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CPO (REFINERIES)

DESIGN, ENGINEERING SUPPLY, INSTALLATION, TESTING, ING, N, COMMISSIONING AND POST WARRANTY AMC OF RIM SEAL FIRE DP IM PROTECTION SYSTEM FOR NUMALIGARH REFINERIES LTD (NRL).

REQUEST FOR QUOTATIO ATION


CRFQ NO. 1000164021 E-Tender Ref. No: 9095 E
Tender Calendar Details Deta Stage Name Tender Release Site Visit/ Pre Bid meeting Pre-qualification bid opening Un-priced Bid Opening Priced Bid Opening Start Date ate 23.05.2012 012 End Date And Time 06.07.2012 (1100 Hrs IST)

18.06.2012 Between 1000 Hrs to 1600 Hrs Bet at NRL 06.07.2012 012 (1101 Hrs IST) rs IS Will be intima imated Will be intima imated ______ Will be intimated Will be intimated

Bharat Petroleum Corporation Limited (BPCL)


Central Procurement Organisation (Refineries) Mumbai Refinery, Mahul, Mumbai-400 074 Phone: 91-22-25533117 / Fax: 91-22-25544082 GLOBAL NOTICE INVITING TENDER (CRFQ NO: 1000164021) BPCL, CPO-R invites 3 part bids for the tenders for Design, Engineering, Supply, Installation, Testing, Commissioning and Post Warranty AMC of Rim Seal Fire Protection System for (i) (ii) (iii) (iv) BPCL - Mumbai Refinery (BPCL - MR), Mumbai, Maharashtra, E-tender Ref. No. 9093 BPCL - Kochi Refinery (BPCL - KR), Kochi, Kerala, E-tender Ref. No. 9094 Numaligarh Refinery Limited (NRL), Numaligarh, Assam, E-tender Ref. No. 9095 Bharat Oman Refineries Limited (BORL), Bina, Madhya Pradesh, E-tender Ref. No. 9096

Details of the tenders are available/ can be downloaded from any of the following websites:a. BPCLs E-procurement platform https://bpcl.eproc.in. b. BPCL website www.bharatpetroleum.in Energizing Business c. Central Procurement Portal http://eprocure.gov.in/cppp

Tenders

CPO(Refineries).

Due date for submission of the tender: 06th July 2012, 11.00 Hrs. IST. Important: All updates, amendments, corrigenda etc, (if any) will be posted on the above websites as and when required. There will not be any publicatio n of the same through newspapers or any other media.

Place: Mumbai

DGM (CPO-Refineries)

GLOBAL NOTICE INVITING TENDER E-Tender Reference No. 9095

Tender for Design, Engineering, Supply, Installation, Testing, Commissioning and Post Warranty AMC of Rim Seal Fire Protection System for NRL.
1.0 E-Bids in 3 parts are invited for Design, Engineering, Supply, Installation, Testing, Commissioning and Post Warranty AMC of Rim Seal Fire Protection System for NRL in complete accordance with tender documents and its attachments. All prospective bidders are requested enroll onto our e-tendering platform https://bpcl.eproc.in/ maintained by M/s. C1 India Private Limited, our authorised Service Provider for E-tendering. Upon logging in to the e-procurement website, bidders can download the bid documents and shall thoroughly go through the same. All documents required for the bid, shall be uploaded on the appropriate place in the E-Procurement web site, digitally signed. No physical scanned documents need to be uploaded except those specifically indicated. Bidders are advised to read the Instructions for participating in the electronic tenders directly through internet (Bid Submission Manuals are available on the above mentioned e-procurement site) and get conversant with the process of online submission of the tenders well in time so as to submit tenders by the due date.
BRIEF DESCRIPTION:

1.1

1.2

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2.0 2.1

The job is intended to install Automatic Foam based Rim Seal Fire Protection System on 5 nos. External Floating Roof tanks with different diameter at NRL. The job is to be executed by the Bidder with single point responsibility of field engineering, design, detailed engineering, procurement of all raw material, fabrication, manufacture, supply, transportation up to site, site installation, construction and commissioning including site acceptance test. No shutdown of the tank will be given for installation, testing, commissioning of Rim seal Fire Protection system on the tank. SITE VISIT AND PRE-BID MEETING: The site visit and pre-bid meeting are scheduled on 18.06.2012 between 10 AM to 4 PM IST at NRL. All interested bidders are requested to reach the site before 9 AM for site visit. The purpose of the pre bid meeting is to clarify any doubts of the Bidders on the interpretation of the provisions of tender. Bidder(s) are requested to submit their queries, mentioning firm name, clause no.& clause by a letter / e-mail to the contact persons (details given in clause 14 of this document) in order to have fruitful discussions during the meeting. Intending bidders are requested to attend the same. All Bidders are requested to acquaint themselves for better clarity about the site and tender conditions, before submitting their bids. Necessary clarifications (if any), may be obtained prior to submission of the bid.

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3.2

Engineer-in-charge: Manoj Kumar Vidyarthi, Asstt. Manager (Maint.), NRL, manoj.k.vidyarthi@nrl.co.in, 03776 273432/ Mr. Debasish Das, Officer (Maint.), NRL debasish.das@nrl.co.in 03776 273443. Bidders shall visit the location, at their own expense to see the site conditions before quoting for the job. Bidders should contact Engineer-in-charge at NRL for getting information required for visiting the site locations well in advance. Bidders to obtain all the information required for executing the contract from site. No request will be entertained on this count even if bidders choose not to visit. No claim what so ever may be shall be entertained on this ground. PRE-QUALIFICATION CRITERIA: Bidders meeting the technical & commercial qualifying criteria as per the prequalification document attached, shall only be considered for further evaluation of bids. EARNEST MONEY DEPOSIT (EMD) : The interest-free Earnest Money Deposit (EMD) of Rs 1,00,000/- (Rupees One Lakh Only) for Indian bidders or USD 2000 (US Dollar Two Thousand Only) for foreign bidders to be submitted by way of crossed account payee Demand Draft drawn on any nationalized / scheduled bank in favour of "BHARAT PETROLEUM CORPORATION LTD" payable at Mumbai. The EMD shall be submitted to BPCL prior to the due date & time of opening of the "Pre-qualification Bid". The following categories of bidders are however exempted from depositing EMD: (i) (ii) Public Sector Enterprises; Units registered with National Small Industries Corporation (NSIC) subject to: a. the unit being registered with NSIC for the item tendered and b. registration certificate being valid as on date of quotation. Such bidders must upload appropriate proof along with their "Technical Bid", to show that they are eligible for the exemption from EMD (application for registration as NSIC or for renewal will not be acceptable), failing which such bid will be treated as bid received without EMD and liable to be rejected. Registration with DGS&D will not entitle the Bidder to claim exemption from payment of EMD.

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"Earnest Money Deposit" (EMD), wherever applicable, shall be paid separately by Demand Draft (DD) / Banker's Cheque drawn in favour of Bharat Petroleum Corporation Limited and payable at Mumbai. Alternatively EMD can also be paid by way of "Bank Guarantee" as per BG format attached, from any Bank recognized as Scheduled Bank by Reserve Bank of India, in favour of M/s. Bharat Petroleum Corporation Ltd. Mumbai. Bank Guarantee from any Foreign Bank is acceptable only if the same is countersigned by their Indian Branches (provided the Indian Branch of the Foreign Bank is recognized Scheduled Bank by Reserve Bank of India) or any Scheduled Indian Bank.

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The Bank Guarantee in lieu of EMD shall be furnished on non-judicial stamp paper of value not less than Rs. 100/- (Rupees One hundred only) and in the prescribed Performa given in the Tender Document. The Bank Guarantee shall be kept valid for a period of 90 days beyond the validity period of the offer for claim. Original DD/ Banker's Cheque or BG as the case may be, towards EMD shall be sent separately to DGM, CPO-Refineries, BPCL. Copy the DD/ Banker's cheque/ BG as the case may be, along with proof of dispatch to be uploaded along with unpriced bid. Bids without EMD are liable to be rejected. EMD of other unsuccessful bidders shall be released after issuance of FOI/ Purchase Order against this tender. However, in case of successful bidder the EMD shall be released on receipt of performance bank guarantee. Forfeiture of EMD - A tenderer who has submitted their bid shall not be permitted to alter/ amend or withdraw the bid, not withstanding that the bid(s) has/ have not yet been opened/finalised. A tenderer who purports to alter/ modify withdraw their offer after submission, within the validity of the offer shall be liable to have their offer rejected and their EMD forfeited/encashed. The Earnest Money deposited by successful tenderer shall be forfeited if the successful tenderer fails to honour the offer terms prior to ordering and Contractual terms after issuance of FOI/ PO. The Bank Guarantee so furnished by the tenderer shall be in the Proforma prescribed by the owner. No interest shall be paid by the Owner on the earnest money deposit by the tenderer. Original DD/ Banker's Cheque or BG as the case may be, towards EMD shall be sent separately to DGM, CPO-Refineries, BPCL. Copy the DD/ Banker's cheque/ BG as the case may be, along with proof of dispatch to be uploaded along with unpriced bid. Bids without these documents towards EMD are liable to be rejected. Offers received without scan copy of EMD (DD/BG/Valid NSIC Certificate) in the etender and physically not received within 7 days after Pre-qualification bid opening date (as indicated in the NIT or corrigendum thereof) are liable to be rejected. OFFER VALIDITY: The Offers shall be valid for a period of six (6) months from Tender Due Date for placement of order.

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TIME OF COMPLETION: As given in the Special Conditions of contract.

8.0

GENERAL CONDITIONS OF CONTRACT (GCC): Attached General Conditions of Contract (GCC) shall be applicable for this contract.

9.0

GENERAL PURCHASE CONDITIONS (GPC): Attached General Purchase Conditions (GPC) shall be applicable for this contract.

10.0

SPECIAL CONDITIONS OF CONTRACT/ SPECIAL PURCHASE CONDITIONS (SCC/SPC): Attached SCC/SPC shall be applicable for this contract.

11.0 11.1

SUBMISSION OF TENDER: Bids should be submitted in "THREE BID SYSTEM", i.e. "Pre-Qualification Bid", "UnPriced Bid" & "Priced Bid" through e-tendering portal. "Pre-Qualification Bid" shall be complete with all the required documents uploaded as given below. a. b. c. d. e. f. All required document as per PQ criteria Scan Copy of EMD (Demand draft / Bank Guarantee / Valid NSIC Certificate) or Registration/ Exemption Certificate (if any). Performa of Holiday List to be submitted properly filled. Contact details of Vendor duly filled, signed and stamped. Integrity Pact Document duly filled, signed and stamped on each page Any other supporting documents/ information in support of the bid.

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"Un-Priced Bid", i.e. Techno-Commercial Bid, shall be complete with all technical and commercial details (other than price) duly filled, signed and stamped essentially containing the following documents shall be submitted/ uploaded:i) The Techno-Commercial offer shall contain all technical Specifications, and any other technical details you would like to inform BPCL on the subject job. This shall also include the following documents. a. b. c. d. Agreed terms & conditions duly filled all the points. Un-Price Schedule with an indication Quoted or Not-Quoted against each item. Please do not indicate prices in Un-Price Bid. Technical & Commercial Deviations if any. Any other supporting documents/ information in support of the unpricedbid.

ii)

A copy of Price schedule without filling up the price, but specifically stating as 'quoted' against each item, as a confirmation that the bidder shall be quoting for each item, as per the SOR. All other details such as applicable taxes, etc., shall be duly filled in and shall be indicated only as percentage (%) of the quoted rates. This blank copy of price schedule shall be uploaded along with other technical details in the folder "Additional Tech Information by Bidder" in eplatform. NRL's General Conditions of Contract (GCC), Special Conditions of Contract (SCC), Integrity Pact, duly signed and stamped as a token of acceptance of the conditions mentioned therein. Acceptance, Compliance, Deviations and Exceptions: Bidders are requested to have all their queries clarified before bidding. Bidders are required to confirm and accept all the terms and conditions of the RFQ. However, if they still have deviations from our RFQ and the attachments (GCC, SCC, specifications, scope of work, special instructions to bidders, etc.), they can indicate deviations in the form giving reference to clause no.

iii)

iv)

11.4

"Priced Bid", shall be complete with the Price Schedule filled strictly as per Schedule of Rates Format enclosed. The quoted price for each item shall be written in figures & words. Bids complete in all respects should be uploaded in BPCL e-tendering portal on or before the due date & time. Each page of all documents, submitted by the bidder, shall be duly signed & stamped, and then scanned and uploaded in the portal. The offer shall be submitted in the Portal under the digital signature of the bidder. Offer submitted by Telex / Telegraphic / Fax / e-Mail or Hard copy in sealed covers, shall not be accepted. BPCL shall not be responsible for any delay in uploading of offer. TENDER OPENING: The deadline for bid submission is 11:00 Hrs on the due date mentioned. The bids can be submitted in the e-procurement website upto the tender due date and time. The Prequalification bids will be opened online through e-procurement website https://eproc.bpcl.co.in, on the same day. Pre-qualification Bids: The Pre-qualification bids shall be opened on the due date mentioned. Bidders, who have submitted their bids, can view/ witness the "Prequalification Bid" opening through the e-portal. The offers of those bidder(s) whose offer meet the Prequalification requirements, will only be considered for further evaluation, while those not meeting the Pre-qualification criterion, will be rejected without any clarification. Unpriced bids:- The Un-priced Bids (Techno-Commercial Bid) of those bidder(s), whose offers for "Pre-qualification Bid" are found to be acceptable, will only be opened under advance intimation to them. Such Qualified Bidders can view/ witness the "Unpriced Bid" opening through the e-portal. Price bids:- The date and time of opening Price Bids shall be intimated separately to the techno-commercially acceptable bidders and the price bids shall be opened through e-portal. Such Techno-Commercially accepted bidders can view/ witness the "Price Bids" opening through the e-portal. INTEGRITY PACT (IP) Proforma of Integrity Pact (IP) shall be returned by the Bidder/s along with the bid documents, duly signed by the same signatory who is authorised to sign the bid documents. All the pages of the Integrity Pact shall be duly signed, scanned and uploaded along with other documents. Bidder's failure to upload the IP duly signed along with bid documents shall result in the bid not being considered for further evaluation. If the Bidder has been disqualified from the tender process prior to the award of the contract in accordance with the provisions of the IP, BPCL shall be entitled to demand and recoved from Bidder Liquidated Damages amount by forfeiting the EMD/Bid Security as per provisions of IP. If the contract has been terminated according to the provisions of the IP, or if BPCL is entitled to terminate the contract according to the provisions of the IP, BPCL shall be

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entitled to demand and recoved from Contractor Liquidated Damages amount by forfeiting the Security Deposit/Performance Bank Guarantee as per provisions of the IP. 13.4 Bidders may raise disputes/complaints, if any, with the nominated Independent External Monitor (IEM). The IEM's name, address & contact number is given below : Mr. Janki Ballabh Flat No.605, Versova Vinayak Co-op. Hsg. Soc. Plot No.8, Near Versova Telephone Exchange, Versova, Andheri (West), Mumbai - 400053. Tel : 022-2635 3456 (Resi.) Mobile : 98333 63066. 14.0 14.1 CONTACT PERSONS:FOR E-TENDERING RELATED ISSUES: If tenderers need some clarifications or are experiencing difficulties while enrolling or while participating in this e-Tender, please E-Mail to the following E-Mail ID along with the snapshots of the errors being faced: To prakash.jawal@c1india.com & with a copy to: sachin.torskar@c1india.com Contact the following helpdesk numbers: Tel: 022-32444300/ 65281885/86. Mob : 90046 89622 / 93220 20100/ 99877 21680. 14.2 FOR TECHNICAL CLARIFICATIONS: For any technical clarifications regarding this RFQ, please contact: Manoj Kumar Vidyarthi, Asstt. Manager (Maint.), NRL, manoj.k.vidyarthi@nrl.co.in, 03776 273432/ Mr. Debasish Das, Officer (Maint.), NRL debasish.das@nrl.co.in 03776 273443. 14.3 FOR COMMERCIAL CLARIFICATIONS: For any commercial clarifications regarding this RFQ, please contact: Shri. S. Skanda Prasad, Sr. Manager (CPO-R), BPCL, Mahul, Mumbai Tel no. 022 25533117 (OR) Shri. K.T. Johny, Sr. Manager (CPO-R), BPCL, Mahul, Mumbai Tel no. 022 25533133. Email: skandaprasads@bharatpetroleum.in / johnykt@bharatpetroleum.in 15.0 REQUIREMENTS FOR SUBMISSION OF BID AS A CONSORTIUM/JV (JOINT VENTURE) : i) The bidder may bid either on their Own or as a Consortium. In any such bid it shall not be necessary that all the members of the Consortium satisfy the prequalification criteria set out in the PQ Document, and it will be sufficient if one member of the Consortium satisfies all the conditions set forth in the PQ Document. (OR)

ii) Bids submitted by a Consortium shall comply with the following: a) The bid shall be signed by a duly authorized signatory of the Consortium bidder. b) The bid shall contain a statement of the members and composition of the Consortium and shall provide all information necessary to satisfy OWNER that at least one member of the Consortium fulfils the pre-qualifying criteria as set out in the PQ document. c) The Partner/ member of the Consortium who meets the PQ requirements shall be nominated as being in-charge to represent the Consortium in all dealings with the Consortium and for providing any information or clarification sought from the Consortium, and this authorization shall be evident by submitting a Power of Attorney signed by legally authorized signatories for all the partner(s)/ member(s) so as to enable such representative partner(s)/ member(s) to be in charge and to act on behalf of and to bind the other partner(s)/ member(s). The core activities/ obligations under any resultant award of work shall be undertaken only by the member/ partner-in-charge. d) The member/ partnerin-charge shall be authorized to incur liabilities and receive instructions for and on behalf of any and all partner(s)/ member(s) of the Consortium and the entire execution of the contract, including payment, shall be done exclusively with the partner/ member-in-charge. e) All the partners/ members of the Consortium shall be liable jointly and severally for the Performance of the CONTRACT in accordance with Contract terms and a relevant statement to this effect shall be deemed to be included in the authorization mentioned under (c) above as well as in the Bid and shall be specifically included in the Format of Contract (in the case of successful bidder). f) The Consortium bidder should submit a copy of the agreement entered into by the Consortium partner(s)/ member(s) governing the Performance of the work without limiting in any manner the obligation and/or joint and several liabilities of the partner(s)/ member(s) to the OWNER. It should be expressly understood that the Consortium after submission of the bid shall not be permitted to be altered without prior written consent of the OWNER. It will be specifically mentioned in the agreement that the stated core activities of the proposed project will be undertaken by the qualified member and that only the specified non-critical activities will be performed by the other member(s). Such agreement shall be subject to Owners satisfaction to ensure that the work will be carried out to the required standard. g) The Consortium bidder shall submit a Notorially Authenticated Declaration in the format set out as Appendix hereto and original Power of Attorney or other authority of the Signatory of the Declaration to bind the Principal. h) Should the Consortium bidder fail to satisfy any of the above conditions, the bid shall be liable to be rejected as non-compliant. i) All Joint Venture (JV) should read the above clause as JV in place of consortium.

16.0 13.1

GENERAL POINTS: BPCL reserves the right to extend due dates of tender, accept or reject any tender in part or full, without assigning any reason whatsoever. Bharat Petroleum Corporation Limited also reserves its right not to accept the lowest rates quoted by the bidders and also to give purchase preference to Public Enterprises, as admissible under the existing policies of Government of India and to JVs/ Subsidiaries as per BPCL guidelines. BPCL reserves the right to reject any or all the tenders without assigning any reasons whatsoever. Also BPCL reserves the absolute right to reject any or all the bids/ tenders solely based upon the past unsatisfactory performance by the bidder/ bidders in BPCL, the opinion/decision of BPCL regarding the same being final and conclusive. Offers and all correspondence must be in English language only. Any effort by bidder or bidder's agents, consultant or representative, howsoever described, to influence the owner in any way concerning scrutiny/ consideration/ evaluation/ comparison of the bid or decision concerning award of contract shall entail rejection of the bid.

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13.3 13.4

Attachments to the RFQ/NIT: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13.


14. 15. 16. 17. 18. SPECIFICATION/ SCOPE OF WORK PQ CRITERIA SPECIAL CONDITIONS OF CONTRACT/ SPECIAL PURCHASE CONDITIONS SPECIAL TERMS AND INSTRUCTIONS TO BIDDERS AGREED TERMS & CONDITIONS -IMPORTS AGREED TERMS & CONDITIONS -INDIGENOUS GENERAL CONDITIONS OF CONTRACT GENERAL PURCHASE CONDITIONS FORM-B ----- COMPLIANCE-DEVIATION-EXCEPTION FORM E-BIDDING INSTRUCTIONS INTEGRITY PACT AGREEMENT FORMAT OVERALL PLOT PLAN CONTRACTOR SAFETY MANUAL TANK DATA PRICE SCHEDULE IMPORTS PRICE SCHEDULE INDIGENOUS EMD FORMAT FORMAT FOR DECLARATION - CONSORTIUM/JV (JOINT VENTURE)

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products at Numaligarh Refineries Limited (NRL).

Supply, Installation & Commissioning of Automatic actuated Rim seal Fire Detection & Foam based Fire extinguishing System for External Floating Roof Storages (EFRT) storing class-A Petroleum Products at Numaligarh Refineres Limited (NRL). 1.0 SCOPE : This specification covers design, engineering, fabrication, calibration, testing supply, installation and commissioning of automatic actuated Rim seal fire detection and extinguishing system for external floating roof tanks (EFRT), storing Class A petroleum products in line with OISD standard 116. Only those Rim Seal protection system, which use the linear heat hollow metallic tube type detectors with foam based extinguishing media shall be used. These detection systems shall be certified by any of the international certifying agencies like UL,FM,Vds or LPC to ensure that those systems are used which meet the highest international standards of safety certification. The automatic actuated Rim seal fire Detection & Extinguishing system shall consist of: a) b) c) d) Linear Heat Hollow metallic tube type detection system. Automatic Foam based Fire Extinguishing system Control and monitoring of heat detection and Fire extinguishing system. Associated Cabling & Piping

2.0 OBJECTIVE OF THE AUTOMATIC RIM SEAL FIRE DETECTION AND EXTINGUISHING SYSTEM : The overall purpose of the system is to detect and extinguish the Rim seal fire over external floating roof tanks storing class A Petroleum products at the incipient stage and simultaneously alert the personnel at the facility so that they can respond to the incident. 3.0 APPLICABLE CODES AND STANDARDS: (a) OISD standard 115 & 116 (latest edition) (b) NFPA 11 2010: Standard for low expansion Foam (c) Factories Rules for applicable States. (d) Indian Electricity Rules & Relevant Bureau of Indian Standards (e) ASME Section VIII Div. I & ASME 31.3 (f) Cylinder rules and Static and Mobile Pressure Vessels (unfired) rules (g) Petroleum Explosives and Safety Organizations (PESO) Rules (h) Relevant UL/FM/VdS/LPC & EN Standards (l) API-650 (j) Any other applicable codes and standards Note : Where edition number of standards referred are not indicated, latest editions shall apply. Page 1 of 48

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products at Numaligarh Refineres Limited (NRL).

4.

BASIC DESCRIPTION OF THE SYSTEM :

The system consists of a microprocessor based; site configurable Hollow Metallic Tube type Linear Heat Detection system monitoring the rimseal area over the whole tank circumference. The hollow metallic steel detection tubing, which is laid around the whole circumference in the rim seal area of the floating roof tank, along with the Detector box , rapidly detects the fire on the rim seal at its incipient stage (within 10 seconds of its occurrence) due to an increase in pressure inside the tube as a result of heat generated due to fire. On detection, system shall be capable of raising an alarm at manned location/s and shall automatically discharge low expansion foam solution (stored on the tank roof) over the rim seal area of the tank. The Fire detection & Fire extinguishing system shall be mounted on the pontoon of the floating roof tank & shall be modular type with each module protecting a defined length of rimseal area . All the foam extinguishing modules shall be designed to discharge foam solution simultaneously on the entire rim seal area, on detection of fire at any location of the rim seal by any of the fire detection modules. The detection system shall have programmable self diagnostic facility with annunciation of status displayed on the panels placed in the Fire Station Control Room/PH1/PH5/ARU. The minimum requirement for the design of the system is Given below: 5. Linear Heat Detection(LHD) system : 5.1 Principle of Operation: Linear Heat Detection Systems work on the principle of change in pressure of gases / air caused by rise in temperature in a close circuit metallic sensor tube. The system shall be able to sense the rapid rate of rise or preset maximum temperature or both to ensure that any incipient fire on rim seal is detected within 10 seconds of occurrence. The Pneumatically tight system is formed by the sensor tube, which is sealed at its one end and connected to a detector box which contains an electronic pressure sensor, a suitable device/mechanism for self-diagnostic/real time monitoring of effectiveness of the detection system. Detection system continuously monitors increase in pressure inside the sensor tube as a function of rise in temperature of the area to be protected and evaluates this behavior as a rapid rate of rise of temperature (differential) or maximum temperature or both. If the pressure in the sensor tube increases due to rise in temperature of the protected area beyond the threshold values, the system shall trigger an alarm and actuate an automatic actuated foam suppression system to extinguish rim seal fire at predetermined values of pressures. A non-pressurized sealed stainless steel tube should be laid above the rim seal. The linear heat detection system shall be configurable for alarms; system settings from LCP & Main control panel placed in the control room. Detection system shall have facility for storing system specific parameters & event measurement.

Page 2 of 48

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products at Numaligarh Refineres Limited (NRL).

5.2

LHD Mounting : LHD tube shall be securely fixed as close as possible to the highest point of the seal assembly. The maximum distance from the sensor tube to the top of the seal shall be 150mm. The sensor tube shall be located on the external face of the weather shield so that it can be inspected without the need for removal of any seal components. LHD tube mounts shall be such that it can accommodate tank flexing and movement without causing chafing or other damage to the tube. The Bidder shall supply all necessary fixing brackets, sleeves, clamps or other devices required to install the sensor tube on the floating tank roof.

5.3 Detection system requirements: The sensor (metallic tube) element shall be reusable after exposure to and rapid extinguishment .The detection system shall be resettable after actuation. The detection system shall be restored for service after event occurrence from the Control Room without the need for access to the protected area. The Sensor tube shall be hollow metallic S.S. tube of suitable diameter and thickness in line with International certification agencies like UL /VdS/FM/LPC, free from glass, fiber, and rubber & plastic for its long and dependable service.

The LHD evaluation unit shall either be flame proof/intrinsically safe or shall
be housed in a flameproof enclosure and installed alongside one of the extinguishing systems (Foam Module) installed on the tank roof / pontoon.

The linear heat detection system shall have a suitable device/mechanism for self-diagnostic/real time monitoring of effectiveness of the detection system.

When the entire length of linear heat metallic detection tube as per approved design is kept at a height of 300 mm above the centre line along the length of 300 mm wide and 6.0 M meter long fire tray containing motor spirit & fuel is set on fire, the fire alarm & actuation of foam suppression system should not start later than 10 seconds from the inception of fire. The linear heat detection system shall provide fire alarm/fault signals separately for each tank at the rim seal main fire alarm panel at F i r e s t a t i o n Control Room / LCP/PH1/PH5 /ARU control rooms. The Graphic Console provided in the F i r e s t a t i o n control room shall have the capability of storing system specific parameters and event logging for all the t a n k s covered under rim seal protection system. The Detection system shall be site configurable for rate of rise and/or maximum temperature at two different alarm thresholds at Graphic console & rim seal main fire alarm panel.

Page 3 of 48

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products at Numaligarh Refineres Limited (NRL).

The Detection system shall be of decentralised type i.e. individual detection system (sensor tube with evaluation unit) for individual tank shall be independent & shall be mounted on the tank roof itself. The system shall have the facility for interface to the Laptop for configuration at rim seal main fire alarm panel and LCP and setting the parameters of the system. Suitable port connectivity with Laptop at Fire Station Control Room shall be provided for diagnosis. All field junction boxes/instruments/electrical equipment shall be provided with prefabricated canopy ( pre-coated sheets) Software for the detection system shall be capable to configure site specific graphics with authorisation for use of the software for life at a particular facility.The documented authorisation shall accompany the software at the time of supply. Software shall have provision to configure additional tanks in future if required. The system shall have fail safe / diagnostic features as per the criteria given in Annexure-1. 5.4 Installation requirements: The LHD & automatic foam suppression system is required to installed on the tank roof as per approved drawings & after obtaining confirmation of the tank roof being capable of holding the subject system. No modification or alterations will be allowed on the main tank shell or on the floating roof. Rim seal fire protection system design shall be suitable in accordance with the individual tank design. It is recognized that installation may be required whilst the tank is in service. In this case the complete system shall be designed such that it can be installed without the need for welding or any kind of hot work on the tank. In case, the installation is required at the tank in service, the following condition shall apply:

a) Bidder shall comply fully with all safe working practices and Permit to Work
system of the owner.

b) No hot work shall be allowed on the tank. c) No work shall be allowed to be performed during receipt and dispatch of
material from the tank.

d) Continuous monitoring of vapor levels shall be done on the tank roof when
personnel are present on the roof. e) All persons working on the roof shall use required personal protective equipment & retractable type fall arrestor system. f) The SS sensor tube shall be securely laid using SS clips and screws with provision for linear expansion g) While working on tank roof, non-sparking tools only shall be used

Page 4 of 48

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products at Numaligarh Refineres Limited (NRL). h) Bidder shall be required to submit detailed procedure for installation of Rim seal

protection system on the tanks. The same shall be required to be approved by owner/owners authorized representative before commencement of the job.

6.0

Automatic Foam Fire extinguishing System: 6.1 Design : A large storage tank may require one or more than one modular units for foam application on the entire rim seal area. Each such unit shall consist of a foam distribution piping, laid along the tank perimeter over the rim seal area. The spray nozzles for foam application are mounted on the distribution pipe at suitable intervals for full coverage of the rim seal area. Distribution pipe is permanently connected to a storage vessel containing pre-mix foam and both are placed on the roof. The foam solution contained in the storage vessel is kept always pressurized with nitrogen . The automatic Rim seal foam suppression / fire extinguishing system shall consist of appropriate number of equally spaced identical modular foam units mounted adjacent to but outside the containment area of the foam dam so as to protect the entire rim seal area. The foam units shall be charged with pre-mixed foam solution pressurised with nitrogen as an expellant gas. All modules on a tank shall be actuated simultaneously in the event of automatic detection of fire from any detector (in case of more than one linear heat detector) on the tank roof or by actuation of a manual release station outside the bund. The system shall be designed for a minimum foam application rate of 18 lpm /m2 of rim seal surface area. An application period of minimum 40 seconds shall be considered. The system shall be modular in design with each manifold protecting an equal length of Rimseal area. coverage in the entire rimseal area, the placement of foam application shall be uniform including the area at nozzle shall be made of SS-316/chrome plated brass. 6.2 Foam solution modules: section of foam distribution In order to ensure full foam the nozzle shall be such that the ends of the manifold. The

a) Stainless Steel (SS-316) Foam solution storage tank for each foam module shall
be designed to meet foam application rate of minimum 18 lpm/m 2 of protected rim seal area for an application period of minimum 40 seconds. However, the maximum capacity of each foam solution storage tank shall not exceed 250 litres. The specification of Stainless steel and fabrication of Foam solution tanks shall be as per attached specifications.

b) Foam solution storage tank shall be manufactured to ASME-VIII, Div-1


requirements .Indicative drawings have been attached to this specification.

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Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products at Numaligarh Refineres Limited (NRL).

c)

Foam Discharge Manifold and distribution pipe work with semi aspirating foam spray nozzles (expansion ratio 1:3 to 1:6) shall be UL listed & made of SS-316 and evenly spaced to cover one segment of rim seal up-to maximum length of 50 meters. This shall be designed for delivering foam at 18 lpm/m2 and extinguishing of fire within 40 seconds of detection.

d) Automatic Foam Discharge actuation valve shall be provided at discharge outlet. e) Instrumentation Panel containing nitrogen charging port, Distribution Manifold,
pressure switch to monitor foam module pressure, etc.shall be installed on each foam module.

f) Pre-coated canopy shall be provided on each foam module for protection from
direct impingement by sunlight & rain water.

g) Clearly legible schematic and operating instruction plate shall be permanently


fixed on each foam module.

h) Suitable sized filling and draining facilities shall be provided for operation and
maintenance of modules.

i) Each foam module shall be fitted with a pressure gauge of suitable range to
manually identify module pressure. Additionally, the signal from the pressure switch shall terminated into the Local junction box and a common signal for Module pressure low shall be transmitted for each tank to the LCP, Rim seal fire alarm panel at the Fire Station control room & Repeater Panel at PH1A & PH5 control room & ARU control room

j) One Test discharge connection with nozzle shall be provided to allow testing of
system without discharging foam into Rimseal area. 6.3 Foam system general requirements : a) The discharge nozzles shall be mounted above the Primary seal and aligned such that the discharge pattern shall be directed at the tank shell above the primary seal around the complete circumference of the tank. b) The Extinguishing / Suppression system shall be capable of actuation by LHD system locally without r e q u i r e m e n t o f any signal from the F ire A larm P anels outside the tank dyke. c) All the piping coming in contact with foam solution shall be of SS 316. d) Pipe supports shall be designed and located to effectively sustain the weight and thermal effects of piping system and to prevent its vibration. e) The piping shall be provided with the required number of valves, bends, and fittings for the efficient functioning of the system. f) Module Pressure Low signal shall be available from the unit.

Page 6 of 48

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

6.4

AQUEOUS FILM FORMING FOAM-AFFF (UL LISTED) Selection and design of foam based rim seal fire protection system shall be as defined in The latest NFPA 11 & 11A Standard for Low and Medium Expansion Foam. Film Forming Fluro Protein Foam (FFFP) / Aqueous Film Forming Foam (AFFF) type Concentrate is to be used in the system as specified in these specifications Foam concentrate to be used in the rimseal fire protection system shall be UL listed 3% concentrate Aqueous film forming foam (AFFF) or 3% type Film Forming Flouro Protein (FFFP) or 3%/3% Alcohol Resistant-Aqueous Film Forming Foam (AR-AFFF). Aqueous film forming foam (AFFF) 3% concentrate should have UL Listing (Underwriters Laboratories Inc.) under UL 162, the standard for foam equipment and foam Concentrate. In addition the AFFF should have spreading co-efficient of +4.5 as per OISD Specification No.115. The AFFF shall also have IS mark. Foam shall be supplied by the bidder for the purpose of SAT and thereafter for first fill. The specifications shall be as per Annexure II.

7.0 Alarm & Auto Actuation System: The system shall be such that after any Rim-seal fire event it can be quickly reinstated by trained site personnel without the need for specialist engineers. In case of fire on the rim seal, it is automatically detected by a device capable to sense the same. The device then actuates the spray system for application of foam in the complete area of rim seal to quickly extinguish the fire in its incipient stage. An audio-visual alarm is also coupled with the detection & extinguishing system for necessary fire alert. The system includes a fire detector network which senses fire and actuates the automatic release of the extinguishing medium on the rim seal area. Each tank shall have Independent detection & extinguishing system. The validity of the approach must be demonstrated by the designer for an effective total Flooding extinguishing system which quickly detects and extinguishes fire in its incipient stage without re-flash. Also, the design considerations should include the impact of the weight of the modules placed on the floating roof. The detection system needs to be highly reliable and shall work at varied site ambient Temperatures for protection of rim seal fire. Only those Rim seal protection systems, which use the linear heat hollow metallic tube type detectors with foam based Extinguishing media shall be used. These detection systems shall be certified by any of the international certifying agencies like UL, FM, VdS or LPC to ensure that those systems are used which meet with highest international standards of safety certification.

