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1. congulaturation letter Dear First Name, Congratulations on your new venture!

It sounds like an exciting opportunity and I'm looking forward to you watching your progress as the business develops. If there is anything at all I can do to promote your new business, please let me know. I'd be glad to assist however I can, if I can be of help. Best Regards, Your Name 2. appreciation letter Your Name Your Address Your City, State, Zip Code Your Phone Number Your Email Date Name Title Organization Address City, State, Zip Code Dear Mr./Ms. Last Name, Thank you for taking the time to talk with me today. I sincerely appreciate the time you spent reviewing my career goals and recommending strategies for achieving them. Your advice was very helpful and gave me a new perspective on available opportunities. I especially appreciate your offer to connect me to others in your network. I plan on following up with the contacts you emailed me right away. I will also use the online networking resources you recommended to further my job search. Any additional suggestions you may have would be welcome. I'll update you as my search progresses.

Again, thank you so much for your help. I greatly appreciate the assistance you have provided me. Best Regards, Your Name

3. Job application letter John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@gmail.com Date George Gilhooley XYZ Company 87 Delaware Road Hatfield, CA 08065 Dear Mr. Gilhooley, I am writing to apply for the programmer position advertised in the Times Union. As requested, I am enclosing a completed job application, my certification, my resume and three references. The opportunity presented in this listing is very interesting, and I believe that my strong technical experience and education will make me a very competitive candidate for this position. The key strengths that I possess for success in this position include:

I have successfully designed, developed, and supported live use applications

I strive for continued excellence I provide exceptional contributions to customer service for all customers With a BS degree in Computer Programming, I have a full understanding of the full life cycle of a software development project. I also have experience in learning and excelling at new technologies as needed. Please see my resume for additional information on my experience. I can be reached anytime via email at john.donaldson@gmail.com or my cell phone, 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity. Sincerely, John Donaldson

4. Complain letter 65 Market Street Val Haven, CT 95135 June 30, 2004 Customer Service Cool Sports, LLC 8423 Green Terrace Road Asterville, WA 65435 Dear Sir or Madam: I have recently ordered a new pair of soccer shoes (item #6542951) from your website on June 21. I received the order on June 26. Unfortunately, when I opened it, I saw that the shoes were used. The shoes had dirt all over it and there was a small tear in front of the part where the left toe would go. My order number is AF26168156. To resolve the problem, I would like you to credit my account for the amount charged for my shoes; I have already went out and bought a new pair of shoes at my local sporting goods store so sending another would result in me having two pairs of the same shoes. Than you for taking the time to read this letter. I have been a satisfied customer of your company for many years and this is the first time I have encountered a problem. If you need to contact me, you can reach me at (555) 555-5555.

Sincerely, Ken Thomas

5. Thank you letter

7 Greenway Court Eugene, OR 97401 503-555-0303

Mr. Archie Weatherby California Investments, Inc. 25 Sacramento Street San Francisco, CA 94102

Dear Mr. Weatherby, Thank you for taking the time to discuss the insurance broker position at California Investments, Inc., with me. After meeting with you and observing the company's operations, I am further convinced that my background and skills coincide well with your needs. I really appreciate that you took so much time to acquaint me with the company. It is no wonder that California Investments retains its employees for so long. I feel I could learn a great deal from you and would certainly enjoy working with you. In addition to my qualifications and experience, I will bring excellent work habits and judgment to this position. With the countless demands on your time, I am sure that you require people who can be trusted to carry out their responsibilities with minimal supervision. I look forward, Mr. Weatherby, to hearing from you concerning your hiring decision. Again, thank you for your time and consideration. Sincerely, John Oakley

6. Rejection letter
Date Name of Applicant Applicant's Address Dear (Use Applicant's Name): We appreciate your interest in (Company Name) and the position of (Name of Position) for which you applied. We are reviewing applications currently and expect to schedule interviews in the next couple of weeks. If you are selected for an interview, you can expect a phone call from our Human Resources staff shortly. Thank you, again, for your interest in our company. We do appreciate the time you invested in this application.

