Operations Manual1

A Blast from Base Ball Past
4/10/11 Greenwood Furnace State Park

RPTM 356 Programming in Recreation and Leisure Services Section 2
Instructor: Kathleen Raupach, MS, CTRS Event Planner: Adam Crider Chris Lenzi Joe Domino Joel Fox Martin Spencer Tracy Salyer Travis Howland Zach Emery Peer Mentor: Rob Eckerle Agency Contacts: Paul Fagley Cultural Educator Don Coine Park Manager
From Left to Right: Paul Fagley (Agency Contact), Tracy Salyer, Adam Crider, Rob Eckerle (Peer Mentor), Martin Spencer, Joel Fox, Zach Emery, Travis Howland, Chris Lenzi, Joe Domino
Table of Contents
1. Introduction a. Event planners .................................................................................................................................... 1 b. Operating Guidelines of our Team .................................................................................................................................... 3 c. Description of the Event .................................................................................................................................... 5 d. Date, time, location of the Event .................................................................................................................................... 5 e. Sponsoring Agency .................................................................................................................................... 6 f. Target Audience .................................................................................................................................... 6 g. Initial Brainstorm .................................................................................................................................... 6 2. Goals and Objectives
a. b.
Outcome Objectives .................................................................................................................................... 7 Process Objectives .................................................................................................................................... 8
3. Feasibility Analysis a. Organizational Factors .................................................................................................................................... 9 i. Agency Mission, Goals ........................................................................................................................ 9 Ii. Agency Staffing ........................................................................................................................ 10 iii. Supplies and Equipment Available ........................................................................................................................ 11 b. Needs Assessment .................................................................................................................................... 11 c. External Inventory .................................................................................................................................... 12 d. Program Related Research .................................................................................................................................... 13 4. Management Plan a. Committee Structure .................................................................................................................................... 13 b. Committee Responsibilities / Planning & Implementation Steps .................................................................................................................................... 14 5. Sponsorship Plan a. List of Sponsors and Non-sponsors .................................................................................................................................... 21 b. Sponsorship Letters .................................................................................................................................... 25 c. Thank You Letters to Sponsors
d. e.
.................................................................................................................................... 26 Thank You Letter to Agency Contacts .................................................................................................................................... 27 Thank You Letter to Volunteers .................................................................................................................................... 29
6. Marketing Plan a. Description of Strategies Used .................................................................................................................................... 30 b. Marketing Plan .................................................................................................................................... 31 c. Promotional Materials .................................................................................................................................... 33 7. Equipment and Supplies a. Equipment and Supply List .................................................................................................................................... 35 8. Event Logistics a. Event Schedule for Participants .................................................................................................................................... 39 b. Participant Rights & Responsibilities .................................................................................................................................... 40 c. Schedule for Planners .................................................................................................................................... 41 d. Registration and Customer Relations .................................................................................................................................... 43 e. Registration Materials, Other Materials 46 9. Staffing a. b. Event Planner Job Descriptions .................................................................................................................................... 50 Volunteer Training Plan & Agenda
c. d. e.
.................................................................................................................................... 52 Volunteer Job Descriptions .................................................................................................................................... 53 Opening & Closing Ceremonies .................................................................................................................................... 55 Lesson / Activity Plans .................................................................................................................................... 58
10. Facility Layout a. Description .................................................................................................................................... 82 b. Facility Layout .................................................................................................................................... 83 11. Risk Management Plan a. Participant Rules and Policies .................................................................................................................................... 85 b. Facility and Equipment Safety Checklist .................................................................................................................................... 85 c. Overall Risk Management Plan .................................................................................................................................... 85 d. Release Forms / Waivers (if applicable) .................................................................................................................................... 94 12. Budget a. b. Budget Spreadsheet .................................................................................................................................... 95 Budget Narrative .................................................................................................................................... 96
13. Evaluation a. Review of Goals & Objectives .................................................................................................................................... 97
b. c.
Survey Instrument .................................................................................................................................... 99 Survey Results .................................................................................................................................... 102
14. Recommendations a. Summary of Debriefing Meeting .................................................................................................................................... 102 b. Suggestions for Improvement .................................................................................................................................... 103 Appendix: a. b. c. d. e. f. Team Socials .................................................................................................................................... A Group Rights & Responsibilities .................................................................................................................................... C Weekly Minutes .................................................................................................................................... D Event Photos .................................................................................................................................... T PowerPoint Presentation .................................................................................................................................... CC Completed Surveys .................................................................................................................................... II
1. Introduction This section gives background information on all the event planners. It was important for the team to know information about each group member. This section also gives brief information about the event including its location, date, and time. Also, it talks about the sponsoring agency. The agency was very crucial in helping us plan for the event. The introduction will also talk about the target audience, which was important for us as event planners to know so that we could focus are marketing efforts on a specific group of people, so that we could get more participants at our event. Finally, the introduction documents our initial brainstorming ideas. These were the first ideas we thought of as a group to implement into our event. a. Event planners. Joe Domino is a senior Recreation, Park, and Tourism Management major with a commercial option. He resides in the outskirts of Reading, PA, in a town called Shillington. Joe finds pleasure in an abundant of activities that include: socializing, sports, reading, writing, working out, and free lining, which is a form of skating that is supposed to be a combined feeling of skateboarding, snowboarding, surfing, and skiing all in one. Because Joe has grown up living and breathing minor league baseball vicariously through his fathers enterprise, the vintage baseball special event seemed like a perfect fit! Joe seems like a confident, gregarious, and unique person. The roles that he feels most comfortable in would be in this order: creative visionary, communication, and resource person. Furthermore, Joe is an exceptional resource to the group when there is a task that needs to be done, and others are afraid to do it. His innovativeness in certain situations may irk some, but he always has the objective in the back of mind when it comes to any task. When the going gets tough, Joe will be there and will be dependable. Chris Lenzi is a junior enrolled in Recreation, Park, and Tourism Management with a community/commercial recreation option. He is from West Norriton, PA. Chris likes to watch sports, work out, play video games, hang with friends, play sports, etc. Because Chris likes sports he chose Greenwood Furnace because it is a sporting event as well as an educational event. One can learn the game and history of baseball when participating in this event. He feels most comfortable with the roles of the communicator and the resource person because he has good communication skills and he is willing to share his thoughts and help others. Joel Fox is from Clearfield, PA and is majoring in RPTM, with the commercial and community management option. In his free time, he likes to listen to music, watch TV, and play various sports. This event sparked his interest because he is a fan of baseball and is intrigued by the history of it. The roles he feel fits him best are organizer and/or resource person. He is good at communicating with everyone and is dedicated to the team. A Blast from Base Ball Past 1 out of 103
Travis Howland is a Recreation, Park, and Tourism Management major with an outdoor adventure recreation emphasis. He is from Enterprise, AL but has lived in many different places because his father was in the Air Force. In his free time, Travis likes to be outdoors doing various activities like hiking, camping, hunting, and fishing. This event sounded interesting to him because it is a different spin on a sport he played through high school. It is also an event where he can learn a little more of the history of baseball. The role that Travis would feel most comfortable with is the role of organizer. One of Travis strengths is setting up a plan ahead of time and being able to follow that plan. Another strength of Travis is problem solving, being able to look at a problem and systematically coming to a solution. Adam Crider is majoring in RPTM with a Commercial and Community option. He is from Connellsville, PA, which is about 45 minutes southwest of Pittsburgh. In his free time he likes to be outside doing different activities. He chose the vintage baseball event because he likes playing ball and also going to watch baseball games. He feels he can play different roles depending on what is needed of him. He is most comfortable in the roles of creative visionary and recorder. Two of his strengths are that he is responsible and he will get things done. Another strength that he has is that he is good with kids, so if there are children at the event he should be able to help out in that area. Tracy Salyer is in her third year at Penn State working towards her degree in Recreation, Park, and Tourism Management with a focus in Commercial and Community Recreation. She considers her hometown Aston, PA, which is about 20-30 minutes outside of Philadelphia, because that is where she grew up and lived until she graduated high school. Now she lives in Oxford, PA, which is a small town about a half hour from Lancaster, PA. Some things that she likes to do in her free time are sleep, be around her friends, and watch her favorite TV sitcoms (Friends, How I Met Your Mother, The Office, Entourage, Dexter). Tracy is on a morale committee and is very involved with THON, so a lot of her free time from the months of September (late) and February is devoted to that. Tracy chose the vintage baseball event because she is in love with baseball and spends a lot of time over summer reading books on baseball. She saw this event as an opportunity to learn even more about her favorite sport. The role that Tracy would probably feel most comfortable with in the group would be the role of the recorder. She feels very comfortable in this position because she is already the administrative assistant for her Morale committee for THON, which is responsible for keeping meeting minutes, keeping everyone on task and on time, sending out reminders, etc. Tracy can tend to be obsessive when it comes to details, and is a very punctual and organized person. A strength that she will bring to the team is the fact that she is very detail oriented. Tracking and accounting for every detail of the program, especially for the things that could possibly go wrong, will be extremely important the day of the event. Tracy is very good at looking ahead to the bigger picture and making sure every detail is A Blast from Base Ball Past 2 out of 103
as close to perfect as possible. Tracy also works great with people, which is another strength that she will bring to the team. She is great at communicating with her team as well as agency contacts and participants. She is not afraid to speak in front of groups of people and is very personable, which will be great for the program itself. Martin Spencer, mostly referred to as Marty, majors in Recreation, Park, and Tourism Management with the Commercial Recreation option, and he is from West Chester, PA. In his free time, he likes to play and watch sports. He particularly loves to play the game of basketball. Basketball is his favorite sport and he wants to become much more knowledgeable about the game. Besides that, he loves to hang out with his friends. One thing he is most proud of in his life is the quality people he has chosen to surround himself with. Lastly, he occasionally enjoys watching certain TV shows such as Californication and Justified. What sparked his interest in this special event that he chose was that the title of the event sounded most sports oriented, and sports are his prime interests. Vintage Baseball seemed like a very cool event. The roles that he feels most comfortable within the group are the roles of organizer, communicator, and recorder. His organization skills are superior and will be extremely beneficial to the group. He feels that organization is why he is successful in school. Also, he thinks that he is very skilled at teaching and coaching people. Rob Eckerle is a senior in Recreation, Park and Tourism Management major with a focus in commercial recreation and he is from Hatfield, PA. Rob is the peer mentor for the Vintage Base Ball event and has worked a LNPS 3v3 soccer event in the past. In his free time, he likes to play piano, volleyball, and basketball. The vintage baseball event sparked his interest because it was sports themed and he enjoys baseball. The role that he feels most comfortable is the role of peer mentor. Two of his strengths are reliability and organization. Rob feels that he can contribute to the group by providing guidance for each member of the team. b. Operating Guidelines of our Team. When it comes to working together, our team feels that we need to work together with an open mind and respect for each others opinions. We should be working together efficiently, utilizing the time that we get in class and the time that we set outside of class. Each team member expects to be treated with respect from the other team members. Team members expect to be able to voice their opinion or make a statement without being ridiculed or insulted. We expect our peer mentor to steer us in the right direction and to keep us on track if he sees that we are losing sight of the event ahead. We expect him to use his prior experiences to assist us in having the best event that we can have. We expect our agency contacts to give us feedback on the progress that we are making, as well as provide us with their own thoughts as to what should take place at our event. We expect our agency contact to keep in touch with the group with any A Blast from Base Ball Past 3 out of 103
changes/questions/concerns/opinions that they may have/know of. Hopefully our team becomes close enough to one another that healthy conflict can occur, like it does between friends, without causing problems for our event. Our team will try to assure that everyones ideas are heard by assuring that no one has a stupid idea, and to keep encouraging a cycle of new ideas every time that we meet. By establishing a norm of respect for one another, we feel that each team member should feel comfortable enough to share their thoughts and ideas and know that those ideas are being taken into consideration for our event. The primary way that information will be shared between our group members, our professor, and our agency contact will be through email. That seems to be the quickest way to contact everyone and to contact the most people at one time, so it seems to be the best option. It is also the easiest way to send out drafts of assignments, as well as the final draft of the assignments, so everyone can look at it before it is signed off on. Our team believes that the 24-hour rule should definitely apply this semester. Check your email and respond to the email within 24 hours. It makes the most sense because we have to have our assignments into our peer mentors 2 days before the actual due date, so if we follow that guideline, and everyone else responds within that timeframe, we will not have any miscommunication or delays. If a team member is not able to make a class or meeting, an email should be sent 1-2 days prior to that day, and a phone call should be made. If you find out that you are going to have to miss a class/meeting last minute, make a phone call to a team member ASAP. Our team plans on dealing with non-participants and/or slackers with an open mind. Everyone has things going on, but that does not give you the excuse to not participate or slack off so the other team members have to pick up the slack. Communicate with the other team members if you have something going on and we will plan accordingly. If someone just doesnt participate or slacks off and doesnt get his/her work done, the rest of the team members will confront him/her about the issue and try to solve it that way. If that does not work, the team members plan on going to Kathleen and getting her opinion on how to handle the issue. The same goes with non-compliance, poor quality work, and procrastination. If the team notices issues like these listed, there will be a meeting held to try and work through the issues and to try to get it all worked out. If you are a procrastinator/dont complete the work to the best of your ability, a consequence may be that you have to submit your work to our peer mentor/Kathleen ahead of time to get approval before it is submitted for a final grade. Our team will tap into Rob, our peer mentor, as a first resort because he has been through the class before and may have some helpful insight. If worst comes to worst, we will go to Kathleen with the issue and have her come up with a proper consequence. Based on our teams discussion, we have decided on the following Rights and Responsibilities: to spread the work out evenly between each member of the group. When you are assigned work or it is your turn to do an assignment, make sure you are not procrastinating, because it is very important to get feedback from our peer mentor before actually turning in the assignment. We feel that everyone should be respectful of each other and keep an open mind when it comes to A Blast from Base Ball Past 4 out of 103
someone elses ideas. We believe that everyone has an obligation to voice their opinions and be willing to work around their other obligations to meet with the group whenever needed. We as a group feel that it is important to note that everyone is accountable for not only themselves but for the group as a whole. Utilizing your strengths and bringing them to the group and event is definitely an obligation as a team member. Everyone has strength; it is your responsibility to use that to your advantage with this event. Another important responsibility this semester is to fully utilize the time that is given to us to work in groups, as well as any time that we need to meet outside of class. Everyone has other obligations and school work, therefore they are very busy, so taking advantage of the time given would be extremely beneficial. If you know that you will not be in class, you have to call or send an email to let the rest of the team know. For team members that are choosing not to participate in discussions or are choosing not to come to class, we will try to contact them and figure out if there is an issue that is causing the absence. If we cannot handle it, we will then go to Kathleen and ask for her to help us with the situation. The last thing that we felt should be noted as a responsibility was being prompt when it comes to answering emails, phone calls, etc. The 48 hour rule is one to live and breathe by; check your emails every 48 hours and try to return calls/answer emails within 48 hours of them being sent. Also to make sure that Kathleen and our agency contact on see all emails that pertains to our event. In short: We have the right to: 1. Have fun! 2. Be respected and not harassed in any way. 3. Voice our opinion 4. Apply our strengths to our event 5. Take a piece of the work. Everyone should feel that they are an important piece of the puzzle! We are responsible to: 1. Be kind and respectful to one another. 2. Design, implement and evaluate a high quality community event. 3. Share the load of work equally between all of us 4. Keep open communication between all team members c. Description of the Event. Our event was called a Blast from Base Ball past. The goals of this Vintage Base Ball event were to teach participants about Base Ball in the 1870s; including food, music, atmosphere, equipment, skills, associated with Base Ball during this time period. We also wanted to facilitate an event that would be fun for people of all ages. The theme of the event was Vintage Base Ball, which is Base Ball in the 1870s. All of the event activities/stations and food centered on Vintage Base Ball. During the second half of the event we played a full Vintage Base Ball game using the rules from Base Ball in the 1870s. A Blast from Base Ball Past 5 out of 103
d.
Date, time and location of the Event. On April 10th 2011 the Vintage Base Ball team held the Blast from Base Ball past event at Greenwood Furnace State Park in Huntingdon, PA from 2 p.m. 5 p.m. The park is located about 20 miles away from campus, it and consist of about a 25 to 30 minute drive.
e.
Sponsoring Agency. The sponsoring organization is also Greenwood Furnace State Park / DCNR. The contact persons for event are as follows. Paul Fagley Cultural Educator at Greenwood Furnace State Park Don Coine Park Manager at Greenwood Furnace State Park The sponsoring agencys priorities are to provide an area where people can come to enjoy nature and the beauties of the park. Also, the park likes to host events where people can come to park to learn. This is exactly what we did for the agency. We hosted an event at their park where people came to learn about Vintage Base Ball about Vintage Base Ball while having fun and enjoying the beauties and nature of Greenwood Furnace State Park.
f.
Target Audience. The target audience for the event was mainly children and their families. We specifically wanted to market towards kids and their parents in Huntingdon, State College, and surrounding towns in Centre County.
g.
Initial Brainstorm. 1. We want our event to have a vintage and oldies type of atmosphere. We could possibly have a carnival feel to the event, where the people could earn prizes at different stations and also to learn about Base Ball from the 1870s. Music will include a full version of Take Me Out to the Ball Game, as well as other baseball songs from this time period. We would like to educate our guests, as well as provide a fun leisure experience. 2. We want to provide a variety of events to keep the participants entertained. Some ideas we are considering are trivia games, equipment comparison, uniform comparison, homerun derby, a Base Ball clinic, a picture station, dizzy bat, and an actual baseball game with vintage rules. It is important that we allow these activities to be achievable for all ages. We will also have different food and beverage stations that include cotton candy, snow-cones, cracker jacks, etc. Even though these may not all be vintage foods, we were thinking about having a Past and Present stand in which this food could be served. Sausage and root beer were popular in this time period; A Blast from Base Ball Past 6 out of 103
therefore we will provide sausage to the audience while the game is being played. Greenwood Furnace has root beer for us to use, also. There were many Base Ball songs in this time period, and we want to incorporate them into our event. This includes a full version of Take Me Out to the Ball Game which Zach has volunteered to sing. We should be able to engage all these activities in a successful and simple manner. 3. The overall goal of this event is for our participants to have as much fun as possible. We also want to educate them on the subject of vintage Base Ball, so they can have a better understanding of how far the game has come. We hope to celebrate the culture of Base Ball in the 1870s that could spark a new interest in the participants. The most memorable part of the event will be the actual game that is played at the end. It will be a style of play that most of the participants have never played before. However, we hope to make the entire event a memorable experience for all the participants. 4. Greenwood Furnace expects us to be very dedicated to planning and running this event. For all of us, this is our first time planning an event of this size, but we are still expected to try our best and learn as much from this experience as possible. They expect the event to run smoothly and be taken seriously. They are not expecting a perfect event because that rarely ever happens, but we hope that they expect all the participants to have fun. 5. Some different names we are thinking of include, Blast from the Vintage Past, Inside the Furnace Homerun, Take Me Out to Greenwood Furnace, Tracys Triple Play, and Americas Past Time: Old-School Vintage Baseball. These are all rough ideas, but we hope to incorporate these ideas into one name. 2. Goals and Objectives The following section details the teams objectives for the event. Outcome objectives measure the effect or impact of a program. They look at knowledge, attitudes, skills, and behaviors. Process objectives measures activity; did we do what we intended to do? These objectives were extremely important to our event because they guided the way we planned and implemented our event. b. Outcome Objectives Outcome Objective 1: By the conclusion of our event on Sunday April 10th, 2011 at Greenwood Furnace State Park at least 90% of participants will have increased knowledge about Vintage Base Ball as measured by a questionnaire. A Blast from Base Ball Past 7 out of 103
Outcome Objective 2: At least 80% of all the participants in attendance for the Vintage Base Ball event held on April 10th, 2011, will express interest in attending one future event at Greenwood Furnace State Park within the next year as measured by a survey. Outcome Objective 3: At least 75% of the participants playing in the actual Vintage Base Ball game will demonstrate an increased understanding of either Vintage Base Ball rules, or will demonstrate a progression of Vintage Base Ball skill, as measured by observation of actual gameplay. c. Process Objectives. Process Objective #1: A team of RPTM 356 students will plan, promote, implement and evaluate a special event for Greenwood Furnace State Park on April 10th, 2011 at Greenwood Furnace State Park as measured by the on-site registration of at least 50 participants, and completed surveys. Process Objective #2: At least 50 people will participate in the Vintage Base Ball event at Greenwood Furnace State Park on Sunday, April 10th, 2011 as measured by on-site registration. Process Objective #3: We will distribute 60 flyers around the Penn State campus, Greenwood Furnace State Park, and the local community by March 18th, 2011; place two advertisements on the radio by Sunday March 27th, 2011, two weeks prior; place an advertisement on the wpsu.org website; and post the event on the Greenwood Furnace State Park website on March 15th, 2011. These will all be measure by our marketing plan. Process Objective #4: Team members will comprise a budget proposal by March 1st, 2011 outlining necessary equipment and supplies, related costs, and needed donations as measured by our equipment and supply list and budget proposal. Process Objective #5: At least 70% of participants attending our Vintage Base Ball event at Greenwood Furnace State Park on April 10th, 2011 will be satisfied with our event satisfaction as measured by a survey with a scale from 1-10; 1 being completely unsatisfied and 10 being very satisfied. Process Objective #6: By April, 1st, 2011, we will recruit five volunteers; and fully train them by April 9th, 2011 as measured by email documentation and the successful completion of a quiz at the end of their training session. Process Objective #7: By March 3rd, 2011, our sponsorship committee will have a minimum of 5 sponsor commitments as measured by our equipment inventory as well as our food and beverage inventory. A Blast from Base Ball Past 8 out of 103
Process Objective #8: By March 3rd, 2011, two weeks prior to our Vintage Base Ball event, we will have confirmed that the State College Spikes mascot will volunteer at our Vintage Base Ball event at Greenwood Furnace State Park, as measured by confirmation of Assistant General Manager of the State College Spikes Chris Phillips. Process Objective #9: We will have at least three learning activities devised and implemented into our Vintage Base Ball event at Greenwood Furnace State Park by March 20th, 2011, as measured by the logistics list. The learning activities will be based on the early rules of Vintage Base Ball, the history and origins of Base Ball, and music of early Base Ball. Process Objective #10: We will market to at least two local little league baseball or softball leagues by April 3rd, 2011, two weeks prior to our Vintage Ball Ball event at Greenwood furnish; as measure by email documentation to league managers. 3. Feasibility Analysis The feasibility analysis section highlights the organization factors, agency staffing, supplies and equipment from the park, the needs assessment, external inventory, and program related research for the event. For the Vintage Base Ball event, we needed to know the agency mission and goals so that we could carry out the event in the best interest Greenwood Furnace State Park. It was also important to know information about Paul and Don so that we knew how they could best help our team. Knowing what equipment and supplies the agency would provide for us would give us a better gauge on what we needed to buy and get donated for the event. The needs assessment gave us a better grip on what we thought the target market would want from us at the Vintage Base Ball event, and also what we could expect from them. External inventory gave the team the opportunity to examine what external factors could affect the event, which is important. a. Organizational Factors. i. Agency Mission & Goals. The Mission of Pennsylvanias Department of Conservation of Natural Resources is to conserve and sustain Pennsylvanias natural resources for present and future generations use and enjoyment. Source: http://www.dcnr.state.pa.us/info/ataglance/missionstatement.aspx The Goals of Pennsylvanias DCNR are toImprove stewardship and management of state parks and forests Promote statewide land conservation Build and maintain sustainable and attractive communities Create outdoor connections for citizens and visitors A Blast from Base Ball Past 9 out of 103
Source: http://www.dcnr.state.pa.us/info/ataglance/missionstatement.aspx. ii. Agency Staffing. For this special event, Vintage Base Ball, our team will be collaborating with Paul Fagley, Cultural Educator and Don Coine, Park Manager. Paul is an environmental education specialist at Greenwood Furnace State Park. After Paul graduated from the Recreation and Park Management program at Penn State in 1985, he began working as an Environmental Interpretation Technician at Worlds End State Park. This was intended to be a way to get his foot in the door for future opportunities. As the state parks system developed to provide more specialized environmental and cultural interpretation programs, Paul was able work his way in to a full time position with Greenwood Furnace State Park where he continues to work in his current position. Apart from cultural education, Paul is also the volunteer coordinator for the park and also helps design and develop brochures and exhibits. While working for the park, Paul has achieved something that few people have. He is a master charcoal maker in which he makes charcoal using the original method. His major leisure interests include research, woodworking, and helping out with the Boy Scouts. He has helped run the Klondike Derby for the Boy Scouts in the area for several years. One of Pauls other interests is history. There are not set times when Paul is available to meet but is willing to work with the group whenever possible. These meetings can easily be set up by phone. Don is the park manager at Greenwood Furnace State Park. After high school he was offered to walk-on for baseball in Arizona but decided to go into the military instead. In the military, Don served as a personnel superintendent. During his service, he spent time in various parts of the United States as well as serving overseas in Germany. Don retired from the Air Force in 1995 and decided to go back to school to get his degree. He graduated from Penn State with a degree in Recreation and Parks Management. After graduation, Don spent time working at Rec Hall as a facility supervisor, then program supervisor and special events coordinator for Centre Region Parks and Recreation before becoming the park manager for Greenwood Furnace State Park. Besides baseball, Don also likes to saltwater fish, and golf and bowl when he can. He is available to help with the event but will not be our main contact at Greenwood Furnace. After your event, The Vintage Base Ball team received immense support from the agency contact Paul Fagley. All the way up until the day of the event he gave us feedback and help. Someone from the team received an email from Paul every single day. He never missed an assignment, and he A Blast from Base Ball Past 10 out of 103
responded back with detailed feedback on every single one. He even looked over the second and third drafts of assignments and sent the group feedback on those too. Paul guided the team on their research, which allowed the team to focus on what was important. During the event, Paul walked around and helped out all of the event planners. His knowledge was much more extensive than any of the planners, so if a participant asked a difficult question, Paul was there to answer it. Paul was also the umpire during the actual Vintage Base Ball game. This was extremely helpful because he knew every Vintage Base Ball rule inside and out. If someone else were the umpire, the game would not have run as smoothly. Pauls dedication to checking the teams assignments, his attention to detail, and his superior knowledge of Vintage Base Ball was most beneficial. Don was not near as supportive of Paul, but he still helped the team when he could. When something caught his attention in an email or assignment he emailed us back with helpful hints. The biggest challenge was meeting face to face with Paul and Don. We only met with them personally once at the very beginning of the semester, the day before the event, and the day of the event. It could have been helpful to meet with Paul and Don personally versus figuring everything out through email. Meetings posed such a challenge because Greenwood Furnace State Park and State College are so far away. It was very difficult and time consuming to travel back and forth from State College to Huntingdon. iii. Supplies and Equipment Available. All necessary Vintage Base Ball equipment (i.e. vintage bat), folding tables, four 10 by 20 tents, one 20 by 20 tent, whiteboard used for the scoreboard. After the event, The agency contact definitely provided us with the necessary supplies and equipment for the event. Paul provided us with the original equipment that we asked for, and then even more than we originally planned for. Closer towards the event, the team realized that we needed many more last minute items that we did not realize that we would need at first. These included pencils, crayons, and markers, root beer syrup, and two large jugs/coolers for lemonade and water. Paul provided all of this for the team. b. Needs Assessment. The target population for our event is quite diverse. The event will be family oriented, but open to all. To make this event a great experience for our participants, we need to provide a fun and energetic environment. Keeping all the participants engaged throughout the event will also be important in making this event a great experience. Because our population is so diverse, it is difficult to A Blast from Base Ball Past 11 out of 103
nail down what their interests are. Some interests probably include being outdoors, baseball and other sports, and history especially sports history. Some areas will we focus on to locate our target population will be local stores near the state park. Also, we will try to get participants from campus by advertising in the HUB and other popular areas around campus. Popular stores in State College, Bellefonte, and Boalsburg will also be areas that we will try to locate participants. Describing the demographics for our intended participants is difficult because the target population is so diverse. The age range is from young children to older adults and even the elderly. This will require us to have a wide range of activities so that there is something that can keep all participants engaged. The intended participants are both male and female. The financial resources will also vary for our intended participants. The event is going to free so the financial situation of participants will not matter. The participants we expect to come will have a range of skills. This will not be a problem because the format of the game will be that it will not matter if the participants are not very skilled at baseball. Although everyone might not actually play in the game, everyone at the event will be able to participate at least as spectators. After the event, There were huge differences between the type of participants that actually attended the event and the mental picture the group had of the initial target audience. As previously stated, the team expected children of all ages to attend the event with their parents. We were expecting children ages 5-16 and their parents ages 30-50, along with some college students and older adults. Most of the participants that attended the event were actually older people. Many of the participants seemed to be in the age range of 50-60 years old. Many were parents of the planners. Of course, some children came along with their parents like we expected, and some college students attended as well. But as we expecting the majority of the participants to be children and middle age parents with some older people, we got older people and fewer children and middle age parents. c. External Inventory. Factors outside of the agency that will affect or shape how we plan and implement our event include weather and competing events. Weather could potentially be a major concern because our event is being held outdoors. There is a rain date already scheduled for the week following the event date. The weather radar will be monitored the week leading up to the event to try and predict whether we will have any problems with the weather. Paul and Don at the park will make the decision as to whether we should use the rain date. The decision will be made the week before the event and will be communicated to all parties involved through email, phone or by notice on the park website. To find out what events might compete with ours, we will check websites that regularly post events A Blast from Base Ball Past 12 out of 103
and advertising fliers to see if there are any other events being held the same day. Based on the Spikes website, they do not have any events on the same day as ours. After looking at the Centre Region Parks and Recreation website, there is an Easter egg hunt being held at Millbrook Marsh from 2-4 on the same day as our event. After the event, The weather was an absolute detriment to the Vintage Base Ball event. It rained the day before the event, and it was cloudy and not warm the day of the event. We believe that this was a huge reason that we did not get as many participants at our event as we wanted. Because of all the rain the day before, the actual baseball field was completely soaked and muddy. Some parts of the field were not usable. As a result, we had to completely change the skills station the day of the event, and every got muddy and wet while playing the Vintage Base Ball game. Another external factor that was a detriment to the success of the event was the location of Greenwood Furnace State Park. The park is located far from many of the surrounding towns, many of us referred to it being in the middle of nowhere. Being 25 minutes from State College, we lost a lot of the college student participants that we marketed to. d. Program Related Research. This event has not been offered before as part of the RPTM 356 class, but the vintage Base Ball theme has been offered through the state park before. Previously this event has been incorporated in the parks Old Home Days held in August. In the past the agency has used stations leading up to a vintage Base Ball game. Our group is thinking about running the event similarly by having several stations with various activities and then having a vintage Base Ball game as well. 4. Management Plan The management plan split up all the responsibilities by committee. Within the committees, each assignment was split up to members of those committees. This way, everyone knew which committee was responsible for each assignment. This also helped us spread the workload so every was completing their fair share of responsibilities. a. Committee Structure. Sponsorship Joe Domino, Adam Crider, Joel Fox Marketing Zach Emery, Chris Lenzi Logistics Tracy Salyer, Martin Spencer, Travis Howland
A Blast from Base Ball Past 13 out of 103
b.
Committee Responsibilities / Planning & Implementation Steps.