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Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

8.0

Alarm & Control Panels: Graphic console and rim seal main fire alarm panel shall be provided at manned locations (Control Rooms) and LCP ( Local Control panel) is placed outside dyke for control and monitoring of the system. Repeater Panel for indications/alarm of FIRE and FAULT shall be provided at PH1A , PH5 & ARU control room. 8.1 Local Control Panel(LCP): There shall be individual Explosion proof Junction Box & Explosion proof local control panel (LCP) for each tank . Such Junction boxes & LCP s shall be provided outside the Tank dyke area with system status annunciation lights and sounder (Fire, Fault, common Foam Module Pressure Low per tank) to alert the field personal of any alarm or fault condition of the Rimseal protection system . The panel shall be provided with a pre-coated canopy. There shall be no junction box within tank dyke area . 8.2 Emergency Actuation point ( Integral to LCP): Manual Actuation point shall be provided on the Local control panel (LCP) to be located outside the tank dyke for manual action of foam extinguishing / suppression system on each tank. There shall be separate manual actuation point for each tank. Manual Actuation Point (MAP) shall be painted & labeled with fluorescent paint clearly indicating the relevant tank numbers. It should require two operations for actuation. 8.3 Rim seal Main Fire Alarm Panel at Fire station control Room: Site specific designed Rimseal main Fire Alarm Panel (FAP) shall be provided at the relevant Control Room/operator Cabin for r e m o t e indication of the signals from the detection and extinguishing/ suppression system. The panel shall be designed to accommodate all the tanks getting protected by rim seal protection system at the location under this tender with a provision for additional future tanks . As a minimum , each panel shall be compatible for 4 tanks. The panel shall be provide with a volt meter & ammeter to monitor incoming power supply from UPS This panel should have visual and audible alarm with resetting facility. An annunciation window shall be provided on the front face of the panel. The following signals shall be available in the panel: Fire - flashing light and sounder Detector Fault flashing light and sounder Cable Fault flashing light and sounder Module pressure low (common per tank) flashing light and sounder Total system is healthy Constantly illuminated green light
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Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

Repeater Panel for only indication of fire for all tanks under protection shall be provided at PH 1A, PH5 & ARU control room. 8.4 Graphic Console (HMI): One Graphic Console of adequate capacity (LG/Samsung/Sony/Panasonic make 21 inch LCD) with software shall be provided in the control room to monitor Rim seal Fire protection system installed on all the tanks. Graphical representation of tanks should be configured in the console with unique site based layout of tank farm. The console shall have features of tank number with Pop-up, event logging, history and prints. It shall be able to maintain historical data of alarm and faults for minimum 30 days. The system hardware & software shall be designed to accommodate all the tanks getting protected by rim seal protection system at the location under this tender with a provision for additional future four nos. of tanks . The console shall have facility for simulating the fire protection system for checking the performance. The requirements of various alarms & signals has been summarized in the table no. 1: TABLE -1 LCP Main Rim seal fire alarm panel

Alarm /signal

Graphic console

Repeater panel

Fire - flashing light and sounder with acknowledge button Detector Fault flashing light and sounder Cable Fault flashing light and sounder Foam Module pressure low (common per tank) flashing light and sounder Total system is healthy Constantly illuminated green light Manual Actuation point Volt & Ammeter Power On
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Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

9.

Operating Conditions : The Heat detection and automatic foam suppression system shall be suitable for operating in humid and corrosive atmospheres found in oil terminals in India. The system shall be suitable for working in relative humidity up to 95% (non condensing) & temperature range of +1 deg C to +65 deg C. The system shall be tolerant to influences such as electromagnetic interference, Static discharge, Stray radiations , aggressive or corrosive vapour, UV radiation, and heavy rainfall & electrical surge. The system should be certified for response behavior on Class 1 as per EN 54/5 standard by UL / FM / Vds /LPC. All enclosures for electrical equipment shall be suitable for use in Zone 1, Gas group IIA/IIB as per hazardous area classification & approved by PESO India. Bidder shall submit valid test certificates issued by PESO, India. The test certificate for enclosure shall contain details of the components installed in it. As a minimum, all enclosures and instruments in the field shall be dust proof & weather proof to IP65.

10.

FAIL SAFE / DIAGNOSTIC PHILOSOPHY : The system should have features that ensure fail safe operation of the rim seal fire protection system on floating roof storage tanks even under abnormal conditions. To ensure the fail safe operation of the rim seal fire protection system, the system should be designed in such a way that in the event of any failures within the system due to any reasons like cable damage, power failure, mechanical damage due to excavation, movement of heavy machinery or adverse environmental conditions, the system should function as per details provided in Annexure- I.

11.

Approvals & Authorization: 11.1 Following approvals are required to be made available along with the bid: a) Valid certifications from any of the international certifying agencies like UL ,FM, VdS or LPC for linear Heat Detection system along with evaluation unit & metallic sensor tube. Evaluation unit shall either be FLP / intrinsically safe by itself or shall be housed in a FLP box having PESO approvals mentioning details of components housed inside the FLP box, including sensor tube entering the FLP box.. b) UL listing & BIS approvals for 3% type AFFF/FFFP or 3%/3% type AR-AFFF foam to be used in the system. c) Valid UL listing or VdS/FM/LPC approvals for Foam spray Nozzles 11.2 All flameproof junction boxes, cable glands, electrical equipments, instruments & its accessories shall have PESO approval or in case any electrical equipment which are not flame proof shall be housed in a flame proof enclosure which shall be approved
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Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

by PESO for use in hazardous area classification (Zone 1 gas group IIA/IIB). The bidder shall submit the approval to TPI / owner before factory acceptance test. 11.3 Following authorizations shall be required along-with the bid: a) If the bidder is not the manufacturer of Linear Heat detection system / Automatic fire extinguishing system then following documents are required to be submitted from the manufacturers of the Linear heat Detection and / or Automatic foam based Fire extinguishing system: i) Undertaking from the OEMs of Linear heat detection system and /or Automatic form based fire extinguishing system that all necessary technical, logistic & after sales support including all software & hardware (including spares) shall be provided for at least a period of 10 years from the date of supply , including commissioning assistance mentioning clearly the specific tender no.

b) If the bidder is a manufacturer of either or both the sub-systems (heat detection & automatic foam suppression systems), Bidder shall be required to submit above undertakings along with the bid. 12.0 Electrical & Instrumentation system:

a)

Power cable shall be stranded copper of minimum 2.5 mm2 FRLS cables or higher according to power requirements. All cables shall be XLPE as per IS 7098.

b) All signal & control cables shall be multi-core 1.5 sq.mm armoured copper FRLS cables. All cables shall be PVC insulated. C ) Cables to be laid over tank roof shall have length and mounting suitable for tank roof movement over the entire height. Provision shall be made to prevent snagging of the cable. It shall take account of tank roof movement and wind condition. Routing shall be done along the tank stair case/rolling ladder with necessary arrangement to ensure that the cables does not snag under the ladder wheels. Cables laid above ground shall be in GI cable trays or suitable size. d) All the cables with in dyke area shall be laid above ground .

e) Cable Joints shall not be used for signal and control cables. There shall not be any cable joints for power cables inside the tank dyke. f) All cable glands shall be provided with PVC shrouds to prevent ingress of moisture and rain water inside the enclosures.

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Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products at NRL Refinery, Numaligarh

g)

Each p o w e r cable shall not be loaded more than 35%, so that in case of failure of one power supply, the total load shall not exceed 70%.

h) All power cables having more than three cores shall have a minimum of 20% spare cores while all control & signal cables having more than two cores shall have a minimum of 30% spare cores/pairs. i) Power distribution network shall be designed in such a way that single point failure shall not cause tripping of the total system. Each distribution point shall be provided with a separate MCB of power rating for isolation of the system.

j) All the above ground cables shall be laid in galvanized metallic cable trays & the underground cables shall be directly buried in the ground (min. 600 mm depth) with a layer of sand & bricks on top. At the road crossings, Armoured HDPE conduits of suitable size as per ASTM F2160 (Standard Specification for Solid wall High Density Polyethylene Conduit) shall be used. Detailed specifications of cables & cable laying are given in Annexure-III 13.0 INSTRUMENTATION SPECIFICATIONS : 13.1 Unless specified otherwise Solenoid operated valve ( SOV) shall be stainless Steel body and shall be intrinsically safe /explosion proof as per job specification. 13..2 Canopies shall be used along with all field instruments in general. Wherever used, these shall be prefabricated and pre-coated type. The color of the canopies shall be Red for iinstruments connected to interlocks / shutdown. The local panel shall also be provided with canopies. 13.3 Specification of signal cable shall be as per enclosed specification. Signal cables (1 pair / 6 pair / 12 pair) shall be shielded (individual as well as overall shielding) and armoured with conductor size 1.5 mm2 minimum for single pair and 0.5 mm2 for multi-pair cable. 13.4 Control cables shall be as per enclosed specification , shall be overall shielded and armoured with conductor size 1.5 mm2 minimum. Only 12 pair/8 Triad multi cables shall be used. However, higher conductor sizes shall be considered based on distance. Signaling system shall work on 2 wire and 4 wire based communication and 30% spare core shall be provided for all signal and communication cables above 2 core. 13.5 The cable trays and accerssories required for interconnecting above ground cables betwleen all bidder supplied field instruments and junction boxes/local guage board/local control panel, shall be supplied by bidder. Cable trys shall be of Galganised Iron (GI) material. Cables up to Fire station control room and Repeater panel is also in bidders scope.
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Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products at NRL Refinery, Numaligarh

13.7. All tubes shall be of SS 316 L and its OD shall be in mm. All tubes fittings shall be of SS- 316, double compression, suitable for tubes in mm OD.All the coupling/connections shall be swage lock or approved equivalent. 13.8 All field instruments, junction boxes, etc. shall be as per enclosed specifications. All wetted parts shall be minimum SS 316. Detailed specifications of various instruments are given in Annexure-IV 14.0 Factory Testing / Inspection: 14.1 Bidder shall arrange following inspections in presence of owner s representative/ Third Party Inspection (TPI) agency approved by the owner. Third party Inspection Charges shall be borne by the Bidder. Based upon the specification, bidder shall develop detailed Quality Assurance plan (QAP) under guidance of TPIA & submit to the owner for approval. QAP should include all the major sub-components, viz. Fire detection system, Automatic fire extinguishing system, cables, panels etc. of the complete fire protection system & following activities as minimum shall be covered under QAP. a) Approval of design & engineering documents of the entire system by TPIA b) Positive Material Identification (PMI) test of 10% material of all piping, vessel and fasteners and other pressure components and witness by TPI. c) 100% Review of certification for electrical enclosures to be mounted in classified hazardous areas by TPIA d) 100% Review of certificate of approval / listing of Linear Heat Detection by TPIA e) 100% welding joints of pressure vessel and piping shall be radiographed and reports will be reviewed by TPIA f) Inter granular corrosion test as per ASTM A-262 Practice-E (IGC) sampling and stamping to be done. TPIA to review the same. g) Weld joint fit up to 10 % will be witnessed randomly by TPIA. h) Review of WPS (Welding Procedure Specification) & witness of WPQ (Welder s Performance Qualification) as per ASME Sec-II Part-C & ASME-Sec-IX, QAP ( Quality assurance plan ) and mill test certificate of raw material and test certificate marking by TPIA i) TPIA shall witness 100% of the following manufacturing activities of pressure vessel and piping besides other inspection as per applicable codes : Weld joint hardness test after PWHT if any Final Visual and dimensional inspection Air testing of nozzle pads Hydro testing (water quality should be monitored and shall not contain more than 25 ppm chlorides) j) Measurement of expansion ration of the foam producted from nozzle at 7 kg/cm2
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Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

14.2

Factory Acceptance Test (FAT) Factory Performance test shall be carried out using the test simulator. Simulator shall comprise of: a) 2 nos of linear heat detection units with full length of sensor tube . b) 2 nos automatic foam suppression system consisting of foam modules and foam discharge piping manifold along with all the valves etc. c) Junction box & Local Control panel d) Rim seal main fire alarm Panel e) Graphic Console & f) Repeater panel as applicable The following two tests shall be carried out: (i) For detection: The full length of linear heat detection tube of any one of the heat detection units shall be placed 300 mm above Six meter long and 300 mm wide tray along the centre line of the length of the tray. The test fuel shall be a liquid hydrocarbon such as motor spirit. The detection system shall detect the fire within 10 seconds of start of fire. For extinguishing: The set up shall be prepared as above , however, 6M length of the tray shall be replaced by 50 M (max) long tray or length as per approved design. Complete LHD sensor tube & automatic foam extinguishing / suppression system shall be placed above the tray. The fire shall be initiated at any random point on the tray. The fire in the tray shall be required to be extinguished in approx 40 seconds after detection .The module and discharge Manifold with Nozzles for carrying out the test shall be selected by the owner/Third Party Inspection Agency.

(ii)

One such test shall be performed for every 50 % units ordered in random manner as decided by the owner. 15.0 Erection/installation/Site Acceptance Test (SAT) & commissioning of system:

Erection/Installation of linear Heat detection & foam based fire extinguishing system for the tanks shall be carried out in line with the applicable procedure as approved: Bidder shall arrange following Site Acceptance Test in presence of TPIA / Owner s representative at no extra cost to the owner: a) Simulation of discharge of all the Foam modules installed on each tank shall be done from the Main rim seal fire alarm panel installed at Fire Station control room. Foam required for the simulation/testing shall be supplied by the Bidder. Actuation of foam discharge valve by operation of manual actuation point provided on LCP located outside the dyke. Functioning of all signals at the control panels & junction box outside the dyke.
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b) c)

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

d) e) f)

Demonstration of resetting of Detection system after simulation from Main rim seal fire alarm panel installed at Fire station control room. Demonstration of Site specific graphic console in line with the requirements of the tender specifications. UL listed 3% type AFFF/FFFP or 3%/3% type AR-AFFF foam suitable for foam nozzles required during testing & commissioning shall be supplied by the bidder.

Site Acceptance Test (SAT) as given above shall be conducted for each tank within maximum 15 days of completion of installation. Based upon the above test requirement, Bidder shall develop detailed Site Acceptance test Plan & submit it to the owner for approval. Any replacement of defective parts found during commissioning shall be in the scope of the vendor. 16.0 Testing and maintenance during operation : Both the detection a n d the extinguishing system shall have a manual or a u t o m a t i c simulation facility to test system integrity and function during operation. A discharge test nozzle and appropriate valve shall be provided so that the system can be discharged without the need for discharging foam into the seal area. 17.0 Documentation:

A) Documents to be furnished with offer/bid:(4 copies) a). Detailed P&ID indicating the complete scheme of instrumentation and controls for a typical system b) All approvals/authorizations as per clause no.11.1 & 11.3 of tender documents c) Control and Interlocking Philosophy for a typical system d) Typical Power supply requirement for field instruments along with consumption e) List of spares to be maintained by vendor during commissioning and during 2 year warranty. f) Bill of Material indicative for 16m., 32m.,48m & 64 m dia tank g) Procedure for calibration of rim-seal detection system h) Provide necessary loading data of the Rim seal protection system modules i) All documents required in support of Bid qualification criteria B) Documents to be submitted for approval after order placement as minimum (4 copies) i. Detailed design of the system which should include detection, control, monitoring, foam suppressant system. ii. Detail specification (completely filled up data sheets) with make and model no. before placement of order to sub-vendor iii) Logic diagram with detailed logic write up iv) General arrangement drawings of panels and internal layout with dimensions
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Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products at NRL Refinery, Numaligarh

v. Power supply distribution vi. P&ID & cable schedules vi. Bill of material after site survey vii. Instrument tray layout viii. Instrument location plan ix. Wiring and termination drawings for panels and junction boxes x. PESO approval for electrical system xi) UL approval for foam containers C) Documents to be submitted after commissioning (6 copies) i. Operating and Maintenance manuals for all offered instruments ii. As built Wiring and termination drawings for panels and junction boxes iii. All relevant test certificates iv. As built drawings (tank farm) showing the location of systems and associated alarm/control equipment. v. Data sheets providing technical details of all Major components. vi. PESO Certificates for Electrical Enclosure mounted in classified hazardous areas. vii. UL listing approval document for the Nozzle. viii. UL / FM/VdS/LPC certifications for linear heat detector. All manuals shall be provided in hard bound A4 size folders with clear printed labels on it. In addition to the hard copies following software shall be supplied after the commissioning a) Soft copies of the documents/drawings placed in the manual. b) CD for Software to be used with the rim seal fire detection system along-with the authorization. 18.0 Training: Bidder shall impart training to site personnel for routine operation & maintenance of the rim-seal fire protection system. The training shall be imparted at owners site for minimum four days immediately after commissioning. 19.0 Warranty The warranty shall be come into vogue after commissioning of entire rim seal protection systems & completion of SAT as per specifications all the tanks in a location. Bidder shall offer performance guarantee for satisfactory and trouble free operation of the entire Rimseal protection system for a minimum period of 2 year from the date of commissioning of the system. The Bidder shall repair any defect or replace any defective part during the warranty period within 7 days of receiving such information from the owner.

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Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

During the warranty period, the bidder shall also provide the following services: a) b) 20.0 Once in six month, complete checking, validation of measuring instruments and detailed reporting. Once in a year calibration of detection system, solenoid valves, pressure gauges/pressure switches & cleaning of the foam nozzles.

Post Warranty Maintenance: The bidder shall submit annual post-warranty comprehensive maintenance for 3 years in line price bid schedule. The following shall be covered under post warranty maintenance: a) T he B i d d e r s h a l l p r ovi d e c o m p r e h e n s i ve m a i n t e n a n c e i n c l u d i n g s u p p l y o f s p ar e s f or p e r i o d o f t h r e e ye a r s af t er t h e e xp i r y o f t h e wa r r a n t y period. b) T h e t r a ve l , b o a r d i n g & l o dg i n g of s e r vi c e e n g i n e e r / t e c h n i c i a n s h a l l b e b o r n e b y t h e B i d d e r . T h e B i dd e r s h a l l a l s o b r i n g t o o l s & t a c k l e s as r e q u i r e d f o r m a i n t e n an c e of t h e s ys t e m. c) T h e b i d s h a l l b e m a de ye a r - w i s e f or t hr e e ye a r s & p r i c e va l i d i t y s h a l l b e a va i l a b l e f or t h e e n t i re p e r i o d of t h e c o n t r ac t ( i n c l u d i n g A MC p e r i o d ) . d) T h e s er vi c e u n d e r p o s t wa r r a nt y m a i n t e n a n c e s h a l l i n c l u d e : ( i) ( ii) ( iii) O n c e i n s i x m o n t h , c o m p l e t e c h e c k i n g , s i t e a c c e p t a n c e t es t a s p e r t h e s p e c if i c a t i o n , r e p a i r / r ep l a c e m e n t of de f e ct i ve p a r t / c om p o n e n t s , and det ailed r eport ing . O n c e i n a ye a r c a l i b r a t io n o f d e t e ct i o n s ys t e m , s o l en o i d v a l v e s , p r e s s u r e g a ug e s / pr es s u r e s wi t c h e s & c l e a n i n g of t h e f o a m n o z zle s . E m er g e n c y m a i n t e na n c e : I n t h e e ve n t of a n y m a l f u n c t i o n of t h e s ys t e m , e xp e r i e n c e d s e r vic e e n g i n e e r s h a l l b e m a d e a v a i l a b l e a t s i t e wi t h - i n 4 8 h o u r s a f t e r s u c h i n f o rm a t i o n f r om t h e o wn er & t he sys t e m m u s t b e br o ug h t t o t h e N o r m a l wi t h i n 24 h r s af t e r r e p o rt i n g a t s i t e.

21.

e) A n y s p a r e s s u p p l i e d d u r i n g wa r r a n t y pe r i o d a n d wh i c h h a s n o t b e e n u s e d , m a y b e u t i l i z e d b y t h e b i d d e r d u r i n g p o s t m a i n t e n an c e A MC period. Bidders Scope of Supply/work: Vendor is required to carry out following activities while executing the job of supply and installation of the Rim seal Fire detection & automatic fire extinguishing system : a) To carry out basic design of the system based on no. of tanks to be covered under the protection system & site specific requirements & prepare General arrangement drawing of the Rim seal Fire detection & automatic fire extinguishing system to be installed on the floating roof tanks designated by the owner.

b) Provide necessary loading data along with the technical bid, to the Owner to verify suitability of existing floating roof design to support the load of the rim seal fire
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Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

protection system being offered by the vendor. The Vendor shall provide detailed drawings of the equipment to be mounted on the tank roof and the total weight with foam solution charge. c) To carry out detailed Design & Engineering of various sub-components of the Rim seal Fire Protection system in line with tender specifications & relevant codes & standards. Preparation of engineering drawings, viz. G.A. drawings, Cable schedules, cable layouts, piping layouts etc along-with bill of material & submit for approval of the siteIn charge. To carry out Fabrication, assembly of various sub-systems, calibration, testing and Supply of all the components of Rim seal Fire Protection system as per the tender specifications. Preparation of engineering drawing along-with bill of material & submit for approval of the site-In charge based on location layout & visit to the location. To arrange / carryout Factory acceptance test for various sub-systems of the tender specifications. To transport various sub-systems to the location & Installation of the same the floating roof deck as per approved drawing. Supply & Installation of FLP Junction boxes, Flame proof LCP s audio/visual indication & manual actuation point outside each dyke. with

d)

e)

f)

g)

h)

i) Supply and laying of all required cables (signal / power cables & control), junction boxes from the roof mounted rim seal protection system up-to LCP & Rimseal Main Fire Alarm Panel in the Fire Station control room.. Above ground Cables shall be laid over cable trays, while U.G. cables shall be laid through HDPE conduits of required sizes. j) Supply and laying of all required signal cables, interface cables & junction boxes from Rimseal Main Fire Alarm Panel to Repeater Panel. Above ground Cables shall be laid over cable trays , while U.G. cables shall be laid through HDPE conduits of required sizes. Providing instrument earthing pits. Supply & installation of Customized site specific Main Fire Alarm Panel dedicated to the Rim seal system in the Fire station Control Room. Supply & Installation of Repeater Panel for indications/alarm of FIRE and FAULT at PH 1A, PH5 & ARU control room.

k)

l)

Page 18 of 48

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products at NRL Refinery, Numaligarh

m) Provision of potential-free contacts a t R i m s e a l M a i n F i r e A l a r m P a n e l for F ire a n d Fault Signals for each tank for necessary hook up with main fire alarm system at the location. n) o) Provision of RS485/RS232 or equivalent communication links up-to Rim Seal Main Fire Alarm Panel at control room/operator cabin for connection with laptop computer. Provision of Uninterrupted power supply at the Rim seal main Fire Alarm panel at Fire Station control room for uninterrupted operation of entire rim seal fire protection system. UPS shall be single phase, parallel redundant, with bypass transformer, static voltage stabilizer and battery bank (Plante type) with 2 hours back up. UPS shall be provided with 2 sets of rectifiers and inverters. Power distribution from owner s source of supply to UPS & further distribution to rim seal main fire alarm panel, LCP s located near dyke area, rim seal detection & fire protection system mounted over the tank roof & repeater panel shall be designed, supplied & installed by the Bidder. Supply & Installation of One Graphic Console of adequate hardware (LG/Samsung/Sony/Panasonic make 21 inch size LCD) with software for graphical representation of unique site based layout of tank farm indicating tanks being protected by rim seal fire protection system, LCP s & Repeater station. The software shall have features of tank number with active pop-up, event logging, history and prints. r) Manual simulation at Graphic Console, rim seal main fire alarm panel at the Fire Station control & LCP shall be provided. s) Audible and visual alarms shall be provided on rim seal main fire alarm panel (in control room), repeater panel (PH 1A, PH 5 & ARU control room) and LCP (outside the dyke) , which shall be audible up to 500 m radial distance. Suitable Water supply arrangement for re-filling each foam modules mounted over tank roofs shall be made. G.I. Piping is required to be laid from tank roof top to the nearest fire water hydrant line along the road outside the dyke area & standard 63 mm instantaneous male hose coupling shall be fitted at the end for connectivity with nearest fire hydrant. Portable trolley mounted N2 filling kit including cylinder, & hose reel to facilitate pressurizing the foam modules shall be provided for each location. Nitrogen & Foam filling till SAT is to be arranged by Vendor Supply of Manuals containing Operating and Maintenance procedures, as built
Page 19 of 48

p)

q)

t)

u)

v)

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products NRL Refinery, Numaligarh

drawings, technical documents & approvals in Hard copies & CD form. w) x) Supply of all software on CD along with required software licenses. To carry out Site acceptance test as per clause 15.0 of the tender specifications. Which shall include, loop testing of all the cabling done, integration of the entire sub-systems & demonstration of performance of all the sub-systems in totality & Commissioning the system to the satisfaction of Engineer-In-Charge.

y) Training of the Owner s personnel on functional, maintenance aspects of the system. z)

operational &

routine

The vendor is required to carry out All the associated civil, mechanical, electrical & instrumentation work required for completion of the job. Power required for construction shall be arranged by the vendor at its own cost.

Any other component and software required for completion and commissioning of Rimseal Fire Protection system shall be supplied & installed by the Bidder except the items mentioned under the Owner s scope under clause 6.0. 22.0 Owners Scope Owner shall provide either 230 V (+ 10%) or 110V (+ 10%), 50 Hz (+ 3%) AC Power at sub-station near to Fire station control room/PH1/PH5/ARU control room as a single point source by the owner. Further power cabling up to UPS system being supplied by the vendor , distribution of power from UPS to Main fire alarm panel / graphic console located in the control room, LCP (Local control panel) located outside the dyke & rim seal detection & Foam suppression system mounted on the tank shall be designed, supplied & installed by the Bidder. Bidder shall indicate the maximum and normal operating power loads along with the technical bid. Owner shall arrange to get the floating roof tank design verified for establishing suitability of installing of above fire detection & automatic extinguishing system. The necessary inputs regarding weight & configuration of fire protection system to be mounted on the tanks shall be provide by the bidder along with the technical bid. Water required for testing & commissioning of system shall be provided by Owner at single pre-determined point in the location. Owner shall also Provide electrical power earthing pits required for earthing. Owner shall provide available space for constructing temporary shed inside the premises. The same has to be demolished/restored to original condition after the completion of job.

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Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

Annexure -I FAIL SAFE / DIAGNOSTIC FEATURES/ REQUIREMENTS CASE 1: Power failure from mains to the main rim seal fire alarm panel located in the control room : Power supply to all components of the Rimseal fire protection system including panels shall be taken from Un-interrupted Power Supply (UPS) source. In case of failure of AC Power, UPS should be rated to supply continuous power for minimum 2 hours to all the components of the system. CASE 2: Any problem in functioning of main rim seal fire alarm panel located in control room : The rim seal protection System should independently be able to actuate the extinguishing system locally on the tank upon detection of fire without any support from the main rim seal fire alarm panel / graphic console located in the control room . This feature should be of decentralized type and independent for each tank. CASE 3: Failure / cut of any or all signal cables communicating to / from tank to control room : The detection system should have the feature whereby it would still remain functional locally on the tank i.e. detect fire, give alarm (actuation signal) locally and actuate the extinguishing system. Cable fault signal should be displayed on the Main rim seal fire alarm panel / graphic console in control room. CASE 4: Failure / cut of any/or all power cables supplying power to the local unit of the tank: The system shall provide fault alarm/signal at main rim seal fire alarm panel / graphic console located in control room .. CASE 5: Failure of detection system installed on the tank The system should give detection fault alarm signal at main rim seal fire alarm panel , LCP & graphic console located in control room . CASE 6: Leakage / damage in detection Tube: Fault indication / alarm should be displayed on the main rim seal fire alarm panel /Graphic console CASE 7: Pressure in the Foam module low: Low module pressure indication & alarm should be displayed on the main rim seal fire alarm panel , LCP & Graphic console

Page 22 of 48

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

Annexure II SPECIFICATIONS FOR AFFF/AR-AFFF FOAM Aqueous film forming foam (AFFF) 3% concentrate should have UL Listing (Underwriters Laboratories Inc.) under UL 162, the standard for foam equipment and foam Concentrate. In addition the AFFF should have spreading co-efficient of +4.5 as per OISD Specification No.115. The AFFF shall also have IS mark. Foam shall be supplied by the bidder for the purpose of SAT and thereafter for first fill. The foam concentrate should be biodegradable and environment friendly. In addition to above the AFFF should be free from buty1 carbitol and perfluorooctany1 sulfonate (PFOS). The AFFF concentrate should be capable of being stored in sealed container for a period not less than 10 years at local ambient temperatures and conditions encountered under covered shed without deterioration by chemical or bacterial action. The bidder must enclose a copy of UL listing and BIS certificate along with the offer. The said UL Listing/approval should be in the name of the vendor from whom the bidder intends to purchase the foam. The bidder must enclose copy of UL Listing / Recognition of the containers along with the offer. The said UL Listing Recognition should be in the name of the vendor and should include containers. The bidder to submit the certificate / documentary evidence testifying that the AFFF foam concentrate has been evaluated by Underwriters Laboratories / for its compatibility for use with spray nozzles The physical and Performance characteristics of AFFF as listed below: PHYSICAL AND PERFORMANCE CHARACTERISTECS AS PER UL 162 AND IS 4989 PART 2 WITH LATEST AMENDMENTS UP TO DATE PHYSICAL CHARACTERISTICS TESTS
Sr. No. 1 2 Properties Viscosity, centistokes at 270 C +/-10 C Hydrogen lon concentration (PH) for both original and conditioned sample Specific gravity for both original and conditioned sample Miscibility with both normal & sea water Sludge contents (%v/v) Freezing point Spreading coefficient Values Max 10 8.0 Test Method Para 2.1 Para 2.2 Para 2.3 Para 2.4 Para 2.5 Para 2.6 Para 2.7

Min 6.5

3 4 5 6 7

1.15

1.0

Miscible 0.25 Shall flow at 00 C 4.5

Page 23 of 48

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

PERFORMANCE CHARACTERISTICS AS PER IS 4989 PART 2


Sr. No. 1 2 3 4 5 Properties Expansion at 27+/-50C 25% drainage time at 27+/-50C Fire Test Extinction time Resistance to Burn Back (Thermal Stability) Film Forming Test Values Max 12 60 secs Test Method Para 2.8 Para 2.9 Para 2.10 Para 2.11 Para 2.12

Min 6 12.0 0 8 mins 5 mins

PERFORMANCE CHARACTERISTICS AS PER UL 162


Sr. No. 1 2 3 Properties Fire Test Extinction time at 2700 C Sealability / Torch Test Stove Pipe Test Values Max 3 mins Test Method Para 2.13 Para 2.14 Para 2.15

Min 9 mins 5 mins

Test Methods/Procedures for AFFF: a) VISCOSITY Viscosity shall be determined by method prescribed in IS 1206 (Part 3) 1978 using viscosity meter SI. No. IV of Table 2. b) pH VALUE pH shall be determined using a pH meter with a glass electrode and reference electrode as per method specified in Appendix A of IS 4989 (part 2) 1984. c) SPECIFIC GRAVITY Specific gravity shall be determined as procedure prescribed in IS 4989 (Part 2)- 1984 Appendix-B. d) MISCIBILITY WITH WATER Miscibility with water shall be determined as per procedure prescribed in IS 4989 (Part 2) 1984 Appendix-C. e) SLUDGE CONTENTS Sludge contents shall be determined as per procedure prescribed in IS 4989 (Part 2)- 1984 Appendix-D. f) FREEZING POINT

Freezing point shall be determined as per procedure prescribed in IS 4989 (Part 2) 1984 APPENDIX-E
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Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

g) SPREADING COEFFICIENT Spreading coefficient shall be determined as per formula/method described in IS 4989 (Part 2) 1984 Appendix H-valve as per OISD 115. h) EXPANSION Expansion of the foam shall be determined as per procedure prescribed in IS 4989 (Part 2) 1984 Appendix J. i) 25% DRAINAGE TIME 25% drainage time shall be determined as per procedure prescribed in IS 4989 (Part 2) 1984 Appendix- K j) FIRE TEST EXTINGUISHMENT TIME Fire test extinguishments shall be determined as per procedure prescribed in IS 4989 (Part 2) 1984 Appendix L k) RESISTANCE TO BURN BACK Resistance to burn back shall be determined as per procedure prescribed in IS 4989 (Part2) 1984 Appendix M. l) FILM FORMING Film forming test shall be determined as per procedure prescribed in IS 4989 (Part 2) 1984 Appendix G m) FIRE TEST AS PER UL 162

Fire pan size and shape: 50 Sq.Ft.(4.65 Sq.Mtr) (LxBxH) (L=7.07 ft.., B=7.07ft, H=11inch.min) Fuel Type: Haptane Qty: 243 Ltrs. Preburn time: 60 Sec Application Density (LPM/M2): 1.62 Fire test shall be determined as per procedure prescribed in UL 162 (Sept.1999) as per Clause 10 B Fire Test Topside discharge devices type III application, Heptane s test nozzle. n) SEALABILITY/TORCH TEST AS PER UL 162

Page 25 of 48

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

Sealability /Torch: 9mts Torch Test Torch Test shall be determined as per procedure prescribed in UL 162 (latest edition) as per Clause 10.5.4 o) STOVEPIPE TEST AS PER UL 162

a. Size of pot: Cylindrical Dia 12 inch and length 12 inches. b. Test Fuel & quantity: On the fire test fuel. c. Time (min): Not more than 10sq.ft area in 5 mts. Stove Pipe test shall be determined as per procedure prescribed in UL 162 (Sept. 1999) as per Clause 10.5.5 and 10.5.6.

Page 26 of 48

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

ANNEXURE-III SPECIFICATIONS FOR ELECTRICAL ITEMS & CABLES : 1. 1 2 3 4 5 6 SPECIFICATION FOR EXPLOSION / FLAMEPROOF JUNCTION BOX Body & Cover Gasket Terminals Tag nameplate Paint Protection class Cast Al. Alloy (LM-6); minimum 5 mm thick. Neoprene rubber Clip on type, block locked at both ends suitable for up to 2.5 mm2 conductor. to be provided Anti corrosive epoxy paint, shade light gray Flameproof Exd Zone 1 & 2, Group IIA, IIB as per IS 2148, T6 & IP 65 to IS 13947/93, PESO (CCOE) approval Flameproof junction box shall have detachable cover, which is fixed, to the box by means of cadmium plated hexagonal head screws. Terminal shall be spring loaded, vibration proof, clip-on type, mounted on nickel plated steel rails complete with end cover and clamps for each row. Sizing shall be done with due consideration for accessibility and maintenance in accordance with the following guidelines: Two Terminal strips consisting of 24 terminals shall be provided 50 to 60 mm gap between terminal strips and sides of box parallel to terminals strip , . 50 to 60 mm gap between two parallel terminal strips . terminals strip , Bottom/ top of terminal strips shall not be less than 100 mm from bottom/top of the Junction Box All junction boxes shall be provided with external earthing lugs All junction boxes shall be provided with 20% spare cable entries and terminals. Each junction box shall have a minimum of 10% or 2 Nos. whichever are higher, spare entries. All spare entries shall be with EXD plugs. Flameproof / WP Double compression type SS cable glands /Plugs shall be provided by vendor.. All the cable glands shall be preferably NPT with PVC hoods unless otherwise specified. Shall have min. 12 side entry points(1/2 or ) for 2C x 1.5 mm2 cable and 1 bottom entry (1) for Multicore cable ( 24C x 1.5mm2)

Other

Cable Entry

Page 27 of 48

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

Manual Activation Point (MAP) No. A. 1 2 3 Description Mechanical Data Type Material Protection Specification One push button actuated with mushroom head Aluminum LM6 with safety glass Flameproof Exd Zone 1 & 2, Group IIA, IIB as per IS 2148, T6 & IP 65 to IS 13947/93, PESO (CCOE) approval 2 NO + 2 NC. 230V AC, 5A Neoprene

4 5 6 2.

No. of contacts Contact Rating Gasket CABLES :

Power and Control cables shall be 1100 / 660 V grade. Multi stranded copper conductor. PVC insulated, PVC inner extruded sheathed, GI wire / Strip armoured and FRLS PVC outer sheathed confirming to IS 1554. Signal cable shall be with multi stranded copper conductor. PVC insulated 2 cores twisted to form a pair, shielded with an aluminium Mylar tape along with multi-strand bare tinned annealed copper drain wire pair laid up together overall shielded with aluminium Mylar tape, PVC inner sheath, galvanized wire armoured and overall FRLS PVC outer sheathed as per IS 5831. Sequential marking on outer sheath to be provided at an interval of 1 M. 2.1. SIGNAL CABLE Single pair/ Multi-pair shielded copper cable Min. 1.5 mm2, 7/0.43 strand annealed tinned electrolytic copper as per IS 8130/84 PVC compound type ST2. Thickness - 0.6 mm (minimum) extruded PVC as per IS 5831 type C Two cores of the pair shall be twisted. Ten number of twist per meter shall be minimum Each pair shall be shielded with aluminium backed Mylar, tape with 100 % coverage and minimum 25 % overlap. Same as above for individual pair shielding. Also the overall shield shall be of aluminium backed Mylar tape with 100 % coverage and minimum 25 % overlap. Min. 0.05 mm for individual and overall shielding Extruded PVC, type ST2 , Thickness 0.7 mm Extruded PVC, type ST2, FRLS, Blue colour Thickness 1.4 mm (min) As per BS:5308 ( Table 11) Shall be provided
Page 28 of 48

Type of cable Construction Primary insulation Pair twist Shield (Individual Pair) Shield (Multi-pair)

Shield thickness Inner Jacket Outer Jacket Pair identification Rip cord

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

Drain wire

0.5 sq. mm multi-strand bare tinned copper conductor in a continuous contact with aluminium side of the shield shall be provided, Armour Armour over inner jacket shall be of Galvanized steel wire as per IS 1554. Part I Electrical characteristics Maximum resistance of the conductor of the complete cable shall not exceed 12.3 ohm/Km at 20-deg. C Mutual capacitance of the adj. cores or pair shall not exceed a max. Of 250 nF/Km at a frequency of 1 kHz. Capacitance between any core and screen shall not exceed 400 pF/m at a frequency of 1 kHz. L/R ratio shall not exceed 40 micro henries per ohm.

