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OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

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ACKNOWLEDGEMENT
This Software Project would not have been possible without the
guidance and the help of several individuals who in one way or another
contributed and extended their valuable assistance in the preparation
and completion of this study.
First and foremost, we are grateful for God, the merciful and the
passionate, for providing us the opportunity to step in the excellent
world of technology.
We owe our deepest appreciation to Mrs. Jan Safran ChiongParrales Software Project adviser, whose sincerity, perseverance and
encouragement we will never forget. We are also grateful to Dr.
Marmelo V. Abante- Program Coordinator College of Computer Studies,
Dr. Cayetano A. Nicolas-Technical Adviser, Ms. Jemelyn V. Lomabas
Finance Officer of Blanco Family Academy for making the system
significant.
Most importantly, none of this would have been possible without
the love and patience of our family and friends. Our immediate family, to
whom this Software Project is dedicated, has been a constant source of
love, concern, support and strength all these years. We would like to
express our heart-felt gratitude to our family. Our extended family has

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aided and encouraged us throughout this endeavor. Thank you all. God
Bless You.

DEDICATION
This piece of hard word is lovingly dedicated to our family that gives
endless love and support.

Thank you for all the encouragement and trust you had given, now we
finally find the joy and the fulfillment.

To our friends, this is for all of you who stands by us upon all the
obstacles and struggles along our way.

C.I.B
J.A.V

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ABSTRACT
Title: LAN-BASED TIMEKEEPING AND PAYROLL SYSTEM USING
BIOMETRICS FOR BLANCO FAMILY ACADEMY
Name:

CHESTER I. BARRY
JOEMEL A. VALENZUELA

Course:

BACHELOR OF SCIENCE IN INFORMATION


TECHNOLOGY

School:

OUR LADY OF FATIMA UNIVERSITY - ANTIPOLO

School Year:

2011-2012

Adviser:

DR. CAYETANO A. NICOLAS

In requirements as a graduating student the proponents create


this Thesis entitled LAN-Based Time keeping and Payroll for Blanco
Family Academy. This system is hassle free in recording the time
keeping record of the employees by using Biometrics that rely to
automated and computerizes Payroll.
The proponents interest to conduct an investigation has led them
to understand the payroll system of Blanco Family Academy present
problems such as what are the common problems encountered by the
accounting staff of Blanco Family Academy in terms of using their

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manual system in processing payroll and time keeping how it will help
the accounting staff in terms of the generating payroll transaction, easy

Way

timekeeping

using

biometrics,

secure

all

payroll

records,

calculating and generate all payroll reports.


The study deals with a proposal for a LAN-Based Timekeeping and
Payroll using Biometric for Blanco Family Academy. The objective of the
study was aimed to help the Blanco Family Academy to have an efficient
and effective way of Employees Time Keeping and Payroll System using
biometrics to give a higher quality of service and to:
1.) Develop a system that will improve the Blanco Family Academys
operation in the Timekeeping and Payroll.
2.) To develop a system that will monitor employees data that is
efficient to use.
3.) To use biometrics tool (Fingerprint scanner) that will provide an easy
log-in and log-out of the employees and staff.
4.) Secure the records of employees and to have more manageable files.
5.) Easy Calculation of Payroll Transaction and Summarize all the
Deducted Contribution of Employees.

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FINDINGS

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According to the results, the organization must adopt the


developed system because it will be a great help for the School
especially to the personnel who manage the employee transaction when
it comes into the payroll processes because of its module timekeeping
using a biometrics for their time logs and payroll system for the
computations of employees salary.

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TABLE OF CONTENTS
Page
TITLE PAGE...............................................................................................i
APPROVAL SHEET....................................................................................ii
ACKNOWLEDGEMENT.............................................................................iii
DEDICATION...........................................................................................iv
ABSTRACT...............................................................................................v
TABLE OF CONTENTS.............................................................................vii
LIST OF TABLES.......................................................................................x
LIST OF FIGURES ...................................................................................xii
CHAPTER 1: INTRODUCTION
Background of the Study.........................................................1
Rationale.................................................................................3
Statement of the Problem........................................................3
Hypothesis of the Study...........................................................4
Objectives of the Study............................................................5
Theoretical Assumptions of the Study......................................5
Scope and Delimitation............................................................7
Information Technology Innovation..........................................8
Significance of the Study.........................................................9
CHAPTER 2: REVIEW OF RELATED LITERATURE AND STUDIES
Conceptual Framework..........................................................11
Related Literature..................................................................12

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Related Studies......................................................................16
Relevance of the Reviewed Related Literature and Studies
to the present studies............................................................19
Operational Definition of Terms.............................................19

CHAPTER 3: METHODS OF RESEARCH AND SYSTEM DESIGN


Methods of Research Used.....................................................24
Data Gathering Instrument....................................................26
Statistical Tool.......................................................................28

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Analytical Tools......................................................................31
Process used in Developing the Software..............................34
Analysis used for Product Evaluation.....................................39

CHAPTER 4: ANALYSIS, PRESENTATION OF DATA, AND INTERPRETATION


OF FINDINGS
Survey...................................................................................54
User Testing Results from the Existing System......................61
User Testing Results from the Survey Questionnaires............62
User Testing Results from the Proposed System....................64
System Testing......................................................................65
Results of Software Evaluation in One way Anova..................66

CHAPTER 5: SUMMARY, CONCLUSIONS AND RECOMMENDATIONS


Summary...............................................................................68
Conclusions...........................................................................72
Recommendations.................................................................73
APPENDICES.........................................................................................xiv

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BIBLIOGRAPHY.......................................................................................xv
CURRICULUM VITAE..............................................................................xvi

LIST OF TABLES
Table
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1.