Person Responsible Target Completion Date Date Comments
Planning / Implementation Steps Arrange for benefit money to go to charitable organization
N/A
N/A
N/A
Joe, Joel, Arrange for or pick up donations Adam Coordinate procedures for sales, registration fees, etc N/A Joe, Joel, Determine agencies / companies to solicit for donations Adam Develop event budget (use Excel template) Tracy Develop secure system for collecting money, tickets, etc. Adam Joe, Joel, Draft sponsorship letter Adam Joe, Joel, Figure out sponsors that appeal to target audience Adam Joe, Joel, Get approval for sponsorship letter from instructors and agency Adam Project financial forecast and risk Adam Secure sufficient change for cash box N/A Joe, Joel, Solicit sponsors Adam Solicit, select, and arrange with food, beverage, merchandise vendors N/A Sponsorship letter on letterhead, mail Joel Track expenses Joe, Adam Track value of in-kind services (both material and volunteer time) Tracy Work with logistics committee on incentives for completing evaluationsAdam Work with marketing committee on promoting sponsors, incentives Joe A Blast from Base Ball Past 14 out of 103
4/8/11 4/8/11 4/10/11 N/A N/A 3/14/11 3/14/11 4/9/11 4/9/11 2/22/11 2/22/11 2/15/11 2/22/11 2/22/11 2/22/11 3/25/11 3/25/11 N/A N/A 4/3/11 4/9/11 N/A N/A 4/25/11 4/28/11 4/11/11 4/11/11 4/13/11 4/13/11 4/4/11 4/4/11 3/25/11 3/30/11
We didnt donate to a charity. Some of the donations couldnt be picked up until the day of the event We didnt have registration fees
No cash box Some sponsors dragged their feet till the very end. We didnt have vendors.
Write thank you letters to all sponsors, volunteers Keep copies of all receipts
Adam, Joel 4/18/11 4/22/11 Marty 4/13/11 4/13/11
MARKETING COMMITTEE Management Plan Planning / Implementation Steps Assign someone to take photographs Coordinate hanging of banners and road signs Coordinate with local papers to advertise Coordinate with TV stations, radio for live broadcast or Public Service Announcements. Create ID for team members, volunteers Design and distribute signs for before and during event Design promotional materials (brochures, posters, flyers) Design registration form Determine marketing venues Determine what types of promotion will best fit your event Develop logos for posters, T-shirts, etc. Distribute registration forms to participants Distribute T-shirts, incentives Establish a limit on number of participants Establish date and time to sell tickets (if necessary) Establish media contacts Establish the event theme Generate list of potential radio, TV, newspaper, media venues Get approval of promotional materials from Instructors Get approval of promotional materials from Sponsoring Agency Information booth -- design and set up Invite / schedule media for coverage
Chris, Zach 4/10/11 4/10/11 N/A N/A N/A Chris, Zach 3/21/11 3/25/11 Chris, Zach 3/25/11 Chris, Zach 4/10/11 Chris, Zach 4/9/11 Chris, Zach 3/14/11 Marty 2/24/11 Chris, Zach 2/23/11 Chris, Zach 2/23/11 Chris, Zach, Joe 3/14/11 Adam, Rob, Volunteer 4/10/11 Joe 4/4/11 Zach 4/4/11 N/A N/A Chris, Zach 3/25/11 N/A Chris, Zach Chris, Zach Chris, Zach Team N/A N/A 3/25/11 3/25/11 3/25/11 4/10/11 N/A 3/25/11 4/10/11 4/10/11 3/14/11 2/24/11 2/23/11 2/23/11 3/14/11 4/10/11 4/4/11 4/4/11 N/A 3/25/11 N/A 3/25/11 3/25/11 3/25/11 4/10/11 N/A
Adam took pictures. We didnt have banners or road signs.
Event was already themed for us.
No media coverage.
Letter on letter head Post site map at event and on appropriate promo materials Receive registrations, use for necessary planning MARKETING COMMITTEE Management Plan, continued Planning / Implementation Steps
Person Target Responsible Date
Completion Date
Comments
Make arrangements for t-shirts Joe Work with sponsoring committee on solicitation in-kind donations for media N/A Work with sponsorship committee on promoting sponsors, incentives Chris Chris, Write and distribute news releases Zach Create poster of schedule of events for participants Joel Marty, Create poster of Participant Rights and Responsibilities Tracy
3/7/11
3/7/11 Had no donations from media.
N/A N/A 3/25/11 3/25/11 3/25/11 3/25/11 4/10/11 4/10/11 4/9/11 4/9/11
LOGISTICS COMMMITTEE Management Plan Planning / Implementation Steps Arrange for 1st aid, lost children, lost and found Arrange for refrigeration, cooking equipment Assign and schedule volunteers Brief all volunteers on key areas (1st aid, lost kids, etc.) Communicate equipment and supplies list to finance committee Coordinate communication for event (phone, walkie-talkie, etc) Coordinate police and road closures Coordinate with other committees for event layout Coordinate with other committees for incentives Coordinate with other committees on # participants, incentives Create and distribute participant survey Create and distribute volunteer survey Determine accessibility of site Determine activity modifications / adaptations Determine age groups for activities Determine and ensure adequate lighting Determine and ensure adequate toilet facilities Determine electrical needs Determine site needs for activities Determine Target Audience Determine volunteer / person power needs for stations
Marty, Tracy Tracy, Marty, Travis Tracy Team Marty, Tracy Team N/A Travis Tracy, Marty Tracy, Marty Marty N/A Travis Travis Tracy N/A Travis Travis Travis Marty, Tracy Tracy
4/1/11 4/9/11 4/1/11 4/4/11 4/10/11 3/30/11 4/10/11 N/A 2/25/11 3/16/11 4/4/11 4/10/11 N/A 2/25/11 4/1/11 2/25/11 N/A 2/25/11 3/30/11 2/25/11 2/25/11 4/3/11 4/9/11 4/4/11 4/10/11 4/1/11 4/10/11 N/A 2/25/11 3/16/11 4/4/11 4/10/11 N/A 2/25/11 4/9/11 2/25/11 N/A 2/25/11 3/30/11 2/25/11 2/25/11 4/3/11 Didnt communicate with police.
Distributed during event. Didnt have a volunteer survey.
Outside, so went by sun light.
A Blast From Base Ball Past Page 18 of 103
Develop event schedule Develop job descriptions for volunteers Develop post event breakdown schedule LOGISTICS COMMMITTEE Management Plan, continued Planning / Implementation Steps Ensure adequate parking for event Finalize Event Goal Finalize Event Outcome Objectives Finalize Event Process Objectives Have emergency numbers available at the event Inform police, emergency officials of event Inspect site after event to make sure in better condition than when started Make a supplies / materials list Make equipment needs list (chairs, tables, etc.) Make arrangements for on-site delivery Make plan for garbage and recycling Map -- draw a map to include parking, activities, toilets, etc. Plan, organize and schedule event activities Provide volunteer orientation / training Reserve site Set date and time for event (consider weather conditions) Set up information / registration booth
Travis, Joel 3/13/11 3/13/11 Tracy 4/8/11 4/8/11 Travis, Tracy, Marty 3/13/11 3/13/11
Travis Team Team Team Agency Contact N/A Team Chris Chris Team Marty, Tracy Travis Tracy, Marty, Travis Tracy, Team Agency Contact Agency Contact Team
2/25/11 2/17/11 2/17/11 2/17/11
2/25/11 2/17/11 2/17/11 2/17/11
4/10/11 4/10/11 N/A N/A 4/10/11 3/17/11 3/17/11 4/9/11 4/9/11 2/25/11 4/10/11 3/17/11 3/17/11 4/9/11 4/9/11 2/25/11
Didnt contact police.
3/13/11 3/13/11 4/10/11 4/10/11 N/A N/A N/A N/A Everyone one helped set up every station.
4/10/11 4/10/11
Test equipment to make sure working properly Track compliments, complaints, suggestions
Team 4/9/11 4/9/11 Zach, Tracy, Marty 4/15/11 4/15/11
5. Sponsorship Plan The list of sponsors includes all of the businesses that were generous enough to donate to or event. Listed below are the names of the sponsors and what each of them donated. There is also a short description of the background of the business and what they have to offer their customers. These businesses contributions really allowed the whole event to come together as well as let us, the event planners, take a breather and know that we could provide our participants with everything they needed. It also gave the participants a little extra added surprise having prizes for a raffle at the end of our event. a. List of Sponsors.
Chuck Domino, senior executive manager of the Reading Phillies, Lehigh Valley Iron Pigs, and the Richmond Flying Squirrels donated $160 dollars in merchandise as giveaways for our event. We solicited this individual, and his respected Minor League baseball operations, because of their tie to baseball. We knew that having modern baseball apparel would appeal to our participants, because they must have an inclination towards liking the game of baseball since they came to a vintage baseball event. Furthermore, our participants may be interested in some of these farm teams. The address for all three teams are as followed. Reading Phillies P.O. Box 15050 Reading, PA 19612 Coca Cola Park 1050 Iron Pigs Way Allentown, PA 18109 The Diamond 3001 N. Boulevard Richmond, VA 23230 Mike Chelius (800-882-3757), a sales representative for Berks Packing Company, donated 200 hot dogs to our event valued at $60. We solicited Berks Hot Dogs because our one group member, Joe Domino, had connections with his hometown hot dog supplier. We needed hot dogs for our events so therefore we leveraged Joes connection. We felt that our Vintage Base Ball event would not really have that baseball feel if there were not Hot Dogs present. In addition, hot dogs are a traditional American food that we felt most of our participants would enjoy. The business is located: Berks Packing Company Inc. 307-323 Bingaman Street PO Box 5919 Reading, PA. 19610-5919 A Blast From Base Ball Past Page 21 of 103
Dave Rosania, Owner of Philly Pretzel Factory, 814-861-2150, donated 50 pretzels to our event valued at $50. We solicited Philly Pretzel Factory because we know that they have donated to other events in the past. Moreover, pretzels are an easily transported and distributed, which would lessen the burden on our facilitators and volunteers. This is another one of those foods that our group felt was indicative of the baseball culture. The business is located: Philly Pretzels 124 South Allen Street State College, PA 16801 Dana Neil, the owner of Ts Custom Printing, 814-237-2726, gave us a great deal on custom shirts for our event. Our shirts were discounted (two dollars off each shirt, saving us $20) and our screen was donated which is valued at $20. In the entirety, our shirts cost us $40 dollars less than usual. We solicited Danas company, because we know she is a home town girl with a local company. She is very amiable and was more than willing to help us out. The type of shirts we decided on were Ragland type with green sleeves. The shirts spoke of baseball. Her business is located at: 116 S. Pugh Street State College, Pennsylvania 16801 Davis Well, Community Relation Director for the State College Spikes, 814-883-1584, donated a Mascot for the day, a Spikes Umbrella, a Spikes pennant, and a Spikes baseball bat. The souvenirs were estimated at $15 and the Mascot Rental is typically $50 dollars per day; hence the approximate total donation was $65. We solicited the Spikes organization, because we know they like to get involved within the community especially the students. We felt that the Spikes would jump on an opportunity to help out an event that was baseball centered. They did, and their help definitely improved the day. The State College Spikes are located at: State College Spikes 701 Porter Road State College, PA 16801 Kristen, a manager at Natures Pantry, 814-861-5200, donated an estimated 6 pounds of roasted peanuts which cost 35 dollars. We solicited Natures Pantry because they were a local business that sold bulk peanuts. The store is a health food store, and we believed that patrons that came to our event might be interested in homegrown foods over massproduced super market foods. The peanuts were homegrown, and were roasted by Kristens grandfather. We were glad to get a donation from a store that had good family ties, and we hope that their help will be well received by the families that participated at our event.
Natures Pantry 2331 Commercial Boulevard State College, PA 16801-6811 Terry Losch, manager of Rapid Transit, 814-238-3831, donated a Penn State Baseball T-Shirt valued at $16 to our event. We solicited Rapid Transit because they are a sporting goods store and could relate to our Vintage Base Ball event. They also are very active in the community and offer donations and discounts to many organizations and charities. Their store carries a large range of sporting equipment and apparel, which attracts many customers. Rapid Transit 115 South Allen Street, State College, Pa 16801. Patrick Joseph, owner of Essential Home Inspection, 724-628-6158, gave a cash donation of $100 to our event. The way we received this donation is because he owns the business that Adams mom works at. Adams mom was just telling Patrick about the event and he just offered to donate. He often donates to charitable causes throughout the year. His business does home and business inspections in the western part of Pa. Essential Home Inspection 561 Vanderbilt Road Connellsville, Pa 15425 Community Relations at Giant Grocery Store, 814-237-1828, donated a gift card valued at $20, to our event. We solicited Giant for a donation because we knew that we needed to buy food and supplies for our event. We hoped that Giant would be able to support us and provide means of getting food and supplies. Giant is a grocery store with a butcher shop, bakery, pharmacy, and fresh produce. Many people from around the community shop at giant for all their groceries. Having them donate would help to show that Giant helps out within the community. Giant Grocery Store 255 Northland Center State College, Pa 16803. Community Relations at the Altoona Curve Baseball Team, 814-943-5400, donated a voucher for 4 General Admission tickets to any Curve game this season, valued at $20. We solicited the Curve because they are a minor league team that is local to the area. We thought that it would be nice to have them donate to our event and have support from a local team. The Altoona Curve is a minor league team that is affiliated with the Pittsburgh Pirates. Having them donate tickets to our event was a good thing because it was our grand prize in a way. The participants at the event were excited to know who was going to win the tickets.
Blair County Ballpark 1000 Park Avenue Altoona, Pa 16602. Mary Lou Couch, owner of Couchs Subs and Groceries, 814-667-2016, donated two boxes of chips valued at $16, to our event. We solicited donations from Couchs for a couple reasons. The first reason is that they are located not far from Greenwood Furnace State Park, so we thought it would be nice to have a local business involved. We also thought it would be good to have some chips with the hot dogs and other assorted foods. Couchs is a nice store that not only sells groceries but also has a kitchen and an area for people to sit down and have a meal. Couchs Subs and Groceries 13605 Greenwood Road Huntington, Pa 16652. Tony, owner of Boxers Caf, 814-643-5013, and Rothrock Outfitters, 814-643-7226, donated a gift certificate to each place valued at $15 each. We solicited these two places because they are local businesses to Huntingdon. We also thought it would be nice to have a local sporting goods store be a sponsor for our event. Rothrock Outfitters is a store that offers many different types of outdoor equipment, such as bikes, kayaks, and rock climbing gear. Boxers is a nice local restaurant and bar that many locals enjoy going to. Boxers is located at 410 Penn Street, Huntingdon, Pa 16652. Boxers Cafe 418 Penn Street Huntingdon, Pa 16652. List of Non-Sponsors. The following businesses were solicited for donations, but did not contribute to our event: Doans Bones Best Buy Five Guys Appalachian Outdoor BWP bats Wegmans McLanahans
b.
Sponsorship letter
A Blast From Base Ball Past Page 25 out of 109
c.
Thank You Letters
6. Marketing Plan If you are planning an event, marketing is a necessity for obvious reasons. You could plan the perfect event, but if no one hears about it then the turnout will be horrendous and all of your hard work and dedication will not show in your results. In order for people to attend your event, one needs to make the event known. The planners of the event need to find out what type of demographic would be attending the event. After identifying a target market, you need to strategically plan on how to go about penetrating that specific audience as well as what materials you are using to do so. The quote, You can lead a horse to water, but you cant make it drink, is a perfect example on marketing an event. You can market an event to the best of your ability but you cannot make people attend. a. Description of Strategies Used. The strategies that the Vintage Baseball Team used in order to promote the special event were fairly simple. We used multiple forms of Broadcast/Electronic Media which included nine websites, three list serves, and two radio stations. We sent out our fliers to the list serves which included two fraternities and the RPTM undergraduates and we sent our public service announcement to two radio stations and multiple websites. We also used print media in the downtown Huntingdon area. We posted fliers at the places we felt served the community and reached out to a large number of people. These places include the Huntingdon County Borough Building, Giant, Dones Bones Restaurant, and the Huntingdon County Public Library. Our last form of marketing was word of mouth. We put the least amount of effort into this strategy but it turned out to be the most successful. Zach made an announcement to students in 356, and Mary Stansfield allowed this event to be an opportunity for extra credit for her 300Y class. We chose these forms of marketing because we felt that it would be the best way to promote the event in such a small area. Although student list serves were very ineffective it could have helped attract people through word of mouth. Hunny 106 FM is Huntingdons only FM radio station and they were announcing our PSA multiple times a day up to two weeks before our event. We posted fliers in the limited places we felt best served the community such as their township building, library, and a grocery store. Another radio station, Wheels 106 FM, happened to get ahold of our PSA and posted it on their website.
b. Marketing Plan for Vintage Baseball Broadcast / Electronic Media (TV, radio, Public Service Announcements (PSAs), CD ROMS, Electric Kiosks, Internet, List Serves) Business Contact Person Phone e-mail / webpage
# re ac he d
Deadline
Person Responsible
Completion Date
Penn State Public Broadcasting Hunny 106.3 FM Greenwood Furnace Kappa Sigma Sigma Pi RPTM List Serve Centre Daily Times WPSU Greenwood Furnace State Park Raystown Lake Region and Huntingdons Visitors Bureau Events: Discover things to do
Leslie Dyer Rick Hamilton Paul Fagley Zach Emery Joe Domino Patty Kleban
(814) 865-3333 (814) 643-9620 (814) 667-1805 (610) 247-2562 (610) 334-9129 (814) 863-2489 (814)-238-5000 (814)-865-3333
www.wpsu.org http://www.hunny106. com/ pfagley@state.pa.us Zae5003@psu.edu Jdd5084@psu.edu Plk4@psu.edu Centredailytimes.com www.WPSU.org http://www.dcnr.state. pa.us/stateparks/parks/ greenwoodfurnace.asp x Raystown.org
500 73 65 400+
March 15th March 15th March 15th March 15th March 15th March 15th
Zach Emery Zach Emery Zach Emery Zach Emery Zach Emery Chris Lenzi
Paul Fagley
(814) 667-1805
(814)-658-0600
Zvents.com
(717) 436-5504 Wheels 106.1 FM College of Health and Human Development website at PSU (814)-865-1851
Wheels1061.com http://www.hhdev.psu. edu/rptm/news/news.h tml Statecollege.com Wearecentralpa.biz
Print Media (brochures, newsletters, fliers, newspaper advertising, magazines, editorials, letters to the editor, yellow pages) Business Greenwood Furnace Done's Bones Huntingdon Borough Building Huntingdon County Library Giant New Image Gym & Aerobics Inc
PSAs, word of mouth)
Contact Person Paul Fagley
Phone (814) 667-1805 (814)-667-3670 (814)-643-3966 (814)-643-0200 (814)-643-2794 (814)- 643-9645
e-mail / webpage pfagley@state.pa.us
# reached
Deadline March 18th
Person Responsible
Completion Date
500
Chris Lenzi
******* *
Other / Public Relations (awards, citations, celebrities, spokespeople, contests, coupons, direct mail, information kits, logos, emblems, trademarks, news conferences, photographs, press releases, Business RPTM 356 class Contact Person Zach Emery Phone (610) 247-2562 e-mail / webpage Zae5003@psu.edu
# reached
Deadline March 22nd
Person Responsible
Completion Date
40
Zach Emery
RPTM 300Y class
Chris Lenzi
(610) 308-4700
Cml5260@psu.edu
150
March 25th
Chris Lenzi
c.
Promotional Materials.
Event: "A Blast From Baseball's Past: Vintage Baseball" Activities, Huntingdon'