2.2

POWER CABLE XLPE (FRLS) insulated armoured Cable Size as per actual design, multi stranded annealed bare electrolytic grade copper conductor. Up to and including 1100 volts Extruded PVC compound as per IS 5831 type A Extruded PVC compound type STI, min thickness as per table 4 of IS 1554 Part (I) XLPE, Colour black, , FRLS (Fire Retardent Low Smoke ), Oxygen index of 29 at 27 (+/- 2) deg C. inner Galvanized steel wire for UAD less than 13 mm, Galvanised steel strip for UAD greater than 13 mm Dimensions as per table 5 of IS 1554 Part I 2 Core : Red & Black 3 Core : Red, Yellow & Blue Extra core to be considered for purpose of internal earthing of FLP Equipment

Type of cable Construction Voltage Rating Primary insulation Inner Sheath Outer Sheath

Armour sheath

over

Core identification Note: 2.3 CONTROL CABLE

Type of Cable Cable Size

PVC (FRLS) insulated armoured Cable Branch Cable - 3C x 1.5 mm2 Multicore Cable- 24C x 1.5mm2

Construction

Solid bright annealed electrolytic copper conductor, insulated and sheathed as per IS-8130. Multi stranded annealed bare electrolytic grade copper conductor Extruded PVC compound as per IS 5381 type C. Min thickness as
Page 29 of 48

Primary Insulation

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

per IS. Inner Sheath Outer Sheath Armour Electrical Characteristics Voltage Class Core Identification Extruded PVC compound, type ST2, Min thickness as per IS 5831 Extruded PVC compound, type ST2, Min thickness as per IS, FRLS (Fire Retardent Low Smoke ), Black Colour. Shall be provided of galvanized steel wire/flat strip (1.4mm wire for 2-pair and . 4 x 0.8mm strip for multi-pair) Max. Resistance of the conductor of the cable shall not exceed 12.4 ohm/km at 20 deg. C Upto & including 1100V Core Identification number shall be provided at a distance of not more than 1m

3.0

SPECIFICATION FOR G.I. CABLE TRAYS & ACCESSORIES

Codes IS 1079 IS 816 IS 2629 IS 2633 Hot Rolled Carbon Steel & Strip Code of practice for use metal arc welding for general Recommended practice for hot dip galvanizing of iron & steel Method of testing, uniformity of coating on zinc coated articles

Indian Electricity Act & Indian Electricity Rules Tray & Accessories Type Width Standard Length Thickness Height Support Span Hardware Nuts, Bolts, Washers Coupler Plate Perforated Type Sizes 2.5mm As per Installation Standards
Page 30 of 48

Perforated As Specified 2500mm 2.5mm 50mm 2500mm

Electrogalvanised / Zinc Passivated

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

Coupler Plates shall be provided with necessary fixing hardware Coating Coating Thickness Zinc Deposit 65 micron 460 gms/sq. mtr

Makes 4.0

Indiana / Profab / Anand Udyog / Superfab

STANDARD SPECIFICATION / PROCEDURE FOR CABLE LAYING a. Armoured power, control & signalling cables shall laid above ground on G.I. Cable trays or directly buried under soil / through HDPE pipes as per approved drawings. In direct burial, cable trenches shall be prepared by earthwork in excavation in all types of soils and across roads, dykes etc. as required. The automation vendor shall carry out all the necessary shoring, strutting and bailing of water wherever required. The trench shall be kept dry. The trench bottom shall be rammed, levelled and back filled with a layer of fine river sand. The entire cable length has to be laid overhead or on pedestals except where there is no other alternative but to lay the cable underground through Hume pipes / trenches. Supply of G.I. perforated type cable trays along with cover (2.5 mm Thick; 25 mm edge height), fixing at site by doing necessary welding on steel structure, laying of cable trays over the pedestals are all included in the scope of work. The perforated trays shall be properly supported at a regular interval of maximum 1000-mm from insert plates or steel structures. Wherever insert plates are not available, supports on concrete structures on ceiling shall be fixed with minimum 10mm diameter expansion bolts. Angle supports for perforated trays shall be fabricated from 40mm x 40mm x 5mm MS angles minimum size. Steel structural staging & supports for laying cable trays shall be provided by NRL. However, supports for trays at regular intervals shall be provided by the automation vendor. Necessary loops to be provided at both ends. There shall be no joints in the cables.

b.

c.

d.

e.

f.

g.

h.

Cable route markers at regular interval to be provided.

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Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

i.

Bending radius of cables shall not be less than 12 times O.D. of cable.

j.

All cores of cable shall be identified at both ends by means of PVC ferrule. Ferrules shall be of single sleeve type. Ferrule numbering shall be source destination type (cross ferruling). Cable leads shall be terminated at both ends by crimped type soldering. Power and signal cables shall have to be laid in separate pipes or on separate cable trays as the case may be, by adequate spacing of min. 300 mm.

k. l.

m. Supply of cables shall include laying, termination at both ends, digging the trench, providing Minimum 150 mm thick layer of sand above and below the cable, laying protection brick, back filling of trench, providing cable markers at regular intervals, supply of cable trays for above ground cables / overhead cables, supply of HDPE pipes for road crossing. o. Desired minimum depth of laying from ground to the top of cables shall 600 mm for low voltage and control cables, 1000 mm for cables at road crossing. Wherever the cables have to cross the asphalt roads, the rate quoted shall include cutting of the asphalt and WBM roads including soling and necessary excavation to the required depth and back filling the trench with river sand and restoring the asphalt / WBM roads to its original condition including compacting and rolling the surface shall be arranged by the vendor. Wherever underground conduits are provided by other contractor & if space is available than automation vendor shall lay cables in conduit without any additional cost. Separate cable tray shall be used for laying Power & Signal / Communication / Control Cables. The cables shall be laid with min. spacing of D (D being the diameter of the thicker cable) * 15mm from edge of the cable tray. Power Cable shall be laid in separate trench and Signal & Communication Cabling shall be laid different trench. The same may be laid in common trench provided physical barrier in the form of bricks are provided in such a way that both are laid min 300mm apart. Power & Signal / Communication / Control Cables shall be laid separately.

p.

q.

r. s.

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Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

t.

Wherever the cables have to cross the asphalt roads, the job shall include cutting of the asphalt and WBM roads including soiling and necessary excavation to the required depth and back filling the trench with river sand and restoring the asphalt / WBM roads to its original condition including compacting and rolling the surface.

All the cables be neatly clamped on the cable tray and loose hanging cables shall not be allowed. v. Required loops shall be provided at both ends of the main cables. Cable shall be laid without any joints. w. Cable route markers at 20m/c and at all the bends/turnings shall be provided. x. Bending radius of cables shall not be less than 12times O.D. of cable. y. All cores of cable shall be identified at both ends by means of PVC ferrule. z. Line drivers & all other accessories required in this regard are included in the scope of work of the vendor. aa. Cable laying shall also include termination of cables at both the ends. Cable leads shall be terminated at both ends by crimped type soldering. bb. Rate shall also include megger test by 1000V megger for establishing the healthiness of cable in the drum before removing the same, unwinding and straightening the cable & after laying of cables. 5.0 painting i) For foam vessels : Shot blast the vessel surface to SA 2.5 specification. Painting shall be done as given below.

u.

name of the paint Inorganic Zinc Ethyl Silicate Primer High build two pack ployamide cured epoxy Aliphatic acrylic modified high solids weather resistant recoatable two pack polyurethane (finish coat) Total DFT

DFT (Microns) 1 x60 2 x 100 1 x 30

Method of Application Air Spray / Airless Brush Roller/Brush

290

ii) Other than foam vessels : a. This part of the specification is applicable to CS impulse pipes, instrument supports and all other structural supports for cable trays, ducts, impulse tubes, airlines etc.

b. The surface to be painted shall be thoroughly cleaned with wire brush, sandpaper to remove all scales. After cleaning, the surface is painted with one coat of Self priming epoxy mastic paint ( 1X 125 microns apply by brush) followed by one coat of High build two pack ployamide cured epoxy paint (1X125 microns apply by brush) , followed by one finish coat of Aliphatic acrylic modified high solids weather resistant recoatable two pack polyurethane (finish coat) (1 X 30 microns , apply by roller/brush)

c) The name of manufacturer, color and quality of all types of primer paint shall be subject to approval of NRL. 6.0 INSPECTION, TESING AND ACCEPTANCE The cables shall be tested and inspected at the manufacturer s works or alternatively at lab if the cables are procured from traders. All the materials employed in the manufacture of
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Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

the cable shall be subjected, both before and after manufacture, to examination, testing and approval by Third Party Inspection. Manufacturer shall furnish all necessary information concerning the supply to NRL . After completion of manufacture of cables and prior to dispatch, the cables shall be subjected to type, routine, acceptance and special tests as detailed below. NRL reserves the right to witness all test with sufficient advance notice from vendor. The test reports for all cables shall be approved from the Third Party Inspection agency before dispatch of the cables. All routine tests, acceptance tests, type tests and additional type tests for improved fire performance shall be carried out as listed in IS:1554 (Part I). The test requirements for PVC insulation and sheath of cables shall be as per latest revision of IS:5831. Test for Resistance to Ultra Violet Radiation:- This test shall be carried out as per DIN 53387 or ASTM-G-53 on outer sheath. The retention value of tensile strength and ultimate elongation after the test shall be minimum 60% of tensile strength and ultimate elongation before the test. Test certificates with respect to this test (not older than one year) from recognized testing laboratory to be furnished for review by Third Party Inspection agency before dispatch clearance of cables. In case test certificates are not available, test is to be conducted by vendor at his own cost in any recognized test laboratory or in house testing laboratory, before dispatch clearance of cables. Sampling for this test is to be done randomly once for each order, provided outer sheath remains same. Acceptance test as per IS-1554 (Part 1) and the following special tests to be performed on the cables as per sampling plan. These tests are required to be witnessed by Third Party Inspection Agency before dispatch of cables. o Accelerated water absorption test for insulation as per NEMA-WC-5 (for PVC insulated cables). Test certificate with respect to this test (not older than one year) from recognized testing laboratory to be furnished for review by Third Party Inspection Agency before dispatch clearance of cables. In case test certificates are not available, test is to be conducted by vendor at his own cost in any recognized test laboratory or inhouse testing laboratory, before dispatch clearance of cables. Sampling for this test is to be done randomly once for each order, provided type of insulation remains same. Dielectric Retention Test :- The dielectric strength of the cable insulation tested in accordance with NEMA WC-5 at 75 +/- 1 deg C shall not be less than 50% of the original dielectric strength (for PVC insulated cables). Test certificates with respect to this test (not older than one year) from recognized testing laboratory to be furnished for review by Third Party Inspection Agency before dispatch clearance of cables. In case test certificates are not available, test is to be conducted by vendor at his own cost in any recognized test laboratory or in-house testing laboratory, before dispatch clearance of cables. Sampling for this test is to be done randomly and once for each order.

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Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

Oxygen Index Test:- The test shall be carried out as per ASTM D2863 or applicable Indian Standard Specifications. Sampling to be done for every offered lot/size as per sampling plan. Flammability Test:- The test shall be carried out on finished cable as per IS-10810 (Part 61 & 62). Sampling for these tests is to be done randomly once for each order provide outer sheath remains same. The acceptance criteria for tests conducted shall be as under:Part-61 :- The cable meets the requirement if there is no visible damage on the test specimen within 300mm from its upper end. Part-62 :- The maximum extent of the charred portion measured on the test sample should not have reached a height exceeding 2.5m above the bottom edge of the burner at the front of the ladder.

Test for rodent and termite repulsion property. The vendors shall furnish the test details to analyze the property by chemical method. Sampling to be done for every offered lot / size as per sampling plan.

In case the cables are purchased through Traders the same shall be sent to lab for testing purpose. Earthing Each panel, cabinet and other equipment in control room shall be provided with an earthing lug. All these lugs shall be properly secured to the AC mains earthing bus. The earthing cables from the earth-pit to the respective systems shall be insulated and use of bare cable / strips shall be avoided. EARTH PITS Separate earth pits shall be provided for system earth, IS earth, power earth, and general body earth for instruments, equipments, junction box body etc. These earth pits shall be separate and isolated from electrical earth pits. Earth pit resistance and exact no earth pits/electrodes shall be considered based on the PLC, TFMS & other instrument s manufacture s requirements and recommendation. For system earth redundant earth pit shall be provided. Both earth pits shall be connected to form ring loop. Instrument Grounding System In principle, grounding earth for instruments shall be provided in compliance with instrument manufacturer's recommendation. However, two independent earth pits shall be provided for following: Signal Earth: Low voltage/IS signals (Shield) etc shall be connected to this earth. Grounding shall have 1 ohms or less than 1 ohms earth resistance unless otherwise recommended by System manufacture.
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Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

When recommended by system manufacturer for independent earth pit it shall be provided as specified. Power Earth: The frame of Panels/cabinets/junction boxes, instrument body etc. shall be connected to this earth . Power earth for high voltage level of 240 /110VAC shall be connected to this grounding. Earth resistance shall be 5 ohms or less than 5 ohms for standard electrical earth pits in this project.

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Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

Annexure-IV TECHNICAL SPECIFICATION FOR VARIOUS INSTRUEMNTS 1. ALARM ANNUNCIATOR Mounting - Solid state plug in type Power supply (To be provided by the bidder) Legend size - 4mm Flasher/horn driver One audible upto 500 M Module Sequence module - Sequence ISA-S18.1 F2M-1 for all the points Indication - LED Array per point replaceable from front, Legend - black letter on white translucent background Fault indicating alarm - break to alarm The annunciator shall be of solid-state type having first out sequence with manual reset. 2. PRESSURE GAUGE Instrument ref.No.: Qty.: As reqd. for safe and efficient operation of the system Fluid: Water / Air Working pressure: Pressure range: Ring type: Screwed Element: Bourden Location/size: Bottom NPT (M) Connection type and rating: Screwed NPT (M) Mounting: Local Element: SS316 Case: SS316 Movement: SS316 Accessories: S NUMBER SS 316 Accessories material: Bidder to specify Accessories connection: NPT (M) Size/type: Blow out disc micrometer pointer Accuracy: 1% calibration at site in presence of Engineer-in-charge Enclosure type: Weatherproof, IP 55

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Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

3. PRESSURE SWITCH

Qty. required: As reqd. for safe and efficient operation the system Service Fluid: Water /Air Working pressure:As per design of the vendor Working temperature: Ambient Element type: Bellows Element material: SS 316 Connection size and type: NPT(F) Location: Bottom Over range (max.op.pr): Set point: as per design requirements Switch type: Snap acting micro switch Switch action: Opens on low pressure condition Accuracy: 0.5% Cable entry/size: NPTF Enclosure type: Weather proof, IP 65, Ex (d) Setting adjustment: 10% to 90% Gland type: Weather proof Mounting: Direct with brackets Alarm contacts, rating: SPDT, 5A Case material: Die cast Aluminium Calibration: Calibration at site in presence of engineer-in-charge

4. JUNCTION BOX SPECIFICATION Type: For connecting cables from individual instruments Enclosure: Explosion proof (Ex(d)), W/P IP65 Mounting: Bracket / pedestal mounting Entries: As per requirement Cable glands: Adequate double compression cable glands to be provided Earthing terminal: Required Drain fittings: Required Tag plate: Non corrosive SS tag plate 5. SOLENIOD VALVE Coil Voltage: To be provided by the Bidder Coil insulation: Class H insulation as per IEC-85/IS-1271 Enclosure: Weather proof to IP 65
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Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

Ex. Proof required: Yes, Ex(d) required Body of the valve: SS 316 Seat: SS 316 Disc: Teflon Seal: Teflon Port type: 3 way No. of coil: single Pneumatic connection: NPT(F) Cable entry: NOT(F) Accessories: Bug proof on vent port SS cable gland

6. 1. 2. 3. 4. 5. 6. 7. 8. 9.

Graphic Console : Make Model Processor Processor cache RAM Hard Disk Drive Optical Drive Video Card Sound Card Speaker Graphics Subsystem Keyboard Mouse Built In I/O Ports DELL / HP / IBM To be furnished by vendor Intel Core i5-760 processor(2.8 GHz, 1333Mhz FSB, 8 MB cache) 6 MB Advanced Transfer Cache 6 GB DDR3 SDRAM 500 GB SATA 3.0Gb/s Single drive: Blu-ray Disc Combo (DVD+/RW+NABRCBO BD-ROM) In Built ATI Radeon HD5770 1GB Integrated high definition 7.1 channel audio Multimedia Desktop speaker system NVIDA Quadro Graphics card for supporting high resolution images Minimum 104 keys Optical 1 serial; keyboard; mouse; 2 USB

10. 11. 12. 13. 14.

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Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

10/100/1000 Base -TX Redundant LAN Interface Quad Card for expansion of monitoring screens 15. Ethernet Dual integrated 10/100/1000 Mbps Ethernet 21.5" Full HD Wide screen Flat panel with provision to accept input from two work stations with toggle button to select the work station. Microsoft Windows 7 Professtional Microsoft office 2010 Required

16.

Monitor Operating System Software Antivirus program

17 18 19 7.0

SPECIFICATIONS FOR MAIN RIM SEAL FIRE ALARM PANEL b. Panel shall be of freestanding, enclosed type and shall be designed for bottom entry for cable connection. Panel s structure shall be sound and rigid and shall be provided with removable lifting lugs to permit lifting of the panels. c. Panel shall be fabricated from cold rolled steel sheet of minimum 2-mm thickness suitably reinforced to prevent warping and buckling. Doors shall be fabricated from cold rolled steel sheet of minimum 1.6 mm thickness. Panel shall be thoroughly deburred and all sharp edges shall be grounded smooth after fabrication. d. Panel shall be of maximum 2100-mm height and 800 mm width. e. Painting of Control Panels shall be oven baked (2 primer coats and 2 final coats) powder coating, with matt finish. The colour scheme is as belowf. Panel Exterior Light Grey (RAL 7035) g. Panel Interior- Pale Yellow h. A 100mm channel base is to be provided at the bottom for mounting the Control Panel. Shade shall be Light Grey (RAL 7035). i. Control Panel-Front, shall be provided with cut-outs for Flush mounting of Alarm Annunciator & Accessories. a. Control Panel Rear, shall be equipped with access doors. Doors shall be equipped with lockable handles and concealed hinges with pull pins for each door removal. In order to effectively remove dissipated heat from the panels, vent louvers backed by wire fly screen shall be provided to panel doors. Two nos. each i.e. total four nos. of ventilation fans shall be provided for front & rear portions of the panel. Illumination shall be provided for all panels by CFL/ LED Lamps and door operated micro switches. Utility socket of the rated power supply shall be provided.
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i.

j.

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

k. Equipment, within the panel, shall be laid out in an accessible and logically segregated manner. Clamping rails shall be provided for incoming cables to prevent excessive stress on the individual terminal. All metal parts of the panel including doors shall be electrically continuous and shall be provided with a common grounding lug. l. Terminals Blocks and wiring 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Termination blocks shall be of clip-on type mountable on standard rails. They shall be of shrouded type with slot for screwdriver. TB shall be of stacking type. Wherever needed, fused TB with adequate rated fuse shall be provided. Terminal blocks shall be so located that there is proper accessibility. Terminal Blocks for 230 V AC and 24 V DC shall be of different colours. There shall be CAUTION plate with plastic holding screws. Single terminals shall not be used for terminating more than 2 wires. Terminal blocks shall carry identification marks on each of them. At least 20% extra terminals shall be provided. Panel wiring shall be neat and tidy, confirming to the engineering practice existing. 1100 volts grade, PVC insulated, multi strand, single core cable shall be used as per specification. Cable size of minimum 0.5 sq. mm to 2.5 sq. mm or higher size depends on the current rating. Recommended colour codes for wires 230 V Phase Red 230 V Neutral Black 230 V Ground Green 12. 13. All cables shall be routed through good quality rectangular cable ducts. Cables shall occupy only up to 60% of duct area. Wire termination shall be made with solder less crimping type tinned copper lugs of suitable shape such as bootlace, spade, etc., which shall firmly grip conductor and insulation. Sleeves shall be provided for all wire termination. All cables shall be properly marked at both ends using ferrules. These ferrules shall be printed on an electronic machine using a single PVC sleeve. At each end target and source code shall be described.

14.

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Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

m. Breakers and Fuses: All electrical circuits shall be fed from moulded case circuit breakers, installed in the line lead, using separate breaker for each circuit. Neutrals may be bussed but must be identified with the associated circuit breaker. Each type of power supply (230 V AC, 50Hz) of each section shall be isolated by means of adequately rated single pole thermal magnetic circuit breaker. Circuit breaker shall be of the miniature thermal magnetic type and shall be of plug in construction (supply with plug in terminal block) Current trip rating shall be selected to protect the load as applicable, for instrument supply generally 0.5A (assumed), common circuit breaker is to be provided to switch on and off the AC supply of the control system. Individual circuit breaker shall be provided for each instrument shelf or group of shelves and digital indicators on mimic. n. Earthing : 1. The Instrument Control panel in the planning room shall be provided with an earthing lug. All these lugs shall be properly secured to the AC mains earthing bus. 2. All circuit grounds of electronic instruments, shields and drain wires of control cables shall be connected to instrument ground bus, which is electrically isolated from the AC mains earthing bus. This bus shall be typically 25 mm wide and 6 mm thick of copper. The instrument ground bus is connected to independent instrument system ground buses through insulated wires. 3. All safety Isolator shall be securely grounded. The Isolator ground wire shall be capable of carrying a maximum fault level current of 0.5 ampere at 250 V R.M.S. per barrier. O. ALARM ANNUNCIATOR : Alarm Annunciator, shall either be solid state type or microprocessor based programmable type with plug in modules, in a panel with window display with cluster LED type integral power supply. For cluster type LED display, the number of LED (8 nos.) in the cluster matrix windows shall be sufficient to provide illumination level of a last 150 lumens. The circuit shall be designed in such a way that removal/failure of LED from a window/ cluster shall not hamper functioning of that particular window/display. The annunciator lamps shall be replaceable from the front of the enclosure panel. In

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Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

general, dedicated alarm logic module shall be used for each alarm input. However, when micro processor based alarm Annunciator is offered failure of one microprocessor shall not affect more than four alarm windows.

An interruption of power supply up to 20 msec shall not affect the functioning of unit. Audio and Visual, solid state with 1. Type plug in module 2 Mounting . 3 Enclosure . 4 Field contact voltage . 5 Input power . 6 Operating System . 7 High Intensity LED . 8 No. of Window . 9 Flasher Integral 16 nos. Standard) 8 nos. in each window (or ISA-S-18.1 230 V AC, 50 Hz 5% Potential free General purpose Flush Panel mounted

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Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

. 10 Make /Alarm . Bright flashing with audio alarm ( 11 Type alarm . Instrument shall generate the Alarm) 12. 13 . 14 Push Button, . 15 No. of hooters . 16 Hooter enclosure . The Alarm annunciator shall be mounted on Instrument control panel & and shall be in general accordance with ISA-S 18.1. Sequence of alarms for panel display shall be: Process alarms Process Abnormal Horn/light Acknowledgement button pressed - Lights are flashing and Horn sound -Horn silent, Light becomes steady
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Vendor to specify

Breaking of contact of Field

Type of reset Type of

Manual

Lamp glow but Audio silent Acknowledgment

3 Nos. (TEST, ACK, Reset)

1 no. Multi tone

General purpose

Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

Process returns to normal before horn & Light Acknowledgment buttons are pressed

- Light flashing and Horn blowing

AUDIBLE ALARM / HOOTER FOR THE MAIN RIM SEAL PANEL Hooter in general, shall be solid state type with audibility of the order of 100 dB at the distance of 3 meters, the volume of which is variable an adjustable timer shall limit the duration of audible signal. Actuation of the acknowledge button on the panel shall reset the Hooter.

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Technical Specification/Data Sheets


Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

Annexure-VI APPROVED SUB-VENDOR LIST APPROVED VENDOR Applied Electronics Bangalore, Procon Instrumentation, IIC , Mumbai, Minilek, Toyo Electronic Corporation Japan , Insta Alarm, Aplab Switzer Instruments, H.Guru Instruments Odin India, Wika Instruments Wellwin Industries, Manometer(I)Ltd. Spirana Italy, Wyka Germany Switzer, Danfos, Honeywell, UE through, Chemtrols Waves Electronics, Kochi, Megatech Controls Rittal, Pyrotech, Chemin Controls, Pondichery Lapp Cables, TCL cables, Nicco Corporation, Associated Cables, Delton Cables, Associated Flexibles & wires Ltd Brooks Cable works, Polycab, Radiant, Universal, Incab TCL cables, Nicco Corporation, Associated Cables Delton Cables, Brooks Cable works, CCI, KEI, Torrent, Finolex, Polycab, Universal, Gemscab, Golster cables ASCO HERION PATNY & CO / TECHNOFAB / INDIANA / SADHANA/ IDS Composites/ National Galvaniser/Vatco/Steelite/Ratan Engineering Baliga Lightings, Flexpro Electricals CEAG Flameproof Controls, Ex-Protecta / Bajaj/ Sudhir Switchgears, FCG Control Gear/ FEPL/ FCG power industries, Ex Protecta, Sudhir Switch gears TCL cables, Nicco Corporation, Associated Cables Delton Cables, Brooks Cable works, CCI, KEI, Torrent, Finolex, Polycab, Universal, Gemscab, Golster cables Emerson, Gutor Rittal, Hoffman, Pyrotech, ICA, Vero president, APW, Enclotech Omron, OEN, Allen Bradly, Pramount, Lzume Denki, Finder.Honeywell

Serial No 1.

EQUIPMENTS

ALARM ANNUNCATOR

PRESSURE GUAGE

3 4 5

PRESSURE SWITCH INSTRUMENT PANEL SIGNAL CABLES

CONTROL CABLES

7 8

SOLENOID OPERATED VALVE GI CABLE TRAYS

Flameproof enclosure/Junction box & cable glands

10

Power cables

11 12 13

UPS Instrument Control Panel Relays

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Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

14 15 16 17 18 19 Note :

Push buttons Indication Cluster LED Lamps Miniature Circuit Breakers Terminal Blocks Signal Isolators/ Zener Barriers 24 V Bulk power supply unit

L&T, Siemens, C&S, GE Power, ABB, Teknic, Merlin GERIN/BCH Binary Electronics and Electricals / Technik/ Siemens / L&T / BCH MDS / Indokopp / Siemens / G. E Power Control / Schneider Electric/ Merlin Gerin Phoenix, wago, Elmex MTL, P&F Lamda, Cosel, Phoenix, Siemens, Quint

1. All the ex-proof /Intrinsic items located in hazardous area shall have CMRI, BIS and PESO certification. 2. In case of imported items the Flameproof /Intrinsic certification from following agency shall be provided. i.e. ATEXFM/BASEEFA/PTB/KEMA/TUV etc. PESO certificate is mandatory for both Indian and imported item. 3. Only in exceptional cases. at sole discretion of owner, In case the bidder intends to provide any alternate makes then prior approval of owner is required. The bidder shall provide documents proving equivalency .

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Automatic actuated rim seal fire detection and extinguishing system for external floating roof tanks storing Class- A petroleum products

Page 48 of 48

PRE QUALIFICATION (PQ) CRITERIA


E-Tender Reference No. 9095 Tender for Design, Engineering, Supply, Installation, Testing, Commissioning and Post Warranty AMC of Rim Seal Fire Protection System for NRL. 1.0 PREAMBLE

Bharat Petroleum Corporation Limited herein referred to as BPCL intend to engage agency for Design, Engineering, Fabrication, Calibration, Testing, Supply, Installation and Commissioning of automatic Rimseal fire detection and suppression system of external floating roof tanks (EFRT) in line with the OISD Standard 116.

2.0

PRE QUALIFICATION CRITERIA

The bidders who intend to participate in the tendering process shall meet all the following minimum technical & commercial requirements and only such bidders shall be pre qualified for further evaluation. 2.1 TECHNICAL:

Vendor/ Bidder of the Rim-seal Fire Protection system shall be manufacturer or manufacturers authorized supplier/representative for the specified automatic heat detection and extinguishing system and shall meet the following prequalification criteria:

a)

The Vendor/ Bidder must have experience of design, supply, installation and commissioning of rim seal fire protection system in EFRT tanks of minimum 30 meter diameter in hot & humid conditions like India within the last 5 years, to be counted prior to the bid due date. The Rim-seal Fire Protection System(s) installed by the vendor/bidder should include Hollow Metallic tube type Linear heat detection system with foam suppression system, which should have worked satisfactorily for a minimum period of 6 months in any large petroleum/ petrochemical or fertilizer installation.
If the Vendor/ Bidder is not the manufacturer, then the following documents to be submitted from the manufacturer of the Detection and Suppression system: i. Authorization letter from the manufacturer mentioning clearly the specific tender as well as Name of the Bidder / Vendor as authorized supplier/representative for Indian Territory. This letter shall include a declaration that manufacturer shall provide all necessary logistic support, technical support and after sales service.

b)

c)

ii. Certificate from the manufacturer to certify that authorized supplier/representative has adequate technical expertise and service support from the manufacturer for Indian Territory.

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d)

The vendor/bidder shall have to submit an undertaking from the manufacturer of the detection system for support & supply of software & hardware required for operation and maintenance/ repair of detection system for all locations covered under the tender for a period of minimum 10 years from the date of installation of the system. COMMERCIAL: The average annual financial turnover of the Bidder during the last three preceding financial years (FY) shall be Rs. 83.0 Lakhs or equivalent. Net worth of the Bidder during the last financial year (FY) shall be positive. NOTE: For the purpose of clause (a) & (b) above, FY will be Year Ending 31st March or as followed by the bidder. Further, for bidders who have not finalized their books of account for the latest FY, evaluation of these criteria would be done for the latest financial year(s) for which books of account has been finalized.

2.2 a) b)

c)

The bidder must have experience of having successfully completed works during last 7 years, to be counted prior to the bid due date, as below. i) ii) iii) Three similar completed works each costing (on landed cost basis) not less than the amount equal to Rs. 111.0 Lakhs or equivalent.(OR) Two similar completed works each costing (on landed cost basis) not less than the amount equal to Rs. 139.0 Lakhs or equivalent. .(OR) One similar completed works costing (on landed cost basis) not less than the amount equal to Rs. 222.0 Lakhs or equivalent.

Similar Work means Design, supply, installation and commissioning of rim seal fire protection system in EFRT tanks of minimum 30 meter diameter in hot & humid conditions like India. Notes: Bidder shall submit the following documents along with Pre Qualification bid for meeting the PQ criteria at the first instance itself and the evaluations will be finalized based on the documents submitted. 1) Company profile indicating organization structure of bidding entity. 2) Audited Profit and Loss statement and Balance sheet for the preceding three financial years. 3) The Vendor/Bidder to submit copies of purchase/work order/experience certificate containing the item description, ordered quantity, proof of supply/commissioning/ satisfactory performance of the system in support of the above vendor prequalification criteria. 4) If the bidder is a subsidiary of a parent company and if financial support of the parent company is declared by the bidder, then the financial figures and experience of parent company shall be considered for evaluation.

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3.0

General

Bidder should ensure submission of complete information/ documentation in the first instance itself. Qualification may be completed based on the details so furnished without seeking any subsequent additional information. Bidder shall submit all relevant documents of their proven track records and satisfactory performance by giving detailed reference (email address/ contact details) of end user(s). Owner shall have the right to obtain feedback directly from any or all end user(s) about performance of the system installed at their location. The Bidder shall not be on the Holiday List of BPCL / EIL / Any Other PSU or government Organization in India and shall submit the declaration for the same as per Annexure I. The Bidder shall submit the list of Concurrent Commitments along with other details as per Annexure II

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ANNEXURE - I PROFORMA OF DECLARATION OF HOLIDAY LISTING


In the case of a Proprietary Concern: I hereby declare that neither I in the name of my Proprietary concern M/s. _____________ which is submitting the accompanying Bid / Tender nor any other concern in which I am a proprietor nor in any partnership firm in which I am involved as a Managing Partner have been placed on holiday list declared by Bharat Petroleum Corporation Limited or its Administrative Ministry or any other Indian Government Public Sector Undertaking, except as indicated below: (Here given particulars of holiday listing and in absence thereof state NIL). In the case of a Partnership Firm We hereby declare that neither we, M/s. __________________ submitting the accompanying Bid / Tender nor any partner involved in the management of the said firm either in his individual capacity or as proprietor of any firm or concern have or has been placed on holiday list declared by Bharat Petroleum Corporation Limited or its Administrative Ministry or any other Indian Government Public Sector Undertaking, except as indicated below: (Here given particulars of holiday listing and in absence thereof state NIL). In the case of Company We hereby declared that we have not been placed on any holiday list declared by Bharat Petroleum Corporation Limited or its Administrative Ministry or any other Indian Government Public Sector Undertaking, except as indicated below: (Here given particulars of holiday listing and in absence thereof state NIL). It is understood that if this declaration is found to be false in any particular, Bharat Petroleum Corporation Limited or its Administrative Ministry, shall have the right to reject my / our bid, and, if the bid has resulted in a contract, the contract is liable to be terminated.

Place: ____________ Date: ____________

Signature of the Bidder______________ Name of the Signatory_______________

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ANNEXURE - II
PROFORMA OF CONCURRENT COMMITMENTS

Full Postal Address of Officer-InSr. Charge / Contact No. Person with Fax / Telephone No. / Email Address

Description of Work

Value of Contract (INR/ USD)

Scheduled Completion Period

% of Completion as on date

Expected Date or Actual Date of Completion

Remarks

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SPECIAL CONDITIONS OF CONTRACT FOR DESIGN, SUPPLY, INSTALLATION & COMMISSIONING OF RIM SEAL FIRE PROTECTION SYSTEM FOR CLASS A PRODUCT TANKS AT NRL.
1. PREAMBLE

Numaligarh Refinery Limited (NRL) proposes to install automatic foam based rim seal fire protection system on 12 nos. of their class A product tanks at Numaligarh Refinery. The project is to be executed by the Bidder with single point responsibility of f ield engineering, design, detailed engineering, procurement of all raw material, fabrication, manufacture, supply, transportation up to site, site installation, construction and commissioning includ ing site acceptance test. No shutdown of the tank will be given for installation, testing, commissioning of Rim seal Fire Protection system on the tank. The details of the tanks are as below. Sr. No. Tank no. Tank Dia (m) Tank Height (m) 13.5 13.5 13.5 12 12 Product Location Location of Control Panel Central C/R Central C/R Central C/R Central C/R Central C/R Location of repeater Panel Fire Station Fire Station Fire Station Fire Station Fire Station

1 2 3 4 5

44-TT-FR-102A 44-TT-FR-102B 44-TT-FR-102C 44-TT-CFR-117A 44-TT-CFR-117B

40 40 40 25.5 25.5

Naptha Naptha Naptha Isomerate/ Reformate Isomerate/ Reformate

Numaligarh (Assam) Numaligarh (Assam) Numaligarh (Assam) Numaligarh (Assam) Numaligarh (Assam)

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2.

