inquiry will be provided together with the project's formal documentation.

Records that are written in the documentation will be comprised of a recognized

output and conclusion. Significant report will also give the proponents an idea

about the flow of the system. The proponents will specify status of each task for

the development of the project management. Analyzing the needed progress for

the system is required in order to accomplish a sufficient report.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Risk Management Plan

The proponents knew that there are some factors that might affect the

proposed system and they understood the collision this may cause. The

proponents included in their project schedule time to develop the alternative

solution if unwanted problems occur. The proponents gathered lots of

information for them to work on the proposed system properly. If ever loosely

defined requirements, difficulties in estimating the time and resources required

for the software development, dependent on the individual skills and

requirements due to changes in university needs can be encountered during the

project schedule or the quality of the software being developed by the group,

they can assure that they are all equipped with information and solutions.

The following risks in developing the proposed system are:

Database risk:

• The results of the evaluation will save in the database, but after a year

they permanently delete the records to prevent database collapse.

• The records in database are done by saving all the important

information/records. The proposed system needs to store great numbers of

data, it is utmost important to have a back up and have secondary storage of

data and reports for back up purpose and safety of records in case of

corruption off data happened.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

• Data will be ensured to be kept safe from corruption and to help ensure

privacy.

Personnel risk:

• The Guidance Counselor will train a hired person 2 to 3 days to familiarize

the flow of the system; if this hired person will resign they will find first a

replacement before he/she permanently resigned.

• The user of the system does not necessarily need to be a technical expert

but must have academic experience about computer. It is a necessity to have

an average functional literacy and most importantly the user should be

dedicated to learn how to use the system.

Technology risk:

• The proponents will continue updates the system and adding features,

regarding on upcoming new version of XAMPP. the proponents need replace

the existing and adopt the new version. The proponents need to adjust for the

upcoming software.

Schedule risk

• The guidance counselor could ask permission to the professor if he/she

can give extra time for the evaluation before he/she dismisses the class.

• The students can go to the computer laboratory and evaluate if they have

classes.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Process risk:

• The student will be immediately learned on how to use the system.

• The system might hang if the user doesn’t know what they’re doing. The

proponents provide a user manual to help them how to use the system.

• The plan of this proposed system is to have an easy way in evaluating the

professors of the school.

• The proponents will provide a demo for the student who does not know

how to use the faculty evaluation.

Project Closeout Plan

The proponents are doing their best to finish the system. They learned

that it takes months to create a system and it is also hard to do it. The

proponents are still doing their part to be able to finish the proposed system.

The proponents knew that if the system will be successfully working it will be

easy to the student and to the school to have their evaluation.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Chapter 4

Technical Process Plan

Process Model

In this study, the proponents used Waterfall Model. The waterfall model is

the classic model of software engineering. Because the model emphasizes

planning in the early stages, it catches design flaws before they develop. Also,

because the model is document and planning intensive, it works well for projects

in which quality control is a major concern.

Waterfall

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Figure 2.2

• Feasibility The researchers interviewed the Our Lady of Fatima

University guidance department Mr.Angel,Azor on how they conduct a

student faculty evaluation and also with regards to the summary report.

• Requirements analysis and specification To better understand the

scope and background of the existing system, the group conducted a

research using the internet. Related information about the existing

system was gathered to conceptualize the new system.

• Design and Specification the proponents use php and mysql language

for the propose student faculty evaluation system for Our Lady of Fatima

University.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

• Coding Module Testing To create program for student faculty evaluation

system we use php and mysql we also use the notepad c++ for the typing

of the codes.

• Integration and system testing is the phase in software modules are

combined and tested as a group. It occurs after unit testing and before

system testing. System integration testing is the process of verifying the

synchronization between two or more software system.

• Delivery and Maintenance the proponents will deliver the proposed

system to the company and if the user will implement the proposed

system the proponents will maintain the system.

System flow

The system will provide a list of names of faculty members were the

administrator is the one who’s going to conduct an evaluation in the laboratory

were the students going to evaluate their professors. It’s a LAN-based procedure

were all the student can evaluate at the same time so it’s going to be an easy

for them , after they evaluate, its automatically saved in the database were the

guidance counselor have the right to check the results of the evaluation were

they can also print the final results.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Program Flow Chart

Figure 2.3
Start

Student
Faculty
System

Login

T List of
Passw
Departme
ord
nt

F
List of
Invalid input Faculty
membe
rs

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Student
Faculty
Evaluati
on Form

Login

submit Passw
ord

Talyin T
g
record F
s Invalid input
Guidance
record

Stop

Methods, Tools and Techniques.

