EXPORT-IMPORT DOCUMENTATION

DOCUMENTATION

BEFORE SHIPMENT

WHILE COMPLETING CUSTOMS FORMALITIES

ISSUED BY SHIPPING COMPANIES

ALL SUCH DOCUMENTS ARE USEFUL FOR COMPLETING THE PROCEDURE OF EXPORTING AND ARE CALLED SHIPPING DOCUMENTS.

 1991
INTRODUCED BY GOVERNMENT BASED ON UN LAYOUT KEY

CONVINIENT TO ALL CONCERNED PARTIES

USED IN MORE THAN 100 COUNTRIES SIMPLIFIED EXPORT DOCUMENTATION

PROCEDURE

COMMERCIAL DOCUMENTS

OUT OF 16 CD 14 HAVE BEEN ALIGNED AND STANDARDISED EG. COMMERCIAL INVOICE, CERTIFICATE OF ORIGIN,BILL OF LADING,CERTIFICATE OF INSPECTION ETC

REGULATORY DOCUMENTS

NEEDED UNDER LAW OUT OF REGULATORY DOCUMENTS 4 HAVE BEEN STANDARDISED COMMON REGULATORY DOCUMENTS ARE FORM GR, SHIPPING BILL, ARE 1 FORM ETC.

A.
B. C. D.

E.
F. G.

INVOICE a. proforma invoice b. commercial invoice c. consular invoice CERTIFICATE a. certificate of origin b. combined certificate of origin and value CUSTOMS DOCUMENTS a. shipping bill TRANSPORT DOCUMENTS a. mate receipt b. bill of lading c . Airway bill EXCHANGE CONTROL DOCUMENTS a. GR from b. PP form PAYMENT DOCUMENTS a. bill of exchange MISCELLANEOUS DOCUMENTS a. marine insurance policy b. insurance certificate c. health certificate

1.

PROFORMA INVOICE PROFROMA INVOICE IS A QUOTATION GIVEN IN THE FORM OF A REGULAR INVOICE. IT IS SENT AS A REPLY TO AN INQUIRY. CONTAINS ALL PARTICULARS OF COMMERCIAL INVOICE. NOT A PROOF OF SALE. GIVES EXACT IDEA OF THE TOTAL AMOUNT TO BE PAYED BY THE IMPORTER. USEFUL TO SECURE IMPORT LICENSE AND LETTER OF CREDIT. CONTAINS TERMS AND CONDITIONS OF SALE.

2. COMMERCIAL INVOICE COMMERCIAL INVOICE IS A STATEMENT OF ACCOUNT SENT BY THE SELLER TO THE BUYER AND IS PREPARED ON SELLERS LETTER HEAD. IT IS AN EXPORTERS BILL FRO THE GOODS SHIPPED. CONTAINS DETAILED INFROMATION OF THE EXPORT TRADE TRANSACTION. IT IS CALLED BASIC DOCUMENT. IT OS CALLED HOROSCOPE OF EXPORT TRADE TRANSACTION. NO STANDARD FORM OF COMMERCIAL INVOICE. USEFUL FOR COLLECTION OF PAYMENTS. USEFUL FOR ACCOUNTING PURPOSE. USEFUL TO SETTLE DISPUTE ABOUT APYMENT.

3. CONSULAR INVOICE CONSULAR INVOICE IS A CERTIFICATE ISSUED BY THE TRADE CONSULATE OF THE IMPORTER,S COUNTRY STATING THAT GOODS OF PARTICULAR VALUE ARE BEING IMPORTED FROM A PARTICULAR COUNTRY BY A PARTICULAR IMPORTER. SUBMITTED IN THREE COPIES ONE COPY KEPT BY CONSULATE OFFICE,SECOND IS SENT TO THE CUSTOMS,THIRD GIVEN TO THE EXPORTER. A SMALL FEE IS CHARGED BY THE CONSULATE OFFICE FOR PROVIDING THIS FACILITIY. THE DUTY IS CALCULATED ON THE BASIS OF THE VLAUE STATED IN THE CERTIFICATE.

4.