Date: Sunday, April 10, 2011 at 02:00 PM Duration: 3 Hours A Blast From Baseball's Past: Vintage Baseball will be held on Sunday April 10th from 2-5 p.m. at Greenwood Furnace State Park in collaboration with a group of students from the Recreation, Parks and Tourism, Management 356 Event Planning Class at Penn State University. They will be hosting a day full of activities on the heritage of base ball and playing the game with circa 1870 rules! The event will be held at Greenwood Furnace State Park and will be FREE to the public. Complimentary food and drink will be available. If inclement weather occurs, then the event will be moved to Saturday, April 16th, 2011. For more information on the program, contact Zach Emery at 610-247-2562 or Paul Fagley at the park office at 814-667-1805. Information on other park programs can be found on the Calendar of Events at the State Park's website at www.visitPAparks.com. Hunny 106 FM announced our PSA multiple times a day starting on March 28, 2011 which was exactly two weeks before our event. I do not know the exact times it ran throughout the day. The person that announced the PSA was radio personality Rick Hamilton. Readability Level of Materials The readability statistics showed that the readability level of the materials used was 10.5.
The target audience was not involved in the design of our marketing plan. We felt that the majority of attendees would be children therefore we marketed at places where their parents would see because, after all, this is who would be bringing them to the event. I feel that we marketed successfully although the turnout wasnt what we expected. We received feedback on our materials such as the fliers, radio stations, list serves, etc. All of the feedback we received was positive therefore it was appropriate for the target audience. The only things we could have done better in order to fully reach the attendees we felt were coming would be to heavily contact the Little Leagues and visit elementary schools within the Huntingdon area. We definitely did all we could to reach out to their parents, but in the end we should have done more to reach out to the children because if they were to express interest in this event, they would have pestered their parents until they took them.
7. Equipment and Supplies The equipment and supplies table is an outline of everything that we needed for our event to make it successful. If you look at the table, you will see asterisks in the in-kind column of the table for each item that we got donated for the event or were able to purchase with monetary donations. Each item that does not have an asterisk in the in-kind column was purchased by the team members. The prices of each item that we needed, whether or not we got it donated, can also be found in the equipment and supply list under the out of pocket column. You can find how much of each item we needed by looking at the first column of the table labeled quantity. The source column indicated which team member was responsible for that particular item, where we purchased the item, or who donated that particular item. You will see the items separated by the area of the event that it was needed at (registration table, history station, food area, etc.). This section is very important to the event planning process because it outlines exactly what is needed for the event. After compiling this list, our group of event planners was able to separate the responsibility of who was responsible for what item, as well as keep track of things that we acquired over the course of the planning process. It provided our team with an easy way to track what materials had been donated and what materials still needed to be bought. Without this equipment and supply list, it would have been near impossible to keep track of everything that was needed to run our event. a. Equipment and Supply List.
* An asterisk marks that we received this item in kind (donated). We did not pay for this item with our own money. The only reason the dollar value is marked in the out of pocket column is to indicate the dollar value. If an asterisk is not marked in the in kind column, it means we did use our own money to pay for this item. Quantity Item Source InPaul Dollar Tree Kathleen Team Chris Marty Joe Zach Zach Adam Paul Marty * * * * * * * * * * * Cost Out of 121.00 1.00 5.00 2.00 .50 0.00 0.00 0.00 55.00 5.00 6.00 0.00
REGISTRATION / WELCOMING AREA 1 1 1 40 sheets 1 1 1 1 1 20 40 1 Table Table cloth Team Photo in frame Registration / Participant Lists Schedule of events poster List emergency numbers Risk Management Plan Staffing / volunteer schedule First Aid Kit Nametags Pens / Pencils Box/Bin for survey drop-off
1 1
Poster Board Rights and Responsibilities Poster
Dollar Tree Dollar Tree
* *
.50 .50
Quantity
Item
Source InDollar Tree Kathleen Paul Dollar Tree Dollar Tree Kathleen Wal-Mart Walmart Giant Giant Walmart Couchs Kathleen Tracy Subway McLanahan's Source McLanahans Wal-Mart Source InTeam
Cost Out of Pock et * $1/100 * 10.00 * * * * * * * * * * * * 121.00 each 1/pack 1.00 12.89 5.97 2.44/each 23.51 2.99/doz 1.32/each 1.99/bag 12.00 1/bag 57.00 3.00 Cost Out of Pocket 3.00 3.98 Cost Out of 4.00
FOOD & BEVERAGE AREA 200 250 2 3 packs 1 1 3 rolls 2 bot 29 doz 18 doz 2 bot 2 boxes 200 6 bags 2 2 bags Quantity 4L 1 can Quantity Napkins Paper plates Table Serving utensils Table cloth Hand sanitizer Paper towels Ketchup Hot dog rolls Hot dogs Mustard Potato Chips Cups Cracker Jack 3 ft hoagies Chips Item Soda Pink Lemonade Item
InKind *
PROMOTIONAL MATERIALS 60 Quantity Fliers Item
Source InPaul Paul Joel * *
Cost Out of 121.00 700.00 0.00
AREA / ACTIVITY MUSIC 1 1 4 Table Computer Lyric Sheets
1 Quantity
Poster Board Item
Dollar Tree Source
.50 Cost
AREA / ACTIVITY EQUIPMENT
In-
1 1 1 5 1 1 Quantity
Vintage Bat Modern Bat Vintage Base Ball Modern Base Balls Table Poster Board Item
Paul Travis Paul Spikes Zach Dollar Tree Source
* * * * * *
Out of P oc ke t 109.00 25.00 15.00 3/each 121.00 .50 Cost
AREA / ACTIVITY ART
In-
2 15 sq ft 2-3 packs 2 1 box 1
Scissors Cardboard Crayons Tables Stickers Poster Board
Tracy Mr. Learn Paul Paul Wal-Mart Wal-Mart
* * * * * *
Out of P oc ke t 4.99 1.99/pack 121.00 2.50 .50
Quantity
Item
Source InWal-Mart Wal-Mart Paul Dollar Tree * * *
Cost Out of 3.00 2.97 121.00 .50
AREA / ACTIVITY HISTORY 1 100 1 1 Trifold Sheets of Paper Table Poster Board
Quantity
Item
Source InKind * * * * * * *
Cost Out of Pocket 121.00 1.00 3.00 1.00 3.00 26.00 11.76 Cost InOut of 5.00 3/each 3/each .50 Cost InOut of 38.00 160.00 9.99
AREA / ACTIVITY FOOD 1 1 1 1 100 10 gal 12 L Table Table Cloth Trifold Hand Sanitizer Bathroom cups Root Beer Syrup Seltzer Water Quantity Item Paul Dollar Tree Wal-Mart Dollar Tree Kathleen Paul Walmart Source
AREA / ACTIVITY SKILLS 1 4 sq ft 2 3 1 Quantity OTHER MISCELANNEOUS 1 1 1 1 1 1 20 lbs 1 1 Assortment of Pretzels Assortment of Minor League Merchandise PSU Baseball T-shirt Spikes Mascot Philly Pretzel Mascot Giant Gift Card Peanuts Gift Card $15 Gift Card $15 Philly Pretzel Mr. Domino Rapid Transit Spikes Philly Pretzel Giant Natures Pantry Boxers Rothrock * * * * * * * * * Stop Watch Card board Modern Baseballs Modern Baseballs Poster Board Item Adam Mr. Learn Spikes Dicks Dollar Tree Source * * * * *
20.00 1.60/lb 15.00 15.00
Outfitters 1 Monetary Donation $100 Poster Board (Sponsorship) Raffle Tickets Duct Tape Essential Home Inspection Dollar Tree Manahans Manahans * 100.00
3 1 roll 1 roll
* * *
1.50 9.99 5.39
8. Event Logistics The following event logistics section outlines the participant schedule, participant rights and responsibilities, planner schedule, and registration materials. It was important for the team to create a participant schedule so we knew what the next activity was in each time slot. It was also important because it helped us know where the participants were during each activity. The team also created rights and responsibilities for participants, which was created on a poster displayed at our event. This way, participants knew what they were and were not allowed to do while at the event, and also the consequences associated with breaking the rules. The planner schedule was important because it gave each planner an idea of what he or she should do during each time frame of the event. For various reasons, planners deviated from the original schedule, but this was necessary and will be explained in the after the event section. The registration materials allowed us to properly consider the best way to register people for our event, and the best materials to use to do so. a. Event Schedule for Participants. Time 2:00-2:10 2:10-3:00 2:10-3:30 Activity Opening Ceremony Registration Music Station Equipment Station Food and Atmosphere Station Base Ball Trivia Skills Challenges History and Rules Station Pavilion 4 Pavilion 1 Pavilion 2 Picnic Table 1 (to the left of Pavilion 4) Pavilion 4 Pavilion 4 Ball Field Picnic Table 2 (to the right of Pavilion 4) Location
Arts and Crafts 2:30-3:00 2:15-4:30 or Food Runs Out 3:30-4:45 3:30-4:30 4:45-5:00 Photos with Mascot Food Stand Opens Vintage Base Ball Game Mascot Appearance Closing Ceremony and Survey
Pavilion 2 Will be roaming event area Pavilion 4 Ball Field Ball Field Ball Field
b. Participant Rights & Responsibilities. You have the right to: Learn about vintage base ball Enjoy the outdoors Have a great time You are responsible to: Follow all instructions from the event planners, park staff or event volunteers Be courteous of other participants, event planners, park staff and event volunteers Not attend this event under the influence of drugs or alcohol Be careful of surroundings when testing any equipment Not bring pets into the event Not litter and clean up after yourself Not bring firearms or other weapons to the event Consequences Failure to comply with the above Rights and Responsibilities may result in not being able to play in the Vintage Base Ball game or your removal from the park grounds. Rules for Vintage Base Ball Game The game will follow general baseball rules with the following differences as for the rules of the 1870s: The striker is put out if the ball is put in play and is caught before hitting the ground or after one bound The striker is put out if three pitches are struck at and missed and the third pitch is caught before hitting the ground or after one bound. If the third missed pitch is not caught the striker may attempt to make his base. The umpire will call the ball foul, may ask for assistance from spectators or players, and his ruling is final A Blast From Base Ball Past Page 41 of 103
c. Schedule for Planners. Adam Gather sponsorship items Gather sponsorship items Set up trivia station Set up trivia station Set up trivia station Finalize the food table Double check station Welcome participants Welcome participants Welcome participants still showing up Introduce himself and volunteers at his station Begin trivia station Trivia activities Trivia activities Wrap up trivia activities and finalize signups for Base Ball game Handout surveys to those not playing the game Coach/cheer on a team Planner Schedule for Vintage Base Ball Chris Joe Collect food for station Gather sponsorship items Collect food for station Gather sponsorship items Set up food and atmosphere Set up skills area station Set up food and atmosphere Set up skills area station Set up food and atmosphere Set up skills area station Finalize the food table Finalize the food table Double check station Double check station Welcome participants Welcome participants Welcome participants Welcome participants Welcome participants still Begin with the opening showing up ceremonies Introduce himself and Introduce himself and volunteers at his station volunteers at his station Begin food and atmosphere Begin skill station station Food and atmosphere Skill activities activities Food and atmosphere Skill activities activities Wrap up food and Wrap up skills and finalize atmosphere and finalize signups for Base Ball game signups for Base Ball game Handout surveys to those not Explain rules to game playing the game Coach/cheer on a team Umpire game A Blast From Base Ball Past Page 43 of 103 Joel Gather sponsorship items Gather sponsorship items Collect items from Paul and Don for music station Set up music station Set up music station Finalize the food table Double check station Welcome participants Welcome participants Welcome participants still showing up Introduce himself and volunteers at his station Begin music station Music activities Music activities Wrap up music and finalize signups for Base Ball game Handout surveys to those not playing the game Coach/cheer on a team
12:00 12:15 12:30 12:45 1:00 1:15 1:30 1:45 2:00 2:15 2:30 2:45 3:00 3:15 3:30 3:45 4:00
4:15 4:30 4:45 5:00 5:15 5:30 5:45 6:00 6:15
Coach/cheer on a team Coach/cheer on a team Coach/cheer on a team Handout prizes/collect surveys Clean up station Tear down Tear down Collect extra items Thank Paul and Don again and depart Marty Gather items for skills station Gather items from Paul for skills station Set up skills station Set up skills station Set up skills station Finalize food station Double check station Welcome participants Welcome participants Welcome participants still showing up Introduce himself and volunteers at his station Begin skills station and announce signups for base
Coach/cheer on a team Coach/cheer on a team Coach/cheer on a team Collect surveys Clean up station Tear down Tear down Collect extra items Thank Paul and Don again and depart Tracy Gather the rest of the items for the craft station Gather the rest of the items for the craft station Set up craft station Set up craft station Set up craft station Finalize food station Double check station Welcome participants Welcome participants Welcome participants still showing up Introduce herself and volunteers at her station Begin crafts station
Umpire game Umpire game Umpire game Announce winners to the game/thank participants, sponsors and agency Clean up station Tear down Tear down Collect extra items Thank Paul and Don again and depart Travis Gather items for history station Gather items for history station Set up history station Set up history station Set up history station Finalize food station Double check station Welcome participants Welcome participants Explain the layout of the facility and direct where the bathrooms are and where the food is Introduce himself and volunteers at his station Begin history station
Coach/cheer on a team Coach/cheer on a team Coach/cheer on a team Collect surveys Clean up station Tear down Tear down Collect extra items Thank Paul and Don again and depart Zach Gather up all equipment for station Gather equipment for station Set up equipment station Set up equipment station Set up equipment station Finalize food station Double check station Welcome participants Welcome participants Welcome participants still showing up Introduce himself and volunteers at his station Begin equipment station
12:00 12:15 12:30 12:45 1:00 1:15 1:30 1:45 2:00 2:15
2:30 2:45
3:00 3:15 3:30 3:45 4:00 4:15 4:30 4:45 5:00 5:15 5:30 5:45 6:00 6:15
ball game Skill activities Skill activities Wrap up skill activities and finalize signups for Base Ball game Explain rules to game Umpire game Umpire game Umpire game Umpire game Hand out prizes/collect surveys Clean up station Tear down Tear down Collect extra items Thank Paul and Don again and depart
Craft activities Craft activities Wrap up crafts and finalize signups for Base Ball game Announce that the surveys will be handed out Coach/cheer on a team Coach/cheer on a team Coach/cheer on a team Coach/cheer on a team Announce surveys and hand them out/collect them Clean up station Tear down Tear down Collect extra items Thank Paul and Don again and depart
History activities History activities Wrap up history and finalize signups for Base Ball game Handout surveys to those not playing Coach/cheer on a team Coach/cheer on a team Coach/cheer on a team Coach/cheer on a team Hand out surveys/collect them Clean up station Tear down Tear down Collect extra items Thank Paul and Don again and depart
Equipment activities Equipment activities Wrap up equipment station and finalize signups for Base Ball game Handout surveys to those not playing Coach/cheer on a team Coach/cheer on a team Coach/cheer on a team Coach/cheer on a team Hand out surveys/collect them Clean up station Tear down Tear down Collect extra items Thank Paul and Don again and depart
After the event: Planner scheduling went well during the event. We did not feel that many challenges existed, but many responsibilities changed during the actual game due to the lack of participants actually playing in the game. At 3:45 p.m. the original plan says that Joe and I explained the rules of the Vintage Base Ball game, but the schedule also says that the rest of the group members passed out surveys. This is where the variation exists. No surveys were passed out before the game. All surveys were passed out during closing ceremonies. The other variation was during the game. The original planner schedule says that all of the planners either umpired the game or cheered on/coached a team. Neither of this happened. The only person umpiring the game was Paul, and every planner besides Adam and Tracy played in the game on one of the two teams. Again, this was because we did not have enough participants play in the game, so planners had to play. Between every three innings, Tracy and Adam announced raffle winners and delivered the prizes to the winners. d. Registration and Customer Relations. During registration at the Vintage Base Ball event held on Sunday April 10 , 2011 at Greenwood Furnace State Park, event planners will have participants record their name, age, phone number, email, and any special needs they require. Participants will also mark whether they have any previous experience playing baseball. This is important for event planners to know so that way we can split up participants into even, fair teams for actual gameplay. We do not want a team of little league all stars playing against people who have never picked up a baseball bat before. Event planners will set up a table right near the actual baseball field at Greenwood Furnace where people will register. Here, participants will document all the previously mentioned information, and they will also document whether they want to participate in the actual Vintage Base Ball game, or whether they simply want to be a spectator. This will give us an idea of how many people actually want to play in the Vintage Base Ball game. The event will start at 2:00 p.m. so we want to have everyone registered for actual gameplay by 3:00 p.m. There will not be a limit to how many people can attend the overall event, but there will be a limit to how many people can participate in the actual game at a certain time. The first 30 participants that register to play in the actual game will be split up into two teams of 15. People who sign up after the first 30 will be placed on a waiting list. More teams of fifteen will be formed from participants on the waiting list. Two teams will play against each other for a few innings, and then two new teams will jump on the field. If there are more people on the waiting list, but not enough to form a full team, they will still get a chance to play. They can replace an individual on the field who has played for a long time, or they can
th
A Blast From Base Ball Past 43 out of 143
replace an individual who decides to discontinue play. Collecting and documenting payments will not be necessary for this event, because the event is free for participants attending. For the overall event, participants can come and go at their disposal. But, it will be unlikely that a participant who leaves the actual Vintage Base Ball game will be able to return, because there will be participants on the waiting list ready to play. As event participants arrive, event planners will notify them where the restrooms are located, where the actual game will be played, and where the food is located. It also important that we inform participants to not go near the creek. Wildlife lives in the creek that could potentially be very harmful to participants. Also, through email advertising, we will suggest that the potential participants bring sunscreen and warn them of potential allergens. With further questions, participants can locate an event planner. After the event: Participants were first welcomed by beings lead down the path towards the registration tables by two volunteers. When participants reached the registration table, they were kindly greeted by Adam, Rob, and another volunteer. Here, participants also filled the registration table and the participant tracker, both of which can be viewed on the following pages. When participants moved closer to the event area, they were again greeted very kindly by the rest of the event planners with phrases like, Hi! How are you today? or, Hello! Thank you for coming out today. Also, during opening and closing ceremonies, Joe and Marty provided a few more welcoming comments to the group right before the event began. We believe both event planners and volunteers did a great job welcoming participants. During closing ceremonies the entire event planning group thanked the participants as a group for attending the event. As participants were handing in surveys and exiting the area, event planners thanked them for filling out the survey, and event planners individually thanked each participant for attending the event. We also wished them a good rest of the day as they left. Most all participants seemed to realize how appreciative we were that they attended our event. With the amount of friendly planners, we did a great job welcoming and thanking participants.
e.
Registration Materials and Other Handouts.
Vintage Base Ball Game Participants

