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Project S2Di0 Recording Studios & Communal Development Association Adopted on Monday, 22th March 2012 1.

Name of Organisation 1.1 The Organisation shall be named Project S2Di0 Recording Studios & Communal Development Association or to be referred as Project S2Di0. Article 2. Aims and Objectives 2.1 To provide opportunities for anybody, without any discrimination, to practice and develop their skills in an recording environment specialising in sonic arts. 2.2 To offer a high standard of accessible, technical and creative expertise to those who are involved with the association in an enthusiastic and encouraging manor. 2.3 To spread awareness in drug abuse, violence and antisocial behavior within the local community through counseling, music practices and social activities. 2.4 To encourage social development between people in the community through creative arts. 2.5 To explore new ways of creating, producing and developing music and related arts. 2.6 To establish relationships with various artists, organisations and parties to achieve the above aims. 2.7 To improve the general standard of music throughout the United Kingdom. 2.8 To ensure the facility and its equipment is operating at a optimum level. 2.9 To maintaining a high level of etiquette, hygiene and presentability in the facility at all times. 2.10 To regularly monitor and review the association, its facilities and to improve on its efciency and output. 2.11 All members shall do their best in their abilities to make sure the aims and objectives are followed. 3. Powers of Committee 3.1 Any members of the committee shall retain the rights at anytime to remove anybody from the premisses as they see t. 3.2 Any members of the committee shall retain the rights to refuse any of the following people from using its facilities:

3.2.1 3.2.2

Those who would be considered or deemed to bring harm to its members

Those who would be considered or deemed to bring harm to the facilities and its equipment 3.3 The committee shall retain the rights to liaise Project S2Di0 with any organisations for the benet of its members or itself as a body. 3.4 The committee shall retain the rights to collect contact information of its members for marketing and other purposes with consent. 3.5 The committee shall retain the rights to contact its members for marketing and other promotional purposes. 3.6 Any members of the committee shall retain the rights to modify any part of Project S2Di0s website for the benet of itself and the community. 4. Membership 4.1 Any members of the society are eligible to become members of the organisation regardless of age, gender, ability, race or religion under the condition they agree to join with good intent. Good intent refers to any of the following: 4.1.1 To provide constructive comments for its members, committee, the community or the facility. 4.1.2 To provide constructive information for its members, committee, the community or the facility. 4.1.3 To provide constructive aid for its members, committee, the community or the facility. 4.2 Members are not required to provide any personal information upon joining, though it is recommended for data and progression analysis of the organisation. 5. Appointment and Retirement of Committee Members 5.1 All ofcers shall be elected at the Annual General Meeting of the organisation, from, and by the members. 5.2 The Management committee shall comprise of no more than ve and no less than two committee members. Committee members shall be appointed at the Annual General Meetings, including the ofces of: Chairperson Secretary Treasurer

5.3 The committee board is a joint partnership of three different roles of a Chairperson, Secretary and Treasurer. 5.4 All committee members are elected for a period of one year, but may be reelected during the next Annual General Meetings for the following year. 6. Management Committee / Board of Directors / General Committee 6.1 The affairs of the organisation shall be controlled by a Management Committee whose members are elected from, and by, the full members of the organisation. The Committee shall meet at agreed intervals and no less than four times per annum. 6.2 6.2.1 6.2.2 The duties of the Management Committee shall be: To control the affairs of the organisation on behalf of the members.

To keep accurate accounts of the nances of the organisation through the Treasurer. These should be available for reasonable inspection by member and should be audited before every Annual General Meeting. 6.2.3 The organisation shall maintain a bank current account and the following committee members shall be authorised to sign organisation cheques: the Chairperson and Treasurer. 6.2.4 To co-opt additional members of the committee as the board deems necessary. 6.2.5 Decisions are made on the basis of the majority. In the case of equal votes, a coin will be ipped to count as an additional casting vote. 6.3 All members of the committee are required to actively participate in the running of the organisation. In the case a member do not, the board can decide on the dismissal and reelection of the individual member. 7. General Meetings 7.1 The Annual General Meeting shall be held no later than end of October of each year. 21 days written notice shall be given to board members of the AGM electronically through E-mail and by posting on the organisations notice board located at the premises. Members must advise the secretary in writing of any business to be moved at least 14 days before the AGM. Notice and Agenda for the meeting will be distributed to board members at least 7 days before the meeting. 7.2 The business of the Annual General Meeting shall be to:

