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OPNAVINST 4790.8B Ships maintenance and material management. (3M Manual) COMNAVAIRFOR INST 4790.1A Supplement to 4790.8B specific to CV/CVNs. XO Gram 12-05 CVN-72 ship specific policies concerning 3M. OPNAVINST 5100.19D Navy Occupational Safety and Health (NAVOSH) Program Manual for Forces Afloat. (Shipboard Safety Manual)
References
3M Objectives
Standardization Achieve uniform maintenance standards and criteria. Efficiency Effective use of available manpower and material resources in maintenance. Documentation Recording of maintenance and support actions to establish a material history.
More 3M Objectives
Analysis Provision to be used in the improvement of maintainability and reliability of systems and equipment. Configuration Status Accounting A means of reporting and recording changes in what equipment is installed onboard, equipment specification, and shipboard location.
3M Subsystems
PMS (Planned Maintenance System) Standardized method of planning, scheduling, and accomplishing preventive maintenance. Minimum required to maintain equipment in a fully operable condition within specifications. IEM (Inactive Equipment Maintenance) Provides modified PMS procedures for maintenance of system and equipment during extended periods of inactivation or non-operation. Four types of IEM LU (Lay Up) PM (Periodic Maintenance) SU (Start Up) OT (Operational Test)
MDS
(Maintenance Data System)
The means by which maintenance personnel can report applicable maintenance requirements and configuration changes on all categories of equipment.
OMMS-NG
Operational Maintenance Management System This is a computer program used to track corrective and preventive maintenance and to put in jobs.
Next Generation
3M Organization
CNO Sponsors the 3M system FLTCINCs (Commander-in-Chief Pacific/Atlantic Fleet) Exercise overall responsibility of 3M Operation TYCOM (Commander Pacific/Atlantic Naval Air Forces) Exercise primary responsibility for effective operation and support of the ships 3M System. Provides 3M training Assist, installations, and assessments as required.
3M Organization (cont)
TYCOM (cont) Conduct review of CASREPS, Safety Mishap, material Inspections where 3M deficiencies are evident and initiates corrective action. NAVSEA SYSCOM (Naval Sea Systems Command) Manage and direct the development, implementation, operational maintenance, and improvements of all aspects of ships 3M System. SPAWAR SYSCOM (Space and Naval Warfare Systems Command) Provide technical assistance in shipboard ADP 3M System matters.
3M Shipboard Organization
COMMANDING OFFICER EXECUTIVE OFFICER 3-M SYSTEMS MANAGER CHENG 3M OFFICER 3M SYSTEMS COORDINATOR
GROUP SUPERVISOR CONTROL FUNCTIONS WORK CENTER SUPERVISOR COORDINATION ADVISORY FUNCTIONS
YOU
Commanding Officer
Overall responsible for ships 3-M System
Executive Officer
Ships 3-M System manager Monitor the operations of the 3-M System. Integrate 3-M System training into ships training. Final review officer for maintenance responsibility shifts between departments. Ensure effectiveness of 3-M spot check program
3M Officer
Coordinates all administrative facets of the 3M program. Effective use of 3M program. Monitor spot check program. ADVISE/ASSIST
3M System Coordinator
Functional manager of the 3-M System. Coordinate ALL admin facets of the 3M program. Support 3M Officer in management of program.
Department Head
Responsible for the effective operation of the 3-M System within the department Review and approve cycle and quarterly schedules Inspect the 3-M System operation
Division Officer
Assist in managing the maintenance required for the equipment within the division. Review CSMP. Conduct weekly spot-checks. Sign 13 week accountability log.
Group Supervisor
Chief petty officer who is responsible for two or more work centers. Additionally is responsible for the 3-M System function within their work centers
Responsible for the effective operation of the 3M System within the workcenter. Maintain a detailed working knowledge of all equipment deficiencies within the workcenter. Conduct periodic review of the CSMP. Schedule weekly work center maintenance and supervise its proper accomplishment. Ensure the status of work center planned maintenance is correctly reflected on the PMS schedules. Ensure the division officer or group supervisor is advised of all 3M System activity within the work center.
Maintenance Personnel
(who you will be soon)
Responsible to the work center supervisor Perform assigned scheduled maintenance requirements using MRCs, TGLs, EGLs as indicated on the 13 week report. Notify work center supervisor of details of the corrective action. Report additional deficiencies found to the work center supervisor.
Tag-Outs
A tag out is a way to provide safety measures for equipment and personnel and prevent improper operation of equipment or systems. They are used for both Corrective and Preventative Maintenance. TUMS (Tag-out users manual) is the governing instruction for conducting TagOuts.
Danger Tag
Front
Back
Caution Tag
Front
Back
TGL (Tag Guide List) For a specific MRC and only for PMS Used with laminated tags only Contains the number of tags required, location of tags, position of the tagged item, and permission or notification requirements ESOMS (Electronic Shipboard Organizational Maintenance System) Computer program used to write tag-outs Tracks what equipment is tagged out Accomplishes all functions of TGL just on computer.