CERTIFICATE OF ORIGIN (COO) COO DECLARES THAT THE GOODS WHICH ARE BEING EXPORTED ARE MANUFACTURED IN A SPECIFIC COUNTRY. SENT BY EXPORTER TO IMPORTER. USEFUL FOR CLAIMING SPECIAL CONCESSION ON THE IMPORT DUTY CHARGED. IT ENSURES THAT THE GOODS HAVE NOT BEEN RESHIPPED BY THE EXPORTER AFTER IMPORTING FROM SOME OTHER COUNTRY. IN INDIA COO IS ISSUED BY THE CHAMBERS OF COMMERCE, EXPORT PROMOTION COUNCILS,TRADE ASSOCIATIONS, CENTRSL SILK BOARD, COIR BOARD, TEXTILE COMMITTEE ETC.

5.

COMBINED CERTIFICATE OF ORIGIN AND VALUE

THIS DOCUMENT IS APPLICABLE TO COMMONWEALTH COUNTRIES ONLY. THIS DOCUMENTS CERTIFIES NOT ONLY THE ORIGIN OF GOODS BUT ALSO THE VALUE OF GOODS.

6. SHIPPING BILL SHIPPING BILL IS THE MAIN CUSTOMS DOCUMENT. IT SI REQUIRED BY THE CUSTOMS AUTHORITIES FRO GRANTING PERMISSION FOR THE SHIPMENT OF GOODS. USED TO OBTAIN CARTING ORDER. REQUIRED BY CUSTOM AUTHORITIES FRO CLEARANCE OF GOODS. ENABLES TO CLAIM DBK AND EXCISE REFUND. IT FACILITATES THE LOADING OF CARGO ON THE SHIP.

DRAWBACK SHIPPING BILL. 2. THE FREE SHIPPING BILL. 3. DUITABLE SHIPPING BILL. 4. SHIPPING BILL FOR SHIPMENT EX-BOND
1.

TYPES OF GOODS

BY SEA

BY AIR

DRAWBACK GOODS

GREEN

GREEN

DUTIABLE GOODS

YELLOW

PINK

DUTY- FREE GOODS

WHITE

PINK

EX-BOND GOODS

YELLOW

YELLOW

7. MATES RECEIPT MATES RECEIPT IS ISSUED BY MATE OR MASTER ( COMMANDING OFFICER) OF THE VESSEL. IT IS A PRIMA FACIE EVIDENCE THAT GOODS ARE LOADED IN THE VESSEL. MATES RECEIPT IS AN ACKNOWLEDGEMENT OF THE GOODS RECEIVED ON BOARD THE SHIP. TYPES OF MATE RECEIPT CLAEN RECEIPT QUALIFIED RECEIPT

8. BILL OF LADING (B/L)

BILL OF LADING IS A DOCUMENT OF TITLE TO THE GOODS.IT IS ISSUED BY THE SHIPPING COMPANY AND SERVES AS A RECEIPT FROM THE SHIPPING COMPANY WHICH UNDERATKES TO DELIVER THE GOODS AT AGREED DESTIANTION ON PAYMNET OF FREIGHT. LEAGL DOCUMENT CONTRACT OF TRANSPORTATION USEFUL TO CLAIM DBK PROTECTS SHIPPING COMPANY

 CLEAN B/L

CLAUSED B/L
FREIGHT PAID B/L FREIGHT COLLECT B/L

DIRECT B/L
THROUGH B/L

9. AIRWAY BILL WHEN GOODS ARE EXPORTED BY AIR THE CONCERNED AIRLINE AUTHORITIES ISSUE AIRWAY BILL. AWB IS MERELY A RECEIPT OF THE GOODS MEANT FOR EXPORT.

10. GAURANTEED REMITTANCE (GR) FORM FORM GR IS AN EXCHANGE CONTROL DOCUMENT WHICH IS TO BE SUBMITTED TO THE RESERVE BANK OF INDIA AFTER CLEARANCE FROM THE CUSTOMS AUTHORITIES. IT IS DESIGNED MAINLY TO FURNISH GUAREANTEE TO THE RESERVE BANK OF INDIA TO REMIT THE FOREIGN EXCHANGE EARNED FROM THE EXPORT SHIPMENT WITHIN 180 DAYS FROM THE DATE OF EXPORTS.