GENERAL

This Special Conditions of Contract (SCC)/ Special Purchase Conditions (SPC) shall be read in conjunct ion with the General Conditions of Contract (GCC) and General Purchase Conditions (GPC), including its amendments, specifications of work, drawings and any other document forming part of this contract wherever the context so requires. BIDDER / CONTRACTOR shall adhere to all the instructions covered under GCC, GPC & SCC/ SPC including all design standards, as stipulated in the respective sections and should be in a position to submit t he required records as evidence for review of OWNER as and when required and shall carry out changes based on OWNER review. Not withstanding the sub-division of the document into separate sections and volumes wherever done, every part of each shall be deemed to be supplementary of every other part and shall be read with and as part of the contract so far as it may be practicable to do so. Where any portions of the GCC or GPC are repugnant to or at variance with any provisions of the special conditions of contract, then, unless different intentions appear, the provisions of the special conditions of contract shall be deemed to override the provisions of the GCC and/ or GPC shall to the extent of such repugnancy, or variations prevail. The materials, design and workmanship shall satisfy the applicable relevant Indian Standards, the job specifications contained herein and codes referred. Where the job specifications stipulate requirements in addition to those contained in the standard code s and specifications, these additional requirements shall also be satisfied. In the absence of any Standard / Specifications / Codes of practice for detailed specifications covering any part of the work covered in this bidding document, the instructions / directions of NRL will be binding upon the Contract or. General Conditions of Contract: Attached NRLs General Conditions of Contract (GCC) applicable for thi s job. General Purchase Conditions: Attached NRLs General Purchase Conditions (GPC) applicable for this job. 3. SCOPE OF WORK

The scope of work includes but not limited to the following Design, Fabrication Supply, installation, testing & commissioning and guarantee runs for the Heat detection and Foam Extinguishing system for Rim seal Fire protection of floating roof tanks at NRLNumaligarh Refinery. Impart required training to NRL personnel for operating the Rim Seal Fire Protection System. Provide Comprehensive Annual Maintenance services for a period of three years after the expiry of Defect Liability Period

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The work shall be executed as per the attached specifications, codes and standards. The contractor shall carry out all the jobs required in connection with the execution of the job like, excavation for cable laying, dyke cutting, if necessary, providing suitable cable supports wherever required and any other incidental jobs required for the successful completion of the job. Also all the materials required for the job shall be supplied by the contractor. For complete details, kindly refer to the specification and scope of work. 4. TIME SCHEDULE

Time is the essence of this contract and the entire work as per this contract shall be completed (Supply and Erection) within 12 (twelve) months from the date of award, (Or) within 2 months from the date of handing over of the last tank, whichever is later. The time period of completion includes the time required for mobilization, completing all the scope of work to the full satisfaction of NRL. The items shall be supplied in such a way that the entire jobs can be streamlined depending on the availability of the tank. Items should reach at least two weeks in advance once intimation is given to the contractor about the release of a tank for the job. 5. SITE LOCATION & SITE VISIT

The Project Site is located at Numaligarh Refinery, Numaligarh, Dist.Golaghat in the state of Assam, India. The BIDDER / CONTRACTOR is advised to examine the work site, its surroundings and obtain for itself on its own responsibility all information that may be necessary for preparing the bid and entering into the contract. Claims of any kind due to variation or ignorance of site conditions & environmental conditio ns will not be eligible in any circumstances. OWNER reserve the right to reject a bid on the grounds of a BIDDER / CONTRACTOR not making a site visit. The BIDDER / CONTRACTOR and any of personnel or authorised representatives shall be granted permission by the OWNER to enter upon its premises for the purpose of such inspection. It is understood that as an implicit condition of such pe rmission, the BIDDER /CONTRACTOR, its personnel and/or authorised representatives shall be understood to have released and indemnified the OWNER and its personnel from and against all liability in respect thereof and to have assumed all responsibility for personal injury (whether fatal or otherwise), loss of or damage to person or property and any other loss, damage, cost and expenses incurred as a result of such visit, including those sustained by any negligence or other act of tort on the part of the OWNER and/or its personnel. During such visits the BIDDER/ CONTRACTOR shall abide by all the rules and regulations applicable to NRL. 6. ESI/ EPF SCHEME:

The contractor shall enroll his personnel being deployed inside NRL-Numaligarh Refinery premises, in the Employees State Insurance (ESI) and Employees Provident Fund (EPF) schemes. The contractor is to furnish a statement on his letter head giving the ESI/ PF numbers of the personnel to be deputed at site

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with a declaration that the contribution on behalf o f the contractors personnel for the awarded work will be remitted by him directly. 7. CONSTRUCTION POWER AND WATER SUPPLY

The Contractor at his own risk and cost make necessary arrangement for routing water required for construction, to the construction site. Water will be supplied by the owner free of cost. Subject to availability, construction power will be provided free of cost at one point and necessary arrangement for drawing of power to different locations will be in vendors scope. All electrical works shall be carried out under the supervision of a licensed Electrician. The electrical connections carried out by the Contractor shall meet the statutory requirements. Changes, if any, as incorporated in the statutory rules and regulations from time to time shall be applicable to the electrical connection done by the Contractor. The following conditions shall also be fulfilled. 7.1 All the equipments/distribution boxes should have d ouble earthing from the nearest earth pits or from the board earth bus. All electrical connections have to be done by a competent licensed Electrician with valid license and to the satisfaction of the Consultant. 7.2 During working hours (including over time) one licensed competent Electrician shall be available at site to attend to the normal/emergency jobs. All switch boards/welding machines shall be kept inside covered sheds to protect them from rain. No inflammable materials shall be used for constructing the covered sheds. The Contractors authorized Electrician shall switch off all electrical equipments after the job, every day. Only metallic distribution boxes with double earthi ng shall be used at the site. Wooden boxes shall not be allowed. Supply for lighting/grinding shall be taken only us ing 3 pin plug/socket connectors with inter locking arrangements. Two pin plugs shall not be allowed. Contractor shall submit in time the required forms like schemes, completion reports etc. as specified by Consultant. No looping of Electrical supply is allowed. For all three-phase supplies, only armoured aluminium cables of suitable sizes or flexible copper cables of 4 x 6 sq.mm and above shall be allowed.

7.3

7.4

7.5

7.6

7.7

7.8 7.9

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8.

WORK PERMITS

The BIDDER / CONTRACTOR will have to obtain all necessary hot & cold work permits for carrying out any work inside NRL. Due to operational reasons, there may be stoppage of permits issued to do the work and the BIDDER / CONTRACTOR shall not be eligible for any extra claim or overstay compensation due to such stoppage of work. 9. 9.1 CONSTRUCTION EQUIPMENT AND SITE ORGANISATION Construction Equipment

The Contractor shall without prejudice to his/her overall responsibility to execute and complete the work as per specifications and time schedule, progressively deploy adequate equipments and tools and tackles and augment the same as decided by NRL depending on the exigencies of the work so as to suit the construction schedule. The Bidder shall submit a list of construction equipments he/she proposes to deploy for the subject work along with the offer. No construction equipment shall be supplied by the NRL. 9.2 Site Organization

Subject to the provisions in the tender document and without prejudice to Contractors liabilities and responsibilities to provide adequate qualified and skilled personnel on the work, Contractor shall deploy site organization and augment the same as decided by NRL depending on the exigencies of work. The Bidder shall submit the details site organization proposed along with the tender document. 10. RESPONSIBILITIES OF CONTRACTOR The Contractor shall be entirely responsible for executing the work covered under this Tender document in a workmanlike and expeditious manner as per the time schedule, specifications, drawings and construction aids such as, arc welding sets, gas cutting sets, cranes, chain pulley blocks, transportation equipments, pumps, air compressors, tools and tackles as well as testing appliances such as test pumps, hose, pipes, valves &fittings etc. and the necessary supervisory personnel, skilled, semi-skilled and unskilled labour shall be provided by the Contractor to achieve the monthly/weekly targets and the overall time schedule. The Contractor shall provide toilet and drinking water facilities at site for the contract workmen as per statutory requirements at his own cost. The Contractor shall be prepared to arrange work in all three shifts round the Clock as per the instruction of the Engineer-in-Charge at no extra cost, if required to meet the Time schedule. The Engineer-in-Charge shall have the right to take possession of or use any completed or partially completed work or part of the work. Such possession or use shall not be deemed to be an acceptance of any work completed in accordance with the Contract Agreement.

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11. DOCUMENTS TO BE SUBMITTED BY THE CONTRACTOR. 11.1 Test certificates of all procured and bought out items equipments, machinery, pipes, fittings, valves, structural steel, paints, wrapping and coating material, welding electrodes etc. Welding Procedure Specification and Procedure Qualification Reports Painting inspection reports, All Q.C check sheets, Calibration / test certificates for all tools, tackles, instruments, lifting devices used. No further claim certificate Site clearing certificate Any other records/ reports/ certificates as required by owner from time to time in the approved formats/ forms.

11.2 11.3 11.4 11.5 11.6 11.7 11.8

12. DRAWINGS Detailed construction drawings shall be prepared by the Contractor and get approval from Engineer inCharge. 13. STATUTORY & OTHER APPROVALS All necessary permissions and approvals from all the statutory agencies required shall be arranged by the Contractor. 14. PROJECT SCHEDULING & MONITORING The Bidder is required to submit a Project Time Schedule in Bar Chart Form, along with the Bid. The Schedule shall cover all aspects like sub-ordering, manufacturing and delivery, sub-contracting and construction within the completion time indicated i n the Bid Document. 15. PROJECT REVIEW MEETINGS The Contractor shall present the programme and status of work at various review meetings as required. 16. PROGRESS REPORTS This report shall be submitted on a weekly basis, covering overall scenario of the work. The report shall include but not be limited to the following: Brief introduction of the work. Activities programmed and completed during the previous week. Resource deployed men and machine. Quantity achieved against target in construction. Record of Man-days lost, if any. Construction percentage progress, scheduled and actual.

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17. AS-BUILT DRAWING As-built drawing of the entire work executed by the Contractor, after certification and approval of the Engineer-in-charge, shall be prepared in Auto-CAD as instructed by NRL) and submitted after completion of the work at no extra cost in prescribed format in computer Compact Disc with three hard copies of all the drawings. 18. INSPECTION OF SUPPLY ITEMS All inspection and tests on bought out items shall be made as required by specifications forming part of this contract. Various stages of inspection and testing shall be identified after receipt of quality assurance programme from the contractor/manufacturer. Inspection calls shall be given for association of NRL as per mutually agreed programme in prescribed proforma with 15 days margin, giving details of equipment and attaching relevant test certificates and internal inspection report of the contractor. All drawings, general arrangement and other contract drawings, specifications, catalogues etc. pertaining to equipment offered for inspection shall have prior approval by NRL and copies shall be made available to NRL before hand for undertaking inspection. 19. TESTS AND INSPECTION The contractor shall carry out the various tests as enumerated in the technical specifications of this bidding document and technical documents that will be furnished to him during the performance of the work at no extra cost to NRL. All the tests either on the field or at outside laboratories concerning the execution of the work and supply of materials by the contractor shall be carried out by Contractor at his cost. All results of inspection and tests will be recorded in the inspection reports, proforma of which will be approved by NRL. These reports shall form part of the completion documents. Any work not conforming to execution drawings, specifications or codes shall be rejected and the contractor shall carry out the rectifications at his own cost. 20. FINAL INSPECTION After completion of all tests as per specification, the whole work will be subject to final inspection to ensure that job has been completed as per requirement. If any defects noticed in the work, which are attributable to contractor, these shall be attended by the contractor at his own cost and risk as and when these are brought to his notice by NRL. 21. QUALITY ASSURANCE PLAN:- To be provided by vendor and to be approved by NRL.

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22. SCAFFOLDING SPECIFICATION:- Scaffolding ,wherever required ,shall be erected /executed as per specific codes / standards and guidelines as per general engineering practices, and as per work instruction. 23. PAINTING: - Painting shall be done after thorough surface preparation & as per specific codes / standards and guidelines as per general engineering practices, and as per work instruction and to the satisfaction of the engineer in charge and shall use paints of NRL approved make. 24. SECURITY DEPOSIT/ Performance Bank Guarantee (PBG) : Security deposit/ PBG for 10% of total order value (supply and site work) by way of Bank Guarantee in the prescribed format from any Scheduled Indian Bank as per GPC/ GCC shall be submitted or will be deducted from Contractor's bills and will be retained as retention money for a period of 24 months (defects liability period) from the date of completion to cover any defects due to poor workmanship and defective material supplied. 25. LIQUIDATED DAMAGES/ PRICE REDUCTION SCHEDULE:-Liquidated damages/ Price reduction for delay in delivery/ completion beyond contractually agreed schedule will be @ % of order value per week of delay or part thereof, subject to a ceiling of 5% of total order value (supply and site work separately) as per NRLs GPC/ GCC. 26. TAXES, DUTIES 26.1 Taxes, Duties, Octroi, Levies etc.

For supply portion, the quoted prices shall be FOB/ Ex-works basis with break up of all taxes and duties. For services portion, the quoted rates shall be inclusive of all taxes and duties excluding Service Tax and works contract tax (WCT). Income tax/ TDS on WCT at the prevailing rate will be deducted from Contractors bills as per statutory regulations. 26.2 Service Tax The bidder shall clearly indicate their Service Tax Registration number and Service Tax category in the bid. The Service Tax shall be paid to the Contractor only if a proper invoice addressed to NRL is given with details such as Contractor's Name & Address, Service Tax Registration Number, Description, and Category, indicating the value of Service and Service Tax amount separately. The bidder has to enclose the copy of the Service Tax registration certificate issued by the concerned authorities to ensure to which category the bidder is registered.

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27. PRICES 27.1 FIRM PRICES: The Contract Price shall remain firm and fixed till the completion of Work in all respects and no escalation in prices on any account shall be admissible to the BIDDER/ CONTRACTOR. 27.2 For Indigenous Bidder:

27.2.1 The prices for supply, freight, Post Warrantee Comprehensive Maintenance Contract shall be quoted strictly as per Price Schedule (Indigenous Bidder) attached. 27.3 For Foreign bidder:

27.3.1 The prices for supply, freight, Post Warrantee Comprehensive Maintenance Contract shall be quoted strictly as per Price Schedule attached. 27.3.2 For imported items a) b) The quoted prices shall be on FOB port of shipment basis in foreign currency All taxes & duties and customs / port clearance charges shall be indicated in Indian Rupees.

27.3.3 Customs clearance including taxes & duties (custom duty. CVD, ACD and cess etc) payment and inland transportation to respective locations shall be arranged by the bidder/their associate in India. The associated charges shall be borne by the bidders. The ocean / air freight and taxes & duties shall be reimbursed at actual subject to the maximum of the taxes & duties and ocean/ air freight indicated in the price schedule. The quoted ocean/air freight, taxes & duties and port clearance charges shall be considered for price evaluation. 27.3.4 Prices for the items to be sourced from India shall be in Indian Rupees only. 27.3.5 No interchange between indigenous and import supplies would be allowed after opening of the priced bids. 27.3.6 All payments in Indian Rupees under 27.3.2 (b) and 27.3.4 will be made only to the bidders Indian Associate, to be named by the bidder. 28. TAXES, DUTIES AND LEVIES IN FOREIGN COUNTRIES The BIDDER / CONTRACTOR shall accept full and exclusive liability at his own cost for the payment of any and all taxes, duties, cesses and levies howsoever designated, as are payable to any government, local or statutory authority in any country other than India as are now in force or as are hereafter imposed, increased or modified and as are payable by BIDDER / CONTRACTOR, his agents, Sub-Contractors and its/ their respective employees for or in relation to the performance of this Contract. The BIDDER /

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CONTRACTOR shall be deemed to have been fully informed with respect to all such liabilities and considered and included the same in its bid and the Contract Price shall not be varied in any way on this account. 29. PAYMENT TERMS: 29.1. DESIGN/SUPPLY: 29.1.1 SUPPLY: 70% on supply & receipt of material at site on prorate basis. The payment for procurement shall be payable upon physical delivery of equipment, materials and spare parts at WORK SITE Contractor to provide complete equipment, materials and spare parts lists and shipment schedule for each individual items. This payment shall be made against a BANK GUARANTEE for 10% of the total value of contract covering defect liability period as per approved billing schedule 29.1.2 CERTIFICATE OF ACCEPTANCE: - 30% The amount of 30% of total CONTRACT price shall be paid, upon successful performance test, submission of Final Documents and issuance of Certi ficate of Provisional Acceptance by OWNER to CONTRACTOR. 29.2 SITE WORKS Rim seal Installation & commissioning Services.

29.2.1 CONSTRUCTION / ERECTION: 60% on construction & erection Payment shall be made on a monthly basis against measured physical progress of work. This payment shall be made as per approved billing schedule 29.2.2 READY FOR START UP (RFSU- Mechanical Completion):- 30% The amount of 30% of total CONTRACT price shall be paid on achievement of RFSU status, confirmed by OWNER. 29.2.3 CERTIFICATE OF ACCEPTANCE: - 10% The amount of 10% of total CONTRACT price shall be paid against a BANK GUARANTEE for 10% of the total value of contract covering defect liability period, upon successful performance test, submission of Final Documents and issuance of Certificate of Provisional Acceptance by OWNER to CONTRACTOR. 29.3 Annual Maintenance Contract (AMC) (FOR BOTH INDIGENOUS AND FOREIGN BIDDERS):

Periodic payment will be released (90% of every running bill) after every regular visit subject to satisfactory completion of maintenance service during the quarter.

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An amount of 10% of total AMC value shall be paid against a BANK GUARANTEE for 10% of the total AMC value. This amount will be released at the end of 3 year AMC period. The prices for post warranty maintenance contract as per scope defined in the specification shall be indicated in the Schedule for AMC as per format specified by NRL. NRL intends to have comprehensive AMC for a period of 3 years after completion of warranty period. Detailed scope of the post warranty Annual Maintenance Contract shall be as defined in the Rim seal specification/data sheet. Bidder shall furnish a Performance Bank Guarantee towards satisfactory performance during AMC. The bank Guarantee shall be for 25 % of the value of AMC on yearly basis. The PBG for first year shall be furnished before expiry of the performance bank Guarantee. The bank Guarantee towards AMC shall be released after receipt of new bank guarantee towards 25% of AMC value for the subsequent year. In case of failure of the vendor to submit the BG for subsequent year, one month prior to the expiry of the BG, NRL shall have the right to en-cash the bank Guarantee. NRL reserves its right to terminate AMC at any time; however One week notice will be given. Payment shall be made on pro-rata basis. 30. ACCEPTANCE AND REJECTION OF PROPOSALS NRL reserves the right to accept any Proposals other than the lowest, Reject any and all Proposals, and accept or reject any part of any proposals. The Bidders shall understand and accept that even in the event of rejection by NRL of all the Proposals, shall not cause NRL to be liable for any compensation whatsoever to the Bidders. In the case of or after the evaluation by NRL of the Proposals, the Bidders or any of them may be requested to be present at our office for clarification of the tender and/or for negotiation. Any bidder so requested shall at his expense comply with such requests. If not with proper reason acceptable to NRL, refusal against such requests may be taken as unreasonable and therefore will constitute the withdrawal of his bid. The successful bidder shall, upon receipt of notice of award of the contract resulting from the enquiry, enter into the contract with NRL without delay. Unreasonable delay in entering into the contract with NRL could be the cause of cancellation by NRL of the contract award and be the reason for disqualification, and further, could be the reason for forfeiture of the EMD, if any. 31. DE-LISTING/ HOLIDAY LISTING: Bidders who have been de-listed or have currently been put on Holiday List, by virtue of unsatisfactory performance, by any office of NRL, are not eligible to quote for this tender. Quotations received from such bidders shall be rejected. 32. CONTRACT AGREEMENT:-

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The successful Bidder shall be required to execute a formal Agreement as per the Format available in GCC, with Owner within 15 days from the date of issue of Contract Order by NRL. For execution of the Agreement, the successful Bidder shall provide Stamp Paper of appropriate value. All pages of the tender document including General Conditions of Contract to be signed and stamped on all pages. The Contract document shall consist of the followin g: i) ii) iii) iv) v) Agreement signed on non-judicial stamp paper by Owner and Contractor. Detailed Contract Order along with enclosures. The tender Document along with the drawings, annexures, attachments, etc. Amendments to Bidding Document, if any. All forms which were uploaded in the web (technical bid & price bid)

33. SAFETY & SECURITY 33.1 Before commencement of work, you are requested to contact our DGM (F&S) to take necessary instructions on the safety measures to be followed during the execution of work. Hot work permit for fabrication: Enough precautions as recommended by our Safety section will have to be taken for carrying out any work inside NRL premises. Only after obtaining the hot work permit the contractor shall commence any cutting or welding jobs. The contractor has to strictly follow NRLs permit system. While carrying out earth work excavation, the contractor has to take special care about possible underground cables. The contractor has to strictly adhere to NRLs earth work permit system. Wherever excavation is required for routing the cables, separate earth work permit shall be taken by the contractor in addition to the normal work permits. Safety check points & all necessary clearance relevant to excavation work shall be complied during the excavation jobs. Any damage caused to the underground power cables, pipes etc shall be repaired by the contractor at his cost. All the contract employees must wear hard hats (helmets) and other necessary personal protective equipments while working inside NRL premises. First-aid kits must be available at the work spot/site office of each contractor and the same shall be replenished from time to time. Officers from NRL will be inspecting the availability of first-aid boxes at work site. All contract employees working at higher elevations shall wear safety belts. Contractor shall supply sufficient safety belts for this purpose. NRL will not be responsible for any loss due to safety lapses on the side of contractor.

33.2

33.3

33.4

33.5

33.6

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33.7

All lifting equipments like cranes, slings, D-shackles etc shall be tested and certified by competent authority. Only such equipments shall be used inside NRL. For any NRL property damaged by the contractor, the contractor shall be penalised at the rates decided at the discretion of Engineer-in-charge. The contractor has to provide the following personal protective equipments to their employees: a) Safety helmets (ISI mark) - to all persons engaged in construction works and also engaged in work in the process area. Safety belts (ISI mark) - to all persons working at height. Welders PPE's like goggles, welder's gloves, shoes and face shields - to all welders engaged in cutting and welding. Goggles and hand gloves - to all persons engaged in chipping, grinding etc.

33.8

33.9

b) c)

d) 33.10 33.11

Safety trained (as per NRL norms) workmen& supervisors only are allowed to work inside. Flame Arrestor: All vehicles entering into NRL premises shall have to be fitted with CCE approved flame arrestors at the contractors expense.

33.12 The contractor shall make arrangements for distribution of clear drinking water outlets and toilet facilities at site to their workers. 33.13 The contractor shall maintain a safety register in which all safety details, details of any accident / incident, any other observation of Engineer-in-charge shall be recorded by the contractor. 34. WELDING SPECIFICATION FOR FABRICATION OF PIPING 34.1 General

This specification shall be followed for fabricatio n of all types of welded joints of piping system within NRL premises. The piping system shall include all pipe joints (longitudinal & circumferential butt jo ints, socket welds etc.), all attachments like fittings, forgings, all headers, branch connections, RF pads, vents & drains, online instruments. Any approval granted by Engineer-in-charge or owners inspector shall not relieve the contractor of his responsibilities and guarantee. 34.2 i) ii) Applicable Codes & Standards ASME B 31.3 ASME Sec II Part C Code for pressure piping Material specification for welding electrodes, filter metals

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iii) iv) v) vi)

ASME Sec V ASME Sec VIII ASME Sec IX IBR

Non destructive testing Pressure Vessels Welding & Brazing qualification Indian Boiler Regulations for steam piping

In case of conflicting requirements, the requirements specified in the approved drawing, welding procedure specification chart (WPS) shall be applicable. Contractor shall submit the WPS before commencement of the job and get it approved by the owners engineer. 34.3 Base Metal In general carbon steel / alloy steel / stainless steel is envisaged. The details of material specification are given in WPS. Contractor shall provide material test certificate if asked for wherever supply is in contractors scope. 34.4 Welding consumables The contractor shall provide at his own expenses, all the welding consumables necessary for the execution of the job such as electrodes, filler wires, argon etc. and these should bear the approval of Engineer-in-charge. Welding electrode, filler wires, flux etc. supplied by the contractor shall conform to class specified in WPS. These shall be of NRL approved make. Electrode qualification test record, batch test certificate etc. if asked for by Engineer-in-charge shall be submitted by the contractor. All electrodes shall be purchased in sealed condition and stored properly. Electrodes removed from containers shall be kept in holding oven at temperature recommended by the manufacturer. Electrodes shall be carefully handled to avoid any damage to flux covering electrodes, filler wires shall be free of all rust, grease, earth etc. All low hydrogen electrodes shall be re-baked at 350 deg C for 1 hour minimum and stored in oven kept at 80-100 deg C before use. Manufacturers recommendation may be followed. 34.5 Equipments & Accessories

Contractor shall have sufficient number of welding & cutting equipment, auxiliaries, accessories of sufficient capacity, all equipment for heat treatment including transformers, thermocouples, pyrometer, and automatic temperature recorders so as to meet the project schedule.

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Contractor shall arrange at his own expense equipments/skilled labour for carrying out NDT tests like UT, MPI, DPT, radiography, processing of film etc. Redoing of any work necessitated by faulty equipments or operator used by contractor will be done at his own expense. 34.6 Welding Process

Welding shall be done by either SMAW/GTAW as specified in WPS. Any deviation shall be with prior approval of Engineer-in-charge. Welding shall be carried out by NRL qualified welders only. 34.7 Edge Preparation

Edges to be welded shall be prepared to meet joint design by any of the following methods a) CS - Gas cutting / machining/ grinding. After gas cutting oxides shall be removed by chipping/ grinding. The ends to be welded shall be properly cleaned to removed paint, oil, grease, rust, oxides, earth etc. The ends shall be completely dry. On completion of each run, craters, welding irregularities, slag etc. shall be removed by grinding, chiseling, wire brushing etc. Separate wire brushes & grinding wheels shall be used for CS & SS. For SS wire brushes, wires shall be of SS. 34.8 Alignment & Spacing

Component to be welded shall be aligned and spaced as per requirement in code/standards. For pipes of all wall thickness 5mm & above, the ends to be welded shall be secured in position with the aid of couples, yokes & C-clamps to maintain perfect alignment. Tack welds shall be made by qualified welders using approved WPS. Minimum number of tack welds 3 tacks 4 tacks 6 tacks for 2 and smaller pipe. 3 12 diameter pipes. 14 and larger.

Welding shall commence only after approval of fit up by Engineer-in-charge. 34.9 Weather conditions

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Welding shall be carried out in favourable weather conditions only. Welding joint shall be protected from rain/ strong winds. 34.10 Welding technique Root pass Preferable size of electrode is 2.5 mm (12 SWG), but in no case not greater than 3.25 mm (10 SWG). Upward technique shall be used for welding pipe held fixed with its axis horizontal. Root pass shall be full penetration, full fusion at root edges. Weld projection shall be as per applicable code/drawing. It shall be limited to 3mm gap. Welding shall be unin terrupted. While welding is in progress, care is taken to avoid movement, shocks, vibration, stresses etc. to prevent weld cracks. Peening shall not be used. Joint completion Joints shall be completed using class of electrode specified in WPS. Electrode size shall not exceed 4mm dia. Two weld beads shall not be started at the same point in different layers. Weld identification shall be marked clearly at each joint, just adjacent to the weld. 34.11 Cleaning of weld joints All weld joints shall be free from weld splatter, slag, dirt etc. This shall be done by wire brushing. 34.12 Inspection & Testing Owners inspector shall have free access to all concerned area where actual work is being performed. Contractor shall accord the owners inspector all means & facility necessary to carry out the inspection. Contractor shall intimate sufficiently in advance the commencement of welder qualification test, welding works & acceptance tests, to enable the owners inspector to be present to witness them. WPQ, welder qualification, visual inspection, RT, LPT, MPE, Hardness test, hydrostat test, pneumatic test etc. shall be performed as per relevant codes/specifications etc. Tests shall be carried out with prior approval from owners inspector. 34.13 Repair of welds Defects shall be removed by chipping, grinding etc. If the entire joint is unacceptable, welding shall be completely cut & edge prepared as per tolerance. Re-welded joints shall again be examined as per standard procedure. No repair work shall be carried out without prior approval of owners inspector. Repair work of defective welds shall be done in time to meet the contractual schedule. For repair works, no extra payment will be given. 34.14 Documentation Following documents, wherever required/asked for, shall be submitted in 3 sets.

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Electrode & welding consumable qualification, batch test certificate of electrodes, proposed heat treatment process, heat treatment charts, weld joint hardness test results, weld procedure specification, welding procedure qualification, welder performance qualification records, radiography test report along with radiography & other NDT reports, piping sketch (isometric) giving all details regarding the pipe specification, welded joints, joints radiographed, MPI/UT/DPT, joints heat treated, WPS used, welder identification etc. 35.0 STORAGE OF MATERIALS AND CONSTRUCTION OF SITE SHED 35.1 Contractor has to find a suitable place with prior approval of Engineer-in-charge for the storage of all types of equipments, machineries, materials, consumables, tools & tackles and working place, site shed. The same may be got approved. The quoted rate shall include all leads and lift of equipments, machineries & materials to the site of construction. No claim will be entertained for any extra cost on account of this. NRL will not be responsible for any theft or damage to the equipments, machineries, materials etc. brought by the contractor. Contractor has to make his own security arrangement to protect all the items under his scope of supply from theft at own cost. 35.2 Any excess materials / construction equipment, tools etc. owned by the contractor shall be removed from the premises within a reasonable period of time and the area of work should be left in spic and span condition after the completion of wor k. 36. HINDRANCE TO WORK Any obstruction /hindrance to the work from local public, labors, unions, etc., shall be settled by the Contractor for successful completion of job within the contractual completion date, as per scope of Contract. 37. ISSUE OF PO/CONTRACT IN TWO PARTS I. Two separate contracts shall be issued, one for Design, Engineering and Supply of materials and another for execution of the site-work (Installation, Testing & Commissioning etc). However, there shall be a mention in both the contracts that the contracts are inter-linked for the purpose of liabilities and performance of the vendor. II. GPC (General Purchase Conditions) shall be applicable for Supply of Materials only. For all other activities GCC (General Conditions of Contract) shall be applicable. III. The performance bank guarantee for supply of materials purchase orders shall be kept valid for 24 months from the date of installation and successful commissioning of entire rim seal protection systems & completion of SAT as per specifications of all th e tanks in a location. IV. Although both the purchase orders are interlinked the bank guaranties for different purposes (ISD (Initial Security Deposit), SD, Mobilization Advanc e, Performance Bank Guarantee etc) shall be submitted as per standard format purchase order/contract wise.

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38. POST ORDER EXECUTION & CORRESPONDENCE: Correspondence regarding execution, payments and subsequent correspondence etc. shall be with Numaligarh Refinery after issue of purchase order. 39. OVERALL RESPONSIBILITIES: It will be the responsibility of the Bidder alone to indent and load the necessary trailors/ trucks/ tankers for transportation of material from the Bidders factory/ workshop to concerned unit and to maintain the supply referred to in the subsequent condition thereof for which the bidder will be eligible for delivery charges quoted which will be subject to variation during the tenure of Contract. The delivery charge will cover all items covered in the tender form It will be the sole responsibility of the bidde r to arrange for the Third Party inspection (if applicable for the tender) and submit the Third Party inspection certificate on time. No time extension shall be allowed by NRL for any delay/ lapse in this regard.

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SPECIAL TERMS AND INSTRUCTIONS TO BIDDERS


(A) PAYMENT TERMS (B) EVALUATION CRITERIA FOR COMPARISON OF BIDS (C) COMMERCIAL LOADING OF OFFERS IN CASE OF DEVIATIONS A) PAYMENT TERMS In partial modification of the payment terms as mentioned in the General Purchase Conditions, the following payment terms shall be applicable. 1.0 1.1 1.2 1.2.1 PAYMENT TERMS (INDIAN BIDDERS): Please refer Special Conditions of Contract for detailed payment terms. General: Excise duty, Service Tax shall be released only on receipt of Cenvatable / vatable copy of corresponding Invoice. No initial advance payment along with order shall be made by Owner against supplies as well as services (i.e., transportation, erection, site work etc.). If a supplier insists on the same, the offer shall be rejected. All bank charges shall be to respective accounts. Bank Guarantee(s) shall be issued through Nationalised/ Scheduled bank, as per pro-forma enclosed. All Bank Guarantees will be issued directly to NRL by the bank and Vendor shall enclose copy of the same along with invoice. All payments shall be released within 30 days of receipt of invoice and all requisite documents, complete in all respects. PAYMENT TERMS (FOREIGN BIDDERS): In partial modification of the payment terms as mentioned in the General Purchase Conditions, the following payment terms shall be applicable. 2.1 2.2 2.2.1 Please refer Special Conditions of Contract for detailed payment terms. General: No initial advance payment along with order shall be made by Owner against supplies as well as services (i.e., transportation, erection, site work etc.). If a supplier insists on the same, the offer shall be rejected.

1.2.2

1.2.3 1.2.4

1.2.5

1.2.6

2.0

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2.2.2

All Bank Guarantee(s) shall be issued through Nationalised / Scheduled bank in India as per pro-forma enclosed. All Bank Guarantees will be issued directly to NRL by the bank. In case bank guarantee is issued by a branch of bank situated outside India it should be countersigned by a Scheduled Indian Bank. All bank charges and stamp duties payable outside India in connection with payments shall be borne by Supplier. All bank charges and stamp duties payable in India shall be borne by NRL except L/C amendment charges for delays in delivery and confirmation charges for confirmed L/C shall be borne by Supplier. Transportation for Foreign Bidders Ocean/Air transportation from FOB/ FCA Port of Exit to Designated Indian Port/ Airport shall be arranged by NRL through their nominated freight forwarder. Bidder shall arrange handing over the material to NRL freight forwarder at the designated port of exit. In cases where the NIT/RFQ requires bidder to quote Ocean/Air freight, NRL reserves the right to ask the bidder to arrange shipment through bidders own freight forwarder at the quoted freight rates depending on the approval from chartering wing of the Ministry of Surface Transport, New Delhi.

2.2.3

2.3

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B) EVALUATION CRITERIA FOR COMPARISON OF BIDS 1.1 Where only Indian Bids are under comparison Bids shall be evaluated on the basis of landed cost at Site, all duties, taxes, transportation and entry tax charges less Cenvatable excise duty, Cenvatable service tax. Commercial loading shall be done on FOT dispatch Po int price. Suppliers shall dispatch the goods by road to NRL, through Bank Approved Transporters only and shall quote firm freight charges accordingly. If a supplier does not quote freight charges, his offer shall be loaded with maximum freight charges as quoted by the other bidders. Taxes/Duties: The sales tax will be cost loaded as applicable. However, if a vendor states that the sales tax/Excise Duty is not applicable at present or quote lesser percentage and will be charged as applicable at the time of delivery, then vendors price will be loaded by highest rate as indicated by the vendors.

1.2

Where only Foreign Bids are under comparison Bids shall be evaluated on CFR basis considering sea freight as under: Packages/equipments/pipes & plates: Firm freight as quoted by bidders If a supplier does not quote freight charges, his offer shall be loaded with maximum freight charges as quoted by the other bidders. Comparison shall be done on equivalent Indian Rupees basis considering BC selling rate published in The State Bank of India/Associated Banks on the previous day of price bid opening.

1.3

Where Indian as well as Foreign Bids are under comparison Domestic Bidders: Bids shall be evaluated on the basis of landed cost at Site, all duties, taxes, transportation charges and entry tax less Cenvatable excise duty, Cenvatable service tax. Commercial loading shall be done on FOT dispatch Point price.

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Foreign Bidders: Bids shall be evaluated on the basis of landed cost at Site including third party inspection by Lloyds/BV/DNV, all duties, taxes and transportation charges as under less Cenvatable CVD/SAD etc., Cenvatable service tax (if applicable): Sr. No. 1 Head F.O.B. Price Basis As quoted by the bidder inclusive of Packing & forwarding charges, inland freight up to port of exit, Third Party Inspection charges, etc.. Firm freight as quoted by bidders @ 0.5% of FOB price Prevailing rate on (CIF value plus Landing Charges @ 1% of CIF Value) @ 2% of CIF value.

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Add Ocean freight: Add Marine insurance Add Customs Duty

Add Port handling charges Add Inland freight Percentage of landed cost, i.e., S. No. 1 to 5 charges from Port of Entry in India to project site(s) Add L/C and other @ 1% of FOB Price Charges

Octroi/Entry Tax Charges, Percentage of landed cost, as applicable, i.e., S. If any. No. 1 to 6 Commercial Loadings, If any. Less Cenvatable Duties FOT SITE PRICE On FOB value

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Sum (1 to 9) - less (10)

1.4

Cost of Mandatory (Insurance) spares if identified in the Material Requisition, commissioning spares and special tools and tackles will be included for price evaluation of bids, but costs of Spares for two years normal operation and maintenance shall be excluded. Cost loading towards Technical Parameters (Utilities etc.) wherever applicable shall be carried out. NRL shall claim CENVAT benefits on Excise Duty, VAT, CVD/SAD, Service Tax as well as the cess applicable and accordingly Excise Duty/ VAT/ CVD /SAD/ Service Tax, Cess and these shall be considered and necessary credit shall be given for evaluation and comparison of bids. In case of VAT, loading will be done to the extent credit is available to Owner.