Child or Adult (18+) (If child, please give age)
Name 1 2 3 4 5 6 7 8 9 10 11 12
Time
Special Needs?
If yes, please explain
Prior Baseball Experience?
Playing?
Vintage Base Ball Participant Tracker

Time 2-2:30 Youth <12 Youth 12-17 Adult 18+
2:30-3
3-3:30
3:30-4
4-4:30
4:30-5
Vintage Base Ball Post Station Trivia

Name:_______________________________________________ 1) Which song is considered the world's first baseball song? a) Take Me Out to the Ballgame b) Base Ball Polka c) I Want to Go to the Game d) It's Great at a Base Ball Game
2) An early rule in base ball concerned a play known as Soaking the Runner. What did the term mean? a) Dumping water on the runner when he scored an b) Throwing him out of the game for foul ace language c) Throwing the ball at the runner, and if it hit him, d) An early term for forcing the batter to walk to he was out first base 3) "Take Me Out to the Ballgame" is a song that has multiple verses that tells a story about a girl wanting to go to a base ball game for her date. What is the girl's name? a) Katie b) Kathy c) Karol d) Kelly
4) What term was used to describe a fan who was spectating a base ball game? a) Crank b) Spectator c) Viewer d) Adversary
5) What was the term used as another name for the base ball field? a) The Park b) Playground c) Batting Field d) The Diamond
6) What type of clothes would fans wear to a base ball game? a) Sports attire of their favorite team b) Jeans and t-shirts c) Shorts and tank tops d) Elegant celebration attire
7) Which of the following was NOT usually consumed by those spectating the base ball game? a) Burgers b) Hot Dogs c) Peanuts d) Cracker Jacks
8) How long were the bats used to play base ball with? a) 30 inches b) 35 inches c) 40 inches 9) Which team was the first to wear a team uniform? a) Cincinnati Red Stockings c) New York Knickerbockers d) 45 inches b) Chicago White Stockings d) Buffalo Bisons
10) Starting in 1881, this was the only way teams were identified. It was later abandoned mid-season because it was too confusing for players and patrons. a) Color of the hats b) Small team symbol on the jersey c) Type of shoes worn d) Color of the socks
11) What Civil War General is credited in a myth that states he was the one who invented base ball? a) Albert Spalding b) Abner Doubleday c) Robert E. Lee d) Ulysses S. Grant
12) In which country did sports such as cricket and rounders influence the game of base ball as we know it? a) Australia b) Puerto Rico c) England 13) Which is a base ball rule of the 1870s? a) Outfielders may catch ball after one bounce c) Strikers are allowed four strikes d) Canada b) Each member of a team must use the same bat d) Feeders can throw the ball however they want
14) Greenwood Furnace State Park was once an area that flourished in what industry? a) Lumber b) Coal c) Iron d) Agriculture
Tie Breakers - Closest guess to actual number

