PROJECT PLANNING FORM

HANDOUT B-5 APPENDIX I

JCI PEARL (MALAYSIA) PROJECT PLANNING FORM

The JCI Project Planning Form

Project Proposal
Name of Project : 2nd Youth Camp Purpose of the project: -To build the leadership of the young generations -To cultivate and develop positive mental attitude to cope with the challenging work in future. -To develop team work with the aim of building up self confidence and team spirit. -To enhance JCI knowledge among the Junior JCI members. -To enhance communication skills Estimated number of members and their functions: - 100 participants - 10 organising committees

Potential benefits to the chapter: - Members are giving the opportunity to host and plan for a training & community project which can enhance their planning skills and to gain management experience. - That to give a platform for the JCI trainers to present and enhance their training skills. - That to prepare for future recruitment from Junior JCI. - That the project has aligned with JCI Mission which is to create development opportunities to empower young leaders in JCI to create positive changes - That to create positive image in public and among merchants/sponsors. Potential benefits to the community: - That to give teenagers an opportunity to attend a good training camp that organized by worldwide

recognized organization, Junior Chamber International which they themselves might not have chance to attend the similar trainings in their school. - The training camp which has different modules enables the participants to build up their level of confident of participants in handling challenges through the activities. - That the training modules will emphasis the important skills such as interactive skills, leadership skills, teamwork and the need to be versatile and flexible to the participants. - To portray a positive public image of JCI towards community. General comments concerning the proposed project: -The major concern of this project will be the participants safety issue - : Since all participants are aged between 16 to17, parents might first consider the safety of their children when allow their children for attending outdoor activities. Hence, the organizing committees will execute following action taken to ensure safety of participants: 1) All participants will be covered by Personal Accident insurance 2) St John and Rela officers will be on duty for the safety and prevention of accident. Findings of preliminary research or feasibility study: 1)Appropriate age range for prospective participants: Students age around 16-17 are looking forward a camp which can develop their leadership and communication skills. 2) Good support from Usains, USM: renting the foyer for free in order to support the youth camp to be conducted successfully. 3)Anticipate good response from the school: There are three schools have confirmed to participate in this activities, which are Chung Hwa High School, Union High School and Sacred Heart High School. The organizing committees are still approaching 3 other schools: Chung Ling High School, Penang Chinese Girls Private High School and Jit Sin Private High School. Besides that, we also would like to open to all secondary school in Penang. Approved by the chapter Board of Directors on: 20th December 2010 Chapter Presidents signature:

PROJECT PLANNING FORM

HANDOUT B-5

JCI PEARL (MALAYSIA) PROJECT PLANNING FORM

APPENDIX I APPENDIX II

The JCI Project Planning Form

Major Objectives
Project proposed: 2nd Youth Camp Estimated project commencement date: 20th April 2011 Estimated project completion date: July 2011 List the project's major objectives and anticipated results: MAJOR OBJECTIVES -To build the leadership of the young generations - To identify future leaders in schools.

-To cultivate and develop positive mental attitude - All participants will be coping all tasks with to cope with the challenging work task in future. positive attitude and creative problems solutions.

-To develop team work with the aim of building self confidence and team spirit.

- All participants to work together as a team in problem solving.

-To enhance JCI knowledge among the Junior JCI members.

- Better understanding JCI will help to recruit a few new Junior JCI members.

-To enhance communication skills

- Participants will be solving their conflicts with effective communication skills.

Publicity and promotion: -Posters will be printed and distributed to all participated schools. -Email and SMS sent out by organizing chairperson and secretary to liaise with the person in charge from the participated schools. - Co-operation from the Junior JCI to invite members/non members to sign up for the youth camp. -There will be press release and conference to promote this meaningful activity to the public community. Special materials required: Not Applicable Budget: Income: RM 6,920 PROJECT PLANNING FORM Expenditures: HANDOUT B-5

JCI PEARL (MALAYSIA) PROJECT PLANNING FORM

The JCI Project Planning Form

INCOME Participants Sponsors/Grant

PROPOSED BUDGET RM 3,000 RM 5,370

TOTAL INCOME EXPENDITURE Rental of venue Food and beverage Training material Trainer expenses Advertisement Stationery and certificate T-shirts Prizes and souvenirs PA system

RM 8,370 PROPOSED BUDGET RM 2,000 RM 2,000 RM 500 RM 500 RM 370 RM 250 RM 2,000 RM 350 RM 400

Return to chapter TOTAL EXPENDITURES SURPLUS OR DEFICIT

RM 8,370 -

PROJECT PLANNING FORM

HANDOUT B-5

JCI PEARL (MALAYSIA) PROJECT PLANNING FORM

APPENDIX I APPENDIX IV

The JCI Project Planning Form

Organizational Chart

PROJECT PLANNING FORM

The JCI Project Planning Form

Summary of Action
DATE 26 April 2011 3 May 2011 10 May 2011 17 May 2011 24 May 2011 31 Mat 2011 7 June 2011 14 June 2011 21 June 2011 ACTION TAKEN To confirm venue and date To confirm the youth camp theme To confirm the head trainer and assistant trainers To discuss poster/registration form design To draft program outline To obtain approval from schools To confirm poster/registration form design To follow up on sponsorship To send out invitation letter to Guest of Honor To search for training kits resources To distribute form and posters to participated schools To get quotation of T-shirts and training kits bags To search for food and beverage resources To follow up on quotation T-shirts and training kits bags To prepare prizes and souvenirs To confirm attendance of Guest of Honor To confirm the PA system To confirm RELA and Ambulance support To collect the registration form and payments from all schools To confirm headcount To confirm food and beverage resources To print T-shirt

28 June 2011 5 July 2011

To distribute T-shirts to all participants To prepare training kits To follow up outstanding matters