Regards, Real Person's Name and Signature Example: HR Director for the Employee Selection Team

7. Invitation letter

PJ Party 22 Yew Street, Cambridge, Ontario Tel: 416-223-8900 April 7th, 20-Dear Valued Customer: Our records show that you have been a customer of PJ Party Inc. since our grand opening last year. We would like to thank you for your business by inviting you to our preferred customer Spring Extravaganza this Saturday. Saturday's sales event is by invitation only. All of our stock, including pajamas and bedding will be marked down from 50-80% off.* Doors open at 9:00 AM sharp. Complimentary coffee and donuts will be served. Public admission will commence at noon. In addition, please accept the enclosed $10 gift certificate to use with your purchase of $75 or more. We look forward to seeing you at PJ's on Saturday. Please bring this invitation with you and present it at the door. Sincerely,

Linda Lane
Linda Lane Store Manager

8. Marketing letter

9. Interview letter


Dear [Name]

Re: Vacancy for [position title]

Thank you for your application for the above position.

I would be grateful if you could attend an interview: At [Address]. On [Date]. At [Time].

The interview will be with [name and job title of interviewer(s)]. Upon arrival at reception please ask for [name of interviewer or other person] The interview is scheduled to last approximately [state duration] and will take the form of [short description of format of interview]. Please can you bring along the following documentation to the interview: [state what documents you want the candidate to bring e.g. proof of ID, certificates etc] Prior to the interview we will be contacting your references as given on your application form. If you have stated that you do not wish us to contact your current employer, this reference will not be taken up unless you are successful at interview. Please contact [name of contact] on [telephone number] to confirm your attendance at the interview. If you have a disability and require any special arrangements to assist you at the interview, please let [me/name of contact] know.

A map showing the location of the interview venue is included.

[I/We] look forward to meeting you.

Yours sincerely [Name]

[Position / Job Title]

10. Invoice letter



Department of Health Care Services Primary and Rural Health Division Rural Health Services Development Program and Seasonal Agricultural & Migratory Workers Program Attn: (your assigned Program Manager) P.O. Box 997413 MS 8501 Sacramento, CA 95899-7413

GRANTEE NAME: _______________________________________________

GRANT NUMBER: ______-______________

FISCAL YEAR: ___________

Pursuant to the terms and conditions established in the above referenced grant award, we are requesting payment for the following program(s):

(Actual amount to be paid. No rounding.) (Actual amount to be paid. No rounding.)

Current Year Funding: $_______________ $________________

Current Year Funding:

$_________ 50% (July - December)

$_________ 50% (July - December)

$_________ 40% (January - May)

$_________ 40% (January - May)

$_________ 10% (June)

$_________ 10% (June)

TOTAL AMOUNT TO BE PAID: $_______________________

Print Name & Title of Authorized Person Signing Below

Grantees Signature & Date

State Representatives Signature & Date

11. Letter of reference

To Whom it May Concern: I highly recommend Jane Doe as a candidate for employment. Jane was employed by Company Name as an Administrative Assistant from 2002 2005. Jane was responsible for office support including word processing, scheduling appointments and creating brochures, newsletters, and other office literature. Jane has excellent communication skills. In addition, she is extremely organized, reliable and computer literate. Jane can work independently and is able to follow through to ensure that the job gets done. She is flexible and willing to work on any project that is assigned to her. Jane was quick to volunteer to assist in other areas of company operations, as well. Jane would be a tremendous asset for your company and has my highest recommendation. If you have any further questions with regard to her background or qualifications, please do not hesitate to call me. Sincerely, John Smith Title Company Address Phone Email 12. Interview confirmation
Name Street City, State, Zip Ms. Schenck 200

Address Somebody Solutions Street

Business East Washington

Dear Ms. Stanonik: Thank you for extending the offer for an interview. I am enthusiastic about this opportunity to meet with you to discuss further the staff accountant position. Considering your organization's emphasis on teamwork, quality customer service, and well-developed communication skills, I believe that my career goals perfectly coincide with your organization's needs. As discussed, I will arrive at your office in Appleton by 2:00 p.m. on Monday, October XX, for an orientation meeting and to discuss my interview schedule. I will bring my completed application for employment. Thank you again for the opportunity to interview with Schenck Business Solutions and for your thoughtful consideration of my qualifications. I look forward to meeting you next week. Sincerely,