15) Greenwood Furnace State Park is made up of ______ acres of land, including a six-acre lake.
16)
Barry Bonds holds the all time Major League record for career home runs, how many home runs does he have?
17) Fenway Park, home of the Boston Red Socks, is the oldest ball park in America. In what year was Fenway Park built?
Prizes will be announced throughout the base ball game. Be sure to stick around and enjoy the festivities!!
9. Staffing Plan The staffing plan entails many components that were used to help the event run smooth and the planners to be more organized. Included is the job description of each planner, as well as each of their lesson plans for their specific station that they were in charge of during the event. Also included are the job descriptions for the volunteers, as well as our training and planning agenda for them. This was used so that we knew what the volunteers needed to know prior to the event, and how we were going to inform them of this information. Lastly, this includes some reflections on how we could have made our lessons better and how we could have helped the volunteers feel more comfortable helping with our event. a. Event Planner Job Descriptions. Joel Fox-Music Station Responsibilities: Teach participants about the music from the time period and how the baseball songs came to be, wear team t-shirt and nice jeans to show membership of the group, needs to be able to talk to participants about the songs related to baseball and songs of the time, should know how to work a computer to be able to navigate to a variety of songs. Time Commitment: Needs to prepare lesson plan and learn how to set up and run the sound equipment prior to event, run the station for the first half of the event, help pack sound equipment after the event is over. If a question about the equipment or information related to the music, they should report to Paul, as he has past experience with this. Contact Information: (814-592-0660, jwf5129@psu.edu) Zach Emery-Equipment Station Responsibilities: Keep record of the sporting equipment being used at the station for the first half of the event prepare lesson plan and explain differences between vintage and modern equipment, maintain a safe and organized area for participants using the equipment, needs to be able to demonstrate how to properly use the equipment to participants, should be able to answer related questions that people may have, and prepare station prior to the event and help tear down after the event. If an issue would come up, they should report to another team member or Don or Paul, must wear team t-shirt and nice jeans. Contact Information: (610-247-2562, zae5003@psu.edu) Chris Lenzi-Vintage Food and Atmosphere Responsibilities: Prepare lesson plan to teach participants about the food of the time period and what people would do when attending a Base Ball game, be able to teach participants the proper way to make root beer, explain what people would expect when they were at a Base Ball game and how they would be involved with the game, not just spectators, should have knowledge of food and ball game rituals of the time, and should have station prepared prior to event and A Blast From Base Ball Past Page 52 of 103
help clean up after the event. If questions would come up, ask another team member for help, must wear team t-shirt and nice jeans. Contact Information: (610-308-4700, cml5260@psu.edu) Adam Crider-Trivia and Welcome Station Responsibilities: Welcome participants as they enter the event, have participants fill out registration for the game, keep record of those attending the event, remind participants to fill out a survey before leaving the event, prepare lesson plan and facilitate a trivia game for the participants at the event, create questions and answers for the trivia game, have knowledge of the topics included in the game, keep the game organized and fun, distribute raffle tickets to those who fill out trivia worksheets, have knowledge about the history of baseball, have a good understanding of the material in which the game is about, and prepare the station prior to the event and help clean up after the event. If any questions should come up requiring help, ask another team member, or ask Paul for assistance, must wear the team t-shirt and nice jeans. Contact Information: (724-984-2875, arc5178@psu.edu) Joe Domino and Marty Spencer-Skills Challenge Responsibilities: Plan and facilitate a skills challenge station, create a safe and entertaining environment for all participants, should prepare lesson plan and know the difference between vintage and modern rules and regulations for each challenge, be able to demonstrate the skills for each challenge, should encourage each participant who attempts the skills challenge, should set up and prepare station prior to the event and help clean up after the event, and keep record of equipment being used by participants. If a problem would come up, you should ask another team member or ask Paul if it is more serious, must wear team t-shirt and nice jeans. Contact Information: Joe (610-334-9219, jdd5084@psu.edu) Marty (484-888-3253, mws5254@psu.edu) Tracy Salyer-Art Station Responsibilities: Explain to the participants the craft being made at the station; prepare the lesson plan and vintage base ball themed crafts needed to entertain participants, cut out cardboard bats and balls prior to the event, be able to work well with kids, since this is geared more for them, be creative and have a good imagination as to how things can be decorated, must be organized and able to keep messes to a minimum, provide a safe arts and craft area for the participants, prepare the station prior to the event and help clean up after the event, and keep record of arts and craft supplies used at the station. If assistance is needed, ask another team member or volunteer for help, must wear team t-shirt and nice jeans. Contact Information: (484-716-5197, tms5235@psu.edu) Travis Howland-Vintage Base Ball History Station A Blast From Base Ball Past Page 53 of 103
Responsibilities: Have a good understanding of the history and timeline of baseball and how it evolved since its beginning, prepare lesson plan and be able to answer baseball related questions that participants may have, know and explain the original rules of the game to participants, have knowledge of players and teams that were created at the start of baseball, prepare the station prior to the event and clean up after the event. If there are any questions that require some help, ask Paul for assistance for baseball history, must wear team t-shirt and nice jeans. Contact Information: (334-494-2397, tmh5104@psu.edu) b. Volunteer Training Plan & Agenda. Volunteers will mainly be recruited from our RPTM 356 class. In our team folder, there is a note card that our classmates can sign up to volunteer for our event. Also, Joe has informed us that he may volunteer pledges from his fraternity to help us with little stuff at our event. We will probably need at least five volunteers to help us at our event. One of the jobs we will need volunteers for is serving food to our customers. Our team will be focused the specific stations for our event, and it will be helpful if we could have volunteers to distribute food to the customers to we could focus on specifics of the event. We would also like to have volunteers for maintenance for during and after the event. We are hoping there wont be a lot of garbage and waste to clean-up, but, with kids, there is always the possibility for some sort of mess. Also, we would like to have volunteers for some of our skill events and for the actual base ball game at the end. Finally, we were able to obtain the mascot costumes from the State College Spikes and Phillys Pretzels, which have been confirmed by both agencies. We will need, at least, two volunteers to wear these mascots for the majority of the event. There will be at least one training session for volunteers before the event. The date for that is TBA. The key component that our volunteers will need will be energy. Our event should be up-beat, and we will need our volunteers to be just as energetic as the rest of the group. They will need to be outgoing and polite to our customers from the very beginning to the very end. For the volunteers who will be serving food, they will need to be informed on how much food each customer is allowed to have, as well where extra food will be stored in case we run out of something. We would also want them to help us set up the food stand so they are aware or everything about it. For those who will be helping us with maintenance, they will not need to know a lot about our event, but they should be aware of any safety hazards and inform people on where to put any waste that they might have. The volunteers that are helping with the skill events, they will have the most responsibility. They will need to be aware of the rules, and will need to be able to explain them to children. They will also need to be aware of all the safety hazards that could arise. Most importantly, they need to be positive and fun for the kids. This may be one of the most successful parts of our event and we will need our volunteers to make this possible. We will provide guidelines and lesson plans to all of our volunteers so they are aware of everything that is going on. A Blast From Base Ball Past Page 54 of 103
Date: April 10th, 2011 Time: 2:00pm 5:00pm Location: Greenwood Furnace State Park 15795 Greenwood Road, Huntingdon, PA 16652 Game Plan Introduce event planners Agency and event goal Schedule of events Safety Rules and regulations Risk management Tour of the park Introduce tasks After the event, Now that the event is over, we can see that our volunteer training and planning went different from what we had originally expected. We did not have a volunteer training session days prior to the event. What actually happened was that Tracy emailed the volunteers a total of 3 times prior to the event. The first email was sent out to see who was sure they were able to help. The second email was sent out describing the event a bit more and how the event schedule was going to go. The third email was sent out with assignments for volunteers about where they would be helping and what that job required from them. It also asked that they be at Greenwood Furnace State Park at noon on the day of the event. When the volunteers arrived, we gave them a debriefing on each of their stations and also made last minute changes based on who was there and what we needed to get done. If we were to do it again, we should be more involved with the volunteers and let them know specifically what we needed from them and how they can help prior to the event. c. Volunteer Job Descriptions. Volunteer Parking Attendant needed to help direct cars to parking areas at Blast From Vintage Base Ball Past on Sunday, April 10th. This volunteer will be asked to direct cars on where they should park for our event. The volunteer will also show participants the accessible parking spaces if so needed. Volunteer with A Blast From Base Ball Past Page 55 of 103 (who) everyone will introduce themselves Joel Tracy Zach Chris Adam Travis and Joe everyone
this job will ensure that people know which parking lot is open for the vintage base ball event. Volunteer should also be friendly to participants and thank them for coming and to enjoy the event. Attire: Weather appropriate clothing and volunteer name tag. Volunteer should report to Tracy: all will have a list of volunteer names. This job requires the length of the entire event to ensure smooth traffic flow. Volunteer can then stay for the rest of the event from 2-5 p.m. Contact Tracy Slayer to sign up or get information. Volunteer Food Vender needed to make and pass out food to the participants at Blast From Vintage Base Ball Past on Sunday, April 10th. Volunteer is asked to prepare food and pass food out to participants during the event. Help prepare food, such as hot dogs and pretzels, and serve with a bag of chips, cracker jacks, or peanuts and a drink. The volunteer must wash hands prior to food handling. Condiments will be available for participants to use as they wish. It is asked that the volunteer make sure the participants are fed before eating any food. Attire: Weather appropriate clothing and a volunteer name tag given. Volunteer should help with food throughout the entire event, which runs from 2-5 p.m. Volunteer should report to Tracy: all will have a list of volunteer names. Contact Tracy Slayer to sign up or get information. Volunteer Time Logger needed to keep times of kid runners at Blast From Vintage Base Ball Past on Sunday, April 10th. The volunteer is asked to log times for kids who choose to run the bases at our event. A stop watch will be provided, so there is no need to bring one with you. The volunteer should be organized and be able to focus on the runners. The volunteer will record times and determine who the fastest runners are. This will take place during the first half of the event and times can be reviewed while the base ball game is being played. The volunteer can also help pass out prizes to the fastest runners. Attire: Weather appropriate clothing and a volunteer name tag given. The volunteer should report to Tracy: all will have a volunteer list of names. Contact Tracy Slayer to sign up or get information. Volunteer Craft Assistant needed to help facilitate the art station at Blast From Vintage Base Ball Past on Sunday, April 10th. The volunteer is asked to help organize and facilitate our arts and crafts station. The volunteer should be good with kids and able to maintain a safe and entertaining environment for the participants. The volunteer must make sure participants are following safety rules and not endangering others with arts supplies. The volunteer should also be creative and able to decorate and gives ideas to participants. This activity will be during the first half of the event and the volunteer is asked to help throughout that time. Attire: weather appropriate clothing and volunteer name tag given. Volunteer should report to Tracy prior to event: all will have a volunteer list of names. Contact Tracy Slayer to sign up or get information. Volunteer Mascot needed to dress up at Blast From Vintage Base Ball Past on Sunday, April 10th. The volunteer is asked to dress up in the State College Spikes A Blast From Base Ball Past Page 56 of 103
Nookie Monster mascot outfit lent to us for our event. The volunteer will wear the costume and walk around taking pictures with participants at the event. The volunteer should be able to interact well with people and have a playful personality. Those who volunteer for this can take shifts in wearing the costume and may take breaks when needed. They may be asked to have picture taking sessions or be in the costume for various activities throughout the event. Volunteer should bring a change of clothes for after getting out of the costume. Volunteer should report to Tracy prior to event: all will have a volunteer list of names. Contact Tracy Slayer to sign up or get information. d. Opening & Closing Ceremony.
Identify information that is important to convey during the opening ceremony. A good Afternoon! Explanation of project and the collaboration with PSU students and Greenwood Furnace State Park. A synopsis of how the day will run (Activities then the Game) A brief introduction and explanation of each station. Introduce all the group members, and which stations they will be participating at. Where the food will be, and who supplied what. (Do food sponsors during Opening, and everything else at the end.) Restrooms Rules and responsibilities pertaining to participants and punishments. How long we will have until we meet up before the game Then a LETS PLAY BALL!
Identify information that is important to convey during the closing ceremony. Ask everyone if they had fun! Inquire about some outcome objectives (KASB) Thank final sponsors (the ones that gave us prizes that were administered throughout the event) Thank the participants and Greenwood Furnace for making it all happen! Do our survey
Joey: Good morning! What a great turnout on this beautiful spring day! On behalf of Greenwood Furnace State Park we welcome you to this Vintage Base Ball event! For the past 4 months we have been working on planning this event in collaboration with Greenwood Furnace State Park for our class project. So today will be broken into two main events. The first Part of the day you will have the freedom to roam the grounds between _____________ and visit all the stations that will satisfy all of our Vintage Baseball educational needs! A Blast From Base Ball Past Page 57 of 103
First and foremost, if you are hungry, Berks Hot Dogs, Philly Pretzel Factory, Couchs, and Giant have donated plenty of food for all of our participants. We wish to thank them for their generosity! The food will be available all day, so take a rest, a bite, and then continue with visiting each and every station! We will now explain each station! Marty and I will be at the Baseball field directing the Skills stations where we will work on your throwing, hitting, and base running which will help you later on in the day! ~ (Each member introduces himself or herself and briefly explains where and what their station will be doing) ~ Marty: The second and main event that will be doing today will be the Base Ball game. Since this is a Vintage Base Ball event, we will not be playing by your typical rules, but by the rules if you would have been playing in the 1800s. Therefore, around _______ all the stations will be wrapping up, and we will meet at the field for a full debriefing on the rules before we begin the game! Before we allow you to roam free we just want to familiarize everyone with the grounds and rules. The bathrooms and water fountains are (Point and describe). Also we ask for everyones patience and attentiveness at the stations. Today is meant to be fun and educational for everyone. Anyone that decides to disrupt anothers opportunity to enjoy and learn throughout the day may be asked to sit out for a time, or leave altogether! We are confident there will be no problems and we are just as excited as you guys here! Without any further ado! LETs PLAY BALL!
Travis:
Joey:
BEFORE GAME ANNOUNCEMENTS: Joey: (At 3:30 or after everyone has done the events and seem to be waiting for something we will make the announcements at the field before the game!) HEY EVERYONE! Gather around! Did we have fun at the stations!? Does anyone want to share something they learn? What are some things that are different about the culture of Base ball from now and then? Good good, Glad to see everyone learned something, and who won a prize? Great, we just want to thank the Reading Phillies, the Lehigh Valley Iron Pigs, Rapid Transit, Rothrocks outdoor store, and Boxers caf for all their donations that were used as prizes! Now, Marty will be going over the rules, for our main event!
Marty:
So now it is finally time to play Vintage Base Ball. First off, please be respectful of the game and others. If we do this,
and also play hard, we will have a great game. Right now, I am briefly going to go over the rules of Vintage Base Ball with you guys. For the most part, if you follow the rules of modern baseball you will get through the game fine. But, there are some crucial differences that I am going to highlight. Terms Striker (batter) Playground (field) Hand lost (player out) Ace (run scored) Leg it (run to base)
1. For balls and strikes, a warning will be called for the first ball, three more balls after the warning, and the runner takes first base basically like 4 balls. 2. When pitching, it must be simply an underhand toss. 3. * IMPORTANT * the striker is out if the fielder catches the ball in the air and also if the ball bounces on the ground one time and the fielder catches it after one bounce. This goes for fair and foul balls. If you dont catch the ball in the air or after one bounce you have to get the runner out by the modern day rules. 4. 3 outs per inning 5. If ball is struck behind the range of first/third and home foul. If struck in front of the range of home and first/third fair. FOUL BALL IS DETERMINED WHERE IT FIRST HITS THE GROUND. 6. Foul balls are not strikes in Vintage Base Ball. 7. If a ball is caught off one bounce, base runner can still run. So these are the important rules of Vintage Base Ball. Any questions?
We will be monitoring and umpiring the game so that if you have any questions we can help you. If theres no questions, Play ball!
CLOSING ANNOUNCEMENTS! Joe: (Possible Sponsorship Thank you to the Spikes.) So did we all have fun! Good! (Quick, and fun synopsis of the game...) So what did you like and dislike about the rules of Vintage Baseball from the rules that we play now. Good good! Who is going to keep playing baseball!? Well, to wrap up today we just want to give a special thanks to Paul, and Don from Greenwoods Furnace State Park, and also a big thank you to our teacher, Kathleen Raupach for teaching us a little something about running a great event! Now before you leave, we hope you can fill out our survey, which allows us to know what you thought of our event. Again, thank you for all coming out to Greenwood Furnace State Park and enjoying todays activities with us! e. Lesson / Activity Plans. Facilitator Name: Tracy
Lesson Plan Designer: Tracy Salyer Salyer a. Lesson / Activity Title: Design your own Base Ball bat
b. Audience and Facilitation Style: The target audience for this lesson will be children who are interested in arts and crafts. There will be one facilitator at this station (Tracy) and one or two volunteers to help her watch over the participants and make sure that everything runs smoothly. There will not be a 1:1 ratio, because for this activity it is not needed. The children will each be given a bat that has been cut out of sturdy cardboard and will be provided markers/crayons/colored pencils/some kind of color utensil so that they will be able to design their very own antique Base Ball bat. It will be a much laid back station where the children will be able to unleash their creative style and the facilitator/volunteers are there to be a laisse-faire leader. The station will be located next to Joels station, so it will be nice to have some vintage Base Ball music playing for the kids as they are decorating their bats. c. Lesson Goals: The overall goal of this station is to provide children at the event with an activity that they will enjoy and that will allow them to do something creative. Kids seem to enjoy coloring and feeling that they have a sense of power when they are able to A Blast From Base Ball Past Page 60 of 103
create something of their own, so this station will be perfect for younger children. It will also be fun for the kids to make the bats because they will be able to get autographs on the bat.
d. Description of space needed / set up: For this station, we will need 1 table where all of the facilitators supplies can be kept on and 1-2 fold-out tables where children will be able to stand around and color in their Base Ball bats. In the middle of each table there will be coloring utensils that kids will be able to grab and design their Base Ball bat. It will not take much set up, because all that really needs to be done is to set up tables and put some color utensils in the middle. The table where all of the facilitators materials will be set up will have to be organized in a way that when the event gets busier and a lot of children start to show up to color, the bats will be easy to distribute and if more coloring utensils are needed, the facilitator/volunteers will be able to grab them and distribute them efficiently. I will make about 50 bats before our event to distribute to the children. I will also have some pieces of cardboard and a template for the base ball bats just in case I run out of bats at the event and need the volunteers to cut more bats out.
e. Description of equipment and supplies needed: Base Ball bat cardboard cutouts will be needed for this station. I (Tracy) will have a Base Ball bat template and will cut out 50 cardboard bats prior to the event. The bats will not be vintage base ball bat size, but they will have the characteristics of a vintage base ball bat. Coloring Utensils will be needed so that children or anyone else who wants to participate at this station will be able to design their own bat. Stickers and sequins will be needed so that the kids can decorate their bats more than just coloring them in with markers/crayons. Template example will be made by me (Tracy) prior to our event so that the participants have an example of what their Base Ball bat could look like. 2-3 fold-out tables will be needed for children to lean on and color their bats, as well as one table where the facilitator can store the materials that are temporarily not being used. 1-2 cardboard boxes will be needed to transport the bats and writing utensils that will be needed for this station. Poster board where I can advertise what exactly the station is.
f. Participant outcome objectives: 1. By the end of this activity, participants will be able to learn the difference between an antique base ball bat and a baseball bat used in todays game in a creative way.
2. By the end of this station, participants will be able to reveal their interest in the game of antique base ball by how engaged they are in the station and decoration of their bat. g. Upon arriving to Greenwood Furnace State Park, grab 2-3 fold-out tables and set them up alongside the other stations that will be at the Vintage Base Ball event. I am sure that this cannot be done alone, so one or two volunteers will be needed to help you set the tables up. After you have the tables set up, grab the boxes of supplies (cardboard bat cutouts, coloring utensils, cardboard bat sample) and take them to where your tables are set up. Unload the bats onto the table that is specifically for the facilitator/volunteers and place them into piles of 10-15. Take out the coloring utensils and place 1-2 packs on each table where participants will be designing their bats. Any writing utensil packs that you have left over place on the facilitator table that way you can grab them when the traffic gets heavier at your station. Tape your sign advertising what your station is on one of the tables at your station. Once participants start coming to the event and start coming over to your station, briefly explain to them what it is they are designing (their own Base Ball bat) and show them the example that you have created. h. Hand the participants a cardboard bat as they come over to your station and show interest in coloring one. Instruct them that coloring utensils are on the tables and that they are more than welcome to use them to create their bats. Do this all throughout the event. i. While the children are coloring, you can cover some basic differences between an antique Base Ball bat and the baseball bats used today, and have small talk about the teams today and the teams back then. Some of the facts: Base ball bats that used to be used were heavier than the bats in todays game; the bats used to be thicker in the handle; on various parts of the bats rings were painted on to reflect the teams colors (do you have any photos to show them? P Perhaps one of your samples can show what the rings looked like); the dimensions agreed upon were described as round, not to be more than two and one-half inches around in its thickest part and was to "be of any length, to suit the striker"; todays bats are allowed to be 2.75 inches at the thickest part; the bat was to be made of hickory or ash and was "about" 3 feet long, round, tapered and was to be between 1 inches to three inches at the lower end; today in the major leagues, you are only allowed to use wood bats (but they are allowed to be hollowed or corked); the bat could be no longer than 42 inches, this is still how long the baseball bats are. j. At the conclusion of the event when everyone is cleaning up their stations, take any cardboard bats that are left over and place them in the box so that they can be taken to a recycling dumpster. Gather any leftover markers and place them in a box/bag and place them in your car. Throw away your sign and break down the tables that you needed for your station. Take the tables back into Greenwood Furnace State Park Office and place them wherever you found them/where they are supposed to be. k. When the participants arrive: Hi! My name is _________________ and at this station you will be able to design your own antique Base Ball bat! Here is an example of what I would want my Base Ball bat to look like (hold up your base ball example). You do not A Blast From Base Ball Past Page 62 of 103
have to do it exactly this way; you can make it any way you want, just make it your own! Once you get your cardboard bat from me or (insert volunteers name) you can color them in with the markers located in the middle of the table good. Does anyone know the difference between a base ball bat used in the 1880s and a baseball bat used in todays game? o Base ball bats that used to be used were heavier than the bats in todays game; the bats used to be thicker in the handle; on various parts of the bats rings were painted on to reflect the teams colors; the dimensions agreed upon were described as round, not to be more than two and one-half inches around in its thickest part and was to "be of any length, to suit the striker"; todays bats are allowed to be 2.75 inches at the thickest part; the bat was to be made of hickory or ash and was "about" 3 feet long, round, tapered and was to be between 1 inches to three inches at the lower end; today in the major leagues, you are only allowed to use wood bats (but they are allowed to be hollowed or corked); the bat could be no longer than 42 inches, this is still how long the baseball bats are. The only information that you need to run this station is how to watch over kids as they color in base ball bats. It would help if you knew a little information about antique base ball that way you can compare the way it was back in the 1900s to the way that it is played now. If you want to know how well the participants are engaging in the activity and how much information they are getting from the event as a whole, you should know some information about differences in base ball from the 1900s to now. But really, you just need to know how to talk with kids and know how to supervise kids as they color. Can you tell me the biggest difference between a bat used in the 1900s game of base ball and a bat that is used in todays game of baseball? Are there any other differences in the game that you have learned today? Did you decorate your base ball bat a certain way for a particular reason? Did you enjoy getting to design your own antique Base Ball bat? All in all, this station is meant more for children to be able to enjoy themselves and unleash their creative side rather than gain a lot of information on the game. So as the facilitator, I do not think that I will be asking questions that are trying to get on a deeper level. This station is arts and crafts; they will be learning information more in depth in some of the other stations. Activity Rules: The only rules for this station are that you are only allowed to design one bat and to not steal the markers. Other than that, I think that it is pretty much self explanatory. Lesson Plan Designer: Joel Fox Facilitator Name: Joel Fox
l. Lesson / Activity Title: Vintage Base Ball Music m. Audience and Facilitation Style: Group instruction A Blast From Base Ball Past Page 63 of 103
n. Lesson Goals: The goal of this lesson is to teach the customers about the popular base ball songs from the 1880s. Mostly everyone one knows Take Me Out to the Ballgame, but there are multiple verses to it that go unnoticed, as well as different songs from this time period.
o. Description of space needed / set up: It will be set up as an open station, like all the other stations. Participants will be able to walk to the station and listen to as many songs for as many times as they desire. There will be a sign in front of the station to inform customers what it is about.
p. Description of equipment and supplies needed: We will need multiple music players, depending on the form in which the songs come in, whether it be cds, tapes, records, etc. Lyrics will also be provided for the participants so they can physically read the song if it is hard for them to hear it, or if they would just rather read instead of listen. The lyrics and sheet music will be in size 14 or higher font and will be in a plastic sleeve.
q. Participant outcome objectives:
1. At least 75% of the participants that experience the music station at the Vintage Base Ball event will be able to identify two vintage songs, besides Take Me Out to the Ballgame, as measured by the survey at the end of the event.
2. 60% of the participants at the Vintage Base Ball event will know a different verse to Take Me Out to the Ballgame, measured by observation.
r. Detailed lesson plans
The music will be presented to the participants in no particular order. There will be multiple songs playing around the station, and there is no order in which the participants have to listen to them. A facilitator will be available to answer questions that the A Blast From Base Ball Past Page 64 of 103
participants might have. Some of the songs will include, Take Me Out to the Ballgame, Its Great at a Base Ball Game, Back to the Bleachers for Mine, Baseball Glide, I Want to Go to the Game, Base Ball Polka, and The National Game. Good afternoon everybody. My name is Joel. Today, we would like to introduce you to some songs that were popular in the vintage base ball days. Feel free to walk around and discover them at your own leisure. Information and lyrics are provided at each song for further learning about the songs. I will be available for questions, and will answer them to the best of my ability. o Since this station is open and doesnt take many instructions, there will not be a definite script to stick to for the lesson. Instead, I will be talking with the participants based on their reactions to the songs. Questions to ask participants: o Did you know there is more than one verse to Take Me Out to the Ballgame? o Does anyone know any classic baseball songs that most might not know? o Have you heard of any of these songs before? o Are there any older songs that youve heard of that we dont have at the station? I will be using a laptop to play the songs. It would be too unorganized to have multiple songs playing at one time, so I will play the songs one right after the other, while providing basic details about each song (you need to include these details in your lesson plan as well). The participants should teach themselves about the song as they listen and read about it (will you have info sheets? If so, they should be included as part of your lesson plan), but I will also be feeding them information about each song. Since music is more of an opinionated subject, the participants can decide for themselves which songs are good, and which ones they would like to know more about. I will research the songs as much as I can in order to provide the participants with any answers they might have questions about. Participants should come into this station with an open mind and a readiness to learn something. I will be asking questions during each song to gage conversation amongst the participants. Some of the most important songs to play are the following: o The full version of Take Me Out to the Ballgame. Despite what we sing today, there are multiple verses to the song, while we only sing the chorus. The song is about Katie wanting to go to a ballgame for her date. Who is Katie? A Blast From Base Ball Past Page 65 of 103
o Back to the Bleachers for Mine. This song is regarded as the sequel to Take Me Out to the Ballgame. Describe why. o Base Ball Polka. This is the worlds first baseball song. What else do you know about it? Debriefing questions: o Why do you think Take Me Out to the Ballgame became the popular song that we know today, and not any of the other ones? o Why do you think we only sing one verse of Take Me Out to the Ballgame now, and not any of the other ones? o What was your favorite song and why? o Do you wish one of the other songs would have become popular besides Take Me Out to the Ballgame? o Which lyrics did you like the best? As participants are leaving the station, the facilitator will ask them some of the debriefing questions above, and direct them toward any station they wish to visit next. If the participants wish to learn more about a particular song(s), the facilitator will share information on how to do just that. Most importantly, the facilitator should let the participants come and go as they please, and not bombard them with questions and information if it seems as though the participants are not interested.
Activity Rules: Please leave the cd in the computer. Please leave the computer sitting. If you are singing along to a song, try to use a soft enough voice so the other participants arent bothered. If a song is not playing correctly, contact a facilitator at the station. Please leave the lyrics and details at the station. Please do not leave food and drinks sitting around the station. A Blast From Base Ball Past Page 66 of 103
If you cant hear a song that you want to hear, be patient and wait for the song to end and ask the facilitator to replay the song once it is done. There is plenty of time to listen to each song. Have fun!
Lesson Plan Designer: Chris Lenzi
Facilitator Name: Chris Lenzi
s. Lesson / Activity Title: Food and Atmosphere t. Audience and Facilitation Style: I will be the only person facilitating this station and interacting with the audience. I will be using a 1:1 instruction or small group. u. Lesson Goals: I would like to provide the participants with educational information about the overall food and atmosphere of a baseball game from then till now, as well as the history of the vintage base ball teams from Greenwood Furnace and surrounding communities.
v. Description of space needed / set up: I will need a fold up table and also a few hands on examples (identify what these are in your plan) that will help the participant better understand the food and atmosphere.
w. Description of equipment and supplies needed: A tri fold board full of pictures and information, a sign, cracker jacks, hot dogs, sausages, and popcorn. Can you buy a box of cracker jacks for display? Dont you have peanuts donated? Also, list that the Molly Maguire (spelling?) video was used to help you understand the atmosphere. Maybe you could take that to show people, or if you dont want the actual CD there, make a copy of the cover to refer people to. There is a postcard in the gift shop of the Greenwood team have a copy of that at your display, as well as any other good visuals.
x. Participant outcome objectives:
1. Increase the knowledge of at least sixty percent of the individuals that visit my station about the food and atmosphere of an original base ball game so that they can fully experience our main event as if they were actually playing in the 1850s.
2. Increase the knowledge of at least sixty percent of individuals about the History of Greenwood Furnace and the original teams that were in the area so that my participants will understand how the park had helped in the evolution of base ball.
y. Detailed lesson plans Atmosphere Food I will then discuss the food that was available during the games. I will compare the different types of food and drink from then till now providing visual examples during the compare and contrast aspect of the station. I will begin the station by giving the participants an overall break down of the atmosphere at a game. I will get into a further detail about the stadium, the fans, the concessions available, the wardrobes of the fans, the original baseball terms, etc.
My name is Chris. This afternoon I will share with you the collaborative efforts of the Vintage Baseball team and Greenwood Furnace State Park to increase your knowledge about the food and atmosphere of a vintage base ball game Does anyone know the popular food items to purchase at a base ball game during the 1850s? -I feel this is a good question to ask because it will allow the participant to be thinking about the answer and to take a guess before I even start. What are three examples of differences between the game from then till now? Include answers How have we, as the fans, helped evolve the atmosphere of baseball games today? Include possible answers
Atmosphere Stadiums A Blast From Base Ball Past Page 68 of 103
The average stadium in the mid to late 1800s held around 15,000 to 20,000 people They had grass fields Night games were a rarity Before stadiums were built, people use to play the game on local park grounds They had score keepers manually change the scoreboard The overall ball park was simple, a few signs, a scoreboard, and seats.
Ask how it is in comparison today? Be prepared to share what some of todays stadiums hold? What is todays field made of? Most games are night games now, or..? Ask why that is? (Leisure activity, many people work during the day, cooler temperatures, etc.) Attending a baseball game was a very big event It was more than simply going to watch the game of baseball, it was time for families and friends to bond Since attending a game was a big deal, fans wore very elegant clothes just as they would for a party or celebration: o Men (will you have images of these? I think that would be REALLY helpful) Collared shirts with ties or cravats Calf length Frock coats (what is a Frock coat? Full length front fly trousers Wide brimmed or tall hats Curled hair, side burns, and mustaches o Women Gowns Wide Hairstyles that include buns and spaniel curls Bonnets or Linen caps Knee length chemise, corset, petticoats (again, visuals will be very helpful) Knee length coats with cape like collar o Children Tunic suits Knee length jackets Collared shirts Vests Neck ties Toddler dresses Cotton drawers Cotton chemise Petticoats Stockings
Vintage Term
Modern Term
Club ...................................Team Home/Base .........................Home Plate Pitcher's Point......................Pitching Rubber Playground...........................Field Spectator.............................Fan Hand Lost............................Player Out Adversary............................Opponent Striker/Batsman....................Batter Pitcher..................................Pitcher Scorer or Game Keeper.......Score Keeper Ace......................................Run Leg It...................................Run to Base Food o Cracker Jacks Native Americans first started popping corn thousands of years ago. By 1893, popcorn makers Frederick and Louis Rueckheim were determined to give the puffed kernels a new twist. The two brothers threw molasses and peanuts into the mix, and unveiled the sweet and salty treat at the 1893 Worlds Fair in Chicago. A few years later, they developed a special formula to keep the ingredients from sticking together that remains a secret to this day. A satisfied taster pronounced the new and improved snack crackerjack, using a slang term of the era that roughly translates to awesome. Nice history. Cite your source. Will you show a box of them? I have a jar of molasses if you want to have a visual also could have some peanuts there and popcorn to show. o Hot Dogs The most famous edible creation ever to appear at ballparks is the hot dog. The hot dog is essentially just a "dash on the dozen" sausage as they were sometimes called and a Vienna roll. So it is very plausible that hot dogs were consumed regularly before they ever entered the ballpark. Some claim hot dogs first appeared at baseball games as early as the 1870s and '80s. But a more famous legend says they didn't appear until 1905 when Harry M. Stevens brought them to an early season game in New York. Stevens was an immigrant who came to the United States in the 1870s. He worked as a minister in Columbus, Ohio and was also a part time bookseller. A few businessmen hired him to sell scorecards at Ohio baseball games and he was soon known as the "scorecard man." Stevens moved to New York and his business expanded from scorecards to concessions. One day when ice cream wasn't selling well because of cold temperatures Stevens sent some of his employees to get some sausages and Vienna rolls. He sold the combination as "red hots" and the sold well enough that Stevens continued selling them and later expanded his menu. A cartoonist who couldn't spell the official name of the sausages shortened A Blast From Base Ball Past Page 70 of 103
the name to "hot dog" in 1910 and hot dogs have been in baseball ever since. Over the years, menus expanded. At Shibe Park in Philadelphia concessions included prime rib of beef, pork loin with applesauce, lamb stew, vegetable soup, mashed potatoes, hot beef sandwiches, corn and beans. And none of this cost more than $.60. As a kid-friendly game, baseball parks have long sold soft drinks as well as beer. After all, the hot dog is filling, warm and salty and goes well with beer. These combined tastes may also explain how peanuts made their way into the baseball scene. o Peanuts A handful of commercial farms in the southern United States started growing peanuts in the 1800s, mainly for oil and livestock fodder; as a food, it was regarded as something only poor people ate. That all changed during the Civil War, when soldiers on both sides recognized the peanuts value as a tasty, convenient and inexpensive snack. After the war, demand increased rapidly as vendors began selling freshly roasted peanuts on street corners, at circuses and, of course, at baseball games. http://www.history.com/topics/ballpark-food http://baseballjudgments.tripod.com/id45.html http://www.angelfire.com/ar3/townevictorian/victorianfashion.html Activity Rules: There are no general rules that need to be followed in order to participate in this station. The participants do, however, need to be attentive during the information station in order to increase their knowledge. Also, questions can be asked at any time
Lesson Plan Designer: Zach Emery
Facilitator Name: Zach Emery
a. Lesson / Activity Title: Equipment Station b. Audience and Facilitation Style: small group hands on activities c. Lesson Goals: Participants will see and feel the difference between a modern baseball bat and the Base Ball bats used for Vintage Base Ball. Balls also? Other equipment?
d. Description of space needed / set up: Need rectangular outdoor space approximately 30 x 20 feet. A Blast From Base Ball Past Page 71 of 103
Display Table with items base balls and Base Ball bats
Hitting Net with a tee
e. Description of equipment and supplies needed: Supplies:
1. 2. 3. 4. 5.
Modern baseball Modern baseball bat Vintage Base Ball bat Vintage Base Ball Posters with pictures of vintage gloves, bats, and uniforms
f. Participant outcome objectives:
By the end of the activity participants will be able to: 1. Identify the differences between a modern baseball bat and a Vintage base ball bat 2. Identify the differences between a modern baseball and a Vintage Base Ball
g. Detailed lesson plans a. Participants will be gradually coming to my station b. I will give them each a chance to take a look at the different equipment I have at the station c. If they would like to try out either one of the bats I will set them up at the net and observe them
I will share with the participants any information I have about the advances in technology in baseball bats. Information obtained from http://www.19cbaseball.com/equipment.html.
As you can see, the bats used during the time of vintage base ball have a flat end as opposed to the rounded end used today. The bats were also much longer, reaching up to 40 inches, whereas today they reach around 32-35 inches.
Although players in vintage base ball do not need gloves, because of the way the rules change game play, the base ball gloves first used were fingerless with a thick padding in the middle. There was also no web of the glove for a player to catch the ball with.
The Uniform
The Knickerbocker Base Ball Club introduced the first "uniform" on April 24, 1849. The uniforms consisted of long blue woolen trousers, leather belts, white flannel shirts with a full collar and straw hats. At the end of the 1850's, many teams adopted the flannel shirt with the button on shield style, which contained the team's emblem, name or both. The full length "pantaloon" pants were in vogue throughout the 1860s but presented a problem of having players getting their feet caught on the legs of the pants when running. Players used to wrap them tight to their shins and use tape or a small belt to hold them flush. The 1868 Cincinnati Red Stockings became the first team to wear knickers. These "cricket-style" pants were less restrictive, and as a result their stockings or socks were now visible. Their red stockings became their trademark. Many teams required that there players wear ties and usually it was a bow tie. The late 1870s also brought about the laced-front shirt style. With the emergence of the American Association, the National League made a league wide uniform decision at its annual meeting in Chicago on December 9, 1881. They did not want to be outdone by the new league who instituted a uniform code. Each team was to have multi-hued silk uniforms, with each shirt color representing a position on the field. The National League mandated that all players were to wear white pants, white belts and white ties. The shirts and hats represented the position they played.