Methods:

In evaluating the professors, the guidance counselor will select the name

of the professor whom the students will evaluate. The student can only evaluate

their professor once; they can’t choose any professor they want because only

the guidance counselor can do it.

Tools:

The proponents used PHP language and MYSQL Database. PHP is

(PHP Hypertext Preprocessor) is scripting language used to create dynamic Web

pages. With syntax from C, Java and Perl, PHP code is embedded within HTML

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

pages for server side execution. It is commonly used to extract data out of a

database and present it on the Web page. NT/2000 and Unix Web servers

support the language, and it is widely used with the MYSQL database. PHP was

originally known as "Personal Home Page."

The proponents use a local area network technology system Local Area

Network technology system is the connecting of two or more computers to

common peripheral resources such as printers, fax machines, scanners, and

centralized data. The acronym LAN stands for a Local Area Network. This

indicates that the network is contained within a single institution. The sharing of

information or resources does not require phone connection to link more than

one based operation.

Techniques:

The student can easily evaluate their professors. The evaluation system

can help the guidance counselor by counting the total results.

Infrastructure

The evaluation system needs one room with computers and with a

Windows XP operating system and a XAMPP. The system will be a LAN- Based a

Local Area Network technology system that connecting two or more computers

to a server. The proponents will conduct a testing before it will be given to the

University to ensure that the system is fully working. The system will be

administered by the guidance counselor.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Figure 2.4

Testing

System Testing (Path analysis)

The proponents will conduct a testing before it will be given to the

University to ensure that the system is fully working.

CASE 1: Log In

Path Number Path Status


1 1,2,3,5 Tested and Running
2 1,2,4,1 Tested and Running
Date Tested: ______________________

Tested by: ______________________

Figure 2.5 Shows the system testing of log in

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Log in
1

Entry
2

Invalid
input
Success 3
ful 4

5 Evaluatio
n

CASE 2: Evaluation

Path Number Path Status


1 1,2,3,4,5 Tested and Running
2 1,2,3,4,6 Tested and Running

Date Tested: ______________________

Tested by: ______________________

Figure 2.6 Shows the system testing of Evaluation.

1 Departmen
t

2 Faculty

Evaluation 3

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

Print
Save
4
6

Database

User Acceptance

In user acceptance, usually the end users who will be using the

applications test the application before ‘accepting’ the application. The guidance

staff will test the system if it is similar in manual evaluation. The proponents

focus on the functionality and the usability of the application rather than the

technical aspects.

Additional Plans

Data Conversion

It employs the uses of Microsoft Excel program for inputting the

evaluation records. It consumes a lot of time and lots of papers in conducting a

student faculty evaluation. Unavoidable errors could be encountered due to the

manual procedure. Among these errors some students forgot to answer some

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

questions and some guidance personnel encounter some errors in inputting

records and errors of tallying the records.

System Transition Plan

The flow of the system will undergo an automated manner which will be

operated by the administrator and other guidance personnel. The proposed

system will generate the data to be stored, retrieved, accessed, and modified to

be able to attain an accurate and systematized structure. Administrator can

manage all the tasks to ensure the security and privileges on this system.and if

the there is no xampp in the next generation the proponents will change xampp

to a new release of new langauge and the proponents will used it for a faculty

evaluation system.

Product Installation

The proposed system requires having a Notepad++ and Xampp.Notepad+

+ is a free source code editor and a Notepad replacement that supports several

languages. It is easy to use than a simple notepad because it has a number,

which becomes a guide, beside it can simply locate the errors. Xampp is a free

package that includes an easy-to-set up web server (Apache), database server

(MySQL) and server-side scripting language (PHP). Setting up a local AMP

(Apache, MySQL, PHP) environment has typically required configuring the

different applications to work on their own and then to work with each other.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

The proponents will encompass a set-up or exe file so that the said company will

easily install the Notepad++ and Xampp.

Special Facilities and Equipment Specification

RJ45 connector as a medium, communications among computer into a

networked workstation will allow users to share resources whether it is hardware

or software. Interactions/communications between computers resolve a faster

turnaround of inputs and outputs, an accurate storage of data, consistent

operations, and having a resourceful workstation. Tools are ensured by

implementing the necessary means on establishing a network technology.

