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GOVERNMENT All officers shall be elected by ballot at the Annual Business Meeting. No officer shall hold the same office more than two consecutive years but may be eligible for same after one year, except the Treasurer who shall be exempt from the two consecutive term restriction. The Board of Directors shall consist of the five elected officers, the immediate past President, the Editor and the President or a representative of each local club. The Society President shall appoint the Editor. If the President of a local club is not a member of the Society, the local club shall elect a representative who is a member. Vacancies in any office shall be filled by the Board of Directors.
BY-LAWS
cont.
ARTICLE
II
Sec.
1
Sec.
2
Sec.
3
Sec.
4
Sec.
5
Sec.
6
DUTIES
OF
OFFICERS
The
PRESIDENT:
Shall
preside
at
all
meetings
and
direct
the
activities
of
the
Society
throughout
the
year.
Shall
appoint
annually;
an
Editor,
a
Nominating
Committee,
an
Auditing
Committee,
two
members
of
the
Finance
Committee,
and
chairmen
of
other
committees
as
necessary.
Shall
be
a
member
of
all
committees
but
shall
not
be
counted
in
determining
a
quorum.
Shall
designate
the
times
of
the
Annual
Business
Meeting
to
be
held
during
the
Annual
Meeting.
Shall
have
the
authority
to
sign
checks
and
transact
other
financial
business
for
the
Society
should
the
Treasurer
be
unable
to
perform
these
duties.
Shall
have
the
authority
to
approve
advance
payments
to
cover
necessary
expenses
of
the
Society.
BUT
the
person
receiving
such
advances
must
submit
receipts
for
expenditures
of
same
within
a
designated
time.
The
VICE
PRESIDENT:
Shall
perform
the
duties
of
the
President
in
his/her
absence.
If
both
the
President
and
Vice
President
are
absent
a
temporary
Presiding
Officer
shall
be
elected
by
the
members
present.
Shall
preside
as
Show
Chair.
The
SECOND
VICE
PRESIDENT:
Shall
be
in
charge
of
the
competitive
classification
and
assist
in
the
judging
room.
The
SECRETARY:
Shall
keep
on
file
a
copy
of
the
Constitution
and
By-Laws
and
a
complete
record
of
the
Society
and
shall
be
responsible
for
the
preservation
of
all
records.
Shall
send
a
report
of
the
Annual
Business
Meeting
to
the
Editor
for
publication
in
the
Summer
bulletin.
Shall
send
a
list
of
Officers,
Show
dates
and
other
applicable
information
to
the
National
Button
Society
and
other
publication
determined
by
the
Board
of
Directors.
Shall
perform
any
other
duties
requested
by
the
President.
The
TREASURER:
Shall
keep
and
accurate
list
of
members
and
their
addresses.
Shall
send
a
copy
of
the
same
to
the
Editor
for
publication
in
the
Summer
Bulletin
and
send
a
compiled
list
of
additions
to
the
Editor
before
March
1
and
November
1.
Shall
have
charge
of
all
banking
and
disbursing
of
funds
of
the
Society.
All
accounts
shall
be
in
the
name
of
the
Indiana
State
Button
Society.
Shall
receive
all
dues
and
other
monies
and
shall
give
membership
cards
or
receipt
for
same.
The
DIRECTORS:
Shall
cooperate
with
the
elected
officers
in
the
general
work
of
the
Society
and
carry
out
instructions
that
may
be
voted
on
at
meetings.
BY-LAWS
cont.
ARTICLE
III
Sec.
1
Sec.
2
Sec.
3
Sec.
4
Sec.
5
Sec.
6
ARTICLE
IV
Sec.
1
Sec.
2
Sec.
3
COMMITTEES
In
addition
to
the
following
committees,
committees
may
be
appointed
as
needed.
The
AUDITING
COMMITTEE
shall
consist
of
two
members,
appointed
by
the
President,
who
shall
audit
the
books
of
the
Treasurer
in
time
to
make
a
report
at
the
Annual
Business
Meeting.
The
FINANCE
COMMITTEE
shall
consist
of
the
President,
Vice
President,
Second
Vice
President,
Treasurer,
Secretary
and
two
additional
members
appointed
by
the
President.
They
shall
prepare
a
budget
for
the
year
and
be
charged
with
full
responsibility
for
the
financial
affairs
of
the
Society.