11. PP FORM POST PARCEL FORM

PP FORM IS ALSO AN EXCHANGE CONTROL DOCUMENT .IT IS USED IN PLACE OF FORM GR WHEN GOODS ARE EXPORTED BY POST PARCEL. EXPORT TO ALL COUNTRIES OTHER THAN NEAPL AND BHUTAN BY PP ARE DECLARED ON PP FORM. THE PARCELS CONTAINING ARTICELS OF JEWELLERY OR PRECIOUS STONES MUST FIRST BE SUBMITTED FOR VALUATION TO CUSTOMS. THIS FORM LIKE GR IS ALSO FILLED IN DUPLICATE.

12. BILL OF EXCHANGE

BILL OF EXCHANGE IS ALSO KNOWN AS DRAFT .A BILL OF EXCHANGE IS AN INSTRUMENT IN WRITING CONTAINING AN UNCONDITIONAL ORDER SIGNED BY THE DRAWER DIRECTING A CERTAIN PERSON TO PAY A CERTAIN SUM OF MONEY ONLY TO OR TO THE ORDER OF A PERSON OR TO THE BEARER OF THE INSTRUMENT.

13. MARINE INSURANCE POLICY A MARINE INSURANCE POLICY IS A CONTRACT THAT COVERS PERILS ON HIGH SEA.

14. INSURANCE CERTIFICATE GOODS MEANT FOR EXPORTS ARE COMPULSORILY COVERED BY INSURANCE. MOSTLY INSURANCE CONTRACT ARE EITHER UNDER AN OPEN OR FLOATING POLICY. AS A PROOF OF INSURANCE FRO A SHIPMENT UNDER AN OPEN POLICY THE EXPORTER OBTAINS INSURANCE CERTIFICATE FROM INSURANCE COMPANY. THE CERTIFICATE CONTAINS INFORAMTION ON THE GOODS SHIPPED. ALL THE ENTRIES IN THIS CERTIFICATE MUST TALLY WITH INFROMATION OF B/L, COMMERCIAL INVOICE AND CONSULAR INVOICE.

15. HEALTH CERTIFICATE

HEALTH VCERTIFICSTE IS REQUIRED FOR EXPORTS OF FOOD PRODUCTS, SEEDS , ANIMAL MEAT PRODUCTS ETC. THIS CERTIFICATE IS ISSUED BY THE HEALTH DEPARTMENT OF THE EXPORTING COUNTRY CERTIFYING THAT THESE ITEMS ARE FREE FROM INFECTION AND CONTAMINATION.

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2.
3. 4.

5.
6.

TRANSPORT DOCUMENTS BILL OF ENTRY CERTIFICATE OF INSPECTION CERTIFICATE OF MEASUREMENT FREIGHT DECLARATION FUMIGATION CERTIFICATE

SECTION ONE A. EXPLAIN THE FOLLOWING CONCEPTS B. ANSWER THE FOLLOWING SECTION TWO C. ANSWER THE FOLLOWING ANY ONE D. . ANSWER THE FOLLOWING ANY TWO E. DISTINGUISH BETWEEN

(15) (15) (10) (10) (10)

SECTION -I Q1. CONCEPTS DOCUMENTARY BILL,LETTER OF CREDIT, REVOKABLE AND IRREVOKABLE L/C,EXPORT ASSISTANCE AND INCENTIVES,DBK,MDA, EPCG SCHEME,DEPB SCHEME,MAI,DFIA. Q2. WHAT ARE THE VARIOUS EXPORT IMPORT DOCUMENTS?

Q3.a. letter of credit and its various types. b. factors determining payment terms and methods of payment. c. government of Indias initiative to provide assistance and incentives. d. reasons for increase in imports and negative list of imports. Q4.a. The terms and conditions prescribed by RBI to the

exporter to realize payments. b. various income tax exemptions. c. facilities provided to town of export excellence. d. Features of EPCG scheme. Q5. distinguish between Refer all the distinguish from the entire syllabus i.e chapter 1-9.