Training Plan

Though the proposed system the researchers will develop is user-friendly,

the researchers will provide trainings for the feasible user, most likely for the

guidance personnel. In this phase, the researchers will train the user how to

utilize the system and perhaps let them know some possible solution for simple

problems. The researchers will provide them user manual that they can look if

ever they need to. The training plan will outline who will deliver the training, and

when and where your apprentice or trainee needs to go to receive the structured

component of the training. The proponents will conduct training so that the

guidance staff knows how to do. The training will take three (3) to five (5) days

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

it will be held in the University. The proponents will discuss who is responsible

for the delivery or assessments of each competency, how the system will flow,

and when will the system be updated.

Product Maintenance and Support Plan.

The system will provide a continuing and updating were the administrator

can check if the system is still working it includes editing, adding and clearing.

All the current data will be saved at the database and it will be used as back-up

storage of the data in case the results deleted in the database to assure safety.

Movement of programs from the development portion of the Student Faculty

Evaluation System will be controlled by the guidance personnel. The system will

ensure that programs will have user-friendly controls and will be easy in terms

of tracking of records and changes. The researchers will use easy process of the

programs. They will also provide plans and guidelines. All changes,

enhancements and other modification requests to the system will be handled

through the published change control procedures.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

CHAPTER V

SUMMARY OF FINDINGS, CONCLUSION AND RECOMMENDATION

Summary

Our Lady of Fatima University Guidance department utilizes a manual

procedure. It employs the uses of Microsoft Excel program for inputting the

evaluation records. It consumes a lot of time and lots of papers in conducting a

student faculty evaluation. Unavoidable errors could be encountered due to the

manual procedure. Among these errors some students forgot to answer some

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

questions and some guidance personnel encounter some errors in inputting

records and errors of tallying the records.

The proposed system which is the LAN-Based Student Faculty Evaluation

System for Our Lady of Fatima University that designs to provide data for the

improvement of teaching and learning. The proponents would like to design a

more effective way to improve the evaluation by changing the system of Our

Lady of Fatima University for guidance department from manual procedure to

automated system. The proposed system can help the guidance to be more

accurate and be reliable with their records. It also avoids some erroneous

mistakes on the results of the reports they made.

The proponent’s proposed system is to upgrade the manual procedure of

Our Lady of Fatima University Guidance Department to make the operation and

evaluation in the guidance faster and reliable. In search of ideas and

instruments, the proponents made observation on the operation of the existing

manual procedure of Our Lady of Fatima University guidance department,

interviewed the guidance head for the background of the evaluation process,

interviewed with the guidance personnel for the details about the flow of the

operation in the evaluation process and search for the best information that

would fit to the proposed system for the benefit of Our Lady of Fatima University

guidance department.

Conclusion

The proponents therefore conclude that in upgrading manual procedure

into an automated system will have a big difference and can be more convenient

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

to use. The student faculty evaluation system will collect or gather all the

comments or suggestions of the students on how they think and feel about their

professors. The student faculty evaluation system will provide a security that the

admin will only have the right to add, edit , delete, reset, and update the whole

system. The student faculty evaluation system will provide warning or message

box to avoid not answering some questions in evaluation form. The student

faculty evaluation system will provide a (Local Area Network) LAN- based

feature to easily share information accurately and it also transfer data faster.

LAN (Local Area Network) technology is low cost than others, but the quality of

transferring data is faster. To develop a system that will provide security in

handling and managing records and to minimize the time being spent in

evaluating the file reports being submitted. Conduct of student faculty

evaluation can be be lessen of consuming lots of time for tallying of records and

paper for answering evaluation form.

Recommendation

To all future developers that will enhance the proponents system, the

proponents recommended to enhance the system ability install anti-virus to

detect viruses to avoid system crash and to avoid the system being affected of

the viruses. To all future non-developers that will use proposed system, the

proponents recommended to use the LAN Based Student Faculty Evaluation

System to resolve their problem for manual procedure of there guidance faculty

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011
Project Plan LAN – Based Student Faculty Evaluation System

evaluation in which the proposed system are more accurate, user friendly and

efficient to use.

Organization: Our Lady of Fatima University Title/Subject: Software Engineering


44
Owner: Approved By: Date
President Dr. Caroline S. Enriquez, Ph. D Mr. Adelino Racusa 3/15/2011