1.5

1.6

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1.7 1.8

NRL shall issue concessional form C for Central Sales Tax. NRL shall claim input credit on service tax quoted by Vendor in his prices and therefore service tax shall be considered to the extent credit is available to NRL, for price comparison. Vendor shall be required to furnish vatable invoices issued in accordance with service tax rules enabling NRL to avail CENVAT benefits. Comparison shall be done on equivalent Indian Rupees basis considering BC selling rate published in The State Bank of India/Associated Banks on the previous day of price bid opening. Foreign suppliers prices shall be inclusive of third party inspection charges by Lloyds/BV/DNV. Excise duty, Central Sales Tax, VAT, and Service Tax shall not be included in the quoted prices and shall be payable extra at actuals. All other taxes / duties / cess / levies shall be included in the prices, no break-up required and all variations, statutory or otherwise, shall be to Bidders account. Further, the amount of excise duty, service tax, VAT shall only be payable against submission of Cenvatable/Vatable invoices subject to maximum amount quoted in the offer and in case of non-submission, will not be paid. Value Added Tax (VAT) Contractor shall submit proper tax invoices for local purchase as per VAT Act to enable Owner to make full input tax credit under VAT Act. In the absence of which, payment shall not be released. Notwithstanding the foregoing, OWNER shall not bear any liability in respect of: a) b) c) Personal taxes on the personnel deployed by the CONTRACTOR, his SUBCONTRACTOR and Agent, etc. The Corporate Taxes in respect of CONTRACTOR and his Sub-Contractor and other Agents, Indian or foreign based. Any other taxes/ duties/ levies, etc.

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Transit insurance/Marine Insurance shall be excluded from suppliers scope for the items where only supply involved and the same shall be arranged by the owner. For purchases involving site work, the Comprehensive (Transit/Marine cum storage, erection, till handing over of equipment) Insurance shall be arranged by Owner. ARITHMETIC DISCREPANCIES IN PRICED OFFER In case of arithmetic discrepancies in the price summary, duty and tax calculations, etc., the higher figures shall be considered for comparison and lower figures shall be considered for ordering. When Suppliers quoted rate in figures and the amount written against the particular item does not correspond to the rate written in figures, then the higher of the rates i.e. rate

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worked out by dividing the amount with quantity and quoted rate in figures shall be adopted for evaluation purposes and in the event such an offer is determined to be the lowest offer, then lower of the rates mentioned shall be considered to award of the order. In case amount is not filled up by the Supplier, then amount shall be calculated considering the unit rate quoted and the quantity in the Price Schedule. 1.14 1.15 Evaluation shall be done item wise as per Material Requisition (MR) / RFQ. In case of contradictions in terms and conditions of RFQ documents, then the following shall prevail in order of precedence:1. 2. 3. 4. 5. 6. 7. NIT/RFQ Specifications & Scope of work / Price Schedule of RFQ Agreed Terms and Conditions (ATC) Special Conditions of Contract (SCC)/ Special P urchase Conditions (SPC) Special Instructions to Bidders (SIB) General Purchase Conditions (GPC) General Conditions of Contract (GCC)

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C). COMMERCIAL LOADING OF OFFERS IN CASE OF DEVIATIONS 1.1 Basis of Loading The Foreign Bids shall be loaded on FOB Port of Exit prices and the Indian Bids shall be loaded on FOT Despatch Point prices. 1.2 1.2.1 Payment Terms Any differential payment terms offered by an Indian supplier as against the terms specified in the RFQ/ GPC shall be loaded @ 15% (simple interest) per annum for the applicable period. The loading shall be for a period as under: Drawing approval Sub-ordering of raw materials Receipt of raw material at vendors works Final 10% also against dispatch documents

80% of the delivery period 75% of the delivery period 50% of the delivery period one month

Period of any other stage shall be suitably decided at the time of evaluation. 1.2.2 Foreign suppliers shall not be permitted to offer differential payment terms as against the terms specified in the RFQ/ GPC and in case they insist, their offer shall be rejected. Advance along with FOA/ PO will not be allowed. If a supplier insists for advance payment along with FOA/PO, his offer shall be rejected. Performance Bank Guarantee (PBG) Performance Bank Guarantee shall be required in all cases of supplies. In case a supplier offers to give a PBG for less than 10% of order value, or for a lesser period than what is provided in GPC, loading shall be done for the differential amount and/ or the differential period. For differential period/ amount, the follow ing example will amplify the methodology of loading (if GPC specifies 10% PBG for 18 months + 3 months claim period = Total 21 months): For differential period: Period offered by Bidder 10% for 21 months 10% for 18 months 10% for 12 months 10% for 6 months For differential Amount: Other than 10%: To be loaded by percentage by which PBG is short of 10%.

1.2.3

1.3 1.3.1

Loading - No loading - 10% x 3/21 = 1.43% - 10% x 9/21 = 4.29% - 10% x 15/21 = 7.14%

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In case, bidder does not agree to submit the PBG, 10% payment shall be deducted and withheld till the guarantee period. No PBG + Not accepting withholding of 10% payment 1.4 1.4.1 Offer shall be liable for rejection

Delayed Deliveries shall be as per the RFQ documents:In case a Supplier does not accept the delayed delivery clause and/or takes any deviation (insists for liquidated damages or indicates penalty clause in place of Price Reduction Clause) or takes exception to the percentage rate mentioned in GPC or SCC, the offer of such supplier(s) shall be loaded by 5%. Price variation: Suppliers must quote firm & fixed prices. Indian Freight charges: Indian Suppliers shall quote firm freight charges up to destination by road on freight prepaid door delivery basis through bank approved transporters for all cases. If a supplier does not quote freight charges, his offer shall be loaded with maximum freight charges as quoted by the other bidders. Indian taxes / duties In case a supplier states that taxes/duties are not applicable at present and will be charged as applicable at the time of delivery then his bid shall be loaded by the maximum rate of taxes/duties applicable.

1.5 1.5.1 1.6 1.6.1

1.6.2

1.7

1.8

Any other loading not explicitly covered above but as required in the opinion of OWNER to bring the offers on par shall also be considered for evaluation and comparison.

(Bidders signature and Stamp)

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AGREED TERMS & CONDITIONS (Imported) EACH POINT MUST BE CONFIRMED / COMMENTED UPON AND MUST BE SUBMITTED ALONG WITH TECHNICAL BID BPCLs CRFQ No. : 1000164021. E-Tender Ref. No. 9095 Date : 23.05.2012 S. No. A 1 Tender Requirement TECHNICAL: Confirm that the offer has been submitted strictly as per the enquiry cum offer format. Confirm that all pages of attached technical specifications and scope of supply enclosed with the tender enquiry have been submitted with the technical bid duly signed in all pages. Confirm that there is no technical deviation and specification of offered product is same as per tender specification. In case of any deviation, confirm that the same has been indicated in Form-B. Confirm that any deviations/ reservations/ notes/ comments etc., givens elsewhere in the offer other than Form-B shall not be considered COMMERCIAL Confirm that BPCL Integrity pact is duly signed and submitted by you as per requirement. Indicate the Currency of quoted prices. Confirm that the prices are given strictly as per price schedule. Confirm whether FOB and CFR prices have been indicated in the offer with gate way port of Exit. Confirm that packing and forwarding charges are inclusive in the bid. Confirm that third party inspection charges are inclusive in their bid. (The same shall include all testing expenses inclusive of destructive testing charges if any and fees payable to third party inspectors). Vendors confirmation/ acceptance/comments

B 1

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Payment for Third Party Inspection charges shall be made by vendor directly to the Inspection agency and all material will be dispatched with inspection release note in original by Inspection Agency. Confirm that you have indicated the Ocean freight up to Mumbai/Kolkata/Kochi in percentage of FOB Value. Indicate country of origin of goods offered. Confirm that the Prices shall be FIRM till complete execution of the order and shall not be subject to variation on any account. Service charges to shipping agencies shall be borne by the vendor if order is placed on CFR basis. Confirmation that the quoted prices are valid for acceptance upto six (6) months from the closing date of this enquiry. On account of exigencies, if the bidder is requested to extend the validity of their offer, the same should be extended without any deviation including change in price. Otherwise, in such an event, the offer will be rejected. Shipping weight net and gross & volume Prices quoted shall exclude transit insurance charges as the same shall be arranged by NRL. Confirm that all Bank charges and Stamp Duties in India is not included in the price and shall be bor ne by NRL and that overseas is included in the price. Confirm all taxes, duties and levies of any kind payable upto port of shipment shall be borne by supplier. Service Tax in India:Indicate the rate of service tax wherever service tax applicable extra and items on which the same is applicable.

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Service Tax Registration No. Attach a copy of your service tax registration certificate. Mention clearly the Category of Taxable Service. 19 Works Contract on Sales Tax (WCT) in India:Indicate the rate of WCT wherever applicable extra and items on which the same is applicable. VAT/ TIN NO. 20 Statutory variation in excise duty rate and Sales Tax /VAT rate in India during contractual delivery period shall be to NRL account. Any increase in the rate of sales tax beyond CDD shall be to vendors account. Any increase in the rates of Excise Duty & VAT beyond the contractual completion date or approved extended contractual completion date will be borne by NRL to the extent CENVATABLE documents passed on to NRL and NRL is in a position to get the CENVAT claim from the authorities. However, the benefit of any reduction must be passed on to NRL. Confirm acceptance of NRLs `General Purchase Conditions (GPC) and General Conditions of Contract (GCC) in toto. In case of deviation/ reservations etc., to NRLs GPC/ GCC & tender conditions, confirm that the same has been given in Form-B and any deviations/ reservations/ notes/comments etc., given elsewhere in the offer shall not be considered. Confirm acceptance of part order without any stipulation of minimum order value/ quantity. Confirm acceptance of repeat purchase order with the same rate and terms & conditions within 12 months from the date of original purchase order. Acceptance to Liquidated Damages/ Price Reduction for delay in delivery beyond contractually agreed schedule @ % of undelivered order value per week of delay or part thereof, subject to a ceiling of 5% of total order value (supply and site work separately) as per NRLs GPC/ GCC. Page 3 of 6

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Confirm acceptance of Payment term as given in tender document. Confirm that the goods shall be guaranteed for 24 months from the date of installation and successful commissioning of entire rim seal protection systems & completion of SAT as per specifications of all the tanks in a location. Performance Bank Guarantee (PBG) : Confirm that you will furnish performance guarantee bond for 10% of total order value (For supply and site work) by way of Bank Guarantee in the prescribed format from any Scheduled Indian Bank as per General Purchase Conditions (GPC) and as per format of PBG attached. Indicate relationship with any of our Directors. Please confirm you have not been banned or delisted by any Government or Quasi Government agencies or PSUs. If you have been banned, then this fact must be clearly stated. If this declaration is not furnished the bid shall be rejected as non-responsive. You are requested to furnish the following information for e-payment: a) Name of the vendor/contractor party b) Account No. of the party c) Bank & Branch Name where the above account is maintained d) Type of account (current/saving/cash credit A/c) e) Branch code of the above bank branch f) SWIFT Code Direct offer without the intermediary of an Indian Agent only will be considered. The commission payable to Indian agents, if any, in Indian Rupees in terms of agreement (enclosing the copy of the same) shall be paid as per government guidelines prevailing for such payments.

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The commission to be paid to Indian agents shall be made in Indian Rupees only based on the exchange rate prevailing on the day of price bid opening and would not be subject to exchange rate variation. The tenderers should also furnish the following particulars of the Indian agents/associates/and/or the foreign firms.

1) Name & address of the Indian agent, if any. 2) Confirmation that the Indian agent is registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi (enclosing a copy of their valid registration certificate). 3) If your Indian agent is not registered with DGS&D, New Delhi, confirm that they will get themselves registered with them immediately and forward a copy of the same. 4) Agency commission payable, if any, shall be paid in Indian Rupees only after receipt of material at site subject to furnishing a valid Registration Certificate from DGS&D, New Delhi. 5) The precise relationship between the foreign manufacturer/ principals & their Indian Agents/Associate; 6) The mutual interests which the manufacturer/principals and the Indian agents/associates have in the business of each other. 7) Any payment which the agent/associate receives in India or abroad from the manufacturer/principal whether as a commission for the contract or as a general retainer fee; 8) Indian agents Income Tax Permanent Account Number. E-Tender Reference No. 9095 Page 5 of 6

9) The foreign suppliers Income Permanent Account Number.

Tax

10) All services to be rendered by the Agent/Associate whether of general nature or in relation to the particular contract.

Bidders name : Offer Ref.& date:

Bidder's Signature.. Name.. Designation .... Tel. No./ Fax No. .. E-mail.. Office stamp.

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AGREED TERMS & CONDITIONS (INDIGENOUS) EACH POINT MUST BE CONFIRMED / COMMENTED UPON AND MUST BE SUBMITTED ALONG WITH TECHNICAL BID BPCLs CRFQ No. : 1000164021. E-Tender Ref. No. 9095 Date : 23.05.2012 S. No. A 1 Tender Requirement TECHNICAL: Confirm that the offer has been submitted strictly as per the enquiry cum offer format. Confirm that all pages of attached technical specifications and scope of supply enclosed with the tender have been submitted with the technical bid duly signed in all pages. Confirm that there is no technical deviation and specification of offered product is same as per tender specification. In case of any deviation, confirm that the same has been indicated in Form B. Confirm that any deviations/ reservations/ notes/ comments etc., givens elsewhere in the offer other than the Form B shall not be considered COMMERCIAL Confirm that BPCLs Integrity pact is duly signed and submitted by you as per requirement. Confirm that the quoted prices are in Indian Rupees. Confirm that the prices are given strictly as per price schedule. Indicate basis of quoted prices. (Ex-Works/ FOR Despatch point/ FOR Destination/ free delivery at site) Indicate Despatch point Confirm that packing and forwarding charges are Page 1 of 5 Vendors confirmation/ acceptance/comments

B. 1

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E-Tender Reference No. 9095

inclusive in the bid. 7 Confirm that third party inspection charges are inclusive in their bid. (The same shall include all testing expenses inclusive of destructive testing charges if any and fees payable to third party inspectors). Payment for Third Party Inspection charges shall be made by vendor directly to the Inspection agency and all material will be dispatched with inspection release note in original by Inspection Agency. Confirm that the Prices shall be FIRM till complete execution of the order and shall not be subject to variation on any account. Confirmation that the quoted prices are valid for acceptance upto six (6) months from the closing date of this enquiry. On account of exigencies, if the bidder is requested to extend the validity of their offer, the same should be extended without any deviation including change in price. Otherwise, in such an event the offer will be rejected. Indicate the present rate of excise duty applicable on the supplies along with excise tariff No. Clarify whether ED is included in the quoted price or extra. If excise duty/ Sales tax is presently not applicable, confirm whether the same will be borne by you in case it become leviable later. Also pl give reasons for non application of ED / Sales tax. Wherever CENVAT can be availed by NRL, Excise duty shall be paid by NRL after receipt of proper documents to avail CENVAT benefit. Indicate the rate applicable for the following: a) CST with "C" Form b) CST without "C" form c) VAT (for supplies within state) E-Tender Reference No. 9095 Page 2 of 5

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Indicate whether CST/VAT is inclusive or extra in the quoted price Service Tax:Indicate the rate of service tax wherever service tax applicable extra and items on which the same is applicable. Service Tax Registration No. Attach a copy of your service tax registration certificate. Mention clearly the Category of Taxable Service Works Contract on Sales Tax (WCT) for site works:Indicate the rate of WCT wherever applicable extra and items on which the same is applicable. VAT/ TIN NO.

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Statutory variation in excise duty rate and Sales Tax /VAT rate during contractual delivery period shall be to NRL account. Any increase in the rate of sales tax beyond CDD shall be to vendors account. Any increase in the rates of Excise Duty & VAT beyond the contractual completion date or approved extended contractual completion date will be borne by NRL to the extent CENVATABLE documents passed on to NRL and NRL is in a position to get the CENVAT claim from the authorities. However, the benefit of any reduction must be passed on to NRL. Prices quoted shall exclude transit insurance charges as the same shall be arranged by NRL. Confirm that all Bank charges and Stamp Duties shall be borne by the bidder. Confirm acceptance of NRLs `General Purchase Conditions (GPC) and General Conditions of Contract (GCC) in toto. In case of deviation/ reservations etc., to NRLs GPC/ GCC & tender conditions, confirm that the same has been given in Form-B and any deviations/ reservations/ notes/comments etc., given elsewhere in the offer shall not be considered.

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Confirm acceptance of part order without any stipulation of minimum order value/quantity. Confirm acceptance of repeat purchase order with the same rate and terms & conditions within 12 months from the date of original purchase order. Acceptance to Liquidated Damages/ Price Reduction for delay in delivery beyond contractually agreed schedule @ % of undelivered order value per week of delay or part thereof, subject to a ceiling of 5% of total order value (supply and site work separately) as per NRLs GPC/ GCC. Confirm acceptance of Payment term as given in tender document. Confirm that the goods shall be guaranteed for 24 months from the date of installation and successful commissioning of entire rim seal protection systems & completion of SAT as per specifications of all the tanks in a location. Performance Bank Guarantee (PBG) : Confirm that you will furnish performance guarantee bond for 10% of total order value (For supply and site work) by way of Bank Guarantee in the prescribed format from any Scheduled Indian Bank as per General Purchase Conditions (GPC) and as per format of PBG attached.

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Indicate relationship with any of our Directors. Please confirm you have not been banned or delisted by any Government or Quasi Government agencies or PSUs. If you have been banned, then this fact must be clearly stated. If this declaration is not furnished the bid shall be rejected as non-responsive. If the items are covered under DGS&D rate contract, confirm that a copy of rate contract is enclosed with your offer.

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You are requested to furnish information for e-payment:

the

following

a) Name of the vendor/contractor party b) Account No. of the party c) Bank & Branch Name where the above account is maintained d) Type of account (current/saving/cash credit A/c) e) Branch code of the above bank branch f) The 9 digit MICR code of the above branch (with is printed in the cheques issued by the Branch available with the A/c holder).

35

In terms of Section 8 of The Micro, Small and Medium Enterprises Development Act (MSMEDA), 2006 , eligible bidders is requested to submit a copy of the relevant memorandum ( micro and small enterprises to submit the memorandum files with the authority notified by the State Government and by medium enterprises with the authority notified by the Central Government, i.e., General Manager, District Industries Centre or any District Level Officer of equivalent rank in the Directorate or the Department dealing with micro, small and medium enterprises of the State Government or the Union Territory Administration.) along with the offer for availing the privileges.

Bidders Name : Offer Ref. : . Bidder's Signature .. Date: .. Name Designation .. Tel. No./ Fax No. :.. E-mail Office stamp

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ANNUXERE-1 PROFORMA OF AGREEMENT A G R E E M E N T AGREEMENT FOR THE WORK OF .. . . .. Dtd.., 2006 (Two Thousand Six) BETWEEN M/s .., in the town of hereinafter called the CONTRACTOR (which term shall unless excluded by or repugnant to the subject or context include its successors and permitted assignees) of the one part and the NUMALIGARH REFINERY LIMITED, hereinafter called the OWNER (which term shall, unless excluded by or repugnant to the subject or context include its successors and assignees) of the other part. WHEREAS
The OWNER being desirous of having provided and executed certain works mentioned, enumerated or referred to in the tender documents including Letter Inviting Tender General Tender Notice, General Conditions of CONTRACT, Special Conditions of CONTRACT, Specifications, Drawings, Plans, Time Schedule of Completion of Jobs, Schedule of Rates, Agreed Variations, other documents has called for Tender. The CONTRACTOR has inspected the site and surroundings of the works specified in the tender documents and has satisfied himself by careful examination before submitting his tender as to the nature of the surface, strata, soil, sub-soil and ground, the form and nature of site and local conditions, the quantities, nature and magnitude of the work, the availability of labour and materials necessary for the execution of work, the means of access to site, the supply of power and water thereto and the accommodation he may require and has made local and independent enquiries and obtained complete information as to the matters and things referred to, or implied in the tender documents or having any connection therewith, and has considered the nature and extent of all probable and possible situations, delays, hindrances or interference to or with the execution and completion of the work to be carried out under the CONTRACT, and has examined and considered all other matters, conditions and things and probable and possible contingencies, and generally all matters incidental thereto and ancillary thereof affecting the execution and completion of the work and which might have influenced him in making his tender. The tender documents including the notice letter inviting tender, general conditions of CONTRACT, special conditions of CONTRACT, schedule of rates, general obligations, specifications, drawings, plans, time schedule of completion of jobs, letter of acceptance of tender and any statement of agreed variations with its enclosures copies of which are hereto annexed form part of this CONTRACT though separately set out herein and are included in the expression CONTRACT wherever herein used.

CONTRACT

AND WHEREAS
The OWNER accepted the Tender of the CONTRACTOR for the provision and the execution of the said work at the rates stated in the Schedule of Quantities of work and finally approved by OWNER (hereinafter called the Schedule of Rates) upon the terms and subject to the conditions of CONTRACT.

NOW THIS AGREEMENT WITNESSTH & IT IS HEREBY AGREED AND DECLARED AS FOLLOWS :
In consideration of the payment to be made to the CONTRACTOR for the work to be executed by him, the CONTRACTOR hereby covenants with the OWNER that, the CONTRACTOR shall and will duly provide, execute and complete the said works and shall do and perform all other acts and things in the CONTRACT mentioned or described or which are to be implied there from or may be reasonably necessary for the completion of the said works and at the said times and in the manner and subject to the terms and conditions or stipulations mentioned in the CONTRACT. In consideration of the due provision execution and completion of the said works, the OWNER does hereby agree with the CONTRACTOR that the OWNER will pay to the CONTRACTOR the respective amounts for the work actually done by him and

approved by the OWNER at the Schedule of Rates and such other sum payable to the CONTRACTOR under provision of CONTRACT, such payment to be made at such time in such manner as provided for in the CONTRACT.

AND

In consideration of the due provision, execution and completion of the said works the CONTRACTOR does hereby agree to pay such sums as may be due to the OWNER for the services rendered by the OWNER to the CONTRACTOR, such as power supply, water supply and others as set for in the said CONTRACT and such other sums as may become payable to the OWNER towards the controlled items of consumable materials or towards loss, damage to the OWNERs equipment, materials construction plant and machinery, such payments to be made at such time and in such manner as is provided in the CONTRACT. It is specifically and distinctly understood and agreed between the OWNER and the CONTRACTOR that the CONTRACTOR shall have no right, title or interest in the site made available by the OWNER for execution of the works or in the building, structures or works executed on the said site by the CONTRACTOR or in the goods, articles, materials etc. brought on the said site (unless the same specifically belongs to the CONTRACTOR) and the CONTRACTOR shall not have or deemed to have any lien whatever charge for unpaid bills will not be entitled to assume or retain possession or control of the site or structures and the OWNER shall have an absolute and unfettered right to take full possession of site and to remove the CONTRACTOR, their servants, agents and materials belonging to the CONTRACTOR and lying on the site. The CONTRACTOR shall be allowed to enter upon the site for execution of the works only as a licensee simpliciter and shall not have any claim, right, title or interest in the site or the structures erected thereon and the OWNER shall be entitled to terminate such licence at any time without assigning any reason. The materials including sand, gravel, stone, loose earth, rock etc., dug up or excavated from the said site shall, unless otherwise expressly agreed under this CONTRACT, exclusively belong to the OWNER and the CONTRACTOR shall have no right to claim over the same and such excavation and materials should be disposed off on account of the OWNER according to the instruction in writing issued from time to time by the ENGINEER-IN-CHARGE. In Witness whereof the parties have executed these presents in the day and the year first above written. Signed and Delivered for & on behalf of OWNER, Numaligarh Refinery Limited Date : Place : NUMALIGARH Signed and Delivered for & on behalf of CONTRACTOR, M/s . . Date : Place : NUMALIGARH

IN PRESENCE OF TWO WITNESSES

ANNEXURE-2 PROFORMA FOR BANK GUARANTEE FOR EAENEST MONEY DEPOSIT


Ref To, Numaligarh Refinery Ltd. Tarun Nagar, 4th Road, Guwahati-781005 Dear Sir (s) In accordance with letter inviting Tender under your reference No M/s having their Registered/Head office at . ..(hereinafter called the Tender) wish to participate in the said tender for .. As an irrevocable bank Gurantee against Earnest Money Deposit for an amount of .. is required to be submitted by the Tenderer as a condition precedent for participation in the said Tender which amount is liable to be forfeited on the happening of any contingencies mentioned in the Tender Document. We, the .Bank at having our Head office . (Local Address) guarantee and undertake to pay immediately on demand by Numaligarh Refinery Ltd. the amount without any reservation, protest, demur and recourse. Any such demand made by Numaligarh Refinery Ltd. shall be conclusive and binding on us irrespective of any dispute or difference raised by the Tenderer. This gurantee shall be irrevocable and shall remain valid up to ... (this date should be 180 days ( One hundred & eighty days ) after the date finally set out for closing of tender.) If any further extension of this guarantee is required, the same shall be extended to such required period on receiving instructions from M/s on whose behalf this guarantee is issued. In witness where of the Bank, through its authorized officer, has set its hand stamp on this .day of . ..20at WITNESS: (SIGNATURE) (NAME) (OFFICAL ADDRESS) Bank Gurantee No.

(SIGNATURE) (NAME) Designation with Bank Stamp Attorney as per Power of Attorney No Date. .

Annexure -3 PROFORMA OF BANK GURANTEE FOR SECURITY DEPOSIT (ON NON JUDICIAL PAPER OF APPROPRIATE VALUE)
To Numaligarh Refinery Ltd. Lotus Tower, GS Road, Ganeshguri

Guwahati 781005

Dear Sirs: M/s .. Have taken tender for the work of ..... for Numaligarh Refinery Limited, Lotus Tower, GS Road, Ghy-5. The tender conditions of contract provide that the Contractor shall pay a sum of Rs. (Rupees ) as initial/full security Deposit in the form there in mentioned. The form of payment of security deposit includes guarantee executed by Nationalized Schedule A Bank, undertaking full responsibility to indemnify Numaligarh Refinery Ltd. in case of default. The said . has approached us and at their request and in consideration of the premises we having our office at . have agreed to give such guarantee as hereinafter mentioned. 1. We hereby undertake and agree with you that if default shall be made by M/s in performing any of the terms and condition of the tender or in payment of any money payable to Numaligarh Refinery Ltd. We shall on demand pay to you in such manner as you direct the said amount of Rupees only or such portion thereof not exceeding the said sum as you from time to time require. You will have the full liberty without reference to us and without affecting this guarantee postpone for any time or from time to time the exercise of any of the powers and rights conferred on you under the contract with the said . and to enforce or to forebear from endorsing any powers or rights or by reason of time being given to said which under law relating to the sureties would but for provision have the effect of releasing us.

2.

3.

Your right to recover the said sum of Rs. .. (Rupees .) from us in manner aforesaid will not be affected or suspended by reason of the fact that any dispute or disputes have been raised by the said M/s . and /or that any dispute or disputes are pending before any officer, tribunal or court. The guarantee herein contained shall not be determined or affected by the liquidation or winding up dissolution or changes of constitution or insolvency of the said, but shall in all respects and for all purposes be binding and operative until payment of all money due to you in respect of such liabilities is paid.

4.

5.

Our liability under this guarantee is restricted to (Rupees. ). Our guarantee shall remain in force until .. unless a suit or action to enforce a claim under Guarantee is filled against us within six months from (Which is date of expiry of guarantee) all your rights under the said guarantee shall be forfeited and we shall be relived and discharged from all liabilities thereunder. We have power to issue this guarantee in your favour under Memorandum and Articles of Association and the undersigned has full power to do under the power of Attorney dated . granted to him by the Bank.

6.

Yours faithfully, _____________ Bank By its Constituted Attorney

Signature of a person duly Authorized to sign on behalf of the Bank.

NUMALIGARH REFINERY LIMITED GUARANTEE AGAINST ADVANCE PAYMENT

ANNEXURE-4

This Deed of Guarantee made this ________ day of __________ between _______________________ _________________________and wherever the context so required includes its successors and assignees hereinafter called the Surety and M/s Numaligarh Refinery Limited an existing company within the companies Act, 1956, having its Registered Office at Lotus Tower, G.S. Road, Guwahati 781 005, Assam and wherever the context so required includes its successors and assignees, hereinafter called the Owner. Whereas M/s ________________________________a company Registered under the companies Act,1956 having its Registered Office at ______________________ _________________(wherever applicable) and wherever the context so requires includes its successors and assignees, hereinafter called the Contractor has undertaken to .on the terms and conditions mentioned in the a) Letter of Intent No. ... dated ... AND b) Agreement No. .dated ..referred to as the said contract.

And whereas the Owner has agreed to make an advance of Rs. ____________ (Rupees ____________ ___________________________________) being ___% (percent) value of the order on _______________ as provided in the contract as the said advance to the Contractor carrying no interest. AND WHEREAS the Contractor has agreed with the Owner authorising him to deduct the said advance under the terms of the said contract from the amount that becomes due and payable to the contractor as per the terms and conditions described under the clause Terms and Conditions of payment of the Contract on proper execution of the Contract. Now this deed witnessth that in consideration of the said advance or any balance thereof made by the Owner to the Contractor, the surety hereby GUARANTEES the payment of the said advance by the Contractor and undertakes to pay the Owner on demand the said sum of Rs. .. subject to the following conditions. a) Surety hereby gives an irrevocable guarantee and declares that its liability under this bond shall extend to the payment of the whole amount viz. Rs. _____________paid as advance as provided for the contract as the said advance. This guarantee shall remain in force and effect so long as the said advance or any part thereof remains outstanding and shall expire and become ineffectual only after the recovery of entire sum of Rs. ..covered by the Guarantee and upon intimation thereof being given by the Owner to the Surety, in which event, the surety shall be discharged by the Owner. The Surety shall not be discharged or released from the Guarantee by any arrangement made between the Owner and the Contractor with or without the consent of the Surety or by any alteration in the obligations of the parties or by any indulgence forbearance, whether as to payment, performance or otherwise.

b)

c)

d) e)

The guarantee shall come into force the date of contract receives from the Owner the said advance. Notwithstanding anything stated above, the liability of the Surety under the Guarantee is restricted to Rs. ..(Rupees ..) and this guarantee will remain in force up to .in the first instance. Further unless a claim or demand is made against the Surety within six months from the date of expiry of this guarantee viz. all rights of the Owner under this guarantee shall be forefited and the surety shall be released and discharged from all liability hereunder unless this guarantee shall have been previously extended. However, if the contract for which this guarantee is given is not completed or fully performed, the Surety (Bank) hereby agrees to further extend the Guarantee till such time as is required to fulfill the contract.

Place : Date :

Authorised Signatory of Banker

INDENTURE FOR SECURED ADVANCES

ANXURE -5

THIS INDENTURE made the .day of ..20 between . (hereinafter called the Contractor which expression shall where the context so admits or implies be deemed to include his executors, administrator and the assignees) of one part and Numaligarh Refinery Ltd, (hereinafter called the Numaligarh Refinery Ltd. which expression shall where the context so admits or implies be deemed to include its successors in office and assignees) of other part. WHEREAS by an Agreement No .. dated . (hereinafter .called the said agreement) the contractor' has agreed and WHEREAS the Contractor has applied to the Numaligarh Refinery Ltd. that he may be allowed advances on the security of materials absolutely belonging to him and brought by him to site of the works, the subject of the said agreement for use in the construction of such of the works as he has undertaken to execute at rates fixed for the finished work (inclusive of the cost of materials and labour and other charges) and whereas the Numaligarh Refinery Ltd has agreed to advance to the Contractor an amount upto Rs. .. (Rupees . only) on the security of the quantities and other particulars of the materials on the Security of which the . advance or advances are made as detailed in the secured advance account forming account bill preferred from time to time and signed by the Contractor for the said works. NOW THIS INDENTURE WITNESSTH that in pursuance of the said agreement and in consideration of amounts aggregating to the sum of Rs. (Rupees ) only on or after the execution of these presents paid to the 'contractor by the Numaligarh Refinery Ltd. (The receipt where of the Contractor hereby acknowledge) Contractor both hereby covenent and agreewith the Numaligarh Refmery Ltd and declare as follows: 1. That the said sum aggregating to Rs. (Rupees ... only) so advanced by the Numaligarh Refmery Ltd. to Contractor as aforesaid shall be employed by the Contractor in or towards expediting the execution of the said work and for no other purpose whatsoever.

2. That the materials detailed in the said Running Account Bills which have been offered to and accepted by the Numaligarh Refinery Ltd. as Security are absolutely the Contractor's own property, and free from encumbrances of any kinds and the Contractor will not make any application for or receive a further advance on the security of materials which are not absolutely his own property and free from encumbrances of any kind and the Contractor hereby agrees to indemnify the Numaligarh Refinery Ltd. against all claims to any materials in respect of which an advance has been made to him as aforesaid. 3. That the materials detailed in the said Running Account Bills (hereinafter called the said mate rials) shall be used by the Contractor soley for the execution of the said works in accordance which the directions of the Engineer-in-charge and in terms of the said agreement. That the contractor shall make at his own cost all necessary and adequate arrangements for the proper watch, safe custody and protection against all risk of the said materials and that until used in construction as aforesaid the said materials shall remain at the site of the said works in the Contractor's custody and on his own responsibility and shall at all times be open to inspection, by the event of the said materials or any part thereof

4.

being stolen, destroyed or damaged the Contractor will forthwith replace the same with other materials of like quality or repair and make good the same as required by the Engineer-in-charge. 5. That the said materials shall not on any account be removed from the site of the said works except with the written permission of the Engineer-in-Charge or an officer authorised by him on that behalf.

6.

That the advance shall be repayble in full when or before the Contractor receives payment from the Numaligarh Refinery Ltd. of the price payble of him or the said works under the terms and the provision of the said agreement provided that if any intermediate payments are made to the Contractor on account of work done then on the occasion of each such payments the Numa1igarh Refinery Ltd. will be at liberty to make recovery from the Contractor's bill for such payment by deducting there from the value of the said materials then actually used in the conclusion and in respect of which recovery has not been made previously the value for this purpose being determined in respect of each description of materials at the rates at which the amounts of the advances made under these presents were calculated. That if the Contractor shall at any time make any default in the performance or observance in any of the terms and provisions of the said agreement the total amount of the advance or advances that may still be owing in the-Numaligarh Refinery Ltd. together with the interest theron at Eighteen (18) percent per annum from the date or repective dates of such advance or advances to the dates of repayment will with all costs, charges, damages and expences incurred by the Numaligarh Refinery Ltd. in the recovery thereof the security or otherwise by reason of the default of the Contractor and the Contractor hereby covenants and agrees with the Numaligarh Refinery Ltd. to repay and pay the same respectiveley to him accordingly. That the Contractor hereby gives charge of all the said materials for the repayment to the Numaligarh Refinery Ltd. of the said sum aggregating to Rs. (Rupees only) and all costs, charges, damages and expenses payble under these presents PROVIDED ALWAYS AND it is, hereby agreed and declared that notwithstanding anything in the said agreement and without prejudice to the powers contained therein if and when ever the money owing shall not be paid in accordance herewith, the Numaligarh Refinery Ltd may at any time thereafter adopt all or any of the following courses as it may deem best. (a) Seize and utilise the said materials or any part thereof in the completion of the said works on behalf of the Contractor is accordance with the Provisions in that behalf Contained in the said agreement debiting the Contractor with the actual cost of effecting such completion and the amount due in respect of advances under these presents and crediting the Contractor with the value of

7.

8.

work done as if he had carried it out in accordance with the said agreement and the rates thereby provided. If the balance is against the Contractor he is to pay the same to Numaligarh Refinery Ltd. on demand. (b) Remove and sell by the public auction the seized materials or any part thereof and out of the money arising from the sales retain all the sums aforesaid repayable to the Numaligarh Refinery Ltd Under these presents and pay over the surplus (if any) to the Contractor. Deduct all or any part of the money owing out of the security deposits or any due sum to the Contractor under the said agreement.