The
NOMINATING
COMMITTEE
shall
consist
of
three
members,
appointed
by
the
President,
who
shall
select
candidates
for
the
five
offices
of
the
Society.
The
SHOW
COMMITTEE
shall
consist
of
the
Vice
President
as
Show
Chairman,
the
Second
Vice
President
and
as
many
additional
members
as
may
be
needed.
The
Chairman
shall
have
charge
of
the
Show
and
Exhibits
sponsored
by
the
Society,
with
full
powers
to
make
advance
arrangements,
secure
non-competing
persons
as
judges
and
appoint
sub-committees
as
necessary.
The
PUBLICATION
COMMITTEE
shall
consist
of
the
Editor
as
Chairman
and
as
many
additional
members
as
may
be
needed.
The
Chairman
shall
have
charge
of
editing
and
publishing
the
Hoosier
Button
Box
and
other
publications
of
the
Society,
with
the
approval
and
cooperation
of
the
Board
of
Directors
and
may
appoint
any
subcommittees
as
necessary.
For
the
purpose
of
publishing
a
bulletin,
each
new
year
will
begin
with
Issue
No.
1.
Mailing
Dates
for
the
bulletins
shall
be
no
later
than
Spring-March
15,
Summer-August
15,
Fall/Winter-November
15.
MEMBERSHIP
ACTIVE
MEMBERSHIP
shall
be
limited
to
residents
of
Indiana
wishing
to
share
an
interest
in
buttons.
Active
Members
shall
have
the
right
to
vote,
to
hold
office
and
to
participate
in
the
competitive
and
non-competitive
exhibits
sponsored
by
the
Society.
ASSOCIATE
MEMBERSHIP
shall
be
open
to
button
collectors
living
outside
of
Indiana.
Associate
Members
shall
have
the
right
to
enter
non-competitive
exhibits
and
such
competitive
exhibits
so
indicated
in
the
annual
list
of
Competitive
Classifications.
They
may
not
vote
or
hold
office.
JUNIOR
MEMBERSHIP
shall
be
open
to
button
enthusiasts
under
the
age
of
18.
Junior
Members
shall
have
the
right
to
participate
in
non-competitive
exhibits
and,
providing
they
have
reached
the
age
of
8
years,
shall
have
the
right
to
enter
such
competitive
exhibits
so
indicated
in
the
annual
list
of
Competitive
Classifications.
They
may
also
the
Active
and
Associate
competitions
but
will
be
judged
as
an
adult.
Their
active
participation
is
limited
to
the
above
privileges.
ARTICLE IV cont. Sec. 4 HONORARY MEMBERSHIP may be conferred upon any person who has made outstanding contributions to the hobby. Suggestions shall be presented to the Board of Directors for consideration and action. Upon favorable Board action, the name shall be presented for acceptance at the Annual business Meeting. Honorary Membership shall be limited to 2 members in any given year. Honorary Members shall retain the rights and restrictions of their Active, Associate or Junior Membership when applicable. ARTICLE V DUES Sec. 1 The annual dues shall be as follows: Active and Associate Memberships--$10.00, Junior Membership--$3.50 Honorary Members shall be exempt from paying dues. These amounts may be changed by a 2/3 majority vote at the Annual Business Meeting, effective April 1 of the following year. Sec. 2 The annual dues of the members shall be paid before December 31. The membership will run from January 1 to December 31. If dues are unpaid by January 1, the Hoosier Button Box and all other rights of membership will be withheld until membership is renewed. Everyone paying dues within the year is entitled to all issues of the bulletin. ARTICLE VI MEETINGS Sec. 1 The Annual Meeting shall be held in the Spring of the year, the place and date to be determined by the Show Chairman, subject to approval by the Board of Directors. Sec. 2 The Annual Business Meeting shall be held during the Annual Meeting, at a time designated by the President. ARTICLE VII QUORUM Sec. 1 Fifteen percent of the Active Membership shall constitute a quorum at the Annual Business Meeting. ARTICLE VIII AMENDMENTS Sec. 1 These By-Laws may be amended at the Annual Business Meeting by a 2/3 majority vote of all the members present. Sec. 2 Amendments adopted at the Annual Business Meeting become effective as of that date except as defined in Article V, SEC. 1 of the by-laws. This Constitution and By-Laws were revised in 1986, March 1998 and November 2011.