Pitchers - Light Blue Catchers - Scarlet First Basemen - Scarlet and white vertical stripes Second Basemen - Orange and black vertical stripes Third Basemen - Blue and white vertical stripes Shortstops - Maroon Left fielders - White Center fielders - Red and black vertical stripes Right fielders - Gray 1st substitute - Green 2nd substitute - Brown
The teams were only identified by their socks.
National League team color socks:

Boston Red Caps- Red Buffalo Bisons - Gray Chicago White Stockings - White A Blast From Base Ball Past Page 74 of 103
Cleveland Blues - Navy Detroit Wolverines - Old Gold Providence Grays - Light Blue (sky) Troy Trojans - Green Worcester Ruby Legs - Brown
American Association team color socks:

Baltimore Orioles - Yellow Cincinnati Red Stockings- Red Louisville Eclipse - Gray Philadelphia Athletics - White Pittsburgh Alleghenys - Black St. Louis Browns - Brown
This style was extremely confusing to players and patrons and was abandoned in mid-season. Why do you think this was? Many teams in the 1880s used the laced-front, full collar shirt, with the name of their city sewn on the front and wore some form of a tie. Pinstripes were introduced in 1888 by three teams, the Washington Nationals and Detroit Wolverines of the National League and the Brooklyn Bridegrooms of the American Association were the pioneers of this style. Spiked shoes were also used by many players in the 1860s and the shoe plate (cleat), worn under the heel and toe was introduced in the late 1870s. The shoes were usually black, but could be white or white with tan accents.
Base ball caps had many different styles. Some of which resemble the style of today.
Shoes were also much different. Vintage shoes only had a few spikes as opposed to modern spikes which cover the entire bottom of the shoe and provide a much more firm grip on the ground. Lesson Plan Designer _____Marty and Joey__ Facilitator Name: ___Marty and Joey_
h. Lesson / Activity Title: Baseball skills challenge i. Audience and Facilitation Style: Our audience will be the participants roaming around from station to station before the actual game begins. Typically we will be seeing a younger group of participants who wish to hone their baseball skills. For our facilitation style will be using three stations within our larger skills challenge station. We will have a base running station, a soft toss hitting station, and an accuracy throw station. Ideally, at each station there will be a one on one teaching approach for each individual, but we will probably have to explain the skills to a small group versus just one individual sometimes. j. Lesson Goals: Educate and challenge participants on basic baseball skills: throwing, base running, and hitting. This should prime our participants for our main eventthe baseball game.
k. Description of space needed / set up: We will be utilizing the baseball field at Greenwood Furnace for the activities. Participants will run the bases located on the field. The back of the fence backstop will be used for soft-toss. Nearby will be a target to throw at to practice accuracy.
l. Description of equipment and supplies needed: We will need bags for base-running which are already provided on the field at Greenwood Furnace. Baseballs for soft-toss and accuracy challenge, and also a bat for the soft toss activity. We will also need some type of durable material that can be painted to be a target. And a bat for soft toss.
m. Participant outcome objectives: a. The participants will have an increased knowledge and skill on how to execute certain baseball skills. b. The overall objective is to teach, and have them practice baseball skills, so that they can become better baseball players. c. Hopefully they will go out and keep working on their skills. A Blast From Base Ball Past Page 77 of 103
n. Detailed lesson plans Participants will be coming to our skills challenge station at their choice. When we see participants arrive we will give them a brief introduction of our station, which I will describe in the script. Our skills challenge station will be located at the actual baseball field at Greenwood Furnace State Park. Our larger skills challenge station will be broken down into three smaller stations based on a particular baseball skill, and one event planner or volunteer will be at each skill station. One station will be the base running challenge. Here participants will start at home plate and run from home, to first, to second, to third and then back to home. An event planner or a volunteer will have a stop watch to time each participant on how fast they ran around the bases. The event planner or volunteer will keep record of the fastest time. Will you have a form or grid to keep track of this on? Probably would help. Create one. The second station will be the soft hitting station where participants will individually hit a round of about 10-15 balls into the backstop as an event planner or volunteer tosses them the ball while on one knee next to the batter. Here participants can practice their swing and hitting technique. The third station is an accuracy throw challenge. Here, participants will throw 5-7 balls (depending how long people are waiting to have their turn) at a target. The event planner or volunteer at this station will keep track the high score (who had the most target hits out of 5 or 7 throws). At our skills challenge station, participants can do the base running activity and then move right on to the soft toss hitting activity for example. We will not have the entire group do one activity and then move as a group to the next activity. Participants will be able to move from activity to activity at their disposal (all I can think of is garbage with this word!) so there will be less standing around and in-turn less boredom and more fun. Before each activity, we will inform participants of the safety rules before we hand them the equipment. For example, we will tell them to make sure that everyone is out of the way before swinging the baseball bat, before we hand the participant the bat. The following needs to be explained and demonstrated at each station. It needs to be explained quickly and efficiently to each individual participating in the activity so that participants arent standing around and waiting too long, but they are still able to understand how to properly participate. Base Running Round the base: take the base on a curve versus running towards the base straight on. It will take more time for you to run right at the base, then turn, and then run towards the next base versus if you start your turn before you touch the base. A Blast From Base Ball Past Page 78 of 103
Touch the base with your inside foot on the inside corner of the base.
Soft Toss Hitting Keep your eye on the ball at all times until the ball hits the bat. This is the most important thing. Keep your hands high on the bat with your elbow slightly up. How high? Where should they be in terms of inches, or within a certain range (i.e., the bottom , etc.) Swing level. What does this mean? Describe. Take a slight step forward (do not step out of the box) when? With one or both feet? Turn your hips and back a little as you swing. Which direction? Why does this help? Describe how to swing.
Accuracy Throw Grip the ball with your pointer, and middle finger on the laces and your thumb on the side supporting the ball. Take a slight step towards the target with the foot opposite the arm that you are throwing with. So if you throw with your right foot step towards the target with your left foot as you go through your throwing motion. Release the ball when it feels comfortable. Follow through with your arm and wrist the whole way.
Script Introduction At this station we will teach certain skills of baseball. We have three stations for you to practice your skills. Lets see how good you are at running, hitting, and throwing. Go check out the base running, hitting, A Blast From Base Ball Past Page 79 of 103
and throwing station, try each one and move on to the next one after youre done. Try to go to the stations where the fewest amount of people are waiting; that way, everyone gets a turn. Base Running Station Its time to use your blazing speed to see how fast you can run around the bases! We will time each of you as you run around the bases starting and ending at home plate, and the person with the best time will be the winner. When you are running around the bases, round the base: take the base on a curve versus running towards the base straight on. It will take more time for you to run right at the base, then turn, and then run towards the next base versus if you start your turn before you touch the base. Touch the inside corner of the base with your inside foot. (Briefly demonstrate) I think Don suggested at some point telling them about the different sizes of the field. Will you have the vintage base ball distances and compare with modern distance between bases? It would be cool to see the differences visually. Accuracy Throw Station You will have seven throws to try and hit the target. The participant who hits the target the most times will be named the winner. Do you really need to have winners? Grip the ball with your pointer, and middle finger on the laces and your thumb on the side supporting the ball. Take a slight step towards the target with the foot opposite the arm that you are throwing with. So if you throw with your right foot step towards the target with your left foot as you go through your throwing motion. Release the ball when it feels comfortable. Follow through with your arm and wrist the whole way. (Briefly demonstrate) add the narrative either here or up above where I commented on the details of these... Soft Toss Hitting Station You will have approximately 15 balls to hit each. I am going to lean next to you? And softly toss you the ball so you can practice your hitting technique. Hit the ball into the backstop right in front of you. Remember to keep your eye on the ball at all times until the ball hits the bat. This is the most important thing. Wont you go cross eyed? Keep your hands high on the bat with your elbow slightly up. Swing level. Take a slight step forward. Do not step out of the box. Turn your hips and back a little as you swing. (Briefly demonstrate) ditto above A Blast From Base Ball Past Page 80 of 103
Summary Thank you for participating in our skills challenge. Hopefully you all improved your running, throwing, and batting skills. These skills will be vital for your success in the actual Vintage Base Ball game. Remember to round the bases by touching in the inside corner of the bag with your inside foot. Push of the bag to gain momentum. When batting make sure you keep your eyes focused on the ball at all times. Make sure you make a slight step directly forward. Swing evenly and do not step out of the box. To throw with proper accuracy, step towards wherever you are throwing the ball, and make sure you follow through with your arm, elbow, and wrist. We hope that you enjoy the game. Questions: Who here has played baseball before!? Does anyone know the correct way to run the bases? Who is your favorite slugger in the major leagues?lets see if you can hit it like him! Who is your favorite pitcher? Any idea how fast and accurate he or she throws? How fast and accurate do you think you throw?
Debrief Question: Who thinks they are ready for the majors? Well if not quite the majors, do we at least think we improved today? Which activity did you really excel on, and which skill do you believe you need to work on a bit? How do you think these skills are going to help you in the game today? Prepare a question or two about vintage info. Activity Rules: Do not throw the baseballs at anyone! Do not Swing the bat at anyone! You must touch every base when running the bases.
Wait patiently for your turn, and give the participating participant space for their exercise. A Blast From Base Ball Past Page 81 of 103
Encourage everyone to do their best. Most importantly, have fun! Facilitator Name: Adam Crider
Lesson Plan Designer: Adam Crider
o. Lesson / Activity Title: Vintage Base Ball Post Station Trivia p. Audience and Facilitation Style: I will be the main person facilitating this station and interacting with the audience. A volunteer will also be at this station helping to hand out trivia and check answers. I will be using a one on one instruction or small group. q. Lesson Goals: The goal of this activity is for people to learn some new facts about base ball that they probably did not know when they arrived at the event.
r. Description of space needed / set up: I will need one table for the participants to fill out the trivia and one table to lay out the prizes on.
s. Description of equipment and supplies needed: I will need the prizes that will be awarded to participants, the trivia worksheets, and also writing utensils for the participants to use.
t. Participant outcome objectives: 1. As a result of participating in the trivia game, 90% of the people will learn at least one thing about vintage base ball by getting at least one question right during the game. Well done. 2. By participating in the trivia game, 70% of the people will better understand the rules of vintage base ball measured by questions on our survey.
u. Detailed lesson plans
a. The trivia station is a place for participants to test their knowledge in an interactive way. Once participants make their way over to this station, the activity and its rules will be explained to them. Welcome to the vintage base ball trivia game. This will test your knowledge about vintage base ball and topics related to the variety of other stations around the park. You can fill out a trivia worksheet and turn it back in for a chance to win a prize shown on the table here. Prizes will be awarded later in the day, so be sure to stick around and enjoy the rest of the event
Activity Rules: Each participant of the event can turn in only one trivia worksheet. The top winners will be the people who get the most questions correct on the worksheet. There will be a tie breaker question that will help determine winners if they received the same number of questions right. Participants will fill out the trivia sheet after visiting each of the other information stations. The worksheet will be filled out at the trivia table. See registration and customer relations section for trivia sheet. Lesson Plan Designer _Travis Howland__ Facilitator Name: _Travis Howland____ v. Lesson / Activity Title: History of Base Ball Station w. Audience and Facilitation Style: Group instruction x. Lesson Goals: The goal of this lesson is to educate participants on the early years of base ball. They will learn about some of the early players, teams and rules of the game.
y. Description of space needed / set up: The area will be set up as a booth with a table. The table will have two or three displays with pictures and brief descriptions of early players and games. The participants will be able to move around the table and view the displays as well as ask the facilitator questions.
z. Description of equipment and supplies needed: The supplies needed for this station include a table and visual displays.
aa. Participant outcome objectives: 1. Participants will know some of the players, owners and other contributors who had a major influence on the game of base ball as it was beginning.
2. Participants will know the major rule differences of base ball from the 1800 and todays game of base ball. The will also know why some of the rules changed as they did as the game was developing.
bb. Detailed lesson plans The format of this station will be an informal discussion of the history of base ball. The displays will have information on the early players, teams and rules of the game. There will be a facilitator present to answer questions and teach about these topics. The facilitator will teach about how base ball began in America with the influence of other sports like cricket and rounders from England. Rounders is a game played on a field similar to baseball with four posts and a hitters box. It has been recorded to have been played as long ago as the late 1700s. Information on the people who had a major influence on the game such as Abner Doubleday, Albert Spalding, Dan Brouthers, King Kelly, John Clarkson, Cap Anson, Billy Sunday, and Alexander Cartwright will be presented as well. Influential people will be presented on a display where participants will be able to match the person with a description of that person. Some information on early teams like the Cincinnati Red Stockings, the New York Knickerbockers, and the Chicago White Stockings will be covered. Lastly, the rules from the 1800s will be covered. When talking about the rules, the facilitator will address why some rules changed and how they developed into what we know today. The rules that will be used for the vintage game will also be explained. 19th c Base ball Base ball developed with the influence of other base games such as cricket and rounders from the United Kingdom. There is record of rounders being played as far back as the late 1700s. The first published set of rules was published by Alexander Cartwright in 1845 the same year the New York Knickerbocker Base Ball Club was formed. In 1846 the first recorded game was played in Hoboken, NJ when the New York Knickerbocker Base Ball Club lost to the New York Nine. National Association of Base Ball Players, established in 1858, became the first organized base ball league. During the Civil War, the number of ball clubs dropped but interest in the game spread with the Union soldiers After the war, the game was more popular than ever before A Blast From Base Ball Past Page 84 of 103
In 1871 the National Association (different from the National Association of Base Ball Players) became the first professional base ball league Because of gambling and liquor in the ball parks, public support for the National Association declined and resulted in the forming of the National League in 1876 National League teams were owned and run by businessmen rather than the players as in the National Association To compete with the National League, the American Association was formed in 1882 Instead of fighting each other the two leagues drafted the National Agreement which honored player contracts and had a Reserve Clause The Reserve Clause allowed teams to put a small number of players on a reserve lists to be able to renew contracts without other teams trying to outbid them The agreement reached by team owners, especially the Reserve Clause angered the players The Union Association was established in 1884 as a result of the angered players The Union Association however went bankrupt after only one season A second attempt at a league to counter the National Agreement was the formation of the Players Association in 1890 Many of the best players from the National League and the American Association joined the Players Association The Players Association, like the Union Association, only lasted one season due to bankruptcy The competition from and the loss of players to the Players Association caused the American Association to go bankrupt In 1901 the American League was formed The formation of the American League caused owners from the National League to turn on each other but a court injunction formed a commission to run the league and the two leagues, the National League and the American League were able to co-exist http://www.rpi.edu/~fiscap/history_files/history1.htm
Influential people Abner Doubleday- He was falsely said to be the inventor of base ball even though he never claimed to be or ever wrote about it in his diary or in any letters Albert Spalding- Successful ballplayer, owner and manager who later left the game and started one of the most successful sporting goods businesses in A.G. Spalding and Brothers sporting goods store Dan Brouthers- He was a 5-time batting champion and had a career batting average of .343 which is the 9th best of all time John Clarkson- When he retired in 1894 he was the winningest pitcher in National League history with 328 wins
Cap Anson- He played 27 seasons, was the first player to get 3,000 hits, and helped lead the Chicago White Stocking to win the first National League pennant in 1876 Billy Sunday- He was an exciting fielder and base runner with his spectacular diving catches and speed. In 1891 he retired from baseball and became an influential evangelist Alexander Cartwright- He helped in forming the New York Knickerbocker Base Ball Club, the first organized ball club, and helped formalize the first published set of base ball rules in 1845 http://www.baseballlibrary.com/ballplayers/ http://www.19cbaseball.com/
Early Teams New York Knickerbocker Base Ball Club- was officially formed in 1845, became the first organized base ball club and played in the first recorded base ball game in 1846. They were formed from the Gotham Base Ball Club Cincinnati Red Stockings- in 1869 they became the first openly all professional base ball team. The name came from the crimson stockings they wore as part of their uniform. The team traveled across the country challenging local clubs and went 57-0 that year. Chicago White Stockings- established in 1870 to compete with the Cincinnati Red Stockings. They joined the National Association in 1871 but when the Great Chicago Fire broke out it destroyed their ball park, uniforms and other possessions. They finished out the season using borrowed uniforms and were forced to drop out of the National Association as Chicago rebuilt www.1869reds.com http://www.baseballchronology.com/baseball/leagues/National_Association/Chica go/ After the event Now that the event is over, we are able to see how well our lesson plans were implemented, or what may have needed to be different. Overall, the lesson plans were a basic way for each planner to know what their station was going to be like. Due to the fact that the turnout at the event was not the best, we had to make adjustments to some of the stations, but were able to adapt well. If we were to do it over again, we should come up with lessons or stations that could provide more interaction with the participants, that way if attendance was an issue, we could provide entertainment and have stations that participants could spend more time at. 10. Facility Layout A Blast From Base Ball Past Page 86 of 103
The facility layout is a description of the area where our event will be held. It is important to include a facility layout so that everyone in the team is on the same page as to where everything will be placed. Without deciding ahead of time where each station will and where everything will be located there is likely to be some scrambling around the day of the event trying to figure out where things need to go. a. Description. The event will be held at Greenwood Furnace State Park. The park is about a 30 to 40 minute drive from State College. The park is fully accessible based on ADA standards. There is a parking lot located near the park office and is free of charge. In the area of the park that the event will be held, there is a restroom that is also accessible to ADA standards. The restroom has one urinal and one toilet in the mens side, two toilets in the womens side, and a separate handicap restroom. There is also a beach house with restrooms if necessary, but it is located away from the event area and would not be very convenient. Kitchen facilities are not available but, there is a fireplace and grill at the pavilion. Throughout the event area there are garbage cans and recycling cans. The cans are not moveable but there are sufficient cans that we do not expect any problems. The dumpster is not located on site, but we will designate an area to leave garbage bags and the park maintenance department will pick them up and transport to the dumpster. At the same locations as the garbage cans there are recycling bins where the park recycles plastic, glass and aluminum cans. To incorporate recycling we will make sure that participants know that the recycling is available and what items can be placed in the recycling cans. Some areas that participants should not go include the creek that runs through the area, the briar patches, and the hillside behind the pavilion. Since the event is held outdoors, there will not be any area designated to store backpacks, strollers, coats, etc. Participants will be able to bring their own chairs and can designate and keep track of their belongings on their own. The event will be held in a large picnic area that includes a restroom, pavilion, a number of picnic tables and the ball field that covers about 2 to 3 acres. The pavilion has three large tables and can hold approximately forty people. Depending on how we decide to set up the event the pavilion could be used for storage or prep work. There is also plenty of other space to set up an area designated for storage. Two different sound systems are available for use. There is a speaker that sits on a stand that can be reserved for use as well as a portable speaker that the park has. The stationary speaker will have to be reserved and Paul will be able to reserve that. There is not a limit to the number of people allowed in the space because it is an outdoor event. The fire extinguisher is located in the park office and a first aid kit is available and will be present for the event. If inclement weather is predicted, a rain date has already been scheduled for the week following the event date. If weather becomes a problem during the event, the blacksmith shop can be used for cover. The visitor center is not very large but if necessary could be used to cover some people. In the event of an emergency, the parking lot will be used as the designated location to A Blast From Base Ball Past Page 87 of 103
gather. The ball field is also designated as a helicopter landing location and if this is not available the parking lot would be the second location for a helicopter landing. The event is being held outdoors so there are not any decorations currently. There is plenty of space to set the event up however we end up deciding to do so. The tables in the area are not able to be moved so we will have to work around that if we decide to use them for the actual event. While tables in the area cannot be moved there are other tables that can be brought in for use. These tables can be with or without benches. b. Facility Layout. After the event: The area we held the event in changed a lot the day of the event. The area we had originally planned on using was very wet and muddy so we had to move the event to a different area of the park. Both set ups, the original planned one and the modified one, worked well for people to move through the stations and see everything without any bottlenecking. Some changes to the facility layout that we would make, would be to spread out the stations a little bit. In pavilion #4, there were several different things going on, the food, the atmosphere station, the raffle prizes and the trivia. It worked alright for the event, but if there were larger numbers of people it might have gotten congested.
11. Risk Management Plan The following section outlines the teams risk management plan. This was important for our event, because if anything were to go wrong we knew exactly what to do and where to go. This list a plan of action for everything from a minor participant injury to a fire. a. Participant Rules and Policies. To inform participants of the rules and policies at our event we created a rights and responsibilities poster which we placed at the registration for all participants to see. Also, during opening ceremonies Joe announced some of the rules to the group of participants. Facility and Equipment Safety Checklist. Who is Responsible? Adam Crider Chris Lenzi Joe Domino Tracy Salyer Joe Fox Martin Spencer Zach Emery Travis Howland Martin Spencer Martin Spencer Joe Domino Comments
b.
Items to be Checked for Safety First Aid Kit fully equipped, accessible Fire extinguisher visible, free of obstructions Refrigerator cold (we may want to have coolers full of ice in case fridge does not fit enough) Participant Rules visibly posted Clean up materials available Base Ball field clean (i.e. free of rocks, branches, obstructions) Availability of ample water supply Seating materials and tables sturdy, balanced Bats smooth and splinter free Batting net sturdy with no holes Sun tan lotion available
c.
Overall Risk Management Plan. Level of Risk (low, medium, high) Management Plan (steps taken prior to event to minimize risk) Contingency Plan (planned response during event)
Identified Risks
Bad weather
High transferred
We currently have a rain date set up for April 16th. Meaning if it rains enough on April 10th we will postpone our event entirely until April 16th. If the event does not get postponed and rain still falls, we will have it planned to move the food, music, history, trivia, and art station underneath the pavilion so that people can still participate even though it will be crowded. It rains further than a slight drizzle anytime between 1-3:30 p.m. we will need to postpone the event. If it storms all night and morning before the event we will have to postpone
Dangerous Equipment
Medium reduced
We will state in our rights and responsibilities to make sure that nobody else is in the general area when testing equipment. We will check to make
