Quick Reference Sheet

Lesson Register in SIMS .net

Taking the Register
Searching for a Register
1. Select Routines | Take Lesson Register | Lesson
Register to display the Registers browser.
2. Click the Search button on the toolbar, or press
Ctrl+S to display your timetable for today.
Alternatively you may wish to: Example of Timetabled Lessons

■ View AM and PM Registration

Select the Edit session marks check box.

Repeatedly clicking this check box toggles the
display between registration groups and
timetabled lessons.
■ View a Timetable for a Different Teacher
Click the Teacher Search button and select from
the Teachers browser, then click OK to return to
the Registers browser. Click the Search button
on the toolbar, to display the teacher’s timetable.
■ View a Timetable for a Different Date
Enter the required date in the Date field or select
from the Calendar, then click the Search button
on the toolbar to display the timetable.
3. Double-click on the required lesson/session from
the timetable. The selected register is displayed
in the Register panel.
Lesson Register Details
Example of AM/PM Registration
Viewing/Editing Another Register for the Current Class
The Previous and Next buttons on the Edit Register toolbar, can be used to view or edit
other lessons for the current class. For example, to add a Doctor's appointment or a
planned trip in the future, click the Next button until the required register is displayed and
enter the appropriate mark. Tip: Clicking the Browse button (or pressing
Alternatively, to correct errors or
Ctrl+B) hides the timetable and displays a larger
see how many of your lessons a
area of the register, enabling you to view more
student attended over the last
names. Clicking the Browse button again displays
month, click the Previous button.
the timetable once again. The button
Click the Codes button to open the icon indicates hide (red arrow) or
Lesson Attendance Codes dialog. show (green arrow) the browser.

Clicking the
Add button
Click the allows an
Undo button if additional student
you wish to to be added to
restore saved the register.
data.

Where a late
mark has been
entered, a shaded
cell indicates that
the amount of
minutes late have An additional
been recorded for student has been
this student via added to the
the Minutes Late register via the
button. Add button.

Taking the Register Tip: Click on the Select All button or

1. Select Routines | Take Lesson Register | Lesson Register to display the right-click anywhere in the register
Registers browser. and select Select All from the pop-up menu.
2. Locate the required register and double-click on it to select it. The selected register Enter /, \ or N to mark all students either present or
is displayed in the Register panel. absent (no reason yet provided) and then mark known
3. Click on the name of the first student to whom you wish to give a mark and enter absences, e.g. medical, religious observance, etc., by
the required mark using the keyboard. clicking on the appropriate name and over-typing the
mark in the associated cell with the required code.
Alternatively, click the Codes button to display a list of Lesson Attendance Codes.
Codes button Did you know that when you enter
Double-click to select the required code. The Lesson Attendance Codes list can remain open until the all known codes and click Save, any
register is marked, if required. To close the list of codes click on the Codes button again. cells that have not been populated
4. Move to the next student by clicking on the student's name or by using the cursor control keys (arrow will be filled with the code N (no
keys) on the keyboard to move up and down the list of students. reason provided for absence).
5. Continue entering marks until the register is complete. If you attempt to overwrite an
existing mark, you will be asked to confirm your action. Click the Yes button to continue.
6. Click the Save button to retain your marks.
7. The register can be printed for future reference by clicking the Print button.
Quick Reference Sheet

Lesson Register in SIMS .net

Recording Minutes Late Minutes Late Report
The Minutes Late functionality enables the amount of time that a student was late arriving at 1. Select Routines | Take Lesson Register |
class to be recorded. A Minutes Late report can be produced, if required. Lesson Report to display the Minutes Late
1. Select Routines | Take Lesson Register | Lesson Register to display the Registers Report browser.
browser. 2. Select a date range by entering a To and
2. Locate the required register and double-click on it to select it. The selected register will From date or selecting from the Calendars.
be displayed in the Register panel. 3. Select the Scope from the drop-down list.
3. Click the name of the student who has arrived late. 4. A default title is shown as ‘Minutes Late for
4. Click the Minutes Late button to open the Minutes Late dialog. Lessons’ but can be edited, if required.
5. Specify the Subjects to be included in the
Minutes Late button
report by selecting the appropriate check
5. Enter the amount of minutes that the student was late and click the OK button to return to boxes.
the Edit Register page. 6. Click the Search button to generate the
6. Click the Save button to save the information. report, which is displayed in Print Preview.
NOTE: The minutes late figure can be edited by
Search button
opening the Minutes Late dialog again, amending
the minutes late and clicking OK to return to the 7. The report can be sorted by Period or Class.
Edit Register page. Ensure that you click the Select the appropriate radio button to indicate
Save button to save your changes. your choice.

Adding Extra Names to Registers

8. Click the Print button to open a standard
If a student’s name is not on the selected register, this routine can be used to record the Windows® Print dialog. Ensure that the
student’s attendance. printer settings are correct for your printer
NOTE: The student(s) will be added to the class for the current lesson only. and click the OK button to print the report.
1. Click the Add button to open the Select Student browser. Print button
Add button
Viewing the Report Preview
2. Use the options available in the browser to locate the required student.
The preview can be resized by using the Zoom In
and Zoom Out buttons or by selecting a
percentage from the drop-down list.
Zoom In and Zoom Out buttons
To view one or more pages of a multiple page
report at one time, select the Single View or
Multiple Page View button.
Single Page View button

Multiple Page View button

Click and hold the left mouse

button, then drag the pointer over
the page icons until the layout
you require is highlighted.

The search results can be viewed as Details (see example graphic), To browse through a multiple page report, select
as a List (student name(s) only are displayed), or as Photographs the Backward and Forward buttons, as required.
(providing student photos are available on the system). There is also a search facility (Find button),
Click on the View button and select from the drop-down list. which enables you to find
for example, a specific Find button
3. Highlight the required name and click the OK button. Alternatively, double-click the name or year.
name to return to the Lesson register.
The extra name will be added to the bottom of the list of names ready for marking. This guide is based on the version of the software (7.64) in use at
the time of publication. For details of changes to the software,
IMPORTANT NOTE: Adding a name to a Lesson register does not alter class membership. please refer to the associated online help file.
The appropriate staff must edit the class membership, in the usual way, using routines For further copies of this, or other laminates, please email
outside of Lesson register. publications@capita.co.uk.
For information on available training courses, please contact
Overwriting Existing Marks Capita Professional Services on 01234 763672
or email profserv@capita.co.uk.
If you attempt to overwrite an existing (saved) mark, you will be asked to confirm your © Capita Business Services Ltd 2005. All rights reserved.
No part of this publication may be reproduced, photocopied, stored
action. Click the Yes button to continue. on a retrieval system, translated or transmitted without the express
written consent of the publisher.
Overwriting existing marks can cause a conflict:
Capita Education Services, Franklin Court,
■ Conflicting session marks must be resolved via the Attendance module (Process | OMR Priory Business Park, Cardington, Bedford, MK44 3JZ
Entry | Resolve Conflicting Marks). Tel: 01234 838080 http://sims.capitaes.co.uk

■ Conflicting lesson marks must be resolved via the Lesson Monitor module (Tools |
Notifications | Resolve Conflicting Marks).
If a conflict has arisen, the original mark will be displayed in the SIMS .net register until the
conflict has been resolved.