Survey Criteria......................................................................................29

2.

User Testing Criteria.............................................................................29

3.

System Testing Criteria.........................................................................30

4.

Hardware Requirements.......................................................................39

5.

Software Requirements.........................................................................40

6.

Distribution of Respondents in Terms of Gender...................................54

7.

Distribution of Respondents in Terms of Age................................55

8.

Distribution of Respondents in Terms of Satisfaction


using a Bundy Clock...................................................................56

9.

Distribution of Respondents in Terms of Upgrading


in Computerized.........................................................................57

10.

Distribution of Respondents in Terms of Biometrics


is accurate than usual Timecard.................................................58

11.

Distribution of Respondents in Terms of lessen the Fraud.....................59

12.

Distribution of Respondents in Terms of Optimizing


the process in computing wages and timekeeping.....................60

13.

Results of Software Evaluation According


to Respondents Category of Existing System............................61

14.

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Results of Software Evaluation According

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to Respondents Category of Prototype system..........................62


15.

Results of Software Evaluation According


to Respondents Category of Proposed System...........................64

16.

Percentage of the System Efficiency Evaluated


by the System Testing Result......................................................65

17.

Result of Software Evaluation computed in One way ANOVA.................66

18.

Result of Software Evaluation: Existing, Prototype


and Proposed System .................................................................67

19.

Correctness Evaluation of Existing System .........................................127

20.

Reliability Evaluation of Existing System ............................................127

21.

Efficiency Evaluation of Existing System ............................................128

22.

Testability Evaluation of Existing System ...........................................128

23.

Portability Evaluation of Existing System ............................................129

24.

Correctness Evaluation of Prototype System ......................................129

25.

Reliability Evaluation of Prototype System..........................................130

26.

Efficiency Evaluation of Prototype System..........................................130

27.

Testability Evaluation of Prototype System.........................................131

28.

Portability Evaluation of Prototype System..........................................131

29.

Correctness Evaluation of Proposed System........................................132

30.

Reliability Evaluation of Proposed System...........................................132

31.

Efficiency Evaluation of Proposed System...........................................133

32.

Testability Evaluation of Proposed System..........................................133

33.

Portability Evaluation of Proposed System..........................................134

34.

One way Anova...................................................................................134

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LIST OF FIGURES
Figure
Page
1.

Network Diagram....................................................................................6

2.

Input Process Output.............................................................................12

3.

Agile unified Process Life Cycle.............................................................35

4.

Context Diagram...................................................................................76

5.

Data Flow Diagram ...............................................................................77

6.

System Flowchart..................................................................................78

7.

Hierarchical Input Process Output.........................................................79

8.

Visual Table of Contents........................................................................83

9.

Entity Relation Diagram .......................................................................88

10. Main Form...........................................................................................135


11. Form Manual Login..............................................................................136
12. Form Manual.......................................................................................137
13. Login Form..........................................................................................138
14. Form Management..............................................................................139
15. Employee Management Form..............................................................140
16. Form Schedule....................................................................................141
17. Salary Form.........................................................................................142
18. Finger Print Registration.....................................................................143
19. Payroll Transaction Form.....................................................................144
20. Loan Form...........................................................................................145

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21. Holiday Form.......................................................................................146


22. Leave Form.........................................................................................147
23. Form Reports......................................................................................148
24. Form Access Controls..........................................................................149

APPENDICES
Appendix

Page

A.

Transcript of the Interview....................................................................74

B.

Context Diagram ..................................................................................76

C.

Data Flow Diagram................................................................................77

D.

System Flowchart ................................................................................78

E.

Hierarchical Input Process Output ........................................................79

F.

Visual Table of Contents........................................................................83

G.

Entity Relation Diagram .......................................................................88

H.

Economic Feasibility..............................................................................89

I.

Survey Form........................................................................................100

J.

User Testing Form...............................................................................102

K.

System Testing Form..........................................................................104

L.

Existing System...................................................................................114

M.

Thesis Proposal..................................................................................115

N.

Adviser Acceptance Form ..................................................................117

O.

Company Acceptance Letter ..............................................................118

P.

Proponents Monitoring Sheet ............................................................119

Q.

Grade Sheet........................................................................................121

R.

Form 21: Endorsement to the English Department..............................126

S.

Result of SPSS Statistical Treatment ................................................127

T.

User Manual .......................................................................................135

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