It is not possible to have this event in rainy weather. If it rains on April 10th and then rains during the event again on April 16th, we will move all people either inside the facility or underneath the pavilion to wait out the rain. We will place all food underneath the pavilion. We will place all equipment that cannot sit in the rain inside the facility. If the date does change, the marketing committee will contact every media outlet that they initially contacted, and will tell them to announce that the event has been postponed until April 16th. If the event is postponed, Marty will have created and placed a sign right out front of Greenwood Furnace that states, Event postponed until April 16th due to rain. Planners and volunteers will make sure that all spectators are in an appropriate position so that they will not get hurt during participant gameplay. Planners and
Overcrowding Low accepted
sure that all equipment is free of kinks before the event. We will tell everyone to be alert at all times. Because our event is outside, overcrowding may not be a huge worry. We will have our stations spread out around the park. Participants can go to each one at their choice so that not everyone crowds around one station. We have placed a limit on the number of people can play in the Vintage Base Ball game at one time so that the field doesnt get too crowded and ruin the game for everyone. If there are huge interests in gameplay, we will have multiple teams and participants rotate in and out.
Poor Management
Low reduced
We will be training our volunteers. Planners have been preparing all semester and will know what to do during the event. All will be familiar with the schedule of events, risk
volunteers will make sure that nobody else is in the close vicinity of someone else testing/practicing using equipment. Planners and volunteers will be ready to encourage people to move around to different stations and areas if one area becomes too crowded. Set up plenty of seating for spectators of the vintage Base Ball game. We will have chairs provided. If there are not enough chairs, we will lay down a tarp, mat, or blankets so that spectators do not have to sit on the bare ground. Make sure that planners tell participants when they are to come on and off the field during the Vintage Base Ball game and where they should go. This is so that everyone doesnt try to rush on the field at once. If a planner or volunteer does not know what is going on, or what to do at a certain time, other planners will need to help that person and take on a leadership role. We all need to help
Participants under influence of alcohol or drugs Low reduced
Planners or volunteers under the influence of alcohol or drugs
Medium reduced
management plans, lesson plans, staffing plans, lesson plans and facility layout. Each person will have directions and a lesson plan. In our news release, and on our rights and responsibilities poster, clearly state that all alcohol and illicit substances are strictly prohibited from the facility and event. The park rangers will be on the lookout for this and serious consequences will ensue if participant is caught, which will be tended to by state park employees. Through a mass email to volunteers, we will clearly state that all alcohol and illicit substances are strictly prohibited from the facility and event. Suggest that all planners do not go out drinking the night before the day of the event.
each other and pay attention to everyone, not only our specific duties.
DNCR staff will deal with this. Respectfully isolate that person from the rest of the group. Have a volunteer or planner wait with that person until the event is over. Opt to call the participant a cab to take the participant home.
If a volunteer is under the influence during the event, isolate him from the rest of the event and have a planner sit with him or her. May want to rotate planners that sit with the volunteer. Call a cab for a volunteer who is under the influence to send him or her home. If a planner is under the influence, have that planner sit away for the event and no longer have him or her help plan. Have the rest of the event planners call a cab for the intoxicated
Staff (also volunteers) without adequate training
Low eliminated
Hold a training session for both staff and volunteers the day before the event or the morning of the event. Make sure planners and volunteers have a detailed, written schedule of the day/event. Provide volunteers with a copy of lesson plan before the event.
Terrorism
Low reduced
Have phones and emergency contacts accessible at all times. Inform Huntington police that the event is happening. Be alert and respectfully engage any suspicious suspects that are present at the event.
planner to send him home. Bottom line. This cannot occur. Planners under the influence will need to repeat the class a subsequent semester. If staff or volunteers show their lack of training during the event, have another volunteer or staff member assist the struggling volunteer or staff member. Do not leave the staff member or volunteer with inadequate training alone. Switch staff members or volunteers to jobs that they are more comfortable. Call 911 immediately if any terroristic emergency occurs. Have an agreed upon evacuation plan. Where participants and staff will evacuate to a specified area if a threat occurs. Chances are, the person posing the threat will be outside where the people are located. Therefore, we will have everyone evacuate the outside to inside the park facility where people will sit against the wall and park staff will lock all doors. We will wait for
Fighting
Medium reduced
Food spoilage
High reduced
Food allergies Medium eliminated
Stating be courteous of other participants in our rights and responsibilities poster will help reduce the likelihood of fighting. Do not leave two kids alone by themselves. Have staff and volunteers attentive to kids behavior at all times. If staff and parents are attentive at all times, fighting will probably not occur. Make sure that competition is the not the focal point of the event. Planners will not allow adults spectating on the sideline argue about anything. Make sure all perishable food is refrigerated until it is to be served. Do not serve food that seems spoiled or has seemed to sit outside for too long. Do not serve items that spoil easily. Do not allow children to self-serve themselves food. For food items where the ingredients is unknown, make sure the participant about to eat the food knows of
police to arrive to make sure everything is clear. If two children begin to fight, first a planner or volunteer should try to stop them by verbally cuing them to stop fighting. If adults begin to fight it may be necessary to call the police immediately. Get the attention of the park rangers immediately. If there is no other option, physically get in between the two offenders if you are sure your safety is not at risk.
DO NOT SERVE THAT IS SPOILED! Dispose of spoiled food immediately. Tell participants that the certain food has spoiled and that is why we cannot serve it. Notify parent or guardian immediately. Call for medical attention immediately.
Non-custodial parent
Medium eliminated
Blocked exits
Low eliminated
Power outage
Low accepted
Phone outage
Low accepted
the potential allergens in the ingredients. Include a list of ingredients for all food items. Do not serve food to anyone with allergies to the ingredients under any circumstances. Parents / guardians are responsible for knowing the whereabouts and supervising their children at all times. This event will occur outside, so blocked exits are not as much of an issue. Make sure that all exits of the indoor facility at Greenwood Furnace can open from the inside and out, including bathroom doors. Use proper extension cords. Do not overload power overload power strips. Do not overload outlets. Have coolers or bags of ice to keep food cold in case of a power outage. The beach house breezeway can be used as an emergency phone since there is no cell phone service at the park. There is also a phone in the blacksmith shop,
Try to contact the actual parent if noncustodial parent tries to take child home. Make sure that planners move any obstructions that block exits. Make sure planners monitor where participants exit and enter specific areas.
Place ice onto previously refrigerated food in the case power outage occurs. Continue to play music from lap top or iPod. It will just have to run on battery for the time being. Park staff will contact Huntingdon Co emergency communications if there is a phone outage and an emergency occurs. Planners or park staff
Injured Participant
Medium reduced
which is right next to the park. Park staff will also have radio contact with Huntingdon Co emergency communications center. We will let these areas know that we may need to use their phones in case of an emergency. Do not allow participants to use Base Ball equipment without supervision. Do not allow participants to touch any equipment that can potentially harm them. Do not allow participants to act recklessly with Base Ball bats or balls. Do not allow younger participants to be left unattended. Planners need to monitor games and activities at all times.
will use the phone at the beach house breezeway or blacksmith shop in case of emergency.
Fire
Medium reduced
Only allow planners and people who work for the agency control the usage of fire. Make sure all areas where fire will be used are clear from tree branches, bushes, leaves, etc.
If the injury is minor, have a planner get the first aid kit immediately from welcoming table. If the injury is serious, have one planner get the first aid kit, one planner call for medical attention immediately, and have a planner or volunteer stay with the participant until medical attention arrives. A planner cannot treat anyone themselves under any circumstance. So in case of injury, get the attention of park staff immediately. If a small fire occurs, have a planner put the fire out with water immediately so no commotion is caused. If we have a larger scale fire, we will have everyone evacuate to the indoor facility and
Weapons on premises Medium reduced
If we choose to cook soup over an open fire, make sure the fire is in the fire pit, and make sure the fire is never left unattended. Have buckets of water or a fire extinguisher near the fire. Obviously, do not allow anyone with a weapon, or suspected of having a weapon, into the event.
call the fire company immediately.
Access to medications (OTC or prescribed)
Medium transferred
Harm by outdoor wilderness
Medium reduced
The park staff, planners, and volunteers cannot legally administer any medication. We must make it known to participants and volunteers that they must maintain and control their medications themselves. DO NOT ALLOW ANY PARTICIPANT TO GO INTO THE CREEK. This was Pauls most important safety suggestion. Brief them on the potential presence of wilderness at the registration table.
Notify park staff immediately is someone with a weapon is seen at the event. If someone attending the event is spotted with a weapon, discretely call the police immediately in order to have that person removed from the event. Do not alarm others. Participants and volunteers will only have access to band aids, sting kill swabs, cold packs, gauze, and basic first aid and CPR. Participants and volunteers will have to maintain and control their own medication. If anyone is harmed by outdoor wilderness during the event, seek medical attention for the person harmed immediately.
Nature allergies
High reduced
Inform participants of potential allergens before the event so they can come prepared with the medication they need (pollen, bees, etc)
Sun burn
Medium reduced
Have sun block available at the pavilion. Inform participants that sun burn may occur and to bring your own sub block if need.
As stated, we will brief everyone about the amount of potential allergens, but if participants or volunteers are experiencing allergies at the event, they will need to medicate themselves. Planners will refer anyone with suspected medical issues to park staff immediately. Have participants apply sun block if they are experiences sun burn.
d.
Release Forms / Waivers (if applicable). From agency contact Paul Fagley As the public is participating in a free public program, a waiver is not necessary. For your team, we will have you sign up as volunteers. That makes you agents of the park, and covers you if injured. Travis eventually drove to the park and picked up all these volunteer forms for us. He brought each team member a volunteer form to class, where we each filled one out along with our signature.
12. Budget The budget summary spreadsheet is a full outline of all of our costs for the event. Included in the table are total numbers for the supplies that we got donated, the supplies that we paid for out of pocket, and the combined total for all of the supplies. It is separated by category; food and beverage, promotional material, other equipment/supply, prizes and giveaways, and building/facility use. Also included in the table are the costs (hypothetical) for each of the event planners, volunteers, mentors, and agency contacts. These numbers are based off of the assumption that the event planners would receive $10/hr, volunteers would receive $8/hr, mentors would receive $12/hr, and the agency contacts would receive $17/hr. The numbers in the budget summary reflect the numbers found on the equipment and supply list. Throughout the A Blast From Base Ball Past Page 99 of 103
semester, each event planner tracked their mileage weekly, and had them added up at the end to get the total mileage for the team. These numbers can be found in the Travel __ miles row of the budget analysis. This document is extremely important to the planning process because without it, you would have no way to keep track of how much you spent, how much was donated, and how much you owe to your planners/agency/volunteers. A business (or in this case, an event) cannot run functionally when money is not organized. The budget summary gives you a way to organize everything in your event by looking at their monetary value. . a. Budget Spreadsheet. Budget for Vintage Base Ball Personnel # Hours / semester 85.75 142.75 62.25 68.5 Event Planners Tracy Salyer Marty Spencer Joe Domino Chris Lenzi Job Title In-Kind 10.00/hr 10.00/hr 10.00/hr 10.00/hr 10.00/hr 10.00/hr 10.00/hr 10.00/hr 12.00/hr 8.00/hr 8.00/hr 8.00/hr 8.00/hr 8.00/hr 8.00/hr 8.00/hr 8.00/hr Cost Out Total 857.50 1427.50 622.50 685.00 1147.50 445.00 767.50 735.00 960.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 7967.50
Arts and Crafts Skills Station Skills Station Food and Atmosphere 114.75 Joel Fox Music Station 44.5 Travis Howland Base Ball History 76.75 Adam Crider Base Ball Trivia 73.5 Zach Emery Base Ball Equipment 80 Rob Eckerle Peer Mentor 5 Mike Z Prize Table 5 Russ Taylor Skills Challenge 5 Chelsea Wolfe Welcome Table 5 Katelyn Belnome Greeter 5 Steve Barako Food 5 Katie Beddow Arts & Crafts 5 Chris Moore Greeter 5 Kale Tunnessen Food Personnel (this should be the sum of all personnel) Travel ____ miles @ /mile Food & Beverage Promotional Materials
214.53
63.00 4.00
277.53 4.00
Other Equipment & Supplies Prizes & Giveaways Building & Facility Use INCOME (# participants at $) (if applicable) TOTAL b. Budget Narrative.
395.82 199.00 1668.00
3.00
398.82 199.99 1668.00
748.75 hrs
70.00
10515.84
Personnel: If we as event planners were going to get paid $10/hr for all of the hours that we put into our event this semester (668.75 hours total), we would have gotten paid a total of $6687.75. As for our peer mentor Rob, who would have gotten paid $12/hr, he would have made a total of $960 for the 80 hours of work he put in this semester. We had 8 volunteers who put in an average of 5 hours for our event. If we were to pay each volunteer $8/hr, they would have made a total of $40, which would bring the total amount we would have had to pay our volunteers to $3200. The total for all personnel came out to be $7967.50, a total of 788.75 hours this semester towards our Vintage Base Ball event. Food and Beverage: Almost all of the food and beverages that we had at our event was donated either directly (Philly pretzel, hotdogs, peanuts, chips) or through monetary donations where we were able to pay for other items of food (Pink Lemonade, Ketchup, Mustard, Etc) (refer to E&S list for all food/beverage). The food that we got donated in-kind added up to $214.53. The food that was out of pocket was the food that we paid for to feed our volunteers, which came out to be about $63.00, which brings the total amount spent on food to $277.53. Promotional Materials: The only money that we had to spend on promotional materials was the money that we had to pay to print the flyers, which came out to be $4.00 out of pocket. Besides that, all of the marketing that we did was free (internet ads, radio ads, word of mouth, etc.) Other Equipment and Supply: Other equipment and supplies counted as things that did not count as food but were necessary to run our event, such as baseball bats, baseballs, markers, cups, napkins, etc. All of the equipment and supplies that we needed, with the exception of a tri-fold, we received through in-kind donations, many of which came from Kathleens office (refer to E&S list). The total for the equipment and supplies that we needed and received through in-kind donations came out to be $395.82. $3.00 came from out of pocket for a tri-fold, so that brings the total for other equipment and supply to $398.82.
Prizes and Giveaways: Everything that we gave away as a prize was generously donated from local areas such as Reading Phillies, Boxers Caf, Rothrock Outfitters, etc. (refer to E&S list for whole list of donations). After getting a rough estimate on the amount that the merchandise from the Phillies affiliate teams were worth, we calculated that the prizes and giveaways were worth a total of $199.99. Building and Facility Use: This section is what would have cost us the most money if we did not have Greenwood Furnace State Park. If we were not able to use their facilities, we would have had to pay for picnic tables for everyone to set up on and use, which would have cost roughly $121 each. I also added in Pauls computer that Joel used to play the music (refer to E&S list for more). After adding up the things that we would have had to buy if we did not have Greenwood Furnace State Park, we came up with a total of $1668.00. 13. Evaluation This section is intended to reflect on the effective of our survey and a review of our goals and objectives. We will be looking over the surveys and our goals and objectives and making a comprehensive review of all aspects. Analyzing our surveys is an important because it allows us to understand what people thought of our event, how we could have done better in the event and during the planning process, and how well we met our goals and objectives. a. Review of Goals & Objectives. Outcome Objective #1. By the conclusion of our event on Sunday April 10th, 2011 at Greenwood Furnace State Park at least 90% of participants will have increased knowledge about Vintage Base Ball as measured by a questionnaire. Result: 100% of participants marked on our Likert scale that they had increased their knowledge about Vintage Base Ball. Outcome Objective #2. At least 80% of all the participants in attendance for the Vintage Base Ball event held on April 10th, 2011, will express interest in attending one future event at Greenwood Furnace State Park within the next year as measured by a survey. Result: 100% of participants who filled out a survey marked on our Likert scale that they expressed interest in attending a future event at Greenwood Furnace State Park. Outcome Objective #3. A Blast From Base Ball Past Page 102 of 103
At least 75% of the participants playing in the actual Vintage Base Ball game will demonstrate an increased understanding of either Vintage Base Ball rules, or will demonstrate a progression of Vintage Base Ball skill, as measured by observation of actual gameplay. Result: 100% of the participants demonstrated an increased understanding of the rules of Vintage Base Ball as measured by observation of actual gameplay. Process Objective #1: A team of RPTM 356 students will plan, promote, implement and evaluate a special event for Greenwood Furnace State Park on April 10th, 2011 at Greenwood Furnace State Park as measured by the on-site registration of at least 50 participants, and completed surveys. Result: Only 35 participants registered on-site. However, we did plan, promote, implement and evaluate a special event for Greenwood Furnace State Park. Process Objective #2: At least 50 people will participate in the Vintage Base Ball event at Greenwood Furnace State Park on Sunday, April 10th, 2011 as measured by on-site registration. Result: Only 35 participants registered on-site on Sunday, April 10th, 2011. Process Objective #3: We will distribute 60 flyers around the Penn State campus, Greenwood Furnace State Park, and the local community by March 18th, 2011; place two advertisements on the radio by Sunday March 27th, 2011, two weeks prior; place an advertisement on the wpsu.org website; and post the event on the Greenwood Furnace State Park website on March 15th, 2011. These will all be measure by our marketing plan. Result: 60 fliers were distributed by March 18th. One advertisement was placed on the radio by March 27th. An advertisement was placed on wpsu.org two weeks prior. The event was posted on the Greenwood Furnace State Park website by March 15th. Process Objective #4: Team members will comprise a budget proposal by March 1st, 2011 outlining necessary equipment and supplies, related costs, and needed donations as measured by our equipment and supply list and budget proposal. Result: A budget proposal was created by March 1st and it included all required information. Process Objective #5: At least 70% of participants attending our Vintage Base Ball event at Greenwood Furnace State Park on April 10th, 2011 will be satisfied with our event satisfaction as measured by a survey with a scale from 1-10; 1 being completely unsatisfied and 10 being very satisfied. A Blast From Base Ball Past Page 103 of 103
Result: 100% of our participants who filled out surveys were satisfied with our event as measured by a scale of 1-4. Process Objective #6: By April, 1st, 2011, we will recruit five volunteers; and fully train them by April 9th, 2011 as measured by email documentation and the successful completion of a quiz at the end of their training session. Result: By April 1st, we had recruited five volunteers. They were given lesson plans by April 9th, but not trained until the day of the event. Process Objective #7: By March 3rd, 2011, our sponsorship committee will have a minimum of 5 sponsor commitments as measured by our equipment inventory as well as our food and beverage inventory. Result: By March 3rd, our sponsorship committee had at least 5 sponsor commitments as measured by our equipment inventory. Process Objective #8: By March 27th, 2011, two weeks prior to our Vintage Base Ball event, we will have confirmed that the State College Spikes mascot will volunteer at our Vintage Base Ball event at Greenwood Furnace State Park, as measured by confirmation of Assistant General Manager of the State College Spikes Chris Phillips. Result: By March 27th, our team had a volunteer to wear the Spikes mascot. Process Objective #9: We will have at least three learning activities devised and implemented into our Vintage Base Ball event at Greenwood Furnace State Park by March 20th, 2011, as measured by the logistics list. The learning activities will be based on the early rules of Vintage Base Ball, the history and origins of Base Ball, and music of early Base Ball. Result: There were five learning activities devised in our logistics list by March 20th. Process Objective #10: We will market to at least two local little league baseball or softball leagues by April 3rd, 2011, two weeks prior to our Vintage Ball Ball event at Greenwood furnish; as measure by email documentation to league managers. Result: The District 5 Little League was contacted by our marketing team by April 3rd, but there was no response. Our objective was not accomplished. a. Survey Instrument. A Blast From Base Ball Past Page 104 of 103
Our survey was distributed to all participants remaining after the baseball game was over. All participants that were there filled out a survey and handed it back to one of the members of our group. We felt this was an effective way to do the surveys. We wanted our participants to experience the base ball game, which was the center of our event, before filling out a survey. This gave them a better understanding of the game and how it was actually played.
c.
Survey Results. The number of participants who attended our event was 35. 22 of those participants filled out our survey. Only three surveys were filled out completely. Nine of our surveys were only missing one answer and ten surveys were missing more than one question. There were more adults that filled out surveys than children. Our survey did not include a section that stated how old the survey taker was. Most of our participants learned of our event through word of mouth. However, participants also learned of our event through radio ads, newspaper, webpage, and fliers. Our survey results were very positive. For our Likert scale question, not one participant failed to complete any of the questions and all questions, on a one to four scale, were answered with a three or higher. The open ended questions were sometimes misunderstood or not answered. The feedback from the open ended questions was either positive or unrelated but never negative. Reflect The team believes our survey results were very positive. Our Likert scale question measured what we intended to measure. Our open ended questions did not measure exactly what we had intended. Our process and outcome objectives were realistic and we accomplished most of them on time and correctly. Our survey needed to include a section to say how old the survey taker was. I feel our survey answered all the questions we had about our event and that it was a fairly effective survey. It was good that we got all the participants who stayed for the game to fill out the survey.
14.
Recommendations
After a semester of hard work with group members and intensive collaboration with our teacher and agency contacts we ended up facilitating an overall good event that we could be proud of. On April 25th 2011 we gave our final presentation, which was a comprehensive synopsis of our event. Afterwards we had our debriefing with all of our group members: Tracy Salyer, Zach Emery, Travis Howland, Joel Fox, Martin Spencer, Chris Lenzi, Adam Crider and Joe Domino. Our teacher, Kathleen Raupach, our peer mentor, Rob Eckerle, and both of our agency contacts, Paul Fagley and Don Coine, were also in attendance. The overall impression of the event was relatively good. Paul and Don were sympathetic to the fact that this event, Vintage Base Ball, was an inaugural event. They also understood the difficulties of marketing such an event since they have had difficulties marketing their own events at Greenwood State Park in the past. Paul mentioned his first impression of our team. He said, unlike other groups, we began with high energy, and that we kept this volume of energy consistent throughout the whole semester. Paul also acknowledged that our high energy might have been a distraction for the group at times. Moreover, Paul said he could have done more for us when critiquing our assignment, but he allowed a lot to slide due to the limited amount of time that was given to us before the event. Don and Paul also thought we could have made more of an effort to come out to the Park and evaluate not only our original site, but the rest of the A Blast From Base Ball Past Page 107 of 103
Park as well. They believed we could have had a better back-up plan for the weather prior to the event, rather than just winging it on the day of the event. But all in all Paul and Don were pleased with our performance and the execution of the event. Improving the Event: 1) Make sure that you market towards younger kids, especially little leagues. You may be able to solicit a whole team to come out, and thats 20 people right there. 2) Market harder within the Huntingdon country area, and stay on top of media outlets such as the radio and newspaper. 3) When you have your sponsors, make sure you are keeping in contact with them when it gets closer to the event. You dont want any surprises! Dont expect them to remember their commitments. 4) When doing the site visit, make sure you have a back-up plan when it comes to location prior to the actual event. Weather may pose as an issue if you are using the lower part of Greenwood Furnace. 5) When the game is going on, find innovative way to keep the fans involved, and provide them more seating. We got lucky because not many people showed up and the mudstrewn field provided many laughs for the fans when the players were slipping all over the place. 6) The field is susceptible to mud, so inform participants to wear clothes they dont mind getting dirty. 7) Mention that participants can bring gloves and baseball apparel so that the kids have something to do once they have visited all the stations and are waiting for the game. And if they are playing catch it gives the event more of a baseball feel. 8) Solicit the PSU baseball team. Having actual players come to the event may be a good marketing point, and the kids will enjoy their company.

