Australian Institute of Project Management

Agenda
Background to Prince2 Processes, Components & Techniques Comparisons to PMBOK Utilisation of Prince2 at Work Wrap-up and Questions

Background
Projects IN Controlled Environments Est. 1989 by UK Central Computer and Telecommunications Agency Major revamp with commercial input PRINCE2 released subsequently more flexible and scalable In public domain no license fees International Accreditation

Projects in Controlled Environments

Presented by Glenn Hocking Principal Consultant, Quadrant Group

Processes, Components & Techniques Prince2 Processes

Change Control Business Case
Product-based Planning

Prince2 Processes
Directing a Project

Configuration Management
Start Up Initiating a Project

Directing a Project

Deciding whether a project should start

Starting Up a Project Initiating a Project

Directing a Project

Organisation
Controlling a Stage Managing Product Delivery Managing Stage Boundaries Closing a Project

Controlling a Stage

Managing Stage Boundaries

Closing a Project

Starting Up a Project

Initiating a Project

Controlling a Stage

Managing Stage Boundaries

Closing a Project

Quality in a Project Environment

Plans
Planning

Managing Product Delivery

Change Control Approach

Quality Review

Management of Risk

Controls

Organising, planning and confirming project justification

Managing Product Delivery

Planning

Planning

Prince2 Processes
Directing a Project

Prince2 Processes
Directing a Project

Prince2 Processes
Directing a Project

Starting

Guiding Up a the activities Project of the Project Board on a project

Initiating a Project

Controlling a Stage

Managing Stage Boundaries

Closing a Project

Starting Up a Project

Initiating a Project

Controlling a Stage

Managing Stage Boundaries

Closing a Project

Starting Up a Project

Initiating a Project

Controlling a Stage

Managing Stage Boundaries

Closing a Project

Managing Product Delivery

Running a project day-today

Managing Product Delivery

Managing Product Delivery

Ensuring the project delivers what is expected

Planning

Planning

Planning

Prince2 Processes
Directing a Project

Prince2 Processes
Directing a Project

Prince2 Processes
Directing a Project

Starting Up a Project

Initiating a Project

Controlling a Stage

Managing Stage Boundaries

Closing a Project

Starting Up a Project

Initiating a Project

Controlling a Stage

Managing Stage Boundaries

Closing a Project

Starting Up a Project

Initiating a Project

Controlling a Stage

Managing Stage Boundaries

Closing a Project

Managing Product Delivery

Controlling the project strategically

Managing Product Delivery

Closing the project and ensuring benefits are realised

Managing Product Delivery

Processes for whenever planning is required on a project

Planning

Planning

Planning

Processes, Components & Techniques Prince2 Components

Change Control Business Case
Product-based Planning

Prince2 Components (contd.)

Quality in a Project Environment - describes how
project and product quality will be controlled completed products will be controlled controlled

Business Case - ensures project is justified and remains

viable throughout

Configuration Management
Start Up Initiating a Project

Directing a Project

Organisation - defines the project management team

Organisation
Closing a Project

Configuration Management - describes how Change Control - describes how change will be

Controlling a Stage Managing Product Delivery

Managing Stage Boundaries

Plans - defines plan structure and contents Controls - defines how a project is controlled Management of Risk - describes how risk is managed

Quality in a Project Environment

Plans
Planning

Quality Review

Management of Risk

Controls

Change Control Approach

Processes, Components & Techniques Prince2 Techniques

Change Control Business Case
Product-based Planning

Prince2 vs pmbok - A Basic comparison

PMBOK Chapters Integration
Scope,Time,Cost Quality Risks Communication HR Mgmt

Product-Based Planning identifies and defines

what is to be produced before defining the activities

Equivalent in PRINCE2 Combined processes and components

Plans Quality, Configuration Management Management of Risks Controls Organisation Not covered

Configuration Management
Start Up Initiating a Project

Directing a Project

Organisation
Controlling a Stage Managing Product Delivery Planning Managing Stage Boundaries Closing a Project

Change Control Approach defines the processes by which change will be managed Quality Review defines the quality control and
acceptance process to be applied to all products

Quality in a Project Environment

Plans

Quality Review

Management of Risk

Controls

Change Control Approach

Procurement

Prince2 vs pmbok - components

PMBOK Comprehensive
Largely descriptive and prescriptive on a high level Scalable to project size & risk Customer Requirements US/International Standards

Prince2 vs pmbok - complementary

Methodologies are complementary PRINCE2:

Prince2 at work
Australian Department of Defence

PRINCE2
Focuses on key risk areas only; does not claim to be complete Highly prescriptive; especially on Process Structures Scalable to project size & risk Business Case UK/European Standard

Divisions dealing with large -scale projects

A process-based project management method Describes what a project manager should do to manage a project

Optus

Preferred methodology

PMBOK:

UK Government

A knowledge-based project management approach A rich reference for each knowledge area Says what a project manager should know as base information

Used extensively across agencies

Victorian Government

Becoming adopted as a standard

Prince2 at work
Western Australia: Department of Education and Training

Wrap up
Benefits of Prince2 - time permitting More information on Prince2?

Benefits of Prince2
Focuses on business benefits by highlighting importance of the Business Case Provides clear guidelines on project roles and responsibilities Flexible and adaptable to the size and risk of a project Focuses Project Manager attention on products (deliverables) and their quality

Programme management approach

Training course - late May and late Aug Prince2 website: www.prince2.org.uk

University of Western Australia

Two major corporate system upgrades

Rio Tinto

Questions

Infrastructure and IS&T groups

Benefits of Prince2 (cont.)

Provides for critical management decision-points to assess ongoing project viability Identifies clear quality control points Provides guidelines for Programme Management Makes project progress more visible to management
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