13. Appointment letter

Date : Our Ref. :

LETTER OF APPOINTMENT 14. (TO WHOM IT MAY CONCERN) We hereby certify (Name of Company), a company incorporated in the Republic of Singapore having its principal place of business at (Singapore Address of Company), (Postal Code) is pleased to confirm the appointment of: (Name of Indonesian Company) (Company / Office Address) As our Agent / Distributor (exclusive or non-exclusive) for the Territory of the Republic of Indonesia for the following e.g. Oil and Gas Equipment, Supplies and Petrochemical Products and Services: (Name and Brand of Products) In accordance to the agency / distributor agreement dated ______________________ between (Name of Singapore Company) and (Name of Indonesian Company):Effective Date of Appt: Day / Month / Year Period of Validity: Two (02) Years (subject to terms and conditions) Termination Notice Period: 60 (sixty) days written notice by either party (example) Sincerely, __________________________________ Name: Designation: For and Behalf of:

14. Order letter

Mancini Kitchen Equipment Troy D. Mancini 4220 Straford Park Harold, KY 41635

Dear Mr. Mancini, We would like to purchase twenty two (22) individual stand mixers (Model #43423), all in the color red. We would like you to charge this purchase to the preexisting account that we have with you, business account #543234. We hope to receive this order no later than Friday, November 11th, 2009. Attached to this letter please find our preferred shipping method and receiving address. Please confirm that you received this order by calling us at 232-231-4563 anytime during business hours, Monday to Friday. Thank you for your cooperation Keller Kitchen Co.

15. Donation letter

Your Name Hometown Skatepark Committee Street Address Date Recipients Name Title (if known and appropriate) Recipients Address Dear Recipient, I, Joe Advocate, am writing to you on behalf of Hometown Skatepark Committee, an organization that is working for the a new public skatepark in our communitys youth. We estimate that today there are #,000 kids in our town that are passionate about skateboarding but have nowhere to do it safely. We feel that this athletic drive should be supported by a safe, sanctioned place for these kids to exercise, socialize, and develop skills that will be useful throughout their lives. Our organization is dedicated to the process of making that happen but we need your help. Your donation will bring us closer to our goal of $#00,000. Many business and community leaders are on board as well as hundreds of individuals. Our community is clearly excited and eager to see this project succeed. You can be a part of that excitement by supporting our youth with a $#,000 donation. We are happy to acknowledge your donation on our website and at our numerous events, (unless you prefer otherwise). I would like to thank you for considering this opportunity to partner with our organization for raising funds. If you have any queries regarding our organization, our fund management policy, or the project itself, please feel free to contact me at the address given above or at mymail@address.org. Thank you, (Signature) Your Name 16. Return Product Acknowledgement [DATE, ex. Wednesday, June 11, 1998] [NAME, COMPANY AND ADDRESS, ex. John Smith XYZ Inc. 1234 First Street Suite 567 Anycity, Anystate 85245] Dear [NAME, ex. John Smith], If you are not satisfied, we have not done our job properly. Im sorry that you are not pleased with [STATE PRODUCT(S) our Magnaflux compressor] (invoice #[INVOICE NUMBER]). I will immediately issue you a credit in the amount of $[AMOUNT], to be used against your next

bill. This figure includes a [X]% [restocking / return etc.] fee to cover the costs we incur to restock and repackage the product, and to maintain our competitive prices. {ADDRESS THE REASON FOR THE RETURN AND TOUT ANOTHER PRODUCT, IFAPPLICABLE, ex. I understand that operating temperature is a key concern for you. May I take this opportunity, Mr. Smith, to suggest our R3B model? This model will interface with your existing machinery and operate at far lowertemperatures. I will be pleased to discuss the R3Bs features with you at your request.} Please call me at XXX-XXXX if I can serve you in any way. Sincerely, [YOUR NAME, ex. Jill Jones]