Operations Manual1

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A Blast from Base Ball Past

4/10/11 Greenwood Furnace State Park

13. Evaluation a. Review of Goals & Objectives .................................................................................................................................... 97

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Committee Responsibilities / Planning & Implementation Steps.

Planning / Implementation Steps Arrange for benefit money to go to charitable organization

Adam, Joel 4/18/11 4/22/11 Marty 4/13/11 4/13/11

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Adam took pictures. We didnt have banners or road signs.

Event was already themed for us.

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Person Target Responsible Date

3/7/11 Had no donations from media.

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Distributed during event. Didnt have a volunteer survey.

Outside, so went by sun light.

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2/25/11 2/17/11 2/17/11 2/17/11

2/25/11 2/17/11 2/17/11 2/17/11

Didnt contact police.

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Team 4/9/11 4/9/11 Zach, Tracy, Marty 4/15/11 4/15/11

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Thank You Letters

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Wheels1061.com http://www.hhdev.psu. edu/rptm/news/news.h tml Statecollege.com Wearecentralpa.biz

Contact Person Paul Fagley

Phone (814) 667-1805 (814)-667-3670 (814)-643-3966 (814)-643-0200 (814)-643-2794 (814)- 643-9645

e-mail / webpage pfagley@state.pa.us

Deadline March 18th

Deadline March 22nd

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RPTM 300Y class

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Poster Board Rights and Responsibilities Poster

Dollar Tree Dollar Tree

PROMOTIONAL MATERIALS 60 Quantity Fliers Item

Source InPaul Paul Joel * *

Cost Out of 121.00 700.00 0.00

AREA / ACTIVITY MUSIC 1 1 4 Table Computer Lyric Sheets

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Poster Board Item

Dollar Tree Source

AREA / ACTIVITY EQUIPMENT

Paul Travis Paul Spikes Zach Dollar Tree Source

Out of P oc ke t 109.00 25.00 15.00 3/each 121.00 .50 Cost

AREA / ACTIVITY ART

2 15 sq ft 2-3 packs 2 1 box 1

Scissors Cardboard Crayons Tables Stickers Poster Board