(c )

(9)

That in event of any conflict between the provisions of these presents and the said agreement the provisions of the said agreement shall prevail and in the event of any dispute or difference arising over the construction or effect of these presents the settlement of which has not been herein before expressly provide for, the same shall be referred to arbitration as provide in the said agreement.

IN WITNESS WHEREOF .. and Numaligarh Refinery Ltd. by the order and under the directions of the Numaligarh Refinery Ltd have herein to set their respective hands the day and year first above written.

Sined, sealed and delivered By the said Contractor in the Presence of

Signature : Name :

Witness:

Address : Signature : Name Address : :

Signed by the order and direction Of the Numaligarh Refinery Ltd. In the presence of

Witness:

ANNEXURE-6 TO, M/s Numaligarh Refinery Limited, 4th Road, Tarun Nagar, Guwahati- 781005. Sub : COMPOSITE BANK GUARANTEE FOR ADVANCE AND SECURITY DEPOSIT.
THIS UNDERTAKING made this day of . by . (herein after called the Bank which expression shall include its successors and assigns) in favour in NUMALIGARH REFINERY LTD. 4 th ROAD, TARUN NAGAR, GUWAHATI 781005, ASSAM (herein after called the OWNER which expression shall include its successors and assigns). WHEREAS NUMALIGARH REFINERY LIMITED a Govt. of India Enterprise, , 4 th Road, Tarun Nagar, Guwahati 781005,Assam (hereinafter called the OWNER which expression shall include its/ his/ their successors and assigns / executors, administrators, representatives and assigns) has been awarded in contract in terms, inter-alia, of the Owners letter of Work order Number . Dtd .. for executing the (job) for .. at a total value of Rs . To M/S (herein after called the Said Contract which expression shall include any formal contract entered into subsequence thereto or in suppression thereof and all modifications to an amendments in the said contract):

AND WHEREAS the Owner agreed to advanced the Contractor a


(Rupees . only) for utilization for the performance of the work covered by the said contract (Hereinafter referred to as the said advance which expression shall include any and all further advance made by the Owner to the Contractor with reference to the said contract) on production of an undertaking from a Bank in respect of the said advance shall without prejudice to any other mode of recovery available to the Corporation be recoverable by deduction from the gross accepted value of the Running Account Bills and Final Bill of the Contractor Commencing with the First Running Account Bill. AND WHEREAS the Contractor is also required to furnish an undertaking from a Bank in lieu of deposit of 10 % of the value of the Contract towards security deposit (hereinafter referred to as the Security Deposit) valid till the end of the defect liability period as specified in the said contract. AND WHEREAS the Owner has agreed to accept the single undertaking from a Bank to cover both the said advance and the Security Deposit in the name & style of Composite Bank guarantee. NOW, THEREFORE, in consideration of premises a foregoing and at the request of the Contractor, the Bank hereby irrevocably and unconditionally undertakes to pay to the owner at Guwahati forthwith on first demand without protest or demur or proof or condition any and all amounts demanded by the owner in writing from the Bank with reference to this undertaking up to an aggregate limit of Rs (Rupees .. only).

And the bank doth hereby further agree as follows :-

I.

The owner shall have the fullest liberty without reference to the Bank and without affecting in any way the liability of the Bank under this undertaking, at any time and / or from time to time to anywise vary the said contract and / or any of the terms and conditions thereof the said advance and / or to extend time for performance of the said contract and /or payment of the said advance in whole or part or to postpone for any time and /or from time to time any of the said obligations of the contractor and either to enforce or for bear

II.

III.

IV.

V. VI.

VII. VIII. IX. X.

from enforcing any of the terms and conditions of or governing the said contract and / or the said Advance, or the securities, if any, or any of them available to the Owner and the bank shall not be released from its liability under this presents and the liability of the Bank shall remain in full force and effect with notwithstanding any exercise by the Owner of the liberty with reference to any or all the matters aforesaid or by reason of time being given to the contractor or any other forbearance or omission on the part of the owner or any indulgence, by the owner to the contractor or of any other act , matter or thing whatsoever which under any law could (but for this provision) have the effect of releasing the Bank from its liability hereunder or any part thereof. It shall not be necessary for the Owner to proceed against the Contractor before proceeding against the Bank and the undertaking herein contain shall be enforceable against the bank as Principal debtor notwithstanding the existence of any security for any indebtedness of the Contractor to the Owner (including relative to the said advance or for the Security Deposit) and not with standing that any such security shall at the time when claims is made against the Bank or Proceedings taken against the Bank hereunder, be outstanding or unrealised. As between the Bank and the Owner for the purpose of this undertaking the amount claimed or demanded by the Owner from the Bank with reference to this undertaking shall be final and binding upon the bank as to the amount payable by the Bank to the Owner hereunder. The liability of the Bank to the Owner under this undertaking shall remain in full force and effect notwithstanding the existence of difference or dispute between the Contractor and the Owner, The Contractor and the Bank and / or the Bank and the Owner or otherwise howsoever touching or affecting these presents or the liability of the Contractor to the Owner, and notwithstanding the existence of any instructions or purported instructions by the contractor or any other person to the Bank not to pay or for any cause with hold or defer payment to the Corporation under these presents, with the intent that notwithstanding the existence of such difference, dispute or instruction, the Bank shall be and remain liable to make payment to the Owner in terms hereof. This undertaking shall not be affected by any change in our constitution or that of the Contractor or the Owner or any irregularity in the exercise of borrowing powers by or on behalf of the Contractor. This undertaking shall be valid for all claims / demands made by the Owner to or upon us upto .. provided that the Bank shall upon the written request of the Contractor extended this guarantee by a further period. The bank doth hereby declare that Shri .. who is the (designation) of the Bank is authorised to sign this undertaking on behalf of the Bank and to bind the Bank thereby. The Bank hereby agrees not to revoke the Bank guarantee during its currency except with the previous consent of the Owner, in writing. The Bank Guarantee is enforceable in the courts having jurisdiction over Guwahati, (Assam) only. Not withstanding anything contained herein above our liability under this Guarantee is restricted to Rs.. (Rupees ) only and it shall remain inforce upto & including .. (date) unless a claim under this guarantee is made on or before . (date). All your rights under the said guarantee shall be forfeited and we shall be released & discharged from all liability there under, our undertaking shall commence from the date of execution. Yours faithfully, For and on behalf of the Bank

Name Designation .. Seal

MODIFICATION OF GENERAL CONDITIONS OF CONTRACT

ANNEXURE - 7
The following clauses of GCC are modified to the extent as mentioned below : Sl. No Clause No Item Modification 1. (Clause no. 2.3) Water Supply The Clause is modified to the extent as mentioned below : Water shall be Free Issue. 2. (Clause no. 2.4.1) Power Supply The Clause is modified to the extent as mentioned below : Power / Electricity Charges: Rs. 4.95 (Rupees four and paise ninety five only) per KWH. 3. (Clause no. 6.1) Earnest Money The Clause is modified to the extent as mentioned below : The Earnest Money Deposit shall be in favour of Numaligarh Refinery Limited, Deposit Numaligarh. 4. (Clause no. 21.0) Force Majeure The following sentence shall be added to the clause The CONTRACTOR shall keep records of the circumstances leading to delays Clause or failure of performance and bring this to the notice of Engineer-in-Charge in writing immediately on such occurrences. CONTRACTOR to obtain his own information The following para shall be added to the clause The CONTRACTORs attention is drawn towards various notifications and laws in force for use of Forest Products like sand, stone, timber etc. regarding payment of Royalty to the Government of Assam. The CONTRACTOR will have to obtain necessary permit from the local District Forest Officer after payment of royalty applicable at that time. The owner shall facilitate the CONTRACTOR by way of issue of letters to the various Government Agencies in order to enable the CONTRACTOR to get the Forest Produce on payment of royalty. The following para shall be added to the clause : Mobilisation advance may be paid against a composite bank guarantee of an equivalent amount to cover Mobilisation advance as well as retention amount of 7.5% against security deposit, provided initial security deposit of 2.5% on the amount of the contract value is furnished. Such bank guarantee should be issued as per format enclosed as Annexure -6 to GCC.

5.

(Clause no. 24.0)

6.

(Clause no. 25.0)

Security Deposit

7.

(Clause no. 28.0)

Extension Time

of The Clause is modified to the extent as mentioned below : Until a final decision is taken by the owner on the application of the CONTRACTOR for extension of time on any ground, a provisional time extension may be given by Engineer-in-charge in order to keep the contract alive without prejudice towards the rights, claims, contentions of the owner to take action against the CONTRACTOR as per terms of the contract. Provisional penalty (percentage as decided by the engineer-in-charge) for delay shall be levied during provisional time extension period and the amount shall be recovered from the subsequent Running Bills and other bills & dues of the CONTRACTOR. The Clause is modified to the extent as mentioned below Liquidated damage for delay in completion shall be charged equal to 1 % or part thereof on the amount of the contract value for every week subject to maximum of 10% of the contract value. The following para shall be added to the clause : The CONTRACTOR will comply with the provisions of the following act and indemnify the company against all claims, which may arise out of the following Acts, & Rules framed thereunder: i) The Contract Labour (Regulation and Abolition) Act, ii) The Minimum Wages Act. iii) The Workman's Compensation Act. iv) The Payment of Wages Act, v) The Payment of Bonus Act, vi) The Employees Provident Fund & Misc. Provisions Act, vii) Family Pension Scheme, viii) Inter State Migrant Workmen (Regulation of Employment & Condition of Service) Act, or any other acts or statute not hereinabove specifically mentioned having bearing over engagement of workers directly or indirectly for execution of work. The Arbitration clause as appearing in the GCC shall be amended as follows :

8.

Clause no. 29.1)

Compensation for Delay

9.

Clause no. 106.0)

Labour Laws

10.

(Clause no. 110.0 )

Arbitration

Clause

a)

b)

Any dispute or difference of any nature whatsoever, any claim, crossclaim, counter-claim or set off of the Company against the CONTRACTOR or regarding any right, liability, act, omission on account of any of the parties hereto arising out of or in relation to his agreement shall be referred to the sole Arbitration of the Managing Director of the Company or of some officer of the Company who shall be nominated by the Managing Director. The CONTRACTOR will not be entitled to raise any objection to any such arbitrator on the ground that the arbitrator is an Officer of the Company or that he has dealt with the matters to which the contract relates or that in the course of his duties as an Officer of the Company he had expressed views on all or any other matters in dispute or difference. In the event of the arbitrator to whom the matter is originally referred, being transferred or vacating his office or being unable to act for any reason, the Managing Director as aforesaid at the time of such transfer, vacation of office or inability to act may in the discretion of the Managing Director designate another person to act as arbitrator in accordance with the terms of the agreement to the end and intent that the original Arbitrator shall be entitled to continue the arbitration proceedings not withstanding his transfer or vacation or office as an Officer of the Company if the Managing Director does not designate another person to act as arbitrator on such transfer, vacation of office or inability of original arbitrator. Such persons shall be entitled to proceed with the reference from the point at which it was left by his predecessor. It is also a term of this contract that no person other than the Managing Director or a person nominated by such Managing Director of the Company as aforesaid shall act as arbitrator, hereunder. The award of the arbitrator so appointed shall be final conclusive and binding on all parties to the agreement subject to the provisions of the Arbitration Act, 1940 or any statutory modification or re-enactment thereof and the rules made thereunder for the time being in force shall apply to the arbitration proceedings under this clause. The award shall be made in writing and published by the Arbitrator within two years after entering upon the reference or within such extended time not exceeding further twelve months as to sole Arbitrator shall by a writing

under his own hands appoint. The parties hereto shall be deemed to have irrevocably given their consent to the Arbitrator to make and publish the award within the period referred to hereinabove and shall not be entitled to raise any objection or protest thereto under any circumstances whatsoever. c) The arbitrator shall have power to order and direct either of the parties to abide by, observe and perform all such directions as the arbitrator may think fit having regard to the matters in difference i.e. dispute before him. The arbitrator shall have all summary powers and may take such evidence oral and / or documentary, as the arbitrator in his absolute discretion thinks fit and shall be entitled to exercise all powers under the Arbitration Act, 1940 including admission of any affidavit as evidence concerning the matter in difference i.e. dispute before him.

d) The parties against whom the arbitration proceedings have been initiated, that is to say, the Respondents in the proceedings, shall be entitled to prefer a cross-claim, counter-claim or set off before the Arbitrator in respect of any matter an issue arising out of or in relation to the Agreement without seeking a formal reference of arbitration to the Managing Director for such counter-claim, cross or set off before the Arbitrator s hall be entitled to consider and deal with the same as if the matters arising therefrom has been referred to him originally and deemed to form part of the reference made by the Managing Director. e) The arbitrator shall be at liberty to appoint, if necessary any accountant or engineering or other technical person to assist him and to act by the opinion so taken. f) The arbitrator shall have power to make one or more awards whether interim or otherwise in respect of the dispute and difference and in parti cular will be entitled to make separate awards in respect of claims or cross-claims of the parties.

d) The arbitrator shall be entitled to direct any one of the parties to pay the costs of the other party in such manner and to such extent as the arbitrator may in his discretion determine and shall also be entitled to require one or both the parties to deposit funds in such proportion to meet the arbitrators expenses whenever called upon to do so. h) The parties hereby agree that the courts in the city of Golaghat alone shall have jurisdiction to entertain any application or other proceedings in respect of anything arising under this agreement and any award or awards made by the Sole Arbitrator hereunder shall be filed in the concerned courts in the city of Golaghat only. The Clause is modified to the extent as mentioned below : All disputes, actions and proceedings arising out of this contract shall be under the jurisdictions of the courts in the city of Golaghat only. for The Annexures are modified to the extent as mentioned below : The addressee of the Bank Guarantee shall be as follows : Numaligarh Refinery Limited, Numaligarh Refinery Complex, Dist. : Golaghat, Assam, Pin 785 699 The address of the Registered Office of Numaligarh refinery shall be amended as follows : Numaligarh Refinery Limited, 147, Udayan, RG Baruah Road Guwahati 781 005

11.

Clause no. 111.0)

Jurisdiction

12.

Annexure 2,3,4&6

Proforma Bank Guarantee

NUMALIGARH REFINERY LIMITED


ASSAM, INDIA

SAFETY & SECURITY REGULATION (GCC annexure no. 8)

(GCC annexure no. 8)

INTRODUCTION

Safety in Hydrocarbon Industry such as Refineries, Marketing Installations and LPG Bottling Plants like our s deserves utmost attention, as these are inherently hazardous. A good number of contractor workmen are deployed in these sectors to carry out maintenance, construction and other jobs and these are widely recognized as accident prone activities. The analysis of the incidents / accidents in the Petroleum Sector reveals that a large number of such incidents involve contractor workforce which in turn have resulted in either causality, injury or property damage to owner or and contractor personnel & property besides leading to operational interruptions and environmental degradation.

The reasons for accidents are mainly due to unsafe act, unsafe working condition, lack of training and awareness, inadequate safety management, equipment failure and poor house keeping. It is seen that unsafe acts and unsafe conditions contribute approximately 88% and 10% of all accidents respectively. It is also said that a safe and alert worker is safer in unsafe condition than an unsafe and un-alert worker in a safe condition. Most of the accidents are caused due to inadequate safety management system; same needs to be prevented.

In order to improve the safety levels in our Refinery Premises, the contractor safety is of paramount and utmost importance and therefore a good contractor safety management system must be in place. The Contractors management, supervisor, safety officers therefore must ensure that all these rules and regulations of this Safety management system are strictly enforced and monitored with the help and guidance of Owners Engineer in charge / Safety officers so that precious lives and costly properties can be saved.

(GCC annexure no. 8)

CONTENTS
1.0 2.0 DUTIES & RESPONSIBILITIES SAFETY MANAGEMENT 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 JOB SAFETY ANALYSIS GATE ENTRY / EXIT PROCEDURE WORK PERMIT SYSTEM USE OF PERSONNEL PROTECTIVE EQUIPMENT INSPECTION / AUDIT PENALTY FOR NON-COMPLIANCE REPORTING FIRE / INCIDENT / ACCIDENT SAFETY COMMITTEE MEETING SAFETY TRAINING

3.0

SAFETYY PRACTICES AT WORK PLACES 3.1 3.2 3.3 SAFE PRACTICES FOR INDIVIDUALS HOUSE KEEPING EMERGENCY PROCEDURE

4.0

MAINTENANCE / CONSTRUCTION ACTIVITIES 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 4.9 EXCAVATION OF WORK LADDERS AND SCAFFOLDS VEHICLE MOVEMENT ELECTRICAL SAFETY WORK OVERHEAD / HOSTING EQUIPMENT DEMOLITION HANDLING & LIFTING EQUIPMENT USE OF OWNERS EQUIPMENT TEMPORARY OFFICE / SHED

5.0

STATUTORY / OISD GUIDELINES

(GCC annexure no. 8)

1.0

DUTIES & RESPOSIBILITIES OF CONTRACTOR

Contractor should: Make themselves and their employees aware of all the hazards; provide means and organization to comply with the safety & health measures required at the workplace before commencement of any job inside Refinery. Educate workmen about their duties at the workplaces. Implement safe methods and practices; deploy appropriate machinery, tools & tackles, experienced supervisory personnel and skilled work force etc. required for execution. Ensure inspection and certification of all tools being used. Remove defective tools immediately. Prepare a comprehensive and documented plan for implementation, monitoring and reporting of Health, Safety & Environment (HSE) and implement after its approval. Nominate / engaged qualified & trained Safety Engineers / Officers reporting to the Site Incharge for supervision, co-ordination and liaison for the implementation of the safety plans & procedures. Ensure that only PPEs of the Owner approved type is used at work site. Arrange suitable facilities in liaison with the Owner for drinking water, toilets, lighting, etc applicable as per Laws / Legislation at site. Ensure strict compliance with work permit system after ensuring that all safety precautions / conditions in the permit are complied with and closing the same after job completion. Arrange for fire protection equipment as per the advice of owner. Ensure that its employees have completed appropriate health and safety training as required by the statute / regulation and also as per requirements of the Owner / Consultant. The documentation of such training imparted to all its employees should be maintained and produced for verification as required. Ensure that workers have proper training for their job assignments, including use of appropriate PPE and first aid fire fighting equipment. Report each incident and / or injury in accordance with established procedures and assist in investigation. To maintain accident & nearmiss record in a register Conduct daily inspections to ensure compliance with safety standards, codes, regulations, rules and orders applicable to the work concerned. Arrange daily toolbox meeting and regular site safety meetings and maintain records. Attend training and ensure participation of his workers for training as per schedule arranged by the Owner / Consultant and keeps himself updated.

(GCC annexure no. 8)

Keep records of number of persons working at the site. Also keep a constant liaison with EIC / Owners representative on safety issues.

2.0 2.1

SAFETY MANAGEMENT JOB SAFETY ANALYSIS

Job safety analysis provides the Contractor, Safety Officer or Supervsior a mechanism to take a detailed look at the individual task how it is performed and what are its inherent hazards and then take prevntive actions accordingly. Contractor must do the exercise for all critical activities and submit it to Owners EIC for approval before taking up a Job. A job safety analysis includes the following five steps: Select a Job Break the Job down into sequence of steps Indentify the hazards against each step Apply the Control to the hazards Evaluate the controls

2.2

GATE ENTRY / EXIT PROCEDURE & TRAINING

Being a major chemical hazard industry restriction of men and materials to Refinery and Terminal operations are very essential both for safety and security point of view. Therefore on award of a contract and prior to commencement of work the contractor must do all the formalities to get entry pass and must show identity/gate pass at entry point. All the persons must carry gate pass all the time while in Factory premises which may be checked by Owners representatives or CISF at any time. The present gate pass system for Contractor / Supervisors / Workmen / Vendors / Visitors has been divided in following groups: 1. a. b. c. d. e. Permanent Photo Gate Pass : Modality : Issued to those workmen, who have been deployed for one month or more. Validity : Initial for a maximum period of 03 month, which may then be extended further on recommendation from NRL EIC. Format : Printed format available with CISF. Signatories (in sequence) : Signature by holder, Contractor, NRL EIC, P&A, CISF. Necessary documents : Completely filled up format along with sign and seal of all signatories Two copies of recent passport photographs. Residential Proof Proof of Fire Training taken in NRL F&S Deptt.

(GCC annexure no. 8)

f. 2. a. b. c. d. e. f. g. 3. a. b. c. d. e. 4.

Documents considered as Residential Proof : PRC (issued by District / Sub Division Authority). Certificate issued by Village Head / Municipality Board Head, verified by Police Authority. Pass Port / Pan Card / Driving License / Voter Identity Card Temporary Gate Pass : Modality : Issued to those workmen, who have been deployed for less than one month. Validity : Initial for a maximum period of 15 days, which may then be extended further for maximum 15 days on recommendation from NRL EIC. Format : Soft Copy of format available in NRL P&A. Signatories (in sequence) : Signature by holder, Contractor, NRL EIC, P&A, CISF. Necessary documents : Completely filled up format (both g pass format and bio-data format) along with sign ate and seal of all signatories Two copies of recent passport photographs. Residential Proof Proof of Fire Training taken in NRL F&S Deptt. Documents considered as Residential Proof : PRC (issued by District / Sub Division Authority. Certificate issued by Village Head / Municipality Board Head, verified by Police Authority. Pass Port / Pan Card / Driving License / Voter Identity Card Documents considered as Residential Proof : All documents applicable in Permanent Pass. Village / Town Head certification Special Temporary Pass : Modality : Issued to Executives of outside agency who visit NRL on temporary assignment. Validity : Initial for a maximum period of 15 days, which may then be extended further for maximum 15 days on recommendation from NRL EIC. Format : Soft Copy of format available in NRL P&A. Signatories (in sequence) : Signature by NRL EIC, P&A, CISF. Necessary documents : Completely filled up format along with sign and seal of all signatories. Photocopy of Identity Card from concerned organization attested by NRL EIC, or recent Pass port size Photograph. Temporary Group Pass :

(GCC annexure no. 8)

a. b. c. d. 5. 6.

Modality : Group passes are issued whenever larger number of contractors workers are required for plant overhaul and other short duration big jobs like mass concreting. Validity : for 2 / 3 days on recommendation from NRL EIC. Requirement : (i) List of all workmen along with their address (permanent and present address) and recent photographs (ii) undertaking from contractor (forwarded by NRL EIC), taking all responsibility of activities of the workmen. Signatories (in sequence) : Signature by Contractors representative, NRL EIC, P&A & CISF. Vehicle Pass for Contractors: Refer clause 4.3.1 Special permission for holidays / Sundays / Night:

Modality: Special permission is required for working on holidays / Sunday / nights. For this, request letter, routed through NRL EIC & P&A, is to be initiated by the concerned contractor to CISF. 7. Material / Equipment Entry and exit:

Entry / Exit of material or equipment brought by the Contractor will be allowed through the designated Gate as per procedure and policy of the company. In general, for any material / equipments brought inside the Refinery by the Contractors the challan must be endorsed at the designated Gate by Security Staff (CISF) and then taken to the authorized Representative of the Owner for checking before it is taken to site or put to use. While taking out the materials out of the Refinery, the same has to be certified by the same authorized Representative of Owner and the material gate pass along with stamped challan indicating cross reference to the gate pass will be handed over to security person at the designated Gate. Security Section will keep a record of Contractors men who enter the Refinery and keep P&A informed. The Security Staff will check Contractors vehicles including cars at the Gate.

2.3

WORK PERMIT SYSTEM

The Work Permit System is an important tool for ensuring safety in Hydrocarbon Processing & Handling Installations like Refinery, Marketing Terminals, LPG Bottling Plant, etc. For the safety of the personnel, machineries & plants, a safe and user friendly Work Permit System has been formulated in line with OISD & other statutory guidelines. If a work has to be performed by any person other than the operating personnel of that area, a duly authorized written permit shall be obtained by the executing agency before commencement of work. Such Permit is valid only for a specific job for a specific period. Every Contractor must comply with this Work Permit System without fail. If a work has to be performed by any person other than the operating personnel in that area, a duly authorized written Permit must be obtained by the person / agency executing the job before commencement of work. Since several maintenance & construction jobs are carried out with assistance from Contractors, it is essential to provide sufficient exposure to contractors, their supervisor and workmen about this Permit System. Work Permits are normally not issued directly to any Contractor. In generals NRL has the following system of permits. a) Hot Work Permit: Combined for hot job and confined space entry

(GCC annexure no. 8)

b) c) d) e) f) g) h)

Cold work permit Excavation permits Working at height Radiography permits Electrical lock out permit Road excavation permits Mobile material handling equipment permit

If required contractor has to prepare and submit job safety plan for special nature of job along with the permit which are to be approved by EIC and Fire and Safety deptt. It is normally the contractors responsibility to fulfill the conditions of permit like keeping/wearing PPEs, Harness and life lines , gas detector , Portable fire extinguishers, spray nozzles, Fire hoses etc., however owner may also supply the same and if feel necessary may be charged also. For the entire jobs, permits are to be taken as per owners prescribed format and procedure and must be initiated & get it signed by Owners designated representatives and other depts. as per procedure. Contractors working within Refinery without valid work permit or violating condition of permit may be panelized and shall be removed from the approved list of company contractors. 2.3.1 Special notes: Before starting any work, contractor must obtained work permit. Extension of permit must be taken in advance if job is to be executed further. The conditions of permit must be satisfied at all the time. For obtaining permit contractor must send qualifie d person/supervisor for taking permit who has sufficient knowledge about the job. The work permit is to be kept in the actual work site during execution. The Owner representative may any time check the permit and permit conditions and has the authority to stop the job. All the jobs must be stopped on hearing the siren, which are mentioned in the other clauses as per emergency procedure. And in such cases again fresh permissions are to be taken for restarting the job after normalcy. Electricity driven appliances such as drills, grinders, etc. require a permit before they are to be used in plants, refinery roads, etc. In case of diesel generating sets are required to be used for any particular work, the contractor shall arrange for necessary, certificate for uses from Govt. Elect. Inspector. The wiring of DG set shall be with Double earthling ELCB and approved by NRL EIC.

2.4

USE OF PERSONNEL PROTECTIVE EQUIPMENTS:

(GCC annexure no. 8)

The Personal Protective Equipments (PPE) are used at work site to reduce risk of dangerous occurrences and provide a physical barrier between the user and the hazard. It is of course of primary importance that Personal Protective Equipment (PPE) are carefully selected before procurement and then maintained. Improper selection, use and maintenance can only cause danger to the life of the user. All personnel using PPEs should be thoroughly trained about the right use of Personal Protective Equipment (PPE), its upkeepment and maintenance by the Contractor. If required, guidance from Owners representatives should be taken. PPEs are two types - Non-respiratory Personal Protective Equipment & Respiratory Personal Protective Equipment. The Contractor should follow the following guidelines. It is the prime responsibility of the Contractor to supply all PPEs to his workmen and strict adherence of the compliance of the same at the work place. He cannot allow his worker to perform job without using the requisite PPE for the job. Owner may issue any of these PPEs to Contractor, if available, on chargeable basis. All the PPE should be of BIS Standard or equivalent International standard. All PPEs like Safety Helmet, Safety Shoe, Boiler Suit, Safety Belt, Harness, Gloves, Chemical suit, Mask, Welding goggles, Eye shield, Ear plug, Ear muff, BA apparatus, Life line, Mask for Toxic Gases should be procured as per this standard and supplied to his worker. Contactor should also ensure that these PPEs are replaced as per guidelines. A register for issue of PPEs to the workers is to be maintained by the contractor at site which may be checked by owners representatives. Certain PPE like helmet, Safety Shoe and Boiler suit will be checked at Main Entry and Owner will stop entry of such persons who are not having these PPEs. Contractor should take advice from owner the probable requirement of PPE s for a specific job before quoting or submitting his tender. The contractor has to train his persons about the usage of PPEs. Owner may check the quality of the PPEs supplied by the contractor to his workers through competent persons. Owner may also stop work and impose penalty to the Contractor for not using PPEs by their employees.

2.5

INSPECTION / AUDIT

Inspection / Audit is a tool to evaluate compliance of all safety requirements inside our Refinery Premises. Most of the relevant information can be gathered through site inspection using ready-made checklists to ensure that the Contractors are following the rules and regulations at work site. Contractors are therefore required to develop checklists in consultation with Owners EIC & Safety Officers. Before starting a job and at regular interval thereafter, Contractors supervisor and Owners representative should inspect as per the checklist and take appropriate action in case of non-compliance.

2.6

PENALTY FOR NON-COMPLIANCE

(GCC annexure no. 8)

In order to ensure 100% compliance of safety related regulations and procedures and nonuse of PPE, penalty will be imposed on the Contractors or their Workmen not adhering to permit conditions / safety rules & regulations. The Contractors must endeavour to avoid penalty by encouraging, motivating and making their employees aware about all the Safety regulations. Remember that the purpose of this scheme is to ensure safety of the personnel & property. A few of the non-compliances are as under:

Non-usage of PPEs / Safety Belt Violation of safety permit conditions Non-barricading of area Working without valid work permit Unauthorized road closure The Penalties on the Contractor or their workmen may be in the form of:

Warning
Seizure of Gate Pass

Denying Entry / Entry Pass renewal Compulsory Training at Contractors cost Delisting 2. 3 Owners authorized representatives will report such violations to the concerned departmental head for imposing necessary penalty. The above penalties shall be double in case of violations more than 3 times during the contractual period for a particular contract. Imposing any penalties for violation of HSE norms does not absolve the Contractors from their contractual obligation / responsibility. Contractors shall own full responsibility for any accident and injury to any of their employees or property due to violation of HSE norms.

8.

9.

10. All such financial Penalties imposed on Contractors shall be considered for evaluation of Contractors performance for tendering.
2.6.1 Sl 1 2 3 4 5

ANNEXURE - I - FINANCIAL DETERRENCE FOR NON-COMPLIANCE


Non-compliance Safety Regulations Non-use of PPE like Helmet / Safety shoes / Etc. Working without valid work permit (Cold work) Hot work without proper permit / clearance Non-use ELCB, Use of non-standard socket, poor cable joint, laying wire / cables on roads, electrical jobs by incompetent person, use of more than 24V power in confined space. Working at height without safety belt, using non-standard scaffolding and not arranging fall protection arrangement. Penalty Rs. 100/day/ item / person Rs. 500/ per occasion Rs 1000/ per occasion Rs.500/ per item per day Rs. 300/ per case per day

(GCC annexure no. 8)

6 7 8 9 10 11 12 13 14 15

Handling of compressed gas cylinders without trolley, jubilee clips, double gauge regulator & improper storage & handling. Non fencing / barricading of excavated areas Use of domestic LPG for cutting purpose Not providing shoring / strutting / proper slope and dumping at a place other than designated ones. Over speeding / rash driving, (> 25Km/Hr) or wrong parking. Non-provision of fire fighting eqpt as per permit conditions. Unauthorized Road closure/ blockage. Non-deployment of safety supervisor / supervisor responsible for safety at work site. Poor Housekeeping Failure to comply any safety conditions as per job safety plan.

Rs. 200/ per item per day Rs. 500/ per occasion Rs. 500/- per occasion Rs. 1000/- per occasion Rs. 500/- per occasion Rs. 500/- per item per day Rs. 500/- per occasion Rs. 500/-per week Rs. 500/- per day Rs. 500/- per occasion

2.6.2 ANNEXURE II : FORM FOR INTIMATION 1. 2. 3. 4.


5. Sl 1 2 Name: Signature: Date:

TO NAME OF THE CONTRACTOR DATE & TIME OF VIOLATION AREA / LOCATION / UNIT DETAILS OF VOILATION
Description of violation (Pl indicate the penalty clause no)

: EIC / HOD : : : :
Penalty Remarks

2.7

REPORTING UNSAFE ACTS/CONDITIONS/FIRE/ ACCIDENT / INJURIES / HAZARDS ETC

INCIDENT

If the Contractors employee notices any oil leak, fire or hazard or any other abnormal situation including unsafe acts and conditions he should immediately report to owners representatives. Also Refer emergency procedure clauses 3.3 2.7.1 Hazard communication including fire reporting and control:

Contractor must familiarize themselves about all probable sources of hazards like Fire, Explosion or Toxic release inside the Refinery & Marketing Terminal. He in turn will also ensure that the same information has been passed to his supervisor and workmen. Proper record of such dissemination of information must be kept by the Contractor and submit to the Engineer In charge on demand. 2.7.2 Action by person noticing Fire / Emergency situation are as under:

(GCC annexure no. 8)

1. 2. 3.

Attempt to extinguish fire with equipment available. Inform NRL personnel immediately available in the job / unit. Operate Fire Alarm (MCP) and / or inform Fire Station on telephone No.333/444 giving specific information like identity of caller, location of fire/incident, other site information like road blocked, etc. for ensuring earliest arrival of fire crew & equipment. Reporting Accident / Injuries and Records : According to the Factory & Other Acts, any workman sustaining an injury in the Refinery and then absenting himself from work from more than 48hours, his accident report is to be sent to the Government authorities. To comply with this regulation, it is the responsibility of the Contractor to inform immediately to Owners representative regarding the accident, which may occur to his employee while working in the Refinery premises. If any Contractor employee is referred to an outside hospital as a result of an injury suffered by him and whether hospitalization is required or not, the Contractor will keep Owner posted on day to day basis about the condition of the injured person. Contractors to maintain proper records of Accidents of his personnel. Any injury must be reported to the Occupational Health Centre (OHC) and EIC immediately. Also Contractor must fill in the First Information Report (FIR) within 4 hours from the incident and the accident investigation Report (AIR) within 24 hours of the incident.

2.7.3

Contractors are also required to submit the safety statistics like accident / incident / injuries for the last 3 consecutive years for the various jobs executed by them in various work sites along with tender.
FIRST AID / TREATMENT OF INJURIES: In the event of any injury sustained by any of Contractors employees within Refinery & Marketing Terminal Premises, it should be informed in 222/3700. The Contractor should ensure that FIRST- Aid should be immediately made available to the victim. Facilities for treatment of injuries (FIRST AID) are available at all times at the company Occupational Health Center. Injuries should be treated with a minimum of delay. Contractors are to follow the advice given by the Occupational Health Centre for the subsequent treatment. Contractor shall arrange expenses for Medical treatment including charges during hospitalization of Contractors Personnel.

2.7.4

2.8

SAFETY COMMITTEE MEETING:

To maintain awareness, update training, convey important safety and health information, Safety Meetings should be held at a periodic interval. The Contractor, their Supervisors & Safety supervisors, should attend such meetings. The Owners Supervisor / EIC and Safety Officers may

(GCC annexure no. 8)

also attend these meetings at random basis. The Contractors should maintain record of these meetings. Following three types of safety meetings should be held. 2.8.1 2.8.2 2.8.3 2.8.1 Tool Box Meeting Site Safety Committee Meeting Periodic Safety Review Meeting Toolbox meeting

To maintain awareness, update training and convey important safety and health information, contractor supervisors should conduct toolbox meetings at site prior to start of work. All Contractor workmen should attend this meeting. The Owners Supervisor / EIC & Safety Officers may also attend this meeting. The frequency of Toolbox meeting is to be decided based on the circumstances. 2.8.2 Site Safety Committee Meeting

The Safety Committee should include representatives from Owner, Consultant & Contractor and it should be headed by EIC. The purpose of this Committee is to enable Owner & Contractor to monitor Site safety to prevent accidents and improve working condition. Its size & membership will depend on the size and nature of job. Owners EIC / Safety Officer will guide in this matter. The Safety Committee should have monthly meeting and the outcome of these meetings should be documented. The functions carried out by safety committee should include: i. ii. iii. 2.8.3 Review compliance status of pending items of last Safety meetings. Discussion on incident / accident / near-miss reports to make appropriate recommendation for prevention. Examination / evaluation of suggestions made by workmen. Forward recommendation to Apex Body for consideration / approval. Safety Review Meeting

This meeting is generally be headed by the Location head and attended by Owners Supervisor / EIC / Safety Officer and may be by all concerned department heads. Prime purpose of this review is to ensure that all the recommendations of various committees are being complied with. The frequency of the meeting is at least once in every quarter. All the investigation reports / audit findings with status of implementation shall be discussed.

2.9

SAFETY TRAINING

F&S Training is mandatory for all Contractor employees for getting a entry pass and also before start of any work inside the Refinery Premises. a Training of Contractors Proprietor, Partners, Directors, etc: The Proprietors, Partners, Directors of the Contractors who have ultimate responsibility to carry out the work must undergo a comprehensive safety familiarization programme.