NUMBER OF TAGS PER EQUIPMENT . NOTIFICATION DATA . LOCATION OF SWITCH/VALVE POSITION OF TAGGED ITEM COLD IRON INPORT STEAMING AMPLIFICATION DATA UNDERWAY
MIP & MRC NO. EQUIPMENT EQUIPMENT SERIAL NO. SERIAL NO. SWITCH/VALVE
POIC prepares Tag-out and tags Second person INDEPENDENTLY reviews tags Authorizing Officer reviews Tag-out and Tags and signs both Person hanging tags will: Place or check the item in the correct position Attach the tag Sign the Tag and then the Tag-out record sheet. Second person INDEPENDENTLY Verifies proper position of item and tags Signs the tag or tags Initials the record sheet
Tag-Out Procedure
Calendar Periodicity
Delineates how frequently the maintenance requirement must be performed. D-Daily W-Weekly (Every 4-13 Days) M-Monthly (Every 3-6 Weeks but at least once per month) Q-Quarterly (Every 2-4 months) S-Semiannually (Every 4-8 Months) A-Annually (Every 3-5 Quarters) Anything greater than annual is + or one Quarter. The number after the dash is just for differentiating between MRCs with the same periodicity. Examples: 2W-1 is Every 2 weeks 2W-3 is also every 2 weeks.
Non-Calendar Periodicity
R-Situational Requirement U-Unscheduled Maintenance Example: S-1R would be semi-annually and as required.
SPMIG
(Standard PMS Materials Identification Guide)
Used to identify the stock number (NSN) for tools, parts, material, and test equipment as applies to MRC. Through use of the SPIN (Standard PMS Item Name). There are five categories: test equipment Materials, parts, tools, misc. Use electronic version only
SPIN
EGL
(Equipment Guide List)
List of a number of identical types of equipment for performance of a single MRC. May contain no more than one days worth of work. (8 hours) Multiple EGLs may be used for one MRC when there is sufficient equipment covered requiring more than one day to complete. In this case EGLs are sequenced numerically to maintain control.
MIP
(Maintenance Index Page)
Basic PMS reference document containing a complete index of MRCs applicable to a ship system, subsystem, or equipment Lists MRCs by periodicity, description and MRC SYSCOM control number. A # sign in the related maintenance column signifies mandatory related maintenance which must be completed at same time. If a maintenance item on a MIP is lined out, that means that it no longer applies to that work center.
LOEP
(List of Effective Pages) Inventory of MIPs applicable to a specific work center. Listed by the SYSCOM MIP control number. Each LOEP identifies the applicable work center and latest revision number (FR). Part of the PMS Master File.
Sample LOEP
FR Number
FR number on LOEP
FBR
(Feedback Report)
Form used to notify NAVSEACENLANT, NAVSEACENPAC and/or the TYCOM of matters related to PMS. There are 3 types of FBRs which are written using a program called FBR Manager which is found in SKED 3.1. Non-Technical (Type A) To delete a MIP from a WCs LOEP. Technical (Type B) Used to request technical assistance or clarification of PMS procedure.
FBR (cont)
Urgent Used only for personnel or equipment safety hazards found during the course of maintenance. This type of FBR is still written in SKED but is also sent out via message traffic within 24 hours. Written as Technical and then marked Urgent later.
WC Maintenance Manual
The Work Center Maintenance Manual reflects that portion of the PMS Master File that contains only the planned maintenance requirements applicable to a particular work center Contains the Change Page, LOEP, all MIPs, and MRCs for a particular work center Provides a ready reference of planned maintenance requirements for the WCS Will be retained in the Work Center.
Quarterly
PMS Schedule
Displays the work centers PMS requirements to be perform in a specific 3month period. Is updated at least weekly by WCS Provides a ready reference to the current status of PMS May only be changed with department head approval. Shaded portion at tope of quarterly schedule denotes periods the ship is scheduled to be underway.
CYCLE
PMS Schedule
Displays the planned maintenance requirements to be performed during the period between major overhauls. Used to plan and schedule maintenance requirements to be conducted during each calendar quarter.
HMUG
Hazardous Material Users Guide
Groups Hazardous material by type (i.e. greases, oils etc.) List stock numbers for Hazardous material Lists PPE required when using specific Hazardous material. When Hazardous material is used, the maintenance man must also ensure that they have the correct MSDS available for that specific material.
REVIEW
1. WHO IS THE SHIPS FUNCTIONAL MANAGER FOR 3-M?
SHIPS 3-M COORDINATOR
2. WHO APPROVES THE 13 WEEK REPORT? 3. WHAT DOES MDS STAND FOR?
READY 4 A BREAK?
5. WHAT DOES IEM STAND FOR?
6. WHAT IS THE 3M GOVERNING INSTRUCTION? 7. WHAT IS THE SAFETY MANUAL? 8. WHAT IS THE DEFINITION OF AN EQUIPMENT GUIDE LIST (EGL)
INACTIVE EQUIPMENT MAINTENANCE
NAVSEAINST 4790.8B
5100.19D
ALMOST DONE
9. WHEN A MAINTENANCE MAN IS ASSIGNED PMS WHAT IS THE FIRST THING HE/SHE MUST DO WHEN HE/SHE HAS THE MRC?
10.WHAT PERIODICITY IS USED FOR INACTIVE SHEDULING PURPOSES?
VERIFY THE MRC WITH THE MIP, LOEP, RECORD OF CHANGE PAGE
LAST FEW
12. ON WHAT PAGE WOULD YOU FIND THE FORCE REVISION (FR,ex.01/04) 13. HOW OFTEN IS 2W-1 SCHEDULED FOR? 14.A MONTHLY CHECK IS SCHEDULE WHITHIN WHAT PARAMETERS? 15. WHEN WOULD THE SECOND SIGNER SIGN A TAG? 16.WHERE WOULD YOU LOOK TO SEE ASSIGNED MAINT.? 17. WHAT GETS SIGNED WHEN A CHECK IS COMPLETE?
ONCE PER MONTH 3-6 WEEKS APART AFTER THE TAG IS HUNG!!!!!!!
13 WEEK REPORT ACCOUNTABILITY LOG (13WEEK REPORT)
THE END