7.2.1

Conrm the minutes of the previous AGM and any general meetings held since the last AGM. 7.2.2 Receive the audited accounts for the previous scal year 7.2.3 Receive the annual reports 7.2.4 Election of a new board of committee 7.2.5 Make alterations to the running of the organisation 7.2.6 Notify other board members of any changes made 7.3 All other meetings shall be hereby referred to as General Meetings. 7.4 General Meetings will be held at least 4 times per annum. 8. Alterations to Constitution 8.1 Any alterations to the constitution shall only be considered during general meetings with a quorum of 75% attendance from the committee members. 8.2 Any proposal of alterations must be agreed by at least two-thirds of the members of the committee within its deadline after the presentation of the proposal. 8.2.1 There must be a 7 working-day gap between the date of the proposal deadline and the date of the proposals presentation. 8.3 The members can be notied of the proposal either by writing, E-mail or other date-stamped electronic means via the internet. 8.3.1 Any Date-stamped electronic conrmations beside E-mail must be made aware to other committee members orally or by E-mail within 24 hours of the action. 8.4 If no response is received from a member by the proposed deadline then that members vote will be considered to be abandoned unless given consent from the other members. 9. Finance 9.1 All nances related to the organisation shall operate under no more than two treasuries as bank or building society accounts, all under the name of the organisation. 9.2 Any changes to the treasuries including withdrawals and deposits must undergo the authorisation of the Chairperson and the Treasurer of the organisation.

9.3

All incomes directed to the organisation shall only be transferred into the organisations treasuries, or collected on behalf by a non-prot organisation and or registered charity. 9.4 The treasurer will take full responsibility for all nancial records of the organisation. 9.5 The treasurer will also be expected to prepare nancial reports on a quarterly basis. 9.6 Material expenses made by members or directors on behalf of the organisation can be reimbursed through authorisation by either the Chairperson or the Treasurer.

10. Expenses & Reimbursement 10.1 Members and directors may claim back nancial expenses made on behalf of the organisation. This is done by lling out the reimbursement form accompanied by a receipt and then passed onto the either the Chairperson or Treasurer for authorisation. 10.2 Only items that will contribute to the expansion and improvement of Project S2Di0s facilities are eligible for reimbursement, with the exception of travel expenses. 10.3 Only individuals on engineering, technical, educational and business duties may claim travel expenses. This includes either to and from the facilities in Meadow Lane, as well as to and from any other facilities hosted on other premises. 10.3.1 Engineering duties refers to live sound reinforcement, location recording and recording/mixing/mastering at associated facilities. 10.3.2 Technical duties refers to installation and uninstallation of sound and other specialist equipment and ttings at associated facilities. 10.3.3 Education duties refers to attending facilities and events as a guest speaker and hosting music or music technology related educational sessions. As well as attending workshops and educational trips on behalf of Project S2Di0. 10.3.4 Business duties refers to attending facilities and events that will help with ongoing operation of Project S2Di0 as a business. 10.4 Fuel expenses are reimbursed on a rate of fty pence per mile of travel, (0.50 per mile).

10.5

Public transport fares are fully reimbursed on the basis that the cheapest solution of travel was employed at that given time. 10.6 Final eligibility of the reimbursement is determined by the Chairperson. 11. Dissolution 11.1 If, at any General Meeting of the Organisation, a resolution be passed calling for the dissolution of the Organisation, the Secretary shall immediately convene another Special General Meeting of the Organisation to be held not less than one month thereafter to discuss and vote on the resolution. 11.2 If, at that Special General Meeting, the resolution is carried by at least two-thirds of all the members present at the meeting, the board will shall thereupon, or at such date as shall have been specied in the resolution, proceed to realise the assets of the Organisation and discharge all debts and liabilities of the organisation. 11.3 After discharging all liabilities of the Organisation, the remaining assets shall be transferred to other organisations that have similar goals or offer similar services to those of Project S2Di0, upon full agreement of the board of directors. We hereby certify that this is the current constitution of Project S2Di0 Recording Studios & Communal Development Association, adopted on the date mentioned above. Chairperson Signed .......................................................................................................... Printed .......................................................................................................... Dated .......................................................................................................... Treasurer Signed .......................................................................................................... Printed .......................................................................................................... Dated .......................................................................................................

Secretary Signed .......................................................................................................... Printed .......................................................................................................... Dated ..........................................................................................................