(GCC annexure no. 8)

b c

This programme would be conducted once in a quarter by Fire & Safety / Training & Development Section the schedule of which will normally be notified in advance. On complete ion of the programme a certificate of Attendance / Safety training card will be issued to each participants which will be required for issue of Entry pass. Supe rvisors Training: Contractors supervisor will have to undergo 2 days training on Health, Safety and Environment (HSE) in Refinery followed by one day training on Work Permit Systems. On 3rd day a test will be held which may be consisting of written exam, viva or both. HSE training card would be issued on the last day of the month to the supervisors who successfully qualify these tests. Training card issued would be valid for 1 year. Workmens Training: Contractors workmen will have to undergo one days classroom and practical training on Safety in operation before commencement of the job. On completion of Training, Certificate of Attendance would be issued by F&S Section. The Certificate of Attendance would remain valid for a period of one year. However, the same may be required for rectification with the same procedure if the workman is found violating any safety norms or indulging any unsafe act. Entry pass would be issued on production of valid certificate only. Refresher Training:

Supervisors / workmen will be required to undergo refresher training from time to time as decided by Fire & Safety Section. The coverage & methodology of Refresher Training would be same as the initial training.

2.10 MEDICAL CERTIFICATE


Contractor will ensure that workers including Supervisors are medically examined by a certified surgeon / Occupational Health Physician having qualification of MBBS+AFIH as per Assam Factories Rule, 1960 or any competent physician before deployment on the job. Only medically sound person as certified by above medical practitioner would be allowed to do the job. Workmen deployed on high risk jobs like working in confined space, working at height, working under water, etc. must also be additionally certified for such jobs. The medical certificates older than more than 6 months will not be accepted. Health Assurance certificates submitted by the Contractors would be checked at random by the Refinery medical officers.

3.0 3.1

SAFETY PRACTICES AT WORK PLACES: SAFE PRACTICES FOR INDIVIDUALS


(GCC annexure no. 8)

Refinery being a highly hazardous industry it is mandatory that the Contractors employees follow all applicable safe practices and confine to the work place only and neither move from their job site nor loiter around the Refinery operating and other Units. They will not be allowed to relax or sleep in the operating units even in the period of work breaks. It is Contractors responsibility to explain all the safety regulations / instructions to his employees. All the Contractors and their employees must ensure the following. 3.1.1 3.1.2 3.1.3 3.1.4 3.1.1 General Loss Control Rules Hazard Communication Movement Inside Refinery Dos & Donts General Loss Control Rules:

Numaligarh Refinery have some general Loss control rules, which will be reviewed after a periodic interval. All concerned should obey these Loss Control Rules. 1. 2. 3. Every employee / visitor / contractor / contractor employee must observe safety rules / precautions and insist on its observance by others also. Smoking is strictly prohibited inside Refinery & Marketing Terminal Premises. Carrying of matches or any other means of ignition source is strictly prohibited in Refinery & Marketing Terminal Premises. Before entering the Refinery & Marketing Terminal Premises, matches and lighters must be deposited at the Security Main Gate. Do not wear loose clothing like Dhoti, Tie, etc in plant area as it is dangerous near running machinery. Wear cotton protective suits. Synthetic cloths may generate static electricity, which can be source of ignition in hydrocarbon processing plant. In case of any accident / fire incident / dangerous occurrence, immediately report to your supervisor / guide and telephone Fire & Safety dept at Tel: 333/444. Get first aid promptly at Occupational Health Centre. Dont touch any item inside the Refinery and carry out any job / operation without proper authorization. Before the start of any job be sure you know how to do it safely. If in doubt, ask your supervisor and do not start the activity till you are fully aware of the job safety plan. Fire fighting and safety equipments must be kept in designated places and access to be kept unobstructed. Only Diesel driven vehicles fitted with approved spark arrestor are allowed in designated roads inside the Refinery & Marketing Terminal Premises. All stairways, platforms and walkways must be kept clear at all times.

4. 5. 7.

8. 9. 10. 11. 12.

(GCC annexure no. 8)

13. 13. 15. 16. 3.1.2 1. 2.

If working in an isolated place, keep in touch with the person designated by your supervisor. Ensure conspicuous display of activities in progress or updated job status suitably at the entry point of isolated and confined work place eg. Opening of vessel, column, etc. Mobile phones / Cameras are strictly prohibited inside the refinery complex. Non-sparking tools must be used in Hydrogen / LPG handling areas. Movement inside Refinery / Marketing Terminal Premises Always use walkways instead of short cuts. No one should walk through or across any operative units unless their duties require them to do so. Walking on or over any rolling item, mechanical roller or conveyor is prohibited. Avoid walking on railroad tracks. Passing under railway wagon as a short cut is dangerous and strictly prohibited. Dos & Donts NO WORK is to be started until permits are obtained. When work is completed, all le ft over junk and tools are to be removed to the proper / designated places. A guard may not be removed or adjusted while machinery is not operation. Guards must be replaced before machinery is put back into operation. All the tools to be used on job should be of good quality and good condition. Defective tools are dangerous. Dont leave tool or material from where it may accidentally drop on persons below. During unit shutdown if ladders, grating or handrails are removed safety ropes must be placed around the opening to eliminate the danger of fall. Before starting excavation inside the refinery approval must first be obtained to avoid any possible damage of electrical cables or pipelines. The excavation more than 1.5 m deep must be properly shored up before any employee is permitted to work on it. Goggles or shields must be used when working on emery wheels, brushes, chipping etc., or any other circumstances where there are possible eye hazards. No clothing or any inflammable material is to be dried out on steam lines or any other hot equipment. Personnel handling corrosive chemicals such acid, caustic soda etc must wear Protective clothing & equipment. Gas masks, if required, can be obtained from the F&S. Drums, full or empty may not be used as worked benches or supports for any job, or in place of ladders.

3.1.3 1. 2. 3. 4.

5. 6

7 14 15 18.

(GCC annexure no. 8)

21. 22. 24. 25. 27. 28. 29.

When a person is working in any vessel in the immediate vicinity of operating units, one person must be stationed at the opening of the vessel as a watchman. Acetylene, Oxygen Cylinders must not be taken inside a Closed Vessel under any circumstances. Torches always be taken outside the vessel for lighting & when not in use. It is strictly prohibited to use any grade of petrol or any other inflammable liquid or corrosive chemicals such as caustic soda or acid for cleaning purposes. Transporting or storing of petrol / diesel or light products or corrosive chemicals etc. in any open container is strictly prohibited. Do not transport samples by cycles, which are not equipped with special carriers. Walking on pipelines is prohibited for both insulated and un-insulated Pipeline and shall be considered as major violation of safety norms. Use of Owners Facilities : Because of limited facilities Contractors employees are not normally permitted to use the Refinery locker rooms, mobile canteen or sanitary facilities provided for Owners employees.

30. Lost and Found : Enquiries pertaining to lost and found property may be made at the
Security Section. Article found by an individual are to deposit in the Security Section.

3.2

HOUSEKEEPING

3.2.1 Housekeeping is an important aspect towards maintaining a healthy & safe work environment inside any Industry. If proper housekeeping can be maintained, lots of proble ms are automatically resolved. The Contractor therefore must ensure for removal of scrap, inflammable material, waste and debris at appropriate interval including proper storage of materials and equipment. The debris, scrap and other unwanted materials generated out of the activities carried out by the Contractors must be removed from site and shifted to the designated location or as instructed by EIC. The Contractor may ensure the following. Ensure proper storage of both Owners / Contractors materials & equipment at site used for carrying out the maintenance or construction job. Remove the loose materials, which are not required for use. Accumulation of these at the site can obstruct means of access to workplaces and passageways. Scrap generated out of the maintenance job should also be removed. Workplaces and passageways, that are slippery owing to oil, grease or other causes, should be cleaned up or strewn with sand, sawdust, ash etc. The workplace to be kept clean on continuous basis. Even for continued nature of work the work place must be cleaned not later than every four hour basis, non compliance of which shall be treated as major violation of safety norms.

(GCC annexure no. 8)

Before offering a completed job for final inspection/acceptance Contractor must ensure that all maintanance waste, scrap and other disposable items are removed from the workplace. Failing the same will call for rejection of inspection call and the contractor shall be penalised for the wastage of inspectors time through necessary recovery from their bill. All disposable material and scrap shall be dumped in the specified location only and panel recovery shall be made if found dumped in other location. It may be noted that in all the item rate contarct housekeeping is a part of the activities and as such deduction will be made in case of non-compliance.

3.2.2. Worksite Inspection Claerance Report The following report to be attaeched with the final bill. The report should be filled up and signed after joint inspection after completion of work. Inspection should be carried out joinly by the represenataives of EIC, production deptt or area in charge and contractor represenataive. i Formate for worksite Inspection Clearance report Time

Inspection Date

LOA no Name of the Work / Cleaning Status Worksite Workable Material Stacked properly Left scattered Scrap Material Transported to scrap yard : Yes / No Left out at site Waste Material Transported to waste yard : Yes / No Left out at site Name of Representative Site I/C - Contractor EIC - Maintenance Area I/C - Operation : Yes / No Signature : Yes / No : Yes / No : Yes / No

(GCC annexure no. 8)

3.3

EMERGENCY PROCEDURES

Emergencies like fires, explosion, leakages or accidents may occur at any time and in any case if contractors personnel notice such abnormality he should immediately inform nearby NRL employees or Fire Station. He may use any of the following modes of communication to intimate Fire Station / Occupational Health Centre about the incident / accident. i ii iii iv v Intercom telephone to Fire Control room 333/444 Breaking MCP (Manual call point) VHF Channel-8 PA system Occupational Health Centre ( Ph 222) in case of injury

However, as a responsible person he should use portable Fire Fighting media in case of Fire and inform immediately the nearby Owners representative / Fire Station. 3.3.1 Siren Code: To communicate during emergency, NRL has following siren code: : No siren : Waling sound for 2 minutes : In case disaster wailing siren will be sounded for 2 minutes thrice at a gap of 2 minutes in subsequent blowing. : 2 minutes straight siren

i Minor fire ii Major Fire iii Emergency Iv All clear 3.3.2

Important Procedures to be observed during Emergency If the Contractors employees notice any oil leak or fire, he should immediately report to Owners representatives or Fire Station by using any one of the communication mode mentioned above and stop all the jobs. On hearing siren immediately work should be stopped, shut off the engines, such as welding machines and take advise from owners representatives. Those who are using firewater for any purpose must immediately stop using the same and must shut off the hydrant valve from which water being taken. Only when the all-clear siren is blown work should be resumed. Fresh permits should be taken before commencing work in such cases. Assist owner personnel in mitigating emergency situation as per advice. Any contractor who is driving vehicle when the Fire Siren Sounds should park his vehicle at a suitable location away from the site of Fire.

4.0 4.1

MAINTENANCE / CONSTRUCTION ACTIVITIES EXCAVATION

(GCC annexure no. 8)

Any excavation work inside the Refinery & Marketing Terminal Premises may affect underground sewers / telephone lines / cables / pipelines as a result of which there may be Fire & Explosion Accident or shutdown of the Plant. Any excavation within the limits of the refinery whether carried out by earth moving equipment or hands tools, requires an excavation clearance permit. It must be initiated & signed by Owners representative and other depts. as per procedure. The basic guidelines for excavation is as under: 4.1.1 General Provisions: Entire requirements as per IS-3764 & OISD 192 & 207 guidelines should be followed. All excavation work should be planned. The method of excavation and type of support work required should be decided considering the stability of the ground & affect on adjoining buildings, roads, underground pipes, cables or any other structures. All excavation work should be supervised and inspected for any defect regularly. Safe angle of repose while excavating trenches exceeding 1.5m-depth upto 3.0m should be maintained. Based on site conditions, provide proper slope, usually 450 ,and suitable bench of 0.5m width at every 1.5m depth of excavation in all soils except hard rock or provide proper shoring and strutting to prevent cave-in or slides. Don't allow vehicles to operate too close to excavated area. Barricade should be provided. Contractor shall not make any underground road crossing without the specific prior approval of the Owners representative. The Owners representatives shall make alternate arrangement for emergency movement of fire tenders. Area drug-up will be kept with Road closed barrier. Side berm of Road should invariably be excavated manually.

Dumping of excavated earth should be done at the designated area only. Penalty will be imposed in case of non-compliance. Checklist to be prepared and to be
submitted to EICs before commencement of any excavation.

4.1.2

Checklist for Excavation Clearance

Sl
i. ii.

ITEM
Whether excavation hot work permit is taken? Compliance status of precautions suggested in the permit. 1 2 -------

REMARKS

iii. iv. v.

Whether barricading with glowing caution board is provided? Condition of the area where excavated earth is to be dumped. Others

Signature of Contractors Site In charge

Signature of EIC

4.2

LADDERS AND SCAFFOLDS


(GCC annexure no. 8)

Accidents are also caused by the ladders falling or the climber losing his balance or failure of scaffolds. As such, utmost care should be taken for these two items normally used extensively for maintenance and construction purpose inside the Refinery. Some of the safe practices as listed below are to be observed before commencement of work. i Make sure that ladder is not defective or broken and is not a repaired one. All ladders used must be sound construction and the right length for the job in hand. The free length must extend by 1.5 meters above the point of landing but should not be more than 1/4th of the ladder length. No portable single ladder shall be over 9 meter in length. Short ladder must not be tied together to give greater lengths. All ladders of 6 m or above should be tied to the structure on which they are resting to prevent from slipping. If they cannot be fixed with reasonable security, a worker must be stationed at the base of the ladder to foot it to prevent slipping. Ensure that the ladder is placed at a safe angle to prevent slip or fall back. Metal ladders may not be used for electrical work. Every member of scaffolding must be of sound construction. Steel planks used in scaffolds should be carefully inspected and should be tied on both sides with suitable fixing arrangements to the pipes. Scaffolding must not be overloaded. The Steel pipe & clamp to be used must be of good quality. The spacing between the vertical & horizontal members of the scaffolding should not be more than 1.5m and 1 meter respectively. The scaffolding should be further strengthened with cross bracing and stays. The scaffolds should be provided with short climbs ladders for safe ascending / descending of workmen in the job. Only those men who are well trained / experienced in erecting scaffolding should be engaged for scaffolding work. The men working in the actual erection / dismantling of the scaffolding and all persons using the scaffolding must use suitable PPEs. Bamboo or other flammable material is not allowed inside refinery for any type of scaffolding work other than specific purposes. Every opening in the floor of a building or in a working platform shall be provided with suitable means to prevent the fall of persons of materials by providing suitable fencing or railing. The Contractor or his representative shall check the approach platform to scaffolding for correctness and shall put a tag with signature that it is checked by them and found as per standard scaffolding norms. If required, necessary certificates regarding stability of such arrangement should be taken from the competent person before it is put to use.

iii.

iv v

ii

iii

iv v

vii

4.3

VEHICLE MOVEMENT

Vehicles are always a probable source of ignition and as such it is considered as a hazard. In petroleum refining installation, presence of hydrocarbon or other inflammable vapour cant be ruled out. A minor source of ignition may cause fire & explosion and as such (GCC annexure no. 8)

movement of vehicle inside the Refinery is to be controlled. With this in mind vehicles shall normally be kept outside the Main gate and a limited number of vehicles will be allowed to ply. No petrol engine driven vehicle is allowed to ply inside the Refinery. Motorcycles & Cycles should also be parked in the designated area outside the Main Gate. However, some vehicles / mobile equipment, etc required for carrying out operation, maintenance & project activities may be allowed to ply inside the Refinery after certification with suitable justifications by the Engineer In-charge. Vehicle Owner & Driver of the vehicles, which are allowed to ply inside the Refinery Premises, must ensure to comply the following regulations. All relevant documents like RC, Insurance, License, PUC, Road tax clearances etc should be kept in the vehicle. 4.3.1 4.3.2 4.3.3 4.3.4 4.3.5 4.3.6 4.3.7 4.3.8 Permit for Vehicle & Driver Dress code for Driver & Licensee Fire & Safety Training Diesel Vehicle / Spark Arrestor Designated Parking Place Speed Limit Designated Route / No Entry Precautions / Regulations for Heavy Vehicles

4.3.1 Permit for Vehicle & Driver:


Vehicle Pass for contractors: a. Modality: Vehicle pass is not issued to personal cars used by contractors for their outside movement. However, if used for site activities (truck, dumper, maintenance van, etc), gate pass is issued for such vehicles on recommendation from NRL EIC. Only Diesel driven vehicles fitted with CCOE approved spark arrestors will be given gate pass. Validity: Initial for a maximum period of 03 month, which may then be extended further on recommendation from NRL Engineer In-Charge. Format: Printed format available with CISF. Gate pass of driver will be as per procedure for contractors workmen, based on application along with all relevant documents. However few specific requirements are also shown here. Signatories (in sequence): Signatures of Contractor, NRL EIC, P&A, CISF. Necessary documents: Completely filled up format along with sign and seal of all signatories. Copy of RC, Insurance, PUC Certificate, Fitness Certificate. Copy of valid Driving License of the driver. The owner must apply for entry pass both for vehicle and driver to CISF through P&A in the prescribed format attaching all necessary documents. All vehicles used inside the Refinery must be mechanically sound and having a current vehicle registration applicable as per Motor Vehicle Act. No unauthorized person other than the authorized driver of that vehicle is permitted to drive the vehicle. Action may be taken against the owner in case it is violated.

b. c. d. e. f.

(GCC annexure no. 8)

4.3.2 Dress Code for Driver & Licensee: 4.3.3 The driver must have valid driving license and must wear uniform.

Fire & Safety Training: Training on Fire & Safety is imparted to all Drivers / Helpers and after the training program, Safety Training Card is issued to the Drivers. The Drivers must keep this Safety training card with them. The Training card will be ceased if any Driver is found violating the safety instructions. Drivers having the formal permit must ensure to comply the following: Adherence to speed limit Actions in case of emergency siren Safety precautions to be exercised while driving the vehicle inside Refinery.

Regular Safety briefing is also normally carried out for the Drivers / Helpers by the Company employees. 4.3.4 Diesel Vehicle / Spark Arrestor: Only diesel engine driven vehicle having CCOE (PESO) approved spark arrester is allowed to ply inside the operational area. The Spark arrestor will be checked at Entry by CISF. Permit of the Vehicle plying without proper spark arrester may be ceased. NRL may provide the spark arrester, if available, on chargeable basis. 4.3.5 Designated Parking Place: Contractors and their employees should not park motor vehicles or other mobile equipment in any manner that will block Fire Hydrants, Fire Fighting / Protection Equipment & Alarm system and access to Building, Walkway. Etc. Vehicles may not be parked where they are likely to impede the movements of other vehicles in the Refinery and care must be taken when parking near railway tracks to see that sufficient clearance is allowed between vehicles and locomotive / trucks. The driver should be near to the vehicle always when parked inside and in no case he should take out the key of the vehicle with him so that in case of emergency vehicle can be moved to safe place. Bus should stop only in the designated location / Bus Stop. 4.3.6 Speed Limit: All vehicles entering or leaving the Refinery must come to complete halt at the Security Gate for checking by the Security Staff. The maximum speed limit of any vehicle inside Refinery is 25 KM /Hr.

(GCC annexure no. 8)

4.3.7 Designated Route / No Entry: Roads close to the Critical Units are not permitted to use by any type of vehicles. Contractor / Driver must make themselves aware of these traffic rules. 4.3.9 Precautions / Regulations for Heavy Vehicles: While carrying out various operation, maintenance & project related activities inside the Refinery Premises, Contractors are required to use truck, tractor, trailer, damper, etc. In order to prevent any untoward incident out of the operation of these vehicles, Contractor must follow the following guidelines. Contractors trucks and other mobile equipments should be built / constructed so as to prevent material from falling off the mobile equipment on the Refinery roads. If the material does fall from contractors equipment, the contractor shall remove material from the road immediately. These equipments like must be maintained in good conditions. Hanging load on sides and at rear of vehicle is prohibited. If at all it is unavoidable, permission is to be obtained from EIC. Contractors must not refuel gasoline or diesel engine driven vehicles. When refueling is to be done inside the unit during turnaround, a special permission should be obtained from the EIC / F&S Section. No vehicle shall be loaded beyond its Safe Working Load (SWL) capacity. In case of any fire, all roads should be cleared for the movement of Fire Tenders & Rescue Vehicles. Over taking is strictly prohibited inside the Refinery Premises. Incident on violations of traffic rule within the Refinery premises if noticed will be strictly dealt with.

4.4

ELECTRICAL SAFETY

Numaligarh Refinery Limited deals with product like Naphtha, SKO, Diesel and Hydrogen, which are very hazardous in nature in regard to flammability. The ignition point i so low that s huge fire may occur with slightest of spark. Hence while dealing with electrical equipment / installation extreme care needs to be taken in terms of installation as well as operation. Hence ELECTRICAL SAFETY is prime requirement while executing any works inside the refinery. The subsequent clauses and sub clauses will give a brief idea about the system and procedure needs to be followed for operation of electrical equipment or running a electrical system.

4.4.1 Safety Standard: Applicable standards for Electrical Safety are: i. OISD standard ii. Indian Electricity Rule 1956 (GCC annexure no. 8)

iii. IS standard 4.4.2 Electrical License: Only persons having valid licenses should be allowed to work on electrical facilities. The person who had undertaken contract for electrical installation work must possess Electrical contractor license. The person who supervises any electrical installation work must posses Electrical supervisor license based on the voltage level. The person who performs electrical power connection must possess Electrician work permit. The document must be furnished before commencement of any such job. 4.4.3 Procedure for Temporary Electrical Power Connection: Owner may supply power to the Contractor from the nearest substation at one point. The Contractor have to make his own temporary installation including temporary cable as per guideline stated below following the Indian Electricity Rule 1956 and OISD GN 192 for Construction Safety. The Contractor shall dismantle at his own cost the installation including temporary cabling etc. after completion of job failing which penal recovery, as deemed fit by the owner will be imposed. The following are the minimum requirement for the Contractor electrical installation without which power connection will not be provided. Once completed, the Installation checked & certified by licensed supervisor. o The installation to be protected with proper shed to prevent ingress of water. The SFU, bus bar chamber must be in metallic structure. The SFU must be provided with HRC fuse. The metallic stand / chamber must be earthed by using 2 nos of 3 meter long 65 mm dia GI earth electrode using minimum 25x3 mm G I strip. All non-current carrying metallic part needs to be connected to earth. Static energy meter alo ng calibration certificate needs to be installed. Required numbers of Fire bucket & Fire extinguisher is to be installed wherever required. The danger board must be displayed prominently. Authorization chart mentioning the name of authorized person to be displayed. Artificial respiration chart to be displayed. All Isolation switches are well accessible. And the entire Installation area to be well illuminated. All spare holes of the switchboard to be plugged. Wiring in the installation to be neatly dressed and all cable must be armored with proper size glands and lug.

(GCC annexure no. 8)

i.

After completion of installation, the Contractor must submit the application for temporary electrical connection along with test report as per the prescribed format.

ii. The Owner will designate engineer for inspection of the said installation and power supply will be provided only after compliance of all safety requirements. Any delay on this account is attributable to the Contractor. iii The addition of any load beyond the approved load must be intimated to in same format of application along with test report. The same needs to be inspected by owners Engineer. Violation of above procedure may liable for power disconnection. iv The Owner from time to time will designate Engineer for checking of the installation and any non compliance found must be complied within a week failing for which power will be disconnected. v The Contractor will maintain checking of the Installation every fortnightly and record the same in a register. Owners Engineer will review the register. 4.4.4 General Safety Precautions: No person should be allowed to work on live circuit. For power connection from Existing Refinery Electrical system, permit to be obtained from Electrical SIC and job needs to be carried out as per his written instructions. Before obtaining permit, Insulation Resistance test to be carried out and report to be furnished to Electrical Shift In charge .The Contractor must furnish all the document as per QAQC procedure of the Electrical works. All temporary switchboards put up at work site should be suitably protected from rain and the level of it should be enough to avoid contact with water due to water logging. Use only proper rated HRC fuses. Dont overload any equipment or system. Overloading of equipment may create overheating which ultimately led to fire hazard. ELCB for all temporary connections must be provided. Use insulated 3-pin plug tops. Industrial type extension boards and Plug sockets are only to be used. Use spark-proof / flame proof type electrical fittings in Fire Hazard zones as per area classification under OISD-STD-113. All temporary cables should be laid at least 750 mm below ground and cable markers should be provided. Proper sleeves should be provided at road crossings. Termination should be done using glands and lugs of proper size and adequately crimped.

(GCC annexure no. 8)

Illuminate suitably all the work areas. Hand lamps should be of 24V rating. All switchboards should be of steel only. Incoming source should be marked. Fire extinguishers (DCP/CO2 /Sand buckets) should be kept near switchboards used for construction purposes. Don't use water for fighting electrical fires. Electricians should be provided with approved and tested tools, and personal protective equipment such as rubber gloves, mats etc. RCCB or ELCB should be provided as per Indian Electricity Rules used wherever required. A Residual Current Operated Circuit Breaker (RCCB) or Earth Leakage Circuit Breaker (ELCB) protects a human being to the widest extent. Notices displaying important electrical safety information should be kept exhibited at suitable places:

4.6

DEMOLITION

Demolition of any building or structure might cause accident or damage property. As such, all necessary precautions, methods and procedures should be adopted for demolition and disposal of waste or residues. The work should be planned and undertaken only under the supervision of a competent person after obtaining necessary permit. All hazards and risks involved in the process must be identified. A duly approved job safety plan must be available with the Contractor before commencement of any demolition job. Before any demolition work is commenced and also during the progress of the work, all roads and open areas adjacent to the work site shall either be closed suitably protected. All electric, hydrocarbon and utility service lines near the site should be shut off or adequately protected against damage before work commences. As far as practicable, the danger zone round the site should be adequately fenced off. Demolition activities should not be continued under adverse climatic conditions such as high winds, which could cause the collapse of already weakened structures. Structures should not be left in a condition in which they could be brought down by wind pressure or vibration.

4.5

WORK OVERHEAD / HOSTING EQUIPMENT

Accidents do happen while working overhead or due to failure or unsafe use of hoisting equipment. As such, adequate care must be taken to prevent it. The following are some of the precautions to ensure safety of the workmen engaged by the Contractor.

(GCC annexure no. 8)

Contractors involved in handling of any material overhead must install necessary barricades, warning signs or take any other steps necessary to prevent others from walking / standing beneath the load. All equipments like crane, chain blocks, sling, rope including all other material handling equipments must have valid load test certificates. If handrails are temporarily removed from platforms, stairways, etc., the resulting opening should be protected by extending rope line or by any other suitable device. Contractors must safeguard their workmen on all overhead work by ensuring suitable construction and erection of ladders & scaffolding. Contractors must also take measures to safeguard person on ground against objects falling from the work above. Hoisting machines, tackles including their attachments, anchorage & supports must conform to the good mechanical construction, sound materials and adequate strength and free from patent defect and shall be preserved in good condition. Every crane driver or hoisting appliances operator shall be properly qualified and no person below the age 21 years should be in charge of any hoisting machine. Every hoisting machine and all gears shall be plainly marked with the safe working load. No part of any machine or gear shall be loaded beyond the safe working load. In case of owners machine, the safe working load shall be notified by EIC. For Contractors machines, the Contractor shall notify the safe working load to EIC. Motors, gearing transmission, electric wiring and other dangerous parts of hoisting appliances should be provided with safe guards. Permission must be obtained from EIC before any person is allowed to work on an asbestos roof with all fall arresting appliances. When working on asbestos covered roofs, proper boards must be used to support your weight-crawling boards or cat ladders.

ii. iii. iv

vi vii viii vi ix

4.8
4.8.1 i.

USE OF OWNERS EQUIPMENT & MACHINERY


Use of Owners Equipment: Owners equipment must not be handled or tampered with by the Contractor & Contractors employees. Owner may grant permission to Contractor to operate his equipment, if so require, but Contractor shall not use Owners equipment and tools without obtaining permission from Owners representative. Contractor shall assume full responsibility for proper care of Owners equipment and tools, which are made available to them for the execution of their work and ensure to return such equipment and tools in good working order. Owner will recover from Contractors full cost of repairs to or replacement of equipment or tools in the event some damage is occurred due to improper use while in Contractors custody.

ii.

(GCC annexure no. 8)

iii. iv. v

Contractor is not permitted to make use of the Companys transport, unless special permission is obtained from competent authority. Work of private nature using Companys or Contractors equipment and / or materials is not to be performed in the Refinery site. Tie -in to Owners Equipment / System : Contractor shall not open or tie -in their work into Owners existing pipeline, equipment, sewer systems, electrical power circuits, and other process equipment without specific approval from the Owners representative. Safety Equipment : All Contractors must return the safety equipment loaned to them as soon as the work is completed. Loss or damage to this equipment will be charged. Safety equipment, barricade ribbon, no entry sign board, etc given during any job as per job safety plan must be removed immediately once job is over. Continuing with such equipment even after completion of work shall also be treated as violation of safety norms.

vi

4.9

TEMPORARY OFFICE / SHED

Temporary construction inside Refinery / Marketing Terminal Premises is normally not permitted. However, for a specific period if such shed is required for any construction / maintenance job, it may be permitted provided it meets some specific requirements apart from meeting the requirement of IS 8758. Therefore temporary construction should be done once it is approved by the EIC. In general temporary construction should have access, exit & entry and fire protection facilities. Normally temporary sheds will be allowed only in the hillock east of Fire Station. The following are to be followed for getting permission. i The Contractor should submit formal application for making temporary shed inside Refinery / Marketing Terminal to EIC who in turn take approval from Maintenance Planning. MP will route it Civil Maint, Electrical Maint and F&S for comments. The details like work order reference, purpose, size & shape, materials of construction, duration, location, power requirement & single line diagrams, etc should be submitted to EIC in the format indicated below. The shed so constructed should not be at the cost of safety, security or aesthetics. Torn / rusted / repaired items should not be used for construction. The Contractor must ensure housekeeping aspect. Power connection should be done only after approval by Electrical Maintenance Section. Format / Checklist for applying for Temporary shed Construction: Description Name of the Contractor / Contact person / Contact details Description of the Job Name of the Department / Name of EIC Purpose for which the shed is required. Location should be made in a plot plan showing distances from all Remarks

ii

iii. 4.9.1 Sl. 1 2 3 4 6

(GCC annexure no. 8)

7 8 9 10 11 12

major structures, hazardous units etc. Size & materials of construction of the shed. (enclose sketch) Single line diagram. (enclose sketch) Duration / timing of work inside the shed. Approximate duration for which the shed is required. Fire Protection Measure, if any. An undertaking to the owner that the temporary office shall not be used for any other purposes other than execution or managing execution of specific work as per agreed contractual terms with the owner.

5.0

STATUTORY / OISD GUIDELINES:

Contractors and their supervisors must acquaint themselves with all the relevant statutory guidelines like Factories Act and Assam Factories Rule, Indian Explosives Acts and Rules, Petroleum Acts and Rule, Indian Electricity Acts and rules, relevant IS codes, etc. relating to safety while working inside a hazardous industry like Refinery, Marketing Terminal & LPG Bottling plants. Copies of such statutory guidelines must be available with the Contractor as ready reference. Copies of OISD guidelines 105, 113,155, 192, 207, etc may be made available as and when required for reference by the Contractors.

--------------------------- x ---------------------------

(GCC annexure no. 8)

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NUMALIGARH REFINERY LIMITED General Purchase Conditions (Indigenous) Definition : 1. 2. 3. NRL means Numaligarh Refinery Limited. Vendor means a Person or Firm or Company, to whom the order is addressed, for supply of goods and/or services. Banker : Unless otherwise specified, NRLs banker at Numaligarh shall be : State Bank of India, NRL Complex, P.O. NR Project, Pin : 785699, Dist. Golaghat, Assam. Bank Code : 5377. Price Basis Prices are to be quoted on FOT NRL Site, Numaligarh basis (or, FOT NRL Guwahati/New Delhi/Calcutta basis, as the case may be) showing break-up of taxes, duties, packing & forwarding, freight and transit insurance charges, (all in % age). Quoted prices shall remain firm and fixed till complete execution of the order. Unless otherwise specified/agreed, the payment term shall be 100% within 30 days of receipt and acceptance of goods. All weights and measurements recorded by NRL on receipt of materials shall be treated as final and binding. For Steel Items, 0.5% qty. tolerance for weigh bridge scale variation or, std. rolling tolerance (as applicable) for sectional weight measurements shall be permissible. Unless otherwise agreed upon, transportation of goods upto the specified destination shall be in vendors scope. Unless otherwise specified, all LR/RR etc. must be in the name of Numaligarh Refinery Limited and not Self. Any demurrage or wharfage paid by NRL to the carriers due to consignments being booked as Self will be recovered from the vendor. No consignment shall be booked on Said to Contain basis. If so, it will be at vendors own responsibility and risk. All consignments must be securely and appropriately packed and should conform to Standard Material Transport Regulations. The vendor will be held liable for any damages to the goods due to insufficient or defective packing as well as for corrosion due to insufficient protection. Each package shall be clearly marked with indelible paint with the Purchase Order No., From (Name & Add.), To (Name & Add.), Destination, Item Net & Gross Weight, Case No. (Sl. No. of Total Cases) & Dimensions, and shall contain copies of despatch documents and packing list. Details given in the Packing, Marking, Shipping and Documentation Specification for Indigenous Materials wherever enclosed with a Purchase Order, shall be strictly followed. Test certificate of representative samples conforming to PO specifications from the manufacturer/Govt. approved laboratory/NRL nominated agency must be furnished alongwith supplies. In case of 3rd Party Inspection, the Inspection Reports must accompany all despatch documents as well as supplies. Vendor shall guarantee NRL against any and all defects in design, workmanship of material and performance for a period of 12 months from the date of commissioning/installation or 24 months from the date of last despatch, whichever expires first. Should any defects develop during the guarantee period, it should be remedied promptly free of cost by the vendor and all expenses for transportation of goods necessitated for such repairs or replacement shall be borne by the vendor. The guarantee period for such repaired/replaced goods shall again be 12 months from the date of commissioning/installation. Transit insurance shall be in NRLs scope only when specifically agreed upon. In such cases, vendor shall intimate despatch details and value of goods in advance per fax for transit insurance coverage. Unless otherwise specified, in case of payment through bank, respective bank charges shall be to respective account. The vendors offer shall be valid for acceptance for a period of 90 days from the final due date of the enquiry. Page 1 of 2

1.

2. 3. 4. 5. 6. 7.

Firm Price Payment Term Weights & Measurements Qty. Tolerance Transportation Despatch

8.

Packing, Marking Shipping & Documentation

9.

Test Certificate

10.

Guarantee

11.

Insurance Charges Bank Charges Offer Validity

12. 13.

Page 2 of 2
[ NUMALIGARH REFINERY LIMITED General Purchase Conditions (Indigenous) ]

14.

Taxes & Duties

In case of applicability of Excise Duty (ED), relevant ED paid challan-cum-invoice must accompany supplies. For claiming Sales Tax, particulars of Sales Tax registration certificate shall be furnished alongwith invoices. Statutory variation in taxes & duties within the contractual delivery period shall be borne by NRL. However, in case of delay on a/c of vendor, any new or additional taxes & duties imposed after the contractual delivery date shall be borne by the vendor. NRLs CST Regd. No. : GAU(C )/C-2705. PAN No. : AAA CN 6984B Excise Regd. No. : 1/CH-27/GLT(060202)/94; ECC : 060204001P; Excise Range : Golaghat 1 (Assam); Division : Jorhat (Assam); Collectorate : Shillong (Meghalaya). The delivery period quoted/agreed shall be strictly followed. Failing supplies in time, NRL reserves the right to cancel the order and take alternative procurement action solely at the risk and cost of the vendor. In case of delay in execution of the order, NRL may at its option, recover from the vendor price reduction of 0.5% of the value of delayed goods per week of delay or part thereof subject to a maximum of 5% of the total order value of goods. Repeat Order shall be acceptable to the vendor within 6 months from the date of the Basic Order at the same prices, terms & conditions as that in the Basic Order. Part Order shall be acceptable to the vendor. However, the quantity mentioned in the enquiry documents for each item shall be ordered on one vendor. All applicable lumpsum charges, if any, shall be pro-rata on value basis. NRL reserves the right to make changes at any time in quantities of items ordered or in specification and drawings. If such changes cause an increase or decrease in the amount due or in the delivery period, an equitable adjustment shall be made. Any claim for adjustment under this provision must be assessed within 10 days from the date when the changes are ordered. NRL reserves the unfettered right to reject any or all offers without assigning any reasons thereof. Any dispute whatsoever in any way arising out of or relating to a Purchase Order shall be referred to arbitration of the Chief Executive of Numaligarh Refinery Limited or, to the sole arbitration of some person nominated by him. There shall be no objection if the arbitrator so appointed happens to be an employee of NRL. The award of the arbitrator shall be final, conclusive and binding on all parties. Any dispute relating to the purchase of goods between NRL and vendor shall be subject to the jurisdiction of a Court of Law situated in the State of Assam. In the event of order being placed, the vendor shall acknowledge receipt and acceptance in toto to the Purchase Order by signing and returning the duplicate copy within 10 days from the date of the order, failing which, the Purchase Order shall be deemed to have been accepted by the vendor in toto. Invoices and other original despatch documents in case of direct payment and advance copies of despatch documents in case of thro Bank payments, shall be sent to the Finance, Commercial & Materials Deptt. of NRL individually. In case of conflict between these General Terms & Conditions and any other special or typed conditions agreed to for a particular Purchase Order, the latter shall prevail to the extent applicable. The Purchase Order shall not be assigned by the vendor to any other party without prior written permission from NRL. Vendor shall arrange for supply and despatch in strict conformity with the control regulations applicable and after obtaining permits, if any, under the regulations in force from time to time. The existing policy of the Government of India with regard to Purchase Preference to Public Sector Enterprises shall be applicable. ***

15.

Delivery Period & Delayed Delivery

16. 17.

Repeat Order Part Order

18.

Changes in Terms & Conditions

19. 20.

Right of Rejection Arbitration

21. 22.

Jurisdiction Acceptance of Order

23.

Distribution of Documents Conflict among other Terms and Conditions Non Assignment Control Regulations Govt. Policy

24.

25. 26.

27.

BHARAT PETROLEUM CORPORATION LIMITED Central Procurement Organisation (Refineries)


FORM B FORMAT FOR ACCEPTANCE, COMPLIANCE, DEVIATIONS AND EXCEPTIONS A B C NAME OF WORK : COLLECTIVE RFQ No. / E-tender Ref. No. NAME OF BIDDER : TABLE 1.
Sl. No. 1 2 3 4 5 6 Note:- Bidders are required to confirm acceptance of all terms and conditions mentioned in the tender document. Signed, stamped and scanned copies of tender RFQ, Scope of Work, and special Conditions of Contract (SCC) are to be uploaded in the web. The format given above in Table 1 (given above) is to be filled for all other documents. Any deviations, taken may be stipulated deviations in the format given in Table 2 (given below). DOCUMENT WITHOUT ANY DEVIATIONS GENERAL CONDITIONS OF CONTRACT TECHNICAL SPECIFICATIONS ANNEXURES AND DRAWINGS ACCEPTED WITH DEVIATIONS

RIM SEAL FIRE PROTECTION SYSTEM AT NUMALIGARH REFINERIES LTD. CRFQ NO. 1000164021. E-tender Ref. No. 9095.

TABLE 2.
DEVIATIONS/ EXCEPTIONS Sl. No. 1 2 3 I/We confirm that I/ we have studied all the Terms and Conditions of the RFQ/ tender document, including Scope of Work, Special Conditions of Contract (SCC), General Conditions of Contract (GCC), drawings, annexures, etc., and confirm our acceptance of the same except for the clauses mentioned above in this deviation form. In case our offer is successful, we will submit hard copies of all documents duly signed and stamped on all pages. Bid Document Reference Page Clause Subject Deviation

___________________________ SIGNATURE WITH NAME & ADDRESS, SEAL AND DATE.


Note: 1. 2. Filling up and submission of this form is mandatory. If a document is accepted without any deviation, the vendor is required to put a tick mark in the respective column against the document. If there are deviations, the vendor is required to put a tick mark in the respective column against the document and indicate the deviation(s) in the format given for indicating the same. Successful bidder is required to submit hard copies of all documents duly signed and stamped on all pages.

3.

BHARAT PETROLEUM CORPORATION LIMITED Central Procurement Organisation (Refineries)


INSTRUCTIONS TO BIDDERS ON E-TENDERING

1.0

GUIDELINE FOR E-PROCUREMENT SYSTEM:

Bharat Petroleum Corporation Ltd. has gone for online submission of bid through e-procurement system on https://bpcl.eproc.in. Bidders are advised to read the Instructions for participating in the electronic tenders directly through internet (Bid Submission Manuals are available on the above mentioned e-procurement site). To participate on tenders hosted by BPCL on e-procurement site, bidders are required to have a digital certificate and do Enrollment (Register on site) by creating one User Id on the above site. Bidders shall make their own arrangement for e-bidding. The Un-priced Technical Bids along with all the copies of documents should be submitted in e-form only through BPCL e-Procurement system. Before the bid is uploaded, the bid comprising of all attached documents should be digitally signed using digital signatures issued by an acceptable Certifying Authority (CA) in accordance with the Indian IT Act 2000. If any modifications are required to be made to a document after attaching digital signatures, the digital signature shall again be attached to the modified documents before uploading the same. Late and delayed Bids / Offers after due date / time shall not be permitted in E-procurement system. However if bidder intends to change the bid already entered may change / revise the same on or before the last date and time of submission deadline. No bid can be submitted after the last date and time of submission has reached. The system time (IST) that will be displayed on e-Procurement web page shall be the time and no other time shall be taken into cognizance. Bidders are advised in their own interest to ensure that bids are uploaded in e-Procurement system well before the closing date and time of bid. No bid can be modified after the dead line for submission of bids. BPCL shall not be responsible in any way for failure on the part of the bidder to follow the instructions. Further BPCL in any case will not be responsible for inability of the bidder in participating in the event due to ignorance, failure in Internet connectivity or any other reason. It is advised that the bidder uploads small sized documents preferably (up to 5 MB) at a time to facilitate in easy uploading into e-Procurement site. BPCL does not take any responsibility in case of failure of the bidder to upload the documents within specified time of tender submission.

Bidders are required to Login with their User ID & Password (along with Digital Certificate) on e-tendering site (https://bpcl.eproc.in), then click on Dashboard, click on Action button against required Tender, If the required tender number/ details are not available in the first displayed page, then they can click on more button, for proceeding to next page(s). They will get Download files as well as Tender Common Forms on the same page. For participating in tender and for download Tender Documents, click on Participate. In the same menu, one can upload the scanned, signed stamped documents in Edit Bid Common Forms.

E-Tender Reference No. 9095

Page 1 of 2

For downloading Java, please click on Download JRE 6 on login page or more details about Bidding steps. Also, New User Instruction Manual from log in page can be referred.
Bidders are required to save / store their bid documents for each item into their computers before submitting their bid into e-tender. 2.0 CONTACT PERSONS:-

FOR E-TENDERING RELATED ISSUES: If tenderers need some clarifications or are experiencing difficulties while enrolling or while participating in this eTender, please E-Mail to the following E-Mail ID along with the snapshots of the errors being faced: To prakash.jawal@c1india.com & with a copy to: sachin.torskar@c1india.com Contact the following helpdesk numbers: Tel: 022-32444300/ 65281885/86. Mob : 90046 89622 / 93220 20100/ 99877 21680. (OR)

E-Tender Reference No. 9095

Page 2 of 2

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CONTRACTORS SAFETY

MANUAL

NUMALIGARH REFINERY LIMITED

CONTRACTOR SAFETY MANUAL CONTENTS


Sr. No. 1. 2. 3. 4. 5. 5.1 5.2 5.3 5.4 5.5 5.6 5.7 6.0 7.0 8.0 9.0 10.0 Description Introduction Guidelines for Entry Precautions against Fire Action in case of Fire Safety while working inside Refinery General Work permit system Safety in hot works Safety while working at heights Safety in confined space Safety in material handling Safety in Electrical works Personal Protective Equipment Traffic Rules Housekeeping Action in case of accident / near miss incident Supervisors responsibilities Page no. 1 1 1-2 2-3 3-4 3-4 4-5 5-7 7-8 8-9 9 10 11 11 12 13 14

1. INTRODUCTION

As per HSE Policy of NRL, health, safety and environmental performance is an integral part of the company's business and it is committed to carry out all activities with highest concern for safety of plants and equipment, safety and health of everyone concerned. Accordingly, contractors have to maintain highest standards of safety. Contractor shall make all necessary arrangements as per safety rules/ regulations of NRL and also as per statutory requirement. Contractor shall adhere to safe practices and take necessary precautions against possible hazards.

2. GUIDELINES FOR ENTRY

Entry is permitted to the contractor employees with valid photo gate passes. Produce gate pass whenever asked for by concerned refinery officials/ security staff. Following objects are not allowed inside refinery. Match boxes, lighter and other similar objects, cameras, transistor, dry battery or accumulator type of electric hand lamp or torch other than flame proof.

Contractor's workmen must observe the working timings of the company unless they are specially asked to come in special timings. Photography is strictly prohibited inside refinery except when permission granted by designated NRL authority. Use of any communication means except phones/intercoms is prohibited

3. PRECAUTIONS AGAINST FIRE.

Smoking is strictly prohibited inside refinery premises. Start any hot work only with a valid work permit. Follow the instructions mentioned in hot work permit. Keep fire-fighting appliances in sound and ready condition while working as recommended for the work.

Immediately inform non-availability of fire fighting appliance or its any defect to NRL supervisors and Fire Station. Inform fire station if some appliance like fire extinguisher is used so that it can be replaced immediately. Do not use fire water for other purposes without permission of Fire & Safety department Do not obstruct Fire fighting appliances Non-sparking tools to be used in hydrocarbon areas. Area directly below any hot work should be securely protected from falling sparks, spatters etc preferably by asbestos cloth/ running water shield. Before doing hot work near sewer manholes or connections, openings must be effectively covered with materials like wet asbestos cloth. Prior to hot work in an area with dry and oily grass, the area should be wet down. Do not use matches on any other similar ignition source. Use only flameproof torches. Report oil leaks or other process material leak promptly to NRL supervisor or fire station. Clean up immediately any oil spillage. Do not damage or move objects over fire hoses laid / kept. Inform immediately to NRL supervisor or Fire Station in case of suspecting any imminent danger.

4. ACTION IN CASE OF FIRE.

In case of fire or leakage of gas, inform fire station on telephone no. 333 or 444 and break glass of manual call point. Inform your supervisor or the NRL supervisor with whom your are working. Stop hot work immediately. Stop tapping of firewater from hydrants. Try to extinguish the fire with first aid fire fighting equipment viz. Extinguishers. In case of fire on electrical equipment, only DCP or CO2 should be used. Be available at incident site to guide the fire fighting crew.
4

Siren Code : Test siren : Straight run siren for 2 minutes at 7.00 am daily Major Fire : Wailing siren for 2 minutes Disaster : Wailing siren for 2 minutes thrice with gap of 2 minute All Clear : Straight run siren for two minutes

On hearing siren for Major Fire or Disaster : - Stop all hot work immediately. - Stop other uses of firewater. - Stop your vehicle and park on left side of road (away from the incident site). Be available with the vehicle - Do not park in front of hydrant. - Give way to fire tender. - Be at your working place at a safe distance from incident site and wait for further instruction from NRL supervisor. - Do not crowd near the incident site.

5 SAFETY WHILE WORKING INSIDE REFINERY 5.1 GENERAL Follow standard practices and procedures. Do not go for short cuts. Do not indulge in horse playing during work. Do not walk on pipelines or railway tracks. Dont wear oil soaked cloths. Wear gloves when handling sharp objects/ corrosive materials. Wear cotton protective suit. Avoid synthetic cloths, which may generate static electricity. Dont go near or operate any valve, switch, machinery etc. without instruction of responsible refinery supervisor. Do not use compressed air for other than intended purposes like cleaning Do not wear loose clothing around machinery.
5

Do not walk on or over any mechanical or rolled conveyor. Remove or bend unwanted nails and other sharp objects. Ensure machine guard over moving parts of machinery such as coupling, pulley, wheel etc. Do not adjust or remove guard when machine is in operation. Securely fit the guard after maintenance of machinery and then only operate it. Dont insert a bolt or nail in a chain to shorten it. The bolt or nail slip or break and am accident results. Do not use machinery with defective / unsatisfactory electrical systems. Stop engines of mobile and stationary equipment like compressor, cranes before filling fuel. All the engines must have good exhaust and muffler system and approved spark arrestors to enter the Refinery area. Any equipment having defective exhaust system is not allowed. Do not use highly inflammable liquid like naphtha or corrosive chemical such as caustic soda or acid for cleaning purposes. Approved paint and rust removers may be used. Do not transport or store light products or corrosive chemicals in an open container. Automotive equipment equipped with a magneto, such as tractors, welding machines, air compressor, cranes etc. should be cranked by grasping the crank with left hand, and pulling one- quarter turn towards the person cranking. Obtain permit before using electrically driven appliances such as drills, grinders etc. inside operational areas.

5.2 WORK PERMIT SYSTEM Work permit is a written authorisation for any job within refinery/ NRMT. Do not start any work without a valid work permit. Fulfil all permit conditions before start of work. Take up a hot work only after obtaining a hot work permit. Hot work includes welding, burning, grinding, soldering, sand blasting, chipping, riveting, drilling, camera flashing, use of power tools, internal combustion engine operation, vessel entry, open flame and vehicle entry.
6

Obtain cold work permit for cold jobs prior to commencement of work. The permit must be signed by authorised signatories for shift in charge, GSI, performing authority & issuing authority. Hot work permits must be registered at Fire Station. Ensure compliance of all the recommendations/ actions as noted in the permit Only certified vehicles / engine driven equipment, electrical equipment and tools are allowed in operating areas. The permit must be available at worksite all the times. Contractor should inform his workers about hazards and safe procedure. In case of doubt about any point mentioned in permit, contact NRL supervisor. Do not enter any confined space like tank, vessel, sump, or drain without work permit. Obtain hot work permit for vessel boxup. Obtain excavation permit for any excavation within the premises. Before actual execution hot work permit must also be obtained. Keep both the permits at site.

5.3 SAFETY IN HOT WORK

The whole refinery is designated as hazardous area, hence take utmost precautions before starting any hot work. Do not take up a hot work without a valid hot work permit. Fulfil all permit conditions before start of work. Short cut is dangerous. Take care that sparks do not go outside working enclosure or falls below. Hot jobs are to be started within one hour of issuing of the permit. In case of stoppage / interruption of job, immediately report the same to the shift-incharge. Carry out hot works after taking all necessary precaution. Obtain fire hose/ extinguishers from F&S dept. on loan basis if required for hot work. Contractor's qualified supervisors should be present during hot work.

GAS CUTTING Do not move Acetylene, oxygen or LPG cylinders inside any confined space/ vessel. Keep acetylene cylinders in upright position. Avoid damage to cylinder and cylinder valve. Do not leave acetylene torch must not be left inside confined space. Keep protective valve caps on cylinders all the time except when in use. Never drop or hit gas cylinder while transporting / handling. Do not allow them to hit each other. Do not drag the cylinders. Protect them from abrasions. Do not release Oxygen in confined space. Keep oxygen cylinders, regulators or hose away from oil/grease. Do not use them with oily gloves/clothing. Acetylene must not be at pressure in excess of 15 pound per square inch. Do not store / place gas cylinders near hot equipment or lines. Protect cylinders from direct heat and keep them in wet condition. Avoid contact of cylinders with electrical circuits. Do not keep cylinders on tank roofs. Keep good hoses free from joints. Store cylinders in a safe, dry and well-ventilated place. Do not keep oxygen and acetylene cylinder together.

WELDING. Welding jobs are to be done only by company approved qualified welders. Use approved welding shield while welding. Do not look at arc with naked eyes. Use flame resistant gloves and leather apron. Welding machines must be properly grounded before start of welding. Take power from approved source i.e. welding receptacles. Check welding receptacles for proper ground.
8

Cables should be properly laid as directed. When plugging in or removing 440 volts arc welding machine connections, the power supply lines must be disconnected first to prevent a flash. At the end of the workday, the machine must be disconnected from the main power source. Welding cable must be maintained in good condition and repairs made as soon as insulation shows signs of cracking. Cable joint must be permanent, sound and foolproof insulation. Protect welding machines against rain etc. to avoid short circuit. Do not go for welding in wet surrounding and when gloves etc. of welder is wet. Connect earth connectors of welding machines securely to the job and not to the adjoining pipeline or structure.

5.4 SAFETY WHILE WORKING AT HEIGHTS All works above 2 Mts. Height must be taken up with a valid permit. Cardon the area below working area at height. Provide ladder for easy access/ egress. Do not use empty drums as platform. Use suitable platforms Use safety belts of approved quality and good condition while working. Anchor its lifeline to an independent secured support capable of withstanding load of a falling person. Hoisting ropes must be of good construction, sound material, and adequate strength and free from defects.

SCAFFOLDS Scaffolds are elevated structures erected for carrying out any maintenance work. Use scaffoldings made of steel pipes. Erect it as per specification. Provide suitable platforms made of steel plates with toe board & railings to prevent fall of men/materials. There should not be any gap between plates. Scaffolds must be checked by concerned engineer and safety officer before use. Do not use wooden / bamboo scaffolding inside refinery premises.
9

Do not erect scaffolds in loose soil area or near an excavated area. Barricade the area during scaffolding erection. Provide hand railing of one metre height in platforms of scaffolds. Provide ladder to platform for ascending /descending purposes. Do not extend a scaffold to road side/ walkways. If extended provide red flag and flush light for safe passage of traffic. Provide 2.2M head clearance for working safely. Do not overload a scaffold.

LADDER Do not use bamboo scaffolding or ladders Ladder must be placed at secure and level surface. It must extend 1.5 meter above the landing point.. Use ladder of adequate length. Do not tie short ladders together. While climbing a ladder keep the hand tools securely to avoid their falling. Do not place metallic ladders near electric systems. Do not leave tools or materials at height where from they may fall. Securely tie all ladders of 6 Mts and above to the support to prevent its slipping. Otherwise arrange for its holding by a person during use. Do not use ladders with missing or defective or insecurely attached rungs.

FRAGILE ROOF Do not take up work on asbestos/fragile roof without obtaining a valid permit. Remember that one may fall through fragile roof if sufficient precautions are not taken. Use ladders, duck ladders , crawling board for working at such roofs. Also use safety belt attached to permanent and secure support.

5.5 SAFETY IN CONFINED SPACE Do not enter a confined space without a valid permit.
10

Gas tests for hydrocarbon, toxic gas, oxygen level are must before issuing/entering any confined space. Ensure presence of minimum 19% oxygen in the confined space. Otherwise take all precautions as mentioned in the permit like use of Breathing Apparatus set. Enter confined space only in presence of a responsible supervisor of NRL. When some equipment or vessel or manhole are opened, wait and enter it after obtaining a permit. Ensure / provide sufficient means of entry and exit. Ensure / provide ventilation to remove welding fumes, dust, exhaust gases. Provide proper flameproof light for working inside confined space. Never enter confined space without a standby person outside. Enter with life belt with one end under control of stand by person stationed outside. Ensure provision and use of PPEs in good condition as required / specified in the permit. Use all personal protective equipment including fresh air hose mask if hydrocarbon gas concentration is more than 5 % of lower Explosive limit.(LEL) No one shall be allowed to enter any confined space even with a Fresh Air hose Mask if the Gas concentration is more than 20 % of LEL. No one shall be allowed to enter a confined space if hydrogen sulphide or other toxic gas is present.

5.6 SAFETY IN MATERIAL HANDLING

All lifting tools, tackles, machines, chains, ropes etc. must be of sound material, sound construction and should be maintained in good condition. Use the lifting tools/tackles of adequate strength for load to be handled. All parts including the working gears whether fixed, movable of every lifting machine and every chain, rope or lifting tackle shall be: thoroughly examined by a competent person at least once a year or such interval as may be required by statutory Authorities. Document of such examination must be maintained in form prescribed and produced to NRL supervisor before use of particular equipment.

11

Do not use hoist of chain block for a load greater than its rated safe working load. Chain blocks and cables must be inspected before each use to assure their sound condition. Hoist and lift if used shall be: Proper maintained and shall be thoroughly examined by a competent authority at least once in every six months.Also, a register shall be maintained to record particulars of such examination in prescribed form and shall be produce to the NRL supervisor before use.

Keep area clear below the movement of boom of crane to avoid injury from falling objects. Maintain proper posture while lifting an object to avoid strain Use truck, trailer or trolley for transporting of material from one place to another. Do not transport materials through a crane or forklift. Transporting of pipes through cranes is strictly prohibited. Projecting parts on sides of carrier while transporting is not allowed. Use carrier with sufficient capacity. Use trolleys having tyre/tube on wheels. Engage riggers who are well trained and conversant with signalling procedure. Ensure that a rigger accompany a crane and similar equipment. Obtain permission of authorised person of Mechanical Dept. before working on or near an overhead a crane. Prior to permission, the crane is to be made inoperative by cutting off the power supply.

5.7 ELECTRICAL SAFETY Engage only authorised electricians having valid license to work on electrical jobs. Obtain proper authorisation and permission is required from Electrical Department before carrying out any electrical work. Do not switch on / off any circuit connected to the electrical system unless permitted so by NRL staff in his presence. Use ISI approved hand gloves for electrical use of suitable rating as required. Provide rubber mats of adequate insulation in working area as per requirement.

12

Consider electrical apparatus / conductors as live unless supply has been cut off and confirmed Consider electrical conductors with defective insulation as live and dangerous. Use gloves while taking out fuses for isolation. Do not keep fuses inside panels after taking out. Use a low voltage transformer for working inside confined space. The voltage must not exceed 24 volts. Provide electrical connections with ELCB. Use explosion proof portable hand lamps provided with explosion proof globes and metal guards. Do not use metallic ladders for electrical work. Contractors supervisors and staff should know artificial respiration / resuscitation methods.

6.0 PERSONAL PROTECTIVE EQUIPMENT (PPE)

Contractors must provide and ensure use of Safety helmet, safety shoe, hand gloves to all of their workmen as per General Condition of Contract. Contractor will arrange and ensure use of PPEs like welding shield, safety goggles, safety belts by the persons engaged in jobs where such PPEs are required. PPEs should conform to relevant IS code and should be in good condition. Respiratory PPE like breathing apparatus shall be issued by NRL on loan basis. Contractors must return the equipments to F&S Deptt. as soon as the work is completed. Loss or damage to the equipment will be charged and deducted from their bills. Contractor shall offer the PPE for inspection whenever required by NRL.

7.0 TRAFFIC RULES Walk on roads outside of yellow lines. Use plant roads . Do not cross-operational area for reaching the destination. Do not cycle inside unit areas. Contractor worker should not move to places / roads other than their work place and route to the workplace. No petrol driven vehicles and two wheelers are allowed inside Refinery premises.
13

Diesel driven vehicles fitted with spark arrester may be allowed subject to specific requirement and on permission by concerned NRL authority. Vehicles must have good exhaust system. Any equipment having defective exhaust is not allowed. Vehicle must be with valid registration certificate and in good condition. Electrical system of vehicles should be in good condition to avoid undesired spark etc. Vehicle movement will be restricted only to the specified routes. Obtain permit for entry of vehicles in areas/ routes other than specified routes. Do not park vehicles in a manner, which may obstruct movement of fire tenders. Never park vehicles in front of hydrants and fire fighting appliances. Do not drive vehicles at a speed more than 30 KM per hour or lower speed if restricted on any road. Crane and other mobile equipment should no exceed 16 KM per hour or lower speed as specified or required for its safe movement. Do not take out fuel from vehicle tanks inside refinery premises. Drivers with valid license and photo pass only are allowed to drive inside premises. Drivers should approach or cross a railway line only after getting signal or after ensuring absence of approaching locomotives. Do not drive a vehicle close to dip ditch or excavation as it may cause cave in and injuries. Drivers should strictly follow all the traffic signs. The vehicle along with documents will be offered for checking when required by concerned refinery authorities. Do not move vehicle over fire hoses. HOUSE KEEPING Follow ' Place for everything and everything at its place.' Contractor have to maintain their space properly if allotted. Cooking in any from in the allotted space is strictly prohibited. Keep all the materials and machinery properly while working. Do not obstruct pathways, operating area unnecessarily.
14

8.0

After use, remove laid hoses and keep them on hose stand to avoid tripping hazard. Stack materials in an orderly manner maintaining proper aisles and ensure that stacks are stable and secure. Remove all nails, protruding ends in floors, stairs and scaffolds. Keep tools and tackles in such a manner that they do not cause accident. Give particular attention to clearing up spilled oil in stair, walkways and ladders. Do not lay cables haphazardly. Remove and collect waste generated in metal container & dispose at approved waste disposal point. Restore the working area in original condition after completion of work.

9.0

ACTION IN CASE OF ACCIDENT / NEAR MISS.

In case of injury, provide first aid. If required shift to medical centre or call ambulance (Phone no. 222) Inform supervisor / site engineer of NRL immediately. Do not disturb the incident site unless some emergency is there. Contractor has to make all necessary arrangement if the injured is refereed for outside treatment. Submit first information report (FIR) in prescribed form through the engineer in charge preferably within 4 hrs of any incident. Whether resulting in injuries or not. Submit to the engineer in-charge the detailed accident investigation report in prescribe form within 24 hrs of the incident. Inform NRL supervisor when the persons resume duty after treatment. Also submit his fitness certificate. A record of accidents happened to employees whether minor or lost time shall be maintained by contractor and shall be produced whenever asked for. Stringent action against contractors having unsatisfactory safety records may be taken by NRL authority.

In case of suspecting any imminent danger, immediately inform concerned NRL


supervisor or Fire Station.
15

10.0

SUPERVISOR'S RESPONSIBILITIES

Contractor will deploy adequate nos. of qualified and experienced supervisors for proper supervision of their work. Contractors supervisors must have or obtain valid safety certificate issued by Fire & Safety Department of NRL prior to commencement of any work. These certificates are issued to supervisors who attend training programme conducted by F&S Deptt and pass a qualifying test conducted for the purpose. Contractors should keep liaison with NRL supervisors for safe working. In case of doubt, he should immediately contact the NRL supervisor. Contractor will furnish information like age, experience, training etc. of their employees if asked by NRL authorities. Contractor's supervisors must know about basics of fire prevention, first aid fire fighting, first aid treatment, artificial respiration / resuscitation etc. They should also train these things to their workers. Contractor and their supervisors should know the hazards associated with their work and safe procedures and will disseminate such information to their employees. Contractor must nominate a safety supervisor/engineer who will co-ordinate in safety matters. Contractors will necessary arrangement for safe working. Contractor safety co-ordinator or his supervisor responsible for safety as the case may be shall conduct at his work site, and document formal safety inspections and audits at least once in a week. Such documents shall be submitted to Engineer In charge for his review and record. Contractors and their supervisors will participate in safety meeting and training conducted by NRL.

XXXXXXXX

16

PROVIDNIG RIM SEAL FIRE PROTECTION SYSTEM ON FLOATINGROOF TANKS (A Class) AT NRL, NUMALIGARH.

Sr. No.

Tank no.

Service

Capacity of Tank (KL)

Dia of the tank Height of tank (FR) in Metres (FR) in Metres

SCHEDULED DATE Location of SCHEDULE FOR MATL FOR Location of repeater RECEIPT INSTALLATION & Control Panel Panel COMMISSIONING
31-Dec-2012 1-Mar-2013 Central C/R Fire Station

44-TT-FR-102A

Naptha

15100

40

13.5

44-TT-FR-102B

Naptha

15100

40

13.5

31-Dec-2012

1-Mar-2013

Central C/R

Fire Station

44-TT-FR-102C

Naptha Isomerate/ Reformate Isomerate/ Reformate

15100

40

13.5

31-Dec-2012

1-Mar-2013

Central C/R

Fire Station

44-TT-CFR-117A

5000

25.5

12

31-Dec-2012

1-Mar-2013

Central C/R

Fire Station

44-TT-CFR-117B

5000

25.5

12

31-Dec-2012

1-Mar-2013

Central C/R

Fire Station

BPCLs CRFQ No. : 1000164021. E-Tender Ref. No. 9095 CURRENCY:Sl. No. TANK DETAILS Unit Qty Unit Rate in figures

PRICE SCHEDULE FOREIGN BIDDERS


Imported Components Indigeneous components INR Unit Rate in words PART - I. --- SUPPLY Unit Rate in figures Unit Rate in words

Design, Engineering, Fabrication and supply of Automatic foam based Rim seal Fire Protection system with hollow metallic detection system for the following tanks, all materials and accessories included and with Mandatory & Commissioning Spares, as per scope of work, specification and tender terms and conditions.

44-TT-FR-102A

LS

44-TT-FR-102B

LS

44-TT-FR-102C

LS

44-TT-CFR-117A

LS

44-TT-CFR-117B

LS

Third Party Inspection Charges

Lot

Any other charges upto FOB Port of Export for imported items

Lot

Total FOB charges (Sum of Sl. No. 1 to 7)

Lot

Ocean Freight charges Upto Kolkata Port for imported items

10

Total CFR Price (sum of of 8 and 9)

11

Marine / Transit Insurance Charges

Will be paid by owner on receipt of despatch details

Page 1 of 4

BPCLs CRFQ No. : 1000164021. E-Tender Ref. No. 9095 CURRENCY:Sl. No. TANK DETAILS Unit Qty Unit Rate in figures

PRICE SCHEDULE FOREIGN BIDDERS


Imported Components Indigeneous components INR Unit Rate in words Unit Rate in figures Unit Rate in words

12

Total Customs Duty (quote in percentage of Customs Assessable Value )

13

Customs Clearance & Port Handling Charges (incldg. Port wharfage) at Kolkata Port

14

Excise Duty ( for indigeneous components) as percentage of Sl.No. 10

15

Sales Tax/VAT (for indigeneous components) as percentage of sum of Sl. nos. 10 and 14 Inland Freight charges Upto Owner's site, all inclusive charges

16

Octori / Entry Tax, if applicable 17 Any other charges (pl. specify) 18

PART - II--SITE WORKS. Installation, testing, Commissioning , conducting site acceptance test & providing training to Operation/ maint. staffs as per scope of work (all inclusive charges, including boarding/ lodging/ travel expenses, but excluding Service Tax and Works Contract Tax).

44-TT-FR-102A

LS

44-TT-FR-102B

LS

44-TT-FR-102C

LS

44-TT-CFR-117A

LS

Page 2 of 4

BPCLs CRFQ No. : 1000164021. E-Tender Ref. No. 9095 CURRENCY:Sl. No. TANK DETAILS Unit Qty Unit Rate in figures

PRICE SCHEDULE FOREIGN BIDDERS


Imported Components Indigeneous components INR Unit Rate in words Unit Rate in figures Unit Rate in words

44-TT-CFR-117B

LS

Total Price Service tax %. Vendor has to provide Service tax registration and category in which service tax is charged. Sales Tax on Works Contract %, if applicable.

PART - III - AMC CHARGES AFTER WARRANTY PERIOD

AMC charges afer warranty period with maintenance spares, periodic operational & maintenance training including all taxes and duties, boarding & travel, but excluding Service Tax.

AMC for 1st Year afer warranty period

LS

AMC for 2nd Year afer warranty period

LS

AMC for 3rd Year afer warranty period

LS

Total Prices Service tax %. Vendor has to provide Service tax registration and category in which service tax is charged. Sales Tax on Works Contract %, if applicable.

Note

- All payment quoted in Indian Rupees will be made only to the bidder's Indian Associate to be named by the bidder.

Page 3 of 4

BPCLs CRFQ No. : 1000164021. E-Tender Ref. No. 9095 CURRENCY:Sl. No. TANK DETAILS Unit Qty Unit Rate in figures

PRICE SCHEDULE FOREIGN BIDDERS


Imported Components Indigeneous components INR Unit Rate in words Unit Rate in figures Unit Rate in words

- For imported components, price of which is quoted in foreign currency, Import Bill of Entry is to be filed in the name of Owner (IEC No will be provided) to enable Owner to avail eligible cenvat credit on cenvatable portion of Customs Duty. - Clearance at Port, Airport, Demurrage / Warfage, if any, transportation to the site and loading /unloading whatsoever will be in the VENDORS scope.

Page 4 of 4

BPCLs CRFQ No. : 1000164021. E-Tender Ref. No. 9095 CURRENCY:Sl. No. TANK DETAILS Unit Qty Unit Rate in figures PART - I. --- SUPPLY

PRICE SCHEDULE INDIGENOUS BIDDERS


Indigeneous components INR Unit Rate in words

Design, Engineering, Fabrication and supply of Automatic foam based Rim seal Fire Protection system with hollow metallic detection system for the following tanks, all materials and accessories included and with Mandatory & Commissioning Spares, as per scope of work, specification and tender terms and conditions.

44-TT-FR-102A

LS

44-TT-FR-102B

LS

44-TT-FR-102C

LS

44-TT-CFR-117A

LS

44-TT-CFR-117B

LS

Total Price

Lot

Excise Duty as percentage of Sl.No. 6

Sales Tax/VAT as percentage of sum of Sl. nos. 6 and 7

Page 1 of 4

BPCLs CRFQ No. : 1000164021. E-Tender Ref. No. 9095 CURRENCY:Sl. No. TANK DETAILS Freight charges Upto Owner's site, all inclusive charges Unit Qty Unit Rate in figures

PRICE SCHEDULE INDIGENOUS BIDDERS


Indigeneous components INR Unit Rate in words

Octori / Entry Tax, if applicable 10 Any other charges (pl. specify) 11

PART - II--SITE WORKS. Installation, testing, Commissioning , conducting site acceptance test & providing training to Operation/ maint. staffs as per scope of work (all inclusive charges, including boarding/ lodging/ travel expenses, but excluding Service Tax and Works Contract Tax).

44-TT-FR-102A

LS

44-TT-FR-102B

LS

44-TT-FR-102C

LS

44-TT-CFR-117A

LS

Page 2 of 4

BPCLs CRFQ No. : 1000164021. E-Tender Ref. No. 9095 CURRENCY:Sl. No. TANK DETAILS Unit Qty Unit Rate in figures

PRICE SCHEDULE INDIGENOUS BIDDERS


Indigeneous components INR Unit Rate in words

44-TT-CFR-117B

LS

Total Price Service tax %. Vendor has to provide Service tax registration and category in which service tax is charged. Sales Tax on Works Contract %, if applicable.

PART - III - AMC CHARGES AFTER WARRANTY PERIOD AMC charges afer warranty period with maintenance spares, periodic operational & maintenance training including all taxes and duties, boarding & travel, but excluding Service Tax and Works Contract Tax)

AMC for 1st Year afer warranty period

LS

AMC for 2nd Year afer warranty period

LS

AMC for 3rd Year afer warranty period

LS

Page 3 of 4

BPCLs CRFQ No. : 1000164021. E-Tender Ref. No. 9095 CURRENCY:Sl. No. TANK DETAILS Unit Qty Unit Rate in figures

PRICE SCHEDULE INDIGENOUS BIDDERS


Indigeneous components INR Unit Rate in words

Total Prices Service tax %. Vendor has to provide Service tax registration and category in which service tax is charged. Sales Tax on Works Contract %, if applicable.

Page 4 of 4

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FORMAT OF DECLARATION

(NOTARIAL ATTESTED)

To, Bharat Petroleum Corporation Ltd. _____________________ ______________________ ______________________ Sub: Tender No: Dear Sir, 1. The Bid & Techno Commercial offer no. Dated and the Price Bid dated submitted by M/s may be regarded as a joint bid of M/s & ourselves for the subject work. The Bid Signatory and the signatures of Mr._______________________ on the Bid & offer may be regarded as signature(s) of our duly authorized signatory, and we do hereby ratify, confirm and adopt the said signature(s) as the signature(s) of our duly authorized signatory. We further undertake to be jointly and severally liable with__________________ on the Bid for execution of the Contract, if awarded, in accordance with its terms. We hereby state and certify, with a view that Indian Oil Corporation Ltd. May act on the basis hereof, that we will be bound to supervise and perform all aspects of the said contract if awarded and to meet all contractual requirements and specifications and to be jointly and severally liable and responsible with__________________on the Bid for the performance of the Contract. We hereby confirm that Mr.___________________________the undersigned is authorized and competent to issue this letter/ undertaking on our behalf.

2. 3.

4.

Yours faithfully, For_________ (NOTARIAL ATTESTATION)


E-Tender Reference No. 